HomeMy WebLinkAboutAGENDA REPORT 2018 0307 CCSA REG ITEM 10F CITY OF MOORPARK, CALIFORNIA
City Council Meeting
of March 7, 2018
ACTION Item: 10.F.
Approved staff recommendation.
BY M Benson
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Sean Corrigan, City Engineer/Public Works Director
Prepared by: Daniel Kim, Senior Civil Engineer
DATE: February 28, 2018 (CC Meeting of 03107118)
SUBJECT: Consider Amendment No. 6 to Agreement Between the City of
Moorpark and Stantec Consulting Services, Inc. for the Re-Design of
the Princeton Avenue Widening Project (C0020)
SUMMARY
On March 19, 2008, the City Council approved an agreement for civil engineering
design services with Penfield & Smith, in an amount not to exceed $279,148, to provide
conceptual and final design for the Princeton Avenue Widening Project (now C0020,
formerly 8012) Since the original contract agreement, the Princeton Avenue Widening
Project has required several contract amendments to augment Penfield & Smith's scope
of services including their name change to Stantec Consulting Services, Inc The
current contract value is $731 ,638 25
On January 27, 2010, the City was awarded $900,000 in federal funds from the
Highway Safety Improvement Program for the construction of the Princeton Avenue
Widening Project Projects seeking federal reimbursement for eligible construction and
construction engineering costs must obtain the Federal Highway Administration's
(FHWA) Authorization to Proceed (E-76) For federally funded projects, the State
Department of Transportation (Caltrans) acts on behalf of the FHWA and provides
guidance and administration during the project authorization process There are three
project milestones that must be met to obtain FHWA's Authorization to Proceed 1)
National Environmental Policy Act (NEPA) clearance, 2) Plans, Specifications and
Estimate (PS&E) approval, and 3) right-of-way certification
Staff is currently working with Caltrans Local Assistance staff to obtain NEPA clearance
All required technical studies and memorandums have already been submitted and
reviewed by Caltrans environmental planning staff All except the four Cultural
Resources studies have been accepted by Caltrans Staff is awaiting Caltrans' action on
these four Cultural Resources studies At staff's direction, Stantec has provided these
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Honorable City Council
March 7, 2018
Page 2
environmental services and has provided a cost proposal for the NEPA clearance
phase Amendment No 6 is attached for the City Council's consideration and approval
BACKGROUND
On March 19, 2008, the City Council approved an agreement for civil engineering
design services with Penfield & Smith, in an amount not to exceed $279,148, to provide
conceptual and final designs, soils report and analysis, utility coordination, and aerial
mapping of the existing topography for the Princeton Avenue Widening Project (C0020)
The scope of services and the Agreement with Penfield & Smith provided technical
studies and design data, which were used as the basis for all project re-design efforts
Since the original contract agreement, the Princeton Avenue Widening Project has
required several contract amendments to augment Penfield & Smith's scope of services
due to the project's complexity and design criteria
On February 3, 2010, Amendment No 1 to the Agreement was approved by the City
Council, in an amount not to exceed $74,692 25, to provide land surveying services and
updates to the geotechnical report
On November 3, 2010, Amendment No 2 to the Agreement was approved by the City
Council, in an amount not to exceed $130,000 00, to provide a drainage study, drainage
infrastructure improvement plan, extension of the project limit to Condor Drive, and
future right-of-way acquisition support services
On July 12, 2013, Amendment No 3 to the Agreement was executed, in an amount not
to exceed $211 ,790 00, to provide updates to the drainage study, design modifications
to the drainage infrastructure improvement plans, retaining wall design, additional utility
coordination services, Caltrans permitting support services, 100% final design plan and
specifications, and construction administration support services
On February 5, 2015, Amendment No 4 to the Agreement was executed to document
the Consultant's name change from Penfield & Smith to Stantec Consulting Service,
Inc
On September 21 , 2016, Amendment No 5 to the Agreement was approved by the City
Council, in an amount not to exceed $36,008 00, to provide domestic water
improvement plans and specifications, update current design infrastructure
improvement plans, and additional utility coordination services
The current contract amount, including the five amendments, is $731 ,638 25
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Honorable City Council
March 7, 2018
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DISCUSSION
On January 27, 2010, the City was awarded $900,000 in federal funds from the
Highway Safety Improvement Program for the design and construction of the Princeton
Avenue Widening Project For federally funded projects, the Caltrans acts on behalf of
the FHWA for project authorization for which federal reimbursement will be requested
Due to the project's design complexity and right-of-way issues, the HSIP funds for the
project were deferred to the Construction and Construction Engineering phase
The Caltrans Local Assistance Office provides guidance and administration of the
federal Authorization to Proceed process Staff recently received a time extension
request from the FHWA/Caltrans Local Assistance to obtain Project Authorization (E-76)
by June 30, 2018 Staff will shortly be submitting another time extension request due to
the lengthy authorization process
Staff and the city consultant, Stantec, have initiated the request package for
Authorization to Proceed and have been working closely with Caltrans' Environmental
Planning Division staff to to obtain NEPA clearance During the environmental planning
process, the Preliminary Environmental Study determined that several technical studies
and memorandums were required to determine NEPA classification These technical
studies include the following
• Noise Impacts Technical Memorandum
• Location Hydraulic Study Technical Memorandum
• Biological Resources
> Natural Environmental Study Minimal Impacts
• Visual Resources Technical Memorandum
• Land Use and Community Impacts Technical Memorandum
• Cultural Resources
> Area of Potential Effects
• Historical Resources Evaluation Report (HRER)
• Historical Property Survey Report (HPSR)
• Archaeological Survey Report (ASR)
Due to the complexity and expertise required, staff directed Stantec Consulting to
prepare these studies Staff has already submitted the remaining Technical documents
to Caltrans for their consideration Currently, the NEPA clearance process is
approximately 50% complete Once NEPA clearance is obtained, staff will work with
Caltrans staff to obtain PS&E approval
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Page 4
Attached for the City Council's consideration is Amendment No 6 to the City's
Agreement with Stantec to provide environmental planning services for an amount not
to exceed $61 ,000
FISCAL IMPACT
The Fiscal Year 2017-2018 Capital Improvement Budget has appropriated $91 ,712 to
budget account number 2014 311 C0020 55300 (Capital Professional Services) The
entire budgeted amount is encumbered to the existing Stantec purchase order
Amendment No 6 will increase the existing contract agreement by $61 ,000
Currently, the project budget (C0020) has available funds, in the amount of $6,051 ,591 ,
in account number 2014 311 C0020 55200 (Infrastructures) A budget line item
adjustment between the budget object codes in the amount of $61 ,000 can be made to
increase the contract amount
Stantec Contract Agreement (2008-073)
Original Contract (2008-073) $279,148 00
Amendment No 1 $74,692 25
Amendment No 2 $130,000 00
Amendment No 3 $211 ,790 00
Amendment No 4 $0 00
Amendment No 5 $36,008 00
Existing Contract Value $731 ,638 25
Proposed Amendment No 6 $61 ,000 00
Proposed Total Contract Value $792,638 25
The following is a summary of the City's existing Purchase Order with Stantec
Currently, there is $43,850 97 available in the purchase order for work to be completed,
per Amendments No 3 and 5 It should be noted that staff will return to the City Council
for a future amendment(s) as needed to comply with Additional Caltrans requests to
complete the request for Project Authorization process
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Honorable City Council
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Page 5
Existing Stantec Purchase Order (15000052)
Contract Amount Remaining
Original Contract (2008-073) $0 00
Amendment No 1 $0 00
Amendment No 2 $0 00
Amendment No 3 $22,212 38
Amendment No 5 $21 ,638 59
Total P 0 Amount Remaining $43,850 97
STAFF RECOMMENDATION
1 Approve Amendment No 6 to the Agreement between the City of Moorpark and
Stantec Consulting Services, Inc for Professional Engineering Services for the
Princeton Avenue Widening Project (C0020) for an amount not to exceed
$61 ,000, and
2 Authorize the City Manager to execute Amendment No 6, subject to final
language approval by the City Manager
Attachment Amendment No 6
93
AMENDMENT NO. 6
AGREEMENT BETWEEN THE CITY OF MOORPARK AND STANTEC CONSULTING
SERVICES, INC. FOR CIVIL ENGINEERING DESIGN SERVICES FOR THE RE-
DESIGN OF THE PRINCETON AVENUE WIDENING PROJECT
This Amendment No 6 to the Agreement between the City of Moorpark, a
municipal corporation ("City"), and Stantec Consulting Services, Inc , a corporation
("Contractor"), for civil engineering design services ("Agreement"), is made and entered
into the day of , 2018
RECITALS
WHEREAS, on May 15, 2008 the City and Consultant entered into an Agreement
to have the Consultant provide professional engineering design services for the re-
design of the Princeton Avenue Widening Project for a total contract value of two
hundred seventy-nine thousand, one hundred forty-eight dollars ($279,148), and
WHEREAS, on February 20, 2009, a no cost Change Order was executed for a
value of two thousand, five hundred dollars ($2,500) specifying the amount set aside for
reimbursable expenses Other design services were reduced by an unspecified amount
to accommodate reimbursable expenses and the total contract value remained the
same, and
WHEREAS, on February 16, 2010, Amendment No 1 to the Agreement was
executed, including a boundary establishment survey and legal description preparation,
a geotechnical update report, and an additional topographic survey in the amount of
seventy-four thousand, six hundred ninety-two dollars and twenty-five cents
($74,692 25) for a total contract value of three hundred fifty-three thousand, eight
hundred forty dollars and twenty-five cents ($353,840 25), and
WHEREAS, on November 16, 2010, Amendment No 2 to the Agreement was
executed, including a drainage study preparation, extension of the project limits, storm
drain plan and profile design, reimbursement for previous out of scope services of work
requested and conducted prior to Amendment No 2, and future anticipated engineering
services required in support of ongoing right-of-way acquisition efforts in the amount of
one hundred thirty thousand dollars ($130,000) for a total contract value of four hundred
eighty-three thousand, eight hundred forty dollars and twenty-five cents ($483,840 25),
and
WHEREAS, on July 12, 2013, Amendment No 3 to the Agreement was executed
increasing the Consultant's Scope of Services to include ground penetrating radar for
storm drain design, drainage report revisions, drainage design modifications, completion
of plans specifications and cost estimates, structural wall design, utility coordination,
Caltrans permitting, and bidding and construction phase services, and to identify
optional drainage design alternatives that may be added to the Consultant's Scope of
Services in the future by separate amendment in the amount of two hundred eleven
thousand, seven hundred ninety dollars ($211 ,790) for a total contract value of six
hundred ninety-five thousand, six hundred thirty dollars and twenty-five cents
($695,630 25), and
94
WHEREAS, on February 5, 2015, Amendment No 4 to the Agreement was
executed to document the Consultant's name changed from Penfield & Smith to Stantec
Consulting Services, Inc , and
WHEREAS, on November 3, 2016, Amendment No 5 to the Agreement was
executed to augment the Consultant's scope of services to include the preparation of
domestic water improvement plans within the project limits in the amount of thirty-six
thousand, eight dollars ($36,008) for a total contract value of seven hundred thirty-one
thousand, six hundred thirty-eight dollars and twenty-five cents ($731 ,638 25), and
WHEREAS, the State of California, on behalf of the Federal Highway
Administration, requested technical studies for compliance with the National
Environmental Policy Act, and
WHEREAS, the Consultant provided a cost proposal on February 27, 2018 for
additional environmental planning support services related to compliance with the
National Environmental Policy Act, attached as Exhibit A, in the amount of sixty-one
thousand dollars ($61 ,000), and
WHEREAS, the City and Consultant now desire to amend the Agreement for an
additional period, and
WHEREAS, the City and Consultant now desire to amend the Agreement to
increase the compensation for services to be performed by Consultant from seven
hundred thirty-one thousand, six hundred thirty-eight dollars and twenty-five cents
($731 ,638 25) by a value of sixty-one thousand dollars ($61 ,000) for a total contract
value of seven hundred ninety-two thousand, six hundred thirty-eight dollars and twenty-
five cents ($792,638 25), and document said agreement to amend by jointly approving
Amendment No 6 to the Agreement
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows
I Section 2, SCOPE OF SERVICES, is amended by replacing this section in its
entirety as follows
"City does hereby retain Consultant in a contractual capacity to
provide civil engineering design services, as set forth in Exhibit B, Section
C - Scope of Services, Change Order, and all amendments and the
exhibits attached thereto and incorporated herein by this reference, and
further defined in Exhibit C Consultant's Proposal, dated February 18,
2008, which is also attached hereto and incorporated herein by this
reference Where said Scope of Services is modified by this Agreement,
or in the event there is a conflict between the provisions of said Scope of
Services or Consultant's Proposal and this Agreement, the language
contained in this Agreement, and the Amendments shall take precedence
Amendment No 6 to Agreement between City of Moorpark and
Stantec Consulting Services, Inc Page 2
95
Compensation for the services to be performed by Consultant shall
be in accordance with Exhibit B, Section C — Fee, and all amendments
and the exhibits attached thereto Compensation shall not exceed the
rates or total contract value of seven hundred ninety-two thousand, six
hundred thirty-eight dollars and twenty-five cents ($792,638 25) as stated
in Exhibit B, Section C - Fee and all amendments and the exhibits
attached thereto without the written Amendment to the Agreement
executed by both parties Payment by City to Consultant shall be in
accordance with the provisions of this Agreement "
II Section 5, PAYMENT, is amended by replacing the first paragraph in its entirety
as follows
"Taxpayer ID or Social Security numbers must be provided by
Consultant on an IRS W-9 form before payments may be made by City to
Consultant "
The City agrees to pay Consultant monthly, in accordance with the
payment rates and terms and the schedule of payment as set forth in
Exhibit B, Section C - Fee and all amendment and the exhibits attached
thereto based upon actual time spent on the above tasks This amount
shall not exceed seven hundred ninety-two thousand, six hundred thirty-
eight dollars and twenty-five cents ($792,638 25), for the total term of the
Agreement unless additional payment is approved as provided in this
Agreement "
III Remaining Provisions
Except as revised by this Amendment No 6, all of the provisions of the
Agreement shall remain in full force and effect
In Witness Whereof, the parties hereto have caused this Amendment to be
executed the day and year first above written
CITY OF MOORPARK STANTEC CONSULTING SERVICES, INC
Troy Brown Hady lzadpanah
City Manager Senior Principal
Attest
Maureen Benson, City Clerk
Amendment No 6 to Agreement between City of Moorpark and
Stantec Consulting Services, Inc Page 3
96
Exhibit A
4 Sta ntec Stantec Consulting Services Inc.
1327 Del Norte Road,Suite 200,Camarillo,CA 93010-9123
February 27, 2018
File: 2064018305
Attention: Sean Corrigan, P.E.,
City of Moorpark Public Works Director
799 Moorpark Avenue
Moorpark, CA 93021
Reference: Princeton Avenue Widening Project 8012, Proposal for Additional Services #06
Dear Sean,
As we have discussed, additional services were required in order to conform to the Preliminary
Environmental Study required for permitting and review by Caltrans. Additionally, the original
contract did not account for any of the additional environmental review or studies required by
Caltrans as a result of the HSIP funding. Also, this proposal includes the project management for
the PES, Condition Compliance PM Services for the project (to comply with Archeological/Historical
and Biological conditions) and it includes the preparation and filing of a CEQA Notice of Exemption
and a FONSI for compliance with NEPA.
These services were not anticipated at the time the project started with the City of Moorpark.
ADDITIONAL SCOPE OF SERVICES
Task 1 - Preliminary Environmental Study (PES)
As required for Caltrans submittal for the local assistance (HSIP) funding:
1. Preparation of PES Form; this includes all supporting documentation, maps, studies, plans,
and layout plans.
2. Coordination with Caltrans Environmental Division for updates to the PES form, additional
information required, meetings requested, procurement of sub-consultant specialists
(biologist, archaeologist, etc.), conference calls and emails/letters, and coordination with
the City of Moorpark.
Task 2 - Archaeological Resource Investigation
As required for Caltrans submittal and as a result of the initial Caltrans environmental review,Stantec
has retained Dudek as a sub-consulant to prepare the Archaeological Resource Investigation and
reporting. The Dudek proposal for this task is included as Attachment 1.
Design with community in mind
97
February 27,2018
Princeton Avenue Widening Project 8012, Proposal for Additional Services
Page 2 of 4
Task 3 - Historical Resources Evaluation Report
As required for Caltrans submittal and as a result of the initial Caltrans environmental review,Stantec
has retained Dudek as a sub-consultant to prepare the Historical Resources Evaluation and
Reporting. The Dudek proposal for this task is included as Attachment 2.
Task 4 - Natural Environment Study- Minimal Impacts (NES-MI)
The following is a Scope of Services and estimate of probable costs to conduct a site assessment
and to prepare a Caltrans Natural Environment Study-Minimal Impacts (NES-MI) report. Projects with
de minim us issues related to natural resources, or requiring a minimal amount of compensatory
mitigation—and where the effects can be completely analyzed and mitigation properly justified
relatively easily—are candidates for a Natural Environment Study Minimal Impact (NES-MI) format.
his proposal also contains scope of work elements stemming from a meeting with the City on
09/13/2017, entailing native tree assessment within the Projects Area of Potential Effects (APE) and
to evaluate existing conditions associated with proposed staging area.
Task 5 CEQA and NEPA Clearance
The project will require CEQA and NEPA clearances prior to construction. Stantec will provide a
Notice of Exemption (NOE) for compliance with CEQA and will also provide a FONSI (Finding of
No Significant Impact) to comply with NEPA.
Task 6 - Post Permitting Assistance
The City has requested Stantec to provide post-permitting planning assistance to the City of
Moorpark, as required, and supplemental to the construction phase services for permit and
environmental related matters.
PROPOSED ADDITIONAL Fl
Our services will be performed on a "time and materials" basis, not to exceed per the schedule
below and shall be billed monthly at the rates then currently in effect. We estimate that the fees
required for our services will be $61,000. Our charges will not exceed the fee estimate without your
prior authorization.
Design with community in mind
98
February 27,2018
Princeton Avenue Widening Project 8012, Proposal for Additional Services
Page 3 of 4
Task Task Fees Notes
No.
1 Preliminary Environmental Study (PES) and Envt Coordination $17,350.00
2 Archaeological Resource Investigation $8,745.00 Includes
10% mark-
up ark-
up
3 Historical Resources Evaluation Report $8,785.00 Includes
10% mark-
up ark-
up
4 NES-MI $8,000.00
5 Environmental Review-CEQA Exemption and NEPA FONSI $5,000.00
6 Post-Permitting and Condition Compliance Assistance $7,120.00
SUBTOTAL $55,000.00
10% Contingency Fee $5,500.00
Reimbursables $500.00
TOTAL $61,000.00
We have estimated the cost of our services based on our understanding at this time of the scope
and complexity of the work. However, please note that during the performance of our services, the
need for additional or expanded services may be determined. We will keep you informed of our
progress and shall require your authorization for services that exceed the scope and/or fee estimate
limits.
AUTHORIZATION
Should you require additional information or wish to discuss this proposal further, please contact me
at (805) 308-9186. If the proposal is satisfactory, please sign the Authorization for Additional Services
where indicated to authorize the additional scope and fee.
Thank you for considering Stantec for this project.
Design with community in mind
99
February 27,2018
Princeton Avenue Widening Project 8012, Proposal for Additional Services
Page 4 of 4
Regards,
STANTEC CONSULTING SERVICES INC.
t64-2,,..._ Com. -
Pedro E. Velasco, RCE 58290 Geremy Salts, RCE 60488
Senior Project Manager Principal
Phone: 805 308-9186 Phone: 805 308-9159
Pedro.Velasco@Stantec.com Geremy.Salts@Stantec.com
Attachment: Authorization for Additional Services
c. Dan Kim, City of Moorpark, via email
cd w:\2064018305\18305\accounting\proposals\2064018305_co-05_addl_services engr permitting_planning_envir_01-24-18.docx
Design with community in mind
100
DUDEK
621 CHAPALA STREET
SANTA BARBARA, CALIFORNIA 93101
T 805 963 0651 F 805 963 2074
August 14, 2017
City of Moorpark, Public Works Department
c/o Hollee L King, MPA, AICP
Land Use Planning
Phone (805) 322-1678
Cell (805) 901-2261
e-mail Hollee King@stantec com
RE: Proposal for Archaeological Resources Documentation
Princeton Avenue Road Widening Project
HSIPL-5463(018)
Moorpark, California
Dear Ms King
The following is a time-and-materials, not-to-exceed proposal to conduct archaeological
resources documentation for the Princeton Avenue Road Widening Project in Moorpark,
California The work will satisfy requirements identified in National Historic
Preservation Act (NHPA) Section 106 guidelines implemented by the California
Department of Transportation(Caltrans)
We understand that the Princeton Avenue Road Widening Project (Project) will occur
from the roughly the Princeton Avenue/Hedyland Court intersection west to the Princeton
Avenue/Virginia Colony intersection
The Project involves federal funding, necessitating compliance with the National Historic
Preservation Act Section 106 requirements Caltrans District 5 staff has determined in
their Project Preliminary Environmental Study (PES) that the following documents are
needed to address Section 106 requirements, consistent with their guidance provided in
the Standard Environmental Reference (SER), Exhibit 5 1, Archaeological Survey Report
(ASR) Format and Content Guide
• Area of Potential Effects (APE)map
• Archaeological Survey Report(ASR), and
• Historic Property Survey Report (HPSR)
Dudek has successfully prepared these same services for the following projects
• Alisal Road Widening Project, City of Solvang,
WWW DUDEK COM
101
Ms Hollee L Kmg,MPA,AICP
August 14,2017
Page 2
• Point Sal Road/Brown Road Widening, County of Santa Barbara,
• Cesar Chavez Widening, City of Calexico,
• Los Positas/Cliff Drive Roundabout, City of Santa Barbara,
• Anacapa Street/Carillo Street Intersection Improvements, City of Santa Barbara,
• Alisal Bridge Retrofit and Expansion Project, City of Solvang,
• College Boulevard Bridge Expansion, City of Oceanside, and
• Santa Gertrudis Creek Bridge Expansion, City of Temecula
The tasks associated with preparing this documentation are discussed below
Task 1: Area of Potential Effect(APE) Figure
The APE will be prepared in consultation with City of Public Works staff, based on the
Draft Project Description Project map to be provided by Stantec As required by the SER
Exhibit 5 1, ASR Format and Content Guide, Dudek will collaborate with you to
determine and document
• Direct, Permanent Impact Areas including all ground disturbance, vegetation
removal, and demolition,
• Indirect, Temporary Impact Areas including construction equipment staging,
materials storage, etc , and
• Maximum Depth of Disturbance
Deliverables: A Draft APE will be submitted to Caltrans staff for review and comment
One revised final APE will be prepared
Task 2: Section 106 ASR
2.1 Background Research
The Caltrans SER Exhibit 5 1, ASR Format and Content Guide provide clear direction on
background research required The following information sources will be reviewed
• Archaeological site record and literature search including a records search of
previous investigations and site records maintained at the California Historical
Resources Information System (CHRIS), South Central Coast Information Center
(SCCIC), California State University Fullerton, including the Project APE and a
0 5-mile surrounding buffer, and
• Sacred Lands Inventory search maintained by the State Native American Heritage
Commission (NAHC)
102
Ms Hollee L Kmg,MPA,AICP
August 14,2017
Page 3
2.2 Consultation with Local Native American Tribe and Individuals
The Caltrans SER has been amended (January, 2015) to formalize required consultation
with Native American tribes and individuals Chapter 3, Native American Consultation,
states
"Caltrans' historic preservation coordination efforts with Native Americans involve
consulting with federally recognized tribes and California Indian traditional cultural
leaders, unrecognized groups, and individuals on their concerns regardmg Caltrans
activities Simultaneously, these efforts also include identifying other cultural concerns
and areas of cultural significance that a proposed project may impact and that may need
to be addressed under environmental law Consultation typically focuses on the
identification, evaluation, determination of effects, and treatment of archaeo-logical
resources However, consultation also is necessary to identify areas important to Native
Americans that may be unrecognized by people outside the culture These include sacred
sites, plant-gathering areas, and certain historic properties that are referred to as
Traditional Cultural Properties (see Section 4 4 2 of this volume, and National Register
Bulletin 38 Guidelines for Evaluating and Documenting Tradition-al Cultural
Properties) Knowledge of such places is almost always confidential, and their
identification and management, therefore, can be problematic and sensitive"
The NAHC search of the Sacred Lands Inventory identified above will result in the
identification of all "federally recognized tribes and California Indian traditional cultural
leaders, unrecognized groups, and individuals" that must be consulted as part of the
Caltrans Section 106 Guidelines compliance It is our experience that approximately 10
tribal representatives and individuals in the Ventura County Moorpark area are identified
by the NAHC Consultation will include
• Providing a memo to each entity via e-mail and mail summarizing the results of
background research and intensive survey of the APE
• If no response to the memo is received within 2 weeks, the entity will be
contacted by phone as required by Caltrans SER Guidelines , Chapter 3, Native
American Consultation
"[Consultation] can [be] initiate[d] by various means, for instance, by letter,
telephone call, and personal visit or by a semi-annual notice If there is no
response to the initial contact, a telephone call or personal visit should be made "
A summary of this consultation will be provided in a table in the ASR
2.3 Intensive Ground Surface Survey
The Project APE will be intensively surveyed by a qualified archaeologist in no greater
than 5-meter (15-foot) parallel transect intervals Any previously unknown cultural
resources will be identified
103
Ms Hollee L Kmg,MPA,AICP
August 14,2017
Page 4
Deliverables: An administrative Draft ASR will be submitted to you for review We
will incorporate all comments and potential revisions from you City staff, and forward
the resulting Draft ASR to Caltrans for review and comment One final ASR
incorporating any revisions requested by Caltrans will be prepared
Dudek will provide the Moorpark City Public Works Department electronic files of all
submittals, and one hard copy of submittals to Caltrans
Task 3: Historic Property Survey Report (HPSR)
The HPSR will be prepared consistent with the Caltrans SER guidelines This document
summarizes the results of the ASR and concludes if any significant archaeological
resources are present
A Draft HPSR will be submitted to Caltrans for review and comment One revised final
HPSR will be prepared
Schedule
Draft APE within 5 working days of project authorization
Draft ASR electronically, in pdf format, within 10 working days after approval of APE
Final ASR: electronically, in pdf format, within 3 working days of receiving comments
One hard copy will be sent to Caltrans upon approval
Draft HPSR within 5 working days of receiving comments on the Draft ASR
BUDGET
The time and materials fee of$7,950 provided in this proposal (see page 6) represents an
estimate of the anticipated level of effort required to complete the tasks described in the
proposal It includes an expedited processing of the SCCIC Archaeological Records
search (approximately 1 5 times the normal cost) to obtain these data in no less than 5
working days, rather than the standard five to six weeks response time
Should the actual effort required to complete the tasks be less than anticipated, the
amount billed will be less than the total fee Conversely, should the actual effort to
complete the proposed tasks be greater than anticipated, additional fee authorizations will
be requested No work in excess of the proposed fee or outside of the proposed scope of
work will be performed without written authorization All charges will be based on
Dudek Year 2017 Standard Billing Rates, attached below
104
Ms Hollee L Kmg,MPA,AICP
August 14,2017
Page 5
If you have any questions regarding this proposal or require additional information,
please do not hesitate to give me a call at (805) 308-8525 I may also be e-mailed at
dstone@dudek coin We look forward to working with you
Sincerely yours,
1)''OJJ I4/1-Pk.
David Stone, M A , RPA
Cultural Resources Manager
105
Ms Hollee L Kmg,MPA,AICP
August 14,2017
Page 6
Budget Summary
1. Area of Potential Effects Hours Rate Total
Sr PM II(Principal Archaeologist) 4 $215 $860
GIS Specialist II (Graphics) 3 $135 $405
2. ASR Hours Rate Total
Sr PM II(Principal Archaeologist) 6 $215 $1,290
ES/Arch II (Staff Archaeologist) 24 $135 $3,240
Publications Asst II 1 $95 $95
SCCIC Record Search 1 $500 $500
GIS Specialist I(Graphics) 2 $135 $270
3. HPSR Hours Rate Total
Sr PM II(Principal Archaeologist) 6 $215 $1,290
TOTAL ESTIMATE $7,950
106
DUDEK
38 NORTH MARENGO
PASADENA CALIFORNIA 91101
T 626.204 9800
September 18, 2017 10631
Hollee L King, MPA, AICP
Project Manager
Stantec
Land Use Planning
Hollee King@stantec com
Subject Supplemental Scope of Work to Prepare an HRER for the Princeton Road
Widening Project, Moorpark, California
Dear Ms King
Caltrans requires preparation of a Historical Resources Evaluation Report (HRER) as part of
cultural resources documentation for the Princeton Road Widening Project in the City of
Moorpark Dudek has identified the following tasks for completion of the HRER
Task 1 Built Environment Survey
Upon approval of the APE map and receipt of the records search results, a qualified architectural
historian will conduct a pedestrian survey of the project APE (both direct and indirect) for built
environment resources The survey will entail taking detailed notes and photographs of all
buildings and structures over 50 years of age, including documentation of character defining
features, spatial relationships, landscaping, alterations, and the overall existing conditions of the
property The survey will be restricted to the exterior of the buildings and grounds
Task 2 Resource Evaluation
Based on a cursory review of histonc aenal photographs, there are structures within the project
area that are at least 50 years of age Dudek assumes that the survey will be positive for one (1)
histonc built environment resource that requires recordation and evaluation for historical
significance and cannot be exempt the cement plant Dudek will record and evaluate the
property on the required State of California Department of Parks and Recreation Series 523
Forms (DPR Forms) The evaluation will consider National Register of Historic Places (NRHP)
eligibility criteria to determine if the proposed project has the potential to adversely affect
histonc properties under Section 106 of the National Historic Preservation Act (NHPA) Dudek
will also evaluate the property in consideration of California Register of Historical Resources
WWW DUDEK.COM
107
Ms Hollee King
Subject Scope of Work for HRER—Princeton Road Widening Project
(CRHR) and City of Moorpark local landmark designation criteria to determine if the proposed
project has the potential to impact historical resources under CEQA
As part of this task, Dudek will conduct in-person building development research at the City of
Moorpark to determine the nature and extent of alterations that have been made to the property
overtime, and retrieve information on any previous owners/occupants Dudek will also conduct
archival research to develop the appropriate historic context for the property significance
evaluation This may include visiting local libraries, archives, and contacting relevant historical
societies
Task 3. Prepare HRER
Dudek will prepare an HRER to document all identification, recordation, and evaluation efforts
for historic built environment resources within the project APE (both direct and indirect) Dudek
assumes that all but one property within the APE will qualify for exemption under Attachment 4
of the Caltrans Programmatic Agreement Should additional resources be identified, a budget
augment would be required The HRER will be prepared by a Dudek architectural historian who
meets Caltrans PQS standards for architectural history Dudek assumes no more than one (1)
round of comments with Caltrans will be required on the HRER
COST ESTIMATE
Based on thoughtful consideration of the project requirements and a thorough estimate of the
attendant labor and direct costs, Dudek's cost estimate for completion of the services described
herein is $7,985.00 This total is based on the cost breakdown provided in the table below This
cost estimate includes all labor and direct expenses required to perform the tasks described in
this scope of work
Architectural Architectural
GIS Specialist
Histonanl Histonan
Task III Direct Costs Task Total
Project Manager Technician II
($135/hour) ($751hour) ($145/hour)
1 Survey — 8 — $50(mileage) $650 00
2 Resource Evaluation 4 32 1 — $3,085 00
3 Prepare HRER 16 24 2 — $4,250 00
Totals 20 64 3 $50 $7,985 00
10631
D U D E K 2 September 2017
108
Ms Hollee King
Subject Scope of Work for HRER—Princeton Road Widening Project
We appreciate the opportunity to provide this scope of work Please call us if you have any
questions, or would like us to revise our cost based on different assumptions
Sincerely,
Samantha Murray, MA
Historic Built Environment Lead
AtL 2017 Schedule of Charges
cc Micah Hale, Dudek
10631
D U D E I< 3 September 2017
109
DUDEK
2017 STANDARD SCHEDULE OF CHARGES
ENGINEERING SERVICES COMPLIANCE SERVICES
Project Director $270 00/hr Compliance Director $205 00/hr
Principal Engineer III $240 00/hr Compliance Manager $145 00/hr
Principal Engineer II $230 00/hr Compliance Project Coordinator $105 00/hr
Principal Engineer I $220 00/hr Compliance Monitor $95 00/hr
Program Manager $210 00/hr
Senior Project Manager $210 00/hr HYDROGEOLOGICAL SERVICES
Project Manager $205 00/hr Principal $260 00/hr
Senior Engineer III $200 00/hr Principal Hydrogeologist/Engineer $240 00/hr
Senior Engineer II $190 00/hr Sr Hydrogeologist IV/Engineer IV $225 00/hr
Senior Engineer I $180 00/hr Sr Hydrogeologist III/Engineer III $210 00/hr
Project Engineer IV/Technician IV $170 00/hr Sr Hydrogeologist II/Engineer II $195 00/hr
Project Engineer III/Technician III $160 00/hr Sr Hydrogeologist I/Engineer I $180 00/hr
Project Engineer II/Technician II $145 00/hr Hydrogeologist VI/Engineer VI $160 00/hr
Project Engineer I/Technician I $130 00/hr Hydrogeologist V/Engineer V $150 00/hr
Project Coordinator $100 00/hr Hydrogeologist IV/Engineer IV $140 00/hr
Engineering Assistant $95 00/hr Hydrogeologist III/Engineer III $130 00/hr
Hydrogeologist II/Engineer II $120 00/hr
ENVIRONMENTAL SERVICES Hydrogeologist I/Engineer I $110 00/hr
Principal $240 00/hr Technician $100 00/hr
Senior Project Manager/Specialist II $225 00/hr
Senior Project Manager/Specialist I $215 00/hr DISTRICT MANAGEMENT&OPERATIONS
Environmental Specialist/Planner VI $195 00/hr District General Manager $185 00/hr
Environmental Specialist/Planner V $175 00/hr District Engineer $175 00/hr
Environmental Specialist/Planner IV $165 00/hr Operations Manager $150 00/hr
Environmental Specialist/Planner III $155 00/hr District Secretary/Accountant $100 00/hr
Environmental Specialist/Planner II $140 00/hr Collections System Manager $100 00/hr
Environmental Specialist/Planner I $125 00/hr Grade V Operator $100 00/hr
Analyst III $115 00/hr Grade IV Operator $90 00/hr
Analyst II $105 00/hr Grade III Operator $85 00/hr
Analyst I $95 00/hr Grade II Operator $63 00/hr
Planning Assistant II $85 00/hr Grade I Operator $55 00/hr
Planning Assistant I $75 00/hr Operator in Training $40 00/hr
Collection Maintenance Worker II $60 00/hr
COASTAL PLANNING/POLICY SERVICES Collection Maintenance Worker I $45 00/hr
Senior Project Manager/Coastal Planner II $220 00/hr
Senior Project Manager/Coastal Planner I $210 00/hr OFFICE SERVICES
Environmental Specialist/Coastal Planner VI $200 00/hr Technical/Drafting/CADD Setvrces
Environmental Specialist/Coastal Planner V $180 00/hr 3D Graphic Artist $160 00/hr
Environmental Specialist/Coastal Planner IV $170 00/hr Senior Designer $150 00/hr
Environmental Specialist/Coastal Planner III $160 00/hr Designer $140 00/hr
Environmental Specialist/Coastal Planner II $150 00/hr Assistant Designer $135 00/hr
Environmental Specialist/Coastal Planner I $140 00/hr GIS Programmer I $180 00/hr
GIS Specialist IV $155 00/hr
CULTURAL AND PALEONTOLOGICAL SERVICES GIS Specialist III $145 00/hr
Senior Project Manager/Archaeologist II $215 00/hr GIS Specialist II $135 00/hr
Senior Project Manager/Archaeologist I $205 00/hr GIS Specialist I $125 00/hr
Environmental Specialist/Archaeologist V $185 00/hr CADD Operator III $130 00/hr
Environmental Specialist/Archaeologist IV $165 00/hr CADD Operator II $125 00/hr
Environmental Specialist/Archaeologist III $145 00/hr CADD Operator I $110 00/hr
Environmental Specialist/Archaeologist II $135 00/hr CADD Drafter $100 00/hr
Environmental Specialist/Archaeologist I $125 00/hr CADD Technician $95 00/hr
Environmental Specialist/Architectural Historian II $150 00/hr
Environmental Specialist/Architectural Historian I $125 00/hr SUPPORT SERVICES
Environmental Specialist/Paleontologist II $165 00/hr Technical Editor III $145 00/hr
Environmental Specialist/Paleontologist I $125 00/hr Technical Editor II $130 00/hr
Paleontological Technician III $85 00/hr Technical Editor I $115 00/hr
Paleontological Technician II $75 00/hr Publications Specialist III $105 00/hr
Paleontological Technician I $55 00/hr Publications Specialist II $95 00/hr
Cultural Resources Technician II $75 00/hr Publications Specialist I $85 00/hr
Cultural Resources Technician I $55 00/hr Clerical Administration II $90 00/hr
CONSTRUCTION MANAGEMENT SERVICES Clerical Administration I $85 00/hr
Principal/Manager $195 00/hr
Senior Construction Manager $180 00/hr Forensic Engineering—Court appearances depositions and interrogatories as expert witness
Senior Project Manager $160 00/hr will be billed at 2 00 times normal rates
Construction Manager $150 00/hr Emergency and Holidays —Minimum charge of two hours will be billed at 1 75 times the
normal rate
Project Manager $140 00/hr Matenal and Outside Services — Subcontractors rental of special equipment special
Resident Engineer $140 00/hr reproductions and blueprinting outside data processing and computer services etc are
Construction Engineer $135 00/hr charged at 1 15 times the direct cost
Travel Expenses—Mileage at current IRS allowable rates Per diem where overnight stay is
On-site Owner's Representative $130 00/hr involved is charged at cost
Construction Inspector III $125 00/hr Invoices,Late Charges—All fees will be billed to Client monthly and shall be due and payable
Construction Inspector II $115 00/hr upon receipt Invoices are delinquent if not paid within 30 days from the date of the invoice
Construction Inspector I $105 00/hr Client agrees to pay a monthly late charge equal to 1%per month of the outstanding balance
P until paid in full
Prevailing Wage Inspector $135 00/hr Annual Increases—Unless identified otherwise these standard rates will increase 3%annually
DUDEK Effective January 11210