HomeMy WebLinkAboutAGENDA REPORT 1995 1018 CC REG ITEM 08FFROM:
DATE:
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City CounclRE � � �
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ACTION:
CITY OF MOORPARK
AGENDA REPORT
The Honorable City Council
Donald P. Reynolds Jr., Administrative Services
October 12, 1995
Manag'
SUBJECT: Consider Revisions to the Land Use Development Fees,
(Developer Fees), and Related Applications of Code
Enforcement and Administrative Services Fees
Summary
On January 21, 1991, the Council directed staff to return each year
in order to consider revising City Land Use Development fees to be
effective in January of each year. Government Code 66016 requires
a sixty day waiting period prior to implementing any fee
adjustments. This matter has been scheduled for a public meeting
November 1, 1995, for consideration of new hnd /or revised fees, to
become effective January 1, 1996. Based on a preliminary analysis,
the new fees are proposed to change as follows: Land Use
Development fee rate will increase by 14 percent from $79 per hour
to $90 per hour; Code Enforcement fee rate to increase 2 percent
from $58 per hour to $59 per hour, and; Administrative Services fee
rate will increase 19 percent from $69 to $82 per hour.
Background
This is the seventh year since 1989 that the City has evaluated the
cost of providing land use development services on an annual basis.
From 1984 to 1989, the rate was $45 per hour. The original
analysis in 1989 recommended a significant jump in the fee to $69.
Annual reviews since this date have resulted in small increases of
between 1.3 percent to 3 percent each, causing the rate to increase
from $71 in 1991, to the current rate of $79 per hour.
In 1991, the Council adopted a methodology recommended by a
consultant for calculating the cost of City land use development
services. This method is in compliance with the federal standards
established by Office of Management and Budget in OMB Circular A-
87. Four sections of cost calculations comprise the basis for this
methodology: 1) direct costs; 2) indirect costs; 3) general
overhead, and; 4) use allowance. this method is intended to assist
the City collect 100% of its expenses for land use development
permit processing.
In addition to the analysis that derives the cost per hour, staff
also considers the need for new types of permits, and the need to
adjust deposit amounts for existing permits. With the current
permit tracking data base in its third year of use, staff has
identified that several deposit amounts need to be adjusted. Some
fiat fees are being recommended to be moved to the deposit
schedule. The cost for mailing public notices directly related to
a development project and the creation of a temporary use permit
are new fees being considered.
Discussion
This year, as in the past, staff has prepared a comprehensive
analysis of the land use development processing system. As a
result of the study and in addition to the cost per hour analysis,
staff is proposing that 11 deposit amounts be adjusted to increase
the initial deposit amount received, that two flat fees become
deposits, and that two new fees be considered. The most significant
aspect of the review pertains to the cost per hour, which increased
more this year for each type of fee than in the past seven years of
analysis.
Fee Calculations
Attachments "A" through "C07 are the analytical studies required for
the development of the City's cost recovery program. Consistent
with last year's program, staff has includ6d Attachment ',3" which
addresses the cost of code enforcement services (which are excluded
from the land use development fees), and Attachment "C" which
addresses the cost of Administrative Services.
In general, fees will increase when direct staff is lost, due to
the stable nature of overhead costs (occassionally referred to as
"fixed costs "). When direct positions are added to the study, the
cost may decrease because the ratio of hours divided into the fixed
costs changes more significantly than the total cost. The decrease
in the number of Community Development and the increase to the
Administrative Services Operations and Maintenance budget has led
to a significant increase in these fee rates.
Land Use Development Fees
The cover page of Attachment "A" compares the 1994/95 cost
summaries to the 1995/96 summaries applying the budgeted costs as
in previous years, plus an additional "Adjusted" fee calculation.
Referring to Attachment "A," pages A -1 through A -7, the standard
formula has been applied, resulting in the $90 rate per hour. By
not including the Associate Planner, Direct Costs decreased 14
percent and Indirect Costs decreased ten percent. The General
Overhead is higher for the City, but only 1 percent higher when
applied to Community Development due to the reduced size of staff
in this department. The applicable percentages applied to general
Overhead are based on the number of items submitted to City Council
for most departments, none - developer related items are charged from
the City Attorney, and the percentage of staff is applied to both
Finance and Administrative Services. The net impact of these
changes to all cost categories is a decrease of 9 percent.
This is the first year since 1991 that the Associate Planner
position is not part of the total hours. In last year's study, it
was recognized in staff's October 24, 1994, report to Council, that
if the Associate Planner was taken away, the 1994/95 fee rate would
have been $91 per hour (which would have been a 24 percent
increase). But this year, in order to be consistent with the past
practices, it is necessary to delete this position, decreasing
staff from five directly related positions to four. This results
in a 20 percent decrease in the number of hours divided into
slightly reduced total costs which resulted in a total increase of
14 percent.
Attachment "A," pages A -8 through A -14, provides an alternate
approach to the original study which reflects a reduced cost to the
department as a result of the department having less staff to
support. Between 1993/94 and 1994/95, the Associate Planner, one
Code Enforcement Officer and the Secretary position were eliminated
from the Community Development Department, however, staff did not
make subsequent changes to those positions which share 30 percent
of the cost to the Finance Department staff, 10 percent of Deputy
City Clerk position, and 30 percent of the Receptionist position.
A logical conclusion could be made that the previous application of
these percentages, should be adjusted down -to reflect the decrease
in the staff being supported in the Department. Overall, the
Department went from nine to six employees, or decreased 33
percent. If the shared positions are in -turn reduced, which are
not part of the current budget, the Indirect Costs drop an
additional $25,312, and General Overhead Costs decrease an
additional $17,421, (when compared to the 1995/96 standard
application of the formula). The net decrease is approximately
$45,000. Although this approach is not consistent with the current
budget, it could be used as a justification to reduce the proposed
increase in the fee -from $90 per hour to $84 per hour.
Staff explored the impact of this adjustment after analyzing the
reasons why the fee rate increased 14 percent from $79 to $90 per
hour. Staff will continue to analyze the $84 rate adjustment,
consider other approaches to this issue, and provide additional
information to the Council prior to the November 1, 1995, public
meeting.
Code Enforcement Fees
The Code Enforcement costs increased only 2 percent from $58 to $59
per hour, as presented in Attachment "B." The amount of time
attributed to code enforcement matters in the General Overhead
jumped from 2 percent to 3.7 percent, but the percentage of staff
applied to Administrative Services and Finance have decreased,
causing a net decrease in the applicable General Overhead of i9
percent. Other minor increases off -set this decrease resulting in
an overall increase of 2 percent. The number of hours are the
same, so the end result is a two percent increase from $58 to $59
per hour.
3
0000' =A
Administrative Services Fees
Attachment "C" analyzed the Administrative Services fee rate which
is proposed to increase 19 percent. This increase is related to a
$58,000 increase to the Department's Indirect Costs which are
primarily based (for the purpose of this study) on the Operations
and Maintenance cost for the department. With the decrease in the
staffing in other departments and the increase in staffing in
Finance, the share of the generally distributed expenses increased
from 15 percent to 45 percent. This change caused an increase to
the Operations and Maintenance Budget of 58.8 percent, or
approximately $100,000. This increase combined with other minor
increases cause the total costs (as presented in the Summary) to
rise from $513,000 last year to $617,600 this year. The end
result, dividing by the same number of staff hours, is an 18.84
percent increase from $69 to $82 per hour.
Prior Year Adjustments (all fee rates)
Prior year adjustments are generated by a need defined as the
amount of the City's actual cost compared to the amount of cost
recovery for the year. As in the past, the Bost of each Department
exceeded the amount of funds generated by the cost recovery plan,
and therefore, no prior year adjustments are being considered. Of
a possible 2,080 hours per staff person in the department that
could be billed, subtracting 18 percent for leave of absence,
leaves a potential 1,706 hours that could be billable. In fiscal
year 1994/95, one senior planner was able to bill 1,600 hours and
the second 1,400 hours, which is an improvement but still short,of
the desired 100 percent. The general fund therefore, supported 406
hours of their time last year. Additionally, of the proposed $90
per hour rate for Land Use Development fees, 24% is derived from
cost to the General Fund (General Overhead). Because the City has
not reimbursed the General Fund with land use development revenues,
this amount can also be considered as a City contribution to this
service.
New Deposit Amounts
In 1991, a cap was placed on staff's ability to bill more than 75
percent of an original deposit without Council approval. This
system is adequate if the deposit amounts originally received match
an accurate estimate of the amount of time required to process the
permit application.
The second most significant change this year is the City's ability
to track deposit amounts for various multi -year projects. The data
base being used is now entering its third year, and many deposit
amounts are too low. The current fee schedule is presented in
Attachment "D ". The new fee schedule is proposed to have a new
column which describes the number of hours anticipated to complete
4
each application. Some minor adjustments are proposed to round
deposit amounts to the nearest hour (these minor changes are not
referenced below). This will assist applicants as they plan for
their costs and set time frames for their project.
The significant revisions needed for deposit amounts are applicable
to 11 permit types as shown in Attachment E. Some of these
deposits are proposed to have more than a 100 percent increase in
the number of hours required, in addition to the proposed fee rate
increase. For example, the Environmental Impact Report deposit is
$3,490 now, which is equal to 44 hours. It is proposed to increase
to 100 hours at $90 per hour, or to $9,000, or a net increase of
158 percent. The combined impact of changing the fee rate with a
greater number of hours required for processing is significant for
all eleven proposed deposit increases.
There is also a need to remove the Reversion to Acreage permit
(tentative tract map, #1 on page 3 of attachment D) and
Administrative Clearance permit ( #2 on page three of attachment D) ,
from the flat fee to the deposit schedule. The Reversion to
Acreage permit is proposed to have a fifteen hour deposit (from 6.6
hour flat fee). The Administrative Clearance permit is proposed to
stay at three hours but become a deposit.
New Fees
Two new fees are being considered. A Temporary Use Permit deposit
which was previously referred to as a Zone Clearance and charged at
a flat fee rate equal to .5 hours, and a postage fee.
Temporary use permits can vary from simple special event permits to
complicated uses that occur over a period of a few months. It has
been recognized that a flat fee rarely recovers the cost of
issuance unless it is a simple event. It is proposed that a fee
deposit be created to distinguish it from a Zone Clearance, and to
separate it from the flat fee schedule, equal to .5 hours. Not
less than 30 minutes of staff time will be applied to the permit
cost.
The postage fee is intended to recover the cost of mailing public
hearing items to several hundred residents, which are not part of
the indirect or direct expenses recovered by the fee. The rate is
proposed to be based on the estimated number of pieces to be
mailed, rather than using the Department's cost per hour. The
preference is to have a part -time employee fold, insert and place
postage on each piece to be mailed. This position is not directly
included in the fee rate calculation, nor is the special cost of
the envelope, or the specific cost of postage. The cost of mailing
one piece is estimated to be .40 cents, which is .08 cents above
the cost of the postage (.32 cents), as shown in Attachment "F ".
Because this cost is derived separately from the cost per hour for
the Department, the calculation excludes the general overhead costs
5
0
such as supervision, maintenance of the postage machine and paper.
General Conclusions
The volume of land use permit applications have decreased
dramatically in the past several years. Council involvement in
land use issues related to new development has decreased from 33
percent in 1993, to the current rate of 20 percent. This decrease
has caused the City to reduce its staff, yet there remains several
fixed costs that can't be or haven't been changed. If a large
scale project is currently proposed, many facets of its review will
be contracted, (e.g., an EIR) , and not subject to the cost per hour
or the increased deposit amounts. Therefore, if the logic of the
formula remains true and the volume remains slow, the new rate
proposed may be the standard until economic conditions change.
Staff questioned the logic of the original formula as a result of
the significant fee increase being proposed. It has been
identified in this report that there may be cause to reduce the
increase from $90 to $84 per hour, if some of the fixed costs are
adjusted to reflect a decrease in the department's staff. Staff
will completely evaluate all options and` provide Council with
additional information prior to the November 1, 1995, Meeting.
Recommendation
That the City Council, pursuant to Government Code 66016, conduct
a public meeting on November 1, 1995 at 7:00.P.M., to revise the
fee rate and cost recovery program applicable to the City's land
use development permits, Code Enforcement and Administrative
Services Department.
Attachments: A) Land Use Development Fees -Cost Per Hour and
Benefit Tables
B) Code Enforcement Cost Recovery Fee Calculation
( applying the benef it tables in attachment "All)
C) Administrative Services Cost Recovery Fee
Calculation and Benefit Rate Tables (with
Council Review and without)
D) Current Fee Schedule
E) Deposit Changes
F) Postage Cost
6
O —OOOS4
I
ATTACHMENT A
1.994/95 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
ATTACHMENT A
COMPARISON OF COSTS BETWEEN THE 1994/94 FEE, 1995/96 FEE AND ADJUSTED 1995/96 FEE
ADJUSTED
SUMMARIES 1994/95 1995/96 1995/96
Iten
1,
Direct Costs
392,667
T_ten
2,
Indirect Costs
2 2 9, 6 4 6
Iten
3,
General Overhead
175,22-1
Iten
4,
Use Allowance
27,229
Adjustment from Prior near
Total Costs 824,753
Divided by Total Hours
('2080 * 5 Position: FOR 1994/951
1.2080 * 5 Positions FOR 1-995/96)
RATE
C
C
Lr
L7
1.0400
an
79
PER HOUR
3371.48
201.236
1.78746
28092
3371.48
1.75924
1.61.325
28092
---- - - - - -- ---- - - - - --
745,222 702,489
8320
I'_; .• 0 1
8320
I
ATTACHMENT A
1995/96 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
Item 1) Direct Department Costs
Item 2) Department Overhead, (Indirect Costs)
1995/96
I
A
B
Applied
Item
Costs
Total Yr.
Total Med.
Leave
(SEE TABLE)
Position
Salary
Benefits
Benefits
Totals
Dir. of Community Devel.
71,580
18,970
17.79%
106,659
Senior Planner
55,284
13,805
19.59%
82,624
Senior Planner
55,284
13,805
19.59%
82,624
Assistant Planner
-----------------------------------------------------------------------------------
41,004
13,551
19.59%
65,242
Total
223,152
60,131
337,148
Item 2) Department Overhead, (Indirect Costs)
1995/96
I
* Deductions 201,236
(Total M & O - Professional Services) * Code Enforcement Percentaqe of 11.99%
Plus Professional Services
A-1
12- Oct -95
UWO*';(i
City
Applied
Item
Costs
Deductions
Amount
Personnel
(SEE TABLE)
N/A
116,077
Maintenance and Operations
163,761
78,602 *
85,159
Capital
(Deleted -see
use allowance)
Fixed Overhead
-------------------------------------------------------------------
(Deleted -see
use allowance)
- - - - --
* Deductions 201,236
(Total M & O - Professional Services) * Code Enforcement Percentaqe of 11.99%
Plus Professional Services
A-1
12- Oct -95
UWO*';(i
AT�iACuMENT A
1995/96 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
Item 3) General Overhead
12- Oct -95
0OW S7
� a-
Budgeted
item
Costs Deduction
Net Costs
% applied
Total Costs
City Council
26,000
0
26,000
19.27%
5,010
City Manager
210,584 1)
79,131
131,453
19.27%
25,331
City Clerk
138,073 2)
43,693
94,380
11.90%
11,231
City Attorney
89,300 3)
20,000
69,300
19.27%
13,354
Finance /City Treasurer 118,310 4)
77,603
40,707
19.27%
7,844
Administrative
Services 500,148 5)
71,352
428,796
17.001
72,895
Moorpark Cable
T.V. 54,100 6)
3,500
50,600
17.00%
8,602
City Engineer
-----------------------------------------------------------------------------------------------------
257,170 7)
211,200
45,970
75.00%
34,478
Total General
Indirect Costs
178,746
Deductions
1) 100% Assist. to the City
Manager Position
+ Ben.
2) Deduct 80% added for the
Deputy City
Clerk to CD
Indirect Personnel
3) Special Legal Services
4) No Capital to deduct; 35
% of salary
and benefits
for the FO, Act.
Tech II and 2 Act. Cirks
5) No Capital + CDBG Salary,
20,700 + Recept. Sal. &
Ben p 60%
6) Professional Services and Equipment Rental
7) 642- Contr Srvcs, 645- Plan
Chk, 646-
Inspect
0OW S7
� a-
12- Oct-95
ATTACHMENT A
1995/96 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
Item 4) Use Allowance- as of 6/30/95
1,681,601 250,338 1,452,074 312,023 280,235 190,673 4,166,944
Allocation Total Employees (which includes redvelopment staff)
Department Employees which use City Hall
less Code Enforcement Related Employees..........
Percent (5/34.5)
Use Allowance Attributable to Department
(14% t $193,833)
V'j
193,833
34.5 This total no longer includes the Parks and P.W. field crews
and the expenses for 1994/95, line 1, do not
include those related to the new maintenance yard
5
14%
28,092
Total
Deprec.
Use
1989/90
1990/91
1991/92
1992/93
1993/94
1994 /95
Assets
Percentage
Allowance
Buildings and structures
8501146
66956
832924
103258
82930
20853
1957067
0.02
39,141
Improve. other than Buildings
524,058
8816
436101
98205
13832
1500
1082512
0.07
75,776
Office Furniture And Equip.
254,630
116084
116794
51444
112777
71716
723445
0.07
50,641
Other equipment
52,767
58482
66255
59116
70696
96604
403920
0.07
28,274
1,681,601 250,338 1,452,074 312,023 280,235 190,673 4,166,944
Allocation Total Employees (which includes redvelopment staff)
Department Employees which use City Hall
less Code Enforcement Related Employees..........
Percent (5/34.5)
Use Allowance Attributable to Department
(14% t $193,833)
V'j
193,833
34.5 This total no longer includes the Parks and P.W. field crews
and the expenses for 1994/95, line 1, do not
include those related to the new maintenance yard
5
14%
28,092
ATTACHMENT A
1995%96 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
SUMMARIES
Item 1, Direct Costs 337,148
Item 2, Indirect Costs 201,236
Item 3, General Overhead 178,746
Item 4, Use Allowance 28,092
Adjustment from Prior Year
Total Costs 745,222
Divided by Total Hours
(2080 * 4 Positions) 8320
RATE 90 PER HOUR
,4y
12-Oct -95
0 0 (110 k� 9
COMMUNITY DEVELOPMENT FEES
PAGE 1 OF 2
12-Oct-95 1995/96 BENEFIT TABLES FOR THE FEE RATE CALCULATION
A) DIRECT COSTS- PERSONNEL
TOTALS 223152
x =COL"uiC¢is "A", "B" AND "C' ABOVE ARE USED IN "ITER 1) DIRECT COSTS'
B) CODE ENFORCEMENT PERSONNEL COSTS USED FOR DEPARTMENT OVERHEAD "ITEM 2"
TOTAL
MON'T'HLY ANNUAL GROUP WORKERS COST BEN. +
RATE RATE INS COMP UNERP PERS MEDICARE SALARY
C.E.OF'FICER 3205 38460 4986 1717 245 4977 558 50943
P.T. CLERICAL 386 4626 0 45 162 291 72 5196
TOTAL 56139
TOTAL
PAID
BENEFITS
13551
18970
13805
i3805
60131
CODE ENFORCEMENT PERSONNEL COSTS /C.D. PERSONNEL T'OTAL 56139/468056 = 11.99%
10
"A^
MONTHLY
ANNUAL
GROUP
WORKERS
COST
TITLE
RATE
RAPE
INS
COMP
UNERP
PERS
MEDICARE
ASSISTANT PLANNER
3417
41004
7008
398
245
5305
595
C.D. DIRECTOR
5965
71580
7730
696
245
9261
1038
SR. PLANNER
4607
55284
5068
537
245
7153
802
SR. PLANNER
4607
55284
5068
537
245
7153
802
TOTALS 223152
x =COL"uiC¢is "A", "B" AND "C' ABOVE ARE USED IN "ITER 1) DIRECT COSTS'
B) CODE ENFORCEMENT PERSONNEL COSTS USED FOR DEPARTMENT OVERHEAD "ITEM 2"
TOTAL
MON'T'HLY ANNUAL GROUP WORKERS COST BEN. +
RATE RATE INS COMP UNERP PERS MEDICARE SALARY
C.E.OF'FICER 3205 38460 4986 1717 245 4977 558 50943
P.T. CLERICAL 386 4626 0 45 162 291 72 5196
TOTAL 56139
TOTAL
PAID
BENEFITS
13551
18970
13805
i3805
60131
CODE ENFORCEMENT PERSONNEL COSTS /C.D. PERSONNEL T'OTAL 56139/468056 = 11.99%
10
C) INDIRECTLY RELATED PERSONNEL COSTS, USED FOR DEDUCTIONS FROM "ITEM 3" GENERAL OVERHEAD
COMMUNITY DEVELOPMENT FEES
1
PAGE 2 OF 2
12-Oct -95 1995/96 BENEFIT TABLES FOR THE FEE RATE CALCULATION
D) INDIRECT PERSONNEL COSTS, "ITEM 2" PERSONNEL
GRAND
TOTAL LEAVE BEN. TOTAL
SAL + BEN RATE
33209
MONTHLY
ANNUAL
GROUP
WORKERS
39998
52169
COST
TOTAL
TITLE
---------------------------------------------------
RATE
RATE
INS
COMP
UNEMP
PERS
MEDICARE BENEFITS
ACCOUNT CLERK
2015
24180
5070
235
245
3128
351
9029
ACCOUNT CLERK
1910
22920
7272
223
245
2%5
332
11037
ACCT. TECH.II
3220
38640
7349
375
245
5000
560
13529
ADMIN. SEC.
2565
30780
7289
299
245
3983
0
11816
ASST TO THE CM
4606
55272
3173
537
245
7152
801
11908
DEP. CITY CLERK
2828
33936
6973
330
245
4391
492
12431
FIN. OFFICER
4607
55284
3058
537
245
7153
802
11795
RECEPTIONIST
2151
25812
7265
251
245
3340
374
11475
COMMUNITY DEVELOPMENT FEES
1
PAGE 2 OF 2
12-Oct -95 1995/96 BENEFIT TABLES FOR THE FEE RATE CALCULATION
D) INDIRECT PERSONNEL COSTS, "ITEM 2" PERSONNEL
GRAND
TOTAL LEAVE BEN. TOTAL
SAL + BEN RATE
33209
17.79%
39117
33957
17.79%
39998
52169
19.59%
62389
42596
19.59%
50941
67180
17.79%
79131
46367
17.79%
54616
67079
19.59%
80220
37287
17.79%
43920
MONTHLY ANNUAL APPLICABLEAPPLICABLE APPLICABLE GROUP WORKERS Cos$
TITLE RATE RATE PERCENTAGE RATE HOURLY RATE INS COMP UNEMP PERS MEDICARE
ACCOUNT CLERK
2015
24180
302
7254
3.49
20.97%
0.97%
1.01%
12.94%
1.45%
ACCOUNT CLERK
1910
22920
302
6876
3.31
31.73%
0.97%
1.07%
12.94%
1.45%
ACCT. TECH.II
3220
38640
302
11592
5.57
19.02%
0.97%
0.632
12.94%
1.45%
ADMIN. SEC.
2565
30780
1002
30780
14.80
23.68%
0.97%
0.80%
12.94%
0.00%
DEP. CITY CLERK
2828
33936
102
3394
1.63
20.552
0.972
0.722
12.942
1.452
FIN. OFFICER
4607
55284
302
16585
7.97
5.532
0.972
0.442
12.942
1.452
RECEPTIONIST
2151
25812
302
7744
3.72
28.152
0.972
0.952
12.942
1.452
4j
TOTAL TOTAL APPLICABLE LESS 11.99% TOTAL
PERCENTAGE LEAVE BEN. PERCENTAGE SALARY 6 CODE ENF. APPLIED
OF BEN. RATE OF BEN, BENEFITS DEDUCTION AMOUNT
37.34%
17.79%
55.13%
11,253
1349
9904
48.16%
17.79%
65.95%
11,410
1368
10169
35.01%
19.59%
54.60%
17,922
2149
15972
38.392
19.592
57.98%
48,626
5830
43335
36.632
17.792
54.422
5,240
628
4670
21.332
19.592
40.922
23,373
2802
20830
44.462
17.792
62.252
12,564
1506
11197
130388 15633 116077
AGENDA ANALAYSIS FOR COMMUNITY DEVELOPMENT, CODE ENFORCEMENT AND ADMINISTRATIVE SERVICES
JANUARY 1995, TO JUNE 1995
The following analysis illustrates the percentage of time
spent by the City Council and other general overhead cost centers on
items related to the specific departments listed below.
This information applies to the "General Overhead" cost category
applied to the fee rate development study.
Only agenda items "8 Consent Calendar" through "12 Ordinances" were
included.
Number of
Percent
TOTAL Percent Percent
Agenda Date
Items
C.D.
CD
C.E.O.
Adm.
Serv.
DEVELOPER/
GENERAL
BILLABLE
1/4/95
23
4.35%
13.04%
17.39%
0.00%
16.67%
1/18/95
21
4.76%
14.29%
19.05%
0.00%
9.52%
2/1/95
14
14.29%
7.141%
21.43%
7.14%
14.29%
2/15/95
22
13.64%
4.55%
18.18%
0.00%
9.09%
3/1/95
19
15.79%
5.26%
21.05%
5.26%
21.05%
3/15/95
18
16.67%
0.00%
16.67%
5.56%
33.33%
4/5/95
32
15.63%
3.13%
18.75%
0.00%
21.88%
4/19/95
31
12.90%
3.23%
16.13%
0.00%
12.90%
5/3/95
13
7.69%
7.69%
15.38%
7.69%
15.38%
5/17/95
21
19.05%
9.52%
28.57%
4.76%
23.81%
6/7/95
29
10.34%
10.34%
20.69%
3.45%
27.59%
6/21/95
39
7.69%
10.26%
17.95%
2.56%
10.26%
totals 12 meetings
282
averages
24
11.90%
7.37%
19.27%
3.04%
17.98%
A'T'T'ACITMIBNT A2
1995/96 190 USE APPLICATION PROCESSING FEE RATE CALCULATIONS
Item 1) Direct Department Costs
item 2) Department Overhead, (Indirect Costs)
1995/96
A
B
Applied
Item
Costs
Total Yr.
Total Med.
Leave
(SEE TABLE)
Position
Salary
Benefits
Benefits
Totals
Dir. of Community Devel.
71,580
18,970
17.79%
106,659
Senior Planner
55,284
13,805
19.59%
82,624
Senior Planner
55,284
13,805
19.59%
82,624
Assistant Planner
-----------------------------------------------------------------------------------
41,004
13,551
19.59%
65,242
Total
223,152
60,131
337,148
item 2) Department Overhead, (Indirect Costs)
1995/96
175,924
Deductions
(T'otal M & 0 - Professional Services) * Code Enforcement Percentage of 11.99%
Plus Professional Services
I
12- oct -95
14 _K 00001Y3
City
Applied
Item
Costs
Deductions
Amount
Personnel
(SEE TABLE)
N/A
90,765
Maintenance and operations
163,761
78,602
85,159
Capital
(Deleted -see
use allowance)
Fixed Overhead
(Deleted -see
use allowance)
175,924
Deductions
(T'otal M & 0 - Professional Services) * Code Enforcement Percentage of 11.99%
Plus Professional Services
I
12- oct -95
14 _K 00001Y3
1
ATTACHMENT A2
1995 /96 LAND USE APPLICA'T'ION PROCESSING FEE RATE CALCULATIONS
Item 3) General Overhead
Total General Indirect Costs
161,325
12- Oct -95
Deductions 1) 100% Assist. to the City Manager Position + Ben.
2) Deduct 80 Percent Salary and Benefits for Deputy City Cle
3) Special Legal Services- PERCENTAGE APPLIES TO NON BILLABL CC I'T'EMS ONLY
4) No Capital to deduct; DEDUCT 45 Percent Added to CD Indirect Personnel for F0, ACT. Tech II, and 2 Act. Clr
5) No Capital + CDBG Salary, 20,700 + Recept. Sal. & Ben @ 70%
6) Professional Services and Equipment Rental
7) 642- Contr Srvcs, 645- Plan Chk, 646- Inspect
��I
Budgeted
Item
-----------------------------------------------------------------------------------------------------
Costs
Deduction
Net Costs
% applied
Total Costs
-----------------------------------------------------------------------------------------------------
City Council
26,000
0
26,000
19.27%
5,010
City Manager
210,584
1)
79,131
131,453
19.27%
25,331
City Clerk
138,073
2)
43,693
94,380
19.27%
18,187
City Attorney
89,300
3)
20,000
69,300
11.90%
8,247
Finance /City Treasurer
118,310
4)
99,776
18,534
19.27%
3,572
Administrative Services
500,148
5)
75,744
424,404
14.00%
59,417
Moorpark Cable T.U.
54,100
6)
3,500
50,600
14.00%
7,084
City Engineer
-----------------------------------------------------------------------------------------------
257,170
7)
211,200
45,970
75.00%
34,478
- - - - --
Total General Indirect Costs
161,325
12- Oct -95
Deductions 1) 100% Assist. to the City Manager Position + Ben.
2) Deduct 80 Percent Salary and Benefits for Deputy City Cle
3) Special Legal Services- PERCENTAGE APPLIES TO NON BILLABL CC I'T'EMS ONLY
4) No Capital to deduct; DEDUCT 45 Percent Added to CD Indirect Personnel for F0, ACT. Tech II, and 2 Act. Clr
5) No Capital + CDBG Salary, 20,700 + Recept. Sal. & Ben @ 70%
6) Professional Services and Equipment Rental
7) 642- Contr Srvcs, 645- Plan Chk, 646- Inspect
��I
1
ATTACHMENT A2
1995/96 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
Item 4) Use Allowance- as of 6/30/95
1989/90 1990/91 1991/92
Buildings and structures 850,146 66956 832924
Improve. other than Buildings 524,058 8816 436101
Office Furniture And Equip. 254,630 116084 116794
Other equipment 52,767 58482 66255
1,681,601 250,338 1,452,074
Allocation Total Employees (which includes redvelopment staff)
Department Employees which use City Hall
less Code Enforcement Related Employees..........
Percent (5/34.5)
Use Allowance Attributable to Department
(14% * $193,833)
1992/93 1993 /94 1994/95
103258
82930
20853
98205
13832
1500
51444
112777
71716
59116
70696
96604
312,023 280,235 190,673
12- Oct -95
Total
Deprec.
Use
Assets
Percentage
Allowance
1957067
0.02
39,141
108251.2
0.07
75,776
723445
0.07
501641
403920
0.07
28,274
4,166, 944
193,833
34.5 This total no longer includes the Parks and P.W. field crews
and the expenses for 1994/95, line 1, do not
include those related to the new maintenance yard
5
14%
28,092
ATTACHMENT A2
1995/96 LAND USE APPLICATION PROCESSING FEE RATE CALCULATION
SUMARIES
Item 1, Direct Costs 337,148
Item 2, Indirect Costs 175,924
Item 3, General Overhead 161,325
Item 4, Use Allowance 28,092
Adjustment from Prior Year
Total Costs 702,489
Divided by Total Hours
(2080 x 4 Positions) 8320
RATE
84
A-fl
12-0ct -95
ATTACNM PI A2 COM'MUNITY DEVELOPMENT FEES
PAGE 1 OF 2
12- Oct -95 1995/96 BENEFIT TABLES FOR THE FEE RATE CAL UWIION
A) DIRECT COSTS- PERSONNEL
TOTALS 223152
"COLUMNS rA ", "B" AND rC" ABOVN ARE USED IN "IT'EM 1) DIRECT COS'T'S"
P
B) CODE ENFORCEMENT PERSONNEL COSTS USED FOR DEPARTMENT OVERHEAD "I'TEM 2"
T'OT'AL
MONTHLY ANNUAL GROUP WORKERS COST BEN. +
RATE RATE INS COMP UNENP PERS MEDICARE SALARY
C.E.OFFICER 3205 38460 4986 1717 245 4977 558 50943
P.T. CLERICAL 386 4626 0 45 162 291 72 5196
TOT'AL 56139
lly
TOTAL
PAID
BENEFITS
13551
18970
13805
13805
60131
CODE ENFORCEMENT PERSONNEL COSTS /C.D. PERSONNEL TOTAL 56139/468056 = 11.99%
"A"
MONTHLY
ANNUAL
GROUP
WORKERS
COST
TITLE
RATE
RATE
INS
COMP
UNEMP
PERS
MEDICARE
ASSISTANT PLANNER
3417
41004
7008
398
245
5305
595
C.D. DIRECTOR
5965
71580
7730
696
245
9261
1038
SR. PLANNER
4607
55284
5068
537
245
7153
802
SR. PLANNER
4607
55284
5068
537
245
7153
802
TOTALS 223152
"COLUMNS rA ", "B" AND rC" ABOVN ARE USED IN "IT'EM 1) DIRECT COS'T'S"
P
B) CODE ENFORCEMENT PERSONNEL COSTS USED FOR DEPARTMENT OVERHEAD "I'TEM 2"
T'OT'AL
MONTHLY ANNUAL GROUP WORKERS COST BEN. +
RATE RATE INS COMP UNENP PERS MEDICARE SALARY
C.E.OFFICER 3205 38460 4986 1717 245 4977 558 50943
P.T. CLERICAL 386 4626 0 45 162 291 72 5196
TOT'AL 56139
lly
TOTAL
PAID
BENEFITS
13551
18970
13805
13805
60131
CODE ENFORCEMENT PERSONNEL COSTS /C.D. PERSONNEL TOTAL 56139/468056 = 11.99%
C) INDIRECTLY RELATED PERSONNEL COSTS, USED FOR DEDUCTIONS FROM "ITEM 3" GENERAL OVERHEAD
MONTHLY ANNUAL GROUP WORKERS COST TOTAL
TITLE RATE RATE INS COMP UNEMP PERS MEDICARE BENEFITS
ACCOUNT CLERK
2015
24180
5070
235
245
3128
351
9029
ACCOUNT CLERK
1910
22920
7272
223
245
2965
332
11037
ACCT. TECH.II
3220
38640
7349
375
245
5000
560
13529
ADMIN. SEC.
2565
30780
7289
299
245
3983
0
11816
ASST TO THE CM
4606
55272
3173
537
245
7152
801
11908
DEP. CITY CLERK
2828
33936
6973
330
245
4391
492
12431
FIN. OFFICER
4607
55284
3058
537
245
7153
802
11795
RECEPTIONIST
2151
25812
7265
251
245
3340
374
11475
COMMUNITY DEVELOPMENT FEES
PAGE 20F2
\� 12- Oct -95 1995/96 BENEFIT TABLES FOR THE FEE RATE CALCULATION
W
D) INDIRECT PERSONNEL COSTS, "ITEM 2" PERSONNEL
GRAND
TOTAL LEAVE BEN. TOTAL
SAL + BEN RATE
33209
17.79%
39117
33957
17.79%
39998
52169
19.591
62389
42596
19.59%
50941
67180
17.79%
79131
46367
17.79%
54616
67079
19.59%
80220
37287
17.790
43920
TOTAL. TOTAL APPLICABLE LESS 11.993 TOTAL
PERCENTAGE LEAVE BEN. PERCENTAGE SALARY 6 CODE ENF. APPLIED
OF BEN. RATE OF BEN. BENEFITS DEDUCTION AMOUNT
37.34%
MONTHLY
ANNUAL
APPLICABLEAPPLICABLE
APPLICABLE
GROUP
WORKERS
17.791
65.95%
C09'P
TITLE
RATE
RATE
PERCENTAGE
RATE
HOURLY RATE
INS
COMP
UNEMP
PERS MEDICARE
57.98%
ACCOUNT CLERK
2015
24180
203
4836
2.33
20.97%
0.97%
1.01%
12.94%
1.45%
ACCOUNT CLERK
1910
22920
203
4584
2.20
31.73%
0.97%
1.07%
12.943
1.45%
ACCT. TECH.II
3220
38640
203
7728
3.72
19.02%
0.97%
0.63%
12.94%
1.45%
ADMIN. SEC.
2565
30780
100%
30780
14.80
23.68%
0.97%
0.80%
12.94%
0.000
DEP. CITY CLERK
2828
33936
7$
2260
1.09
20.55%
0.97%
0.723
12.94%
1.45%
FIN. OFFICER
4607
55284
203
11057
5.32
5.53%
0.97%
0.44%
12.94%
1.45%
RECEPTIONIST
2151
25812
203
5162
2.48
28.153
0.973
0.953
12.943
1.453
TOTAL. TOTAL APPLICABLE LESS 11.993 TOTAL
PERCENTAGE LEAVE BEN. PERCENTAGE SALARY 6 CODE ENF. APPLIED
OF BEN. RATE OF BEN. BENEFITS DEDUCTION AMOUNT
37.34%
17.79%
55.13%
7,502
899
6603
48.161
17.791
65.95%
7,607
912
6695
35.01%
19.59%
54.60%
11,948
1433
10515
38.390
19.59%
57.98%
48,626
5830
42796
36.63%
17.79%
54.42%
3,490
418
3072
21.33%
19.59%
40.92%
15,582
1868
13713
44.46%
17.793
62.253
8,376
1004
7372
103130 12365 90765
Cost Distributions Fund /Dept.
Position 01 -117 01 -148 01 -170 02 -136 03 -142 23 -143 25 -147 41 -131 TOTALS
City Manager
0.80
0.20
1.00
Executive Secretary
0.80
0.20
1.00
Assistant to the City Manager
1,00
1.00
City Clerk
0.90
0.10
1.00
Deputy City Clerk
0.90
0.10
1.00
Records Clerk
0.50
0.50
1.00
Clerk Typist
0.43
0.22
0.65
Finance Officer
0.65
0.25
0.10
1.00
Account Tech II
0.65
0.25
0,10
1.00
Account Clerk (2 postions)
1,30
0.50
0,20
2.00
Part-Time Clerk
0,38
0.38
Deputy City Manager
0.80
0.20
1.00
Administrative Services Mgr.
1.00
1.00
Admin. Management Analyst
1.00
1.00
AS-Administrative Secretary
0.80
0.20
1,00
Maintenance Worker II
1.00
1.00
Receptionist,
0.90
0.10
1.00
Clercial Aide
0.46
0.46
P.W. Director
0.10
0.90
1.00
Administrative secretary
0.10
0.90
1.00
P.W. Management Analyst
0.10
0.15 0.75
1.00
Maintenance Worker I
0.50
0.50
1.00
Community Services Director
1,00
1.00
Recreation Supervisor
1.00
1.00
Administrative Secretary
0.50
0.10
0.40
1.00
Recreation Supervisor
1.00
1.00
Recreation Leaders III
1.92
1.92
Maintenance Worker II
1.00
1.00
Maintenance and Operations Supe
0.10
0.25
0.65
1.00
Laborer 1
0.19
0.19
Senior Coordinator
1.00
1.00
Recreation Leader I
0.43
0.43
Solid Waste M.Analyst
1.00
1.00
S.W. Admin. Aide
0.40
0,40
MRA- Director
1.00
1.00
MRA- Secretary
1.00
1,00
MRA -Code Enf. Officer
1,00
1,00
Crossing Guards
3.19
3.19
Lead Maintenance Worker
1.00
1.00
Maintenance Worker I
1.00
1.00
Laborer
0.32
0.32
Maintenance Worker I
1.00
1.00
Maintenance Worker I
1.00
1.00
Laborer
0.72
0.72
Director of Community Development
1.00
1,00
Admin. Secretary
1.00
1.00
Senior Planner (2 positions)
2.00
2.00
Associate Planner
1.00
1.00
Assistant Planner
1.00
1.00
Code Enforcement Officer
1.00
1.00
O0130�y
Clerical Aide
0.28
0,28
vRCEiTAGE
19.21
380
5.42
11%
5.82
11%
3.34 5.77 0.35
7% 11% 1 %
3.77
700,
7.28
14%
50.95
1
1
P W,
124
ATTACHMENT B
1995/96 CODE ENFORCEMENT COST RECOVERY
FEE RATE CALCULATIONS
Item 1) Direct Department Costs
The benefit tables used for the department fee rate, are applied here as well
A B
Total Yr. Total tried. Leave
Position Salary Benefits Benefits Total
CODE ENFORCEMENT OFFICER 38,460 12,483 17.79% 60,006
----------------------------------------------------------------------------- - - - - --
Item 2) Department Overhead, (Indirect Costs)
1995/96
e�
12- Oct -95
City
SUB-
APPLIED 9.
Item
Costs Deductions
'TOTAL
TO THE COS
Personnel
468,056 202,235 *
265,821
25,633
Maintenance and Operations
163,761 67,000 *
96,761
9,221
Capital
(Deleted -see use allowance)
Fixed Overhead
-----------------------------------------------------------------------------------
(Deleted -see use allowance)
362,582
34,554
* Deductions
Personnel- Direct costs; Director, one Senior Planner, and
Admin. Sect.
(see the benefit tables used for the department fee calculations)
M & 0- Professional Services
have been deducted.
e�
12- Oct -95
12- Oct-95
Al'ACHRENT B
1995/96 CODE ENFORCEMENT COST RECOVERY
FEE RATE CALCULATIONS
Item 3) General Overhead
Total General Indirect Costs
22,488
Deductions 1) 100% Assit. to the City Manager Position + Ben.
2) 80% Dep. City Clerk + Dep. City Clerk Ben., Elections ($5,000)
3) No Capital, + FO @ 35% + Ben + Act. Tech II @ 35% + Ben. +2 Act. Cirks @ 35 %+ Ben
Combines Treasurer with Finance this year
4) Capital + CDBG Salary, 20,700 + 69 Recept.+ Recept. Ben
5) Professional Services and Equipment Rental
'111 PERCENT APPLIED IS A REFLECTION OF TIME SPENT ON RELATED MATTERS
BY EACH DEPARTMENT. LESSER PERCENTAGES REFLECT PERCENTAGE OF STAFF ONLY
L
Budgeted
Item
Costs
Deduction
Net Costs
% applied
Total Costs
City Council
26,000
0
26,000
3.71%
965
City Manager
210,584
1)
79,131
131,453
3.71%
4,877
City Clerk
138,073
2)
43,693
94,380
3.71%
3,501
Finance /City Treasurer
118,310
3)
77,603
40,707
2.40%
977
Administrative Services
500,148
4)
71,352
428,796
2.40%
10,291
Moorpark Cable T.V.
54,100
5)
3,500
50,600
3.71%
1,877
Total General Indirect Costs
22,488
Deductions 1) 100% Assit. to the City Manager Position + Ben.
2) 80% Dep. City Clerk + Dep. City Clerk Ben., Elections ($5,000)
3) No Capital, + FO @ 35% + Ben + Act. Tech II @ 35% + Ben. +2 Act. Cirks @ 35 %+ Ben
Combines Treasurer with Finance this year
4) Capital + CDBG Salary, 20,700 + 69 Recept.+ Recept. Ben
5) Professional Services and Equipment Rental
'111 PERCENT APPLIED IS A REFLECTION OF TIME SPENT ON RELATED MATTERS
BY EACH DEPARTMENT. LESSER PERCENTAGES REFLECT PERCENTAGE OF STAFF ONLY
L
i 12-Oct-95
ATTACHMENT B
1995/96 CODE ENFORCEMENT COST RECOVERY
FEE RATE CALCULATIONS
Item 4) Use Allowance- as of 6/30/95
Allocation Total Employees (which includes Redevelopment staff 34.5 No longer includes field crew
�1 Full Time CEO Employees which use City Hall
( Percent (1/34.5) 1
3%
Use Allowance Attributable to Department
(3% * $193,833) 5,618
L1_
Total
Deprec.
Use
1989/90
1990/91
1991/92
1992/93
1993/94
1995 /96
Assets
Percentage
Allowance
Buildings and structures
850,146
66956
832924
103258
82930
20853
1957067
0.02
39,141
Improve. other than Buildings
524,058
8816
436101
98205
13832
1500
1082512
0.07
75,776
6`ffice Furniture And Equip,
254,630
116084
116794
51444
112777
71716
723445
0.07
50,641
Other equipment
52,767
58482
66255
59116
70696
96604
403920
0.07
28,274
1,681,601
250,338
1,452,074
312,023
280235
190673
4,166,944
193,833
Allocation Total Employees (which includes Redevelopment staff 34.5 No longer includes field crew
�1 Full Time CEO Employees which use City Hall
( Percent (1/34.5) 1
3%
Use Allowance Attributable to Department
(3% * $193,833) 5,618
L1_
ATTACHMENT B
1995 %96 CODs, ENFORCEMENT COST RECOVERY
FEE RATE CALCULATIONS
SUMMARIES
Item
1,
Direct Costs
60,006
Item
2,
Indirect Costs
34,554
Item
3,
General Overhead
22,488
Item
4,
Use Allowance
5,618
Adjustment from Prior Year
Total Costs
122,667
Divided by Total Hours
(2080 * 1 Full Time Position) 2080
RATE
59 PER HOUR
12-Oct -95
(AAA" S3
I
ATTACHMENT C
1995 /96 ADMINISTRATIVE SERVICES with CITY COUNCIL REVIEW
FEE RATE CALCULATIONS
Item 1) Direct Department Costs
COSTS ARE ESTABLISHED IN THE ATTACHED RATE TABLES. CDBG ADMIN. DOLLARS
ARE DEDUCTED FROI4 THE ASH SALARY ($18,000)
Item 2) Department Overhead, (Indirect Costs)
A
B
Applied
Item
Costs
Total Yr.
Total Med.
Leave
(SEE TABLE)
Position
Salary
Benefits
Benefits
Totals
ADMINISTRATIVE SECRETARY
----------------------------
23,539
9,655
------------------------
17.791
39,099
ADMINISTRATIVE SERVICES MANAGER
34,644
11,376
19.590
55,035
DEPUTY CITY KkNAGER
61,632
15,811
19.59';
92,614
HRIAGEMENT ANALYST
-----------------------------------------------------------------------------
41,148
13,928
17.790
64,874
Total
160,963
50,770
251,623
COSTS ARE ESTABLISHED IN THE ATTACHED RATE TABLES. CDBG ADMIN. DOLLARS
ARE DEDUCTED FROI4 THE ASH SALARY ($18,000)
Item 2) Department Overhead, (Indirect Costs)
06- Oct -95
oowS4
C-/
City
Applied
Item
Costs
Deductions
Amount
------------------------
Personnel
(SEE TABLE)
---------------------
N/A
48,681
Maintenance and Operations
214,179
10,000 +
204,179
Capital
(Deleted -see
use allowance)
Fixed Overhead
-----------------------------------------------------------------
(Deleted -see
use allowance)
i Deductions
252,860
COMMUNITY PROMOTIOIJ- $10,000
06- Oct -95
oowS4
C-/
ATTACHrfERT C
1995/96 ALMINISTRATIVE SERVICES with CITY CrU(CIL pF-VIFVj
FEE R ATE CALCULATIos(S
Item 3',' General Overhead
Total General indirect Costs 92,915
Eeducticns 1) 10R Assit. to the City Manager Position + Ben.
2) 90�% Deputy City Clerk + Ben., and Elections ($5,000)
3; Special legal services
4 642- Contr Sracs, 645- Plan Chk, 646- Inspect
5': Personnel Costs only
Item. 4) Use A11cwance- as of 6/30/9r
T-0
06- Oct -95
Budgeted
1990/91
1991/92
1992/93
.
Assets
L
I em.
Co c
o t.
Buildings and stn:ctures
r
Deduc�icn
P[e� Costs
"� a�.pplied
`_
� Tc �:� Costs
CITY COUNCIL
--------------
26000
1957067
- = - - -- ---
0
.- . - -,_. ��- ._-- •_•-
6,000
-_ _.-- - - - -.= f =__ _-_--...-._---___
17.H"r
--
4,675
CITY MA11AGER
210,584
1)
79,131
131,453
17.98'
23,635
CITY CLERIC
138073
2)
49,154
88,919
17.98",
15,988
CITY ATTGRTY
89300
31
20,000
69,300
17.98'%
12,460
FIRAr(CE /CITY TREASURER
118,310
70696
0
118,310
17.98
21,272
CITY ENGINEER
257,170
4)
211,200
45,970
17.9$%
$,265
FUBLIC VtiGRIcS (GENERAL)
36,815
5)
0
36,815
17.9$0
6,619
Total General indirect Costs 92,915
Eeducticns 1) 10R Assit. to the City Manager Position + Ben.
2) 90�% Deputy City Clerk + Ben., and Elections ($5,000)
3; Special legal services
4 642- Contr Sracs, 645- Plan Chk, 646- Inspect
5': Personnel Costs only
Item. 4) Use A11cwance- as of 6/30/9r
T-0
06- Oct -95
1,681,601 250,338 1,452,074 312,023 280235 ' 4,166,944
Allocation Total Employees (which includes Redevelopment staff) 34.5 This no longer includes the field crews
Department Employees which use City Hall_
Percent (3.6/34.5)
Use Allowance Attrib:.tahle to Department
(10' of $193833)
3.6
10'%
`0,22E
193,833
1
1989/90
1990/91
1991/92
1992/93
1993/94 1995/96
Assets
Percentage
Allowance
Buildings and stn:ctures
--- -
850,146
- - - -- -- - - - - --
66956
832924
103258
82930
20853
1957067
0.02
39,141
improve. other than Buildings
524,058
8816
436101
98205
13832
i500
1082512
0.07
75,776
Office Furniture And Equip.
254,630
116084
116794
51444
112777
71716
723445
0.07
50,641
Other equipment
---------------------------------------------------------------------------------------------------------
52,767
58482
66255
59116
70696
96604
403920
0.07
28,274
- - - - --
1,681,601 250,338 1,452,074 312,023 280235 ' 4,166,944
Allocation Total Employees (which includes Redevelopment staff) 34.5 This no longer includes the field crews
Department Employees which use City Hall_
Percent (3.6/34.5)
Use Allowance Attrib:.tahle to Department
(10' of $193833)
3.6
10'%
`0,22E
193,833
1
ATTACHMENT C
1995/96 ADMINISTRATIVE SERVICES with CITY COUNCIL REVIEW
FEE RATE CALCULATIONS
SUMMARIES
Item
1,
Direct Costs
251,623
Item
2,
Indirect Costs
252,860
Item
3,
General Overhead
92,915
Item
4,
Use Allowance
20,226
Adjustment from Prior Year
----------------------------------------------------
- - - - --
Total Costs
617,623
Divided by Total Hours
(2080 * 3.6 Positions) 7488
RATE
82 PER HOUR
C-3
uwto fL;
06- Oct -95
/� -3
06- Oct -95 ADMINISTRATIVE SERVICES
1995/96 BENEFIT TABLES FOR THE FEE RATE CALCULATION
A) DIRECT COSTS- PERSONNEL
11311
liCu
uAu
MONTHLY
ANelUAL
GROUP
WORKERS
TOTAL
TOTAL
COST
MONTHLY
ANNUAL
GROUP
WORKERS
TITLE
RATE
COST
PAID
SALARY +
TITLE
RATE
RATE
INS
COMP
UNEMP
PERS
MEDICARE
BENEFITS
BENEFITS
ADMINISTRATIVE SECRETARY*
1962
23539
5843
229
196
3046
342
9655
33194
ADMINISTRATIVE SERV. MGR.
4387
52644
3045
512
245
6811
763
11376
64020
DEPUTY CITY MANAGER*
5136
61632
6149
599
196
7974
894
15511
77443
MANAGEMENT ANALYST
3429
41148
7362
400
245
5324
597
13928
55076
TOTALS
1200
178963
17.79%
48875
ASST TO THE CM
4606
55272
50770
_ 229734
* REFLECTS THE 80% OF SALARIES CHARGED
TO AD'F1I14. SERVICES, (20% IS
CHARGED TO
THE MRA)
67180
17.791
79132
- *COLUMNS "A ", "B" AND "C'"
ABOVE ARE
USED IN
"ITEM 1) DIRECT
COSTS'
245
4391
492
12431
46367
B) INDIRECTLY RELATED PERSONNEL CO3TS, USED FOR DEDUCTIONS FROM "ITEM 3" GENERAL OVERHEAD
l% Out(,s'?
C- f
GRAND
MONTHLY
ANelUAL
GROUP
WORKERS
RETIREMEN'
COST
TOTAL
TOTAL
LEAVE BEN.
TOTAL
TITLE
RATE
RATE
INS
COMP
UNEMP
PERS MEDICARE
BENEFFITS
SAL + BEN
RATE
ACCOUNT CLERK
2015
24180
5070
235
2453128
351
_ 9029
-- 33209
17.79%
39117
ACCOUNT CLERK
1910
22920
7272
223
245
2965
332
1103;
33957
17.790
39998
ACCT. TECH.II
3220
38640
7349
375
245
5000
560
13329
52169
19.59%
62389
ADMIN. SEC.
2452
29424
7304
286
245
3807
427
1200
4.1493
17.79%
48875
ASST TO THE CM
4606
55272
3173
537
245
7152
801
1190
67180
17.791
79132
DEP. CITY CLERK
2828
33936
6973
330
245
4391
492
12431
46367
17.79%
54616
MAINTENANCE WORKER II
2694
32328
7318
3650
245
4182
469
15864
48192
17.79%
56765
FIN. OFFICER
4607
55284
3058
537
245
7153
802
11795
67079
19.59%
80219
RECEPTIONIST
2151
25812
7265
251
245
334D
374
11475
37237
17.79%
43921
l% Out(,s'?
C- f
i
06- Oct -95
ADMINISTRATIVE SERVICES
C) INDIRECT PERSONNEL COSTS, "ITEM 2" PERSONNEL
TITLE
MONTHLY ANNUAL APPLICABLEAPPLICABLE APPLICABLE
GROUP
WORKERS
RETIREMEN
COST
TOTAL
PERCENTAGE
LEAVE BEN.
TOTAL
PERCENTAGE
ASALARY
RATE RATE PERCENTAGE RATE HOURLY RATE
INS
COMP
UNEMP
PERS MEDICARE
OF BEN.
RATE
OF BEN.
BENEFITS
MAINTENANCE WORKER II
RECEPTIONIST
2694 32328 25% 8082 3.89
22.64%
9.18%
0.76$
12.94$
1.45%
46.96$
11.79%
64.75%
13,315
CLERCIAL AIDE (PT)
2151 25812 60% 15487 7.45
447 5365 100%
28.15%
0.97%
0.95$
12.90o
1.45%
44.45%
17.79%
62.24%
25,127
INTERN (PT)*--
5365 5.56
3998 100% 3998 5.00
0.00%
0.00%
0.630
0.63%
0.970
0.970
6.300
6.30%
1.45%
9.350
0.00%
9.350
5,867
- - - - --
-333 - -- - -- --
9.35;
0.00%
9.35%
4,372
SUMMER POSITION @ 400 HOURS- THE 12 MONTH ANNUAL RATES APPEAR LOW- ACTUAL PER HOUR IS
$9.97
-1.45%
48681
cl
z
1*
Fee Chart of Development Fees - Adopted November 16, 1994 by Resolution No, 94 -1086
Effective January 16, 1995 (File 94dskman)
1. Community Development Department Staff - Actual time spent on land use applications at real time cost rate of $79.00/hr.
2. Contract Planning Staff - Cost plus 15%
3. Code Enforcement Staff - Actual time spent on land use applications and other reimbursable or cost recovery activities at real time cost rate of $58.00/hr.
4. Administrative Services Staff - Actual time on land use applications and other reimbursable or cost recovery activities at real time cost of $62.00/hr. for matters that do not consider City Council consideration, and $69.00
for matters that do require City Council review.
DEPOSITS -A payment for the Processingofon Entitlement Permit for those
Deposit hems numbered / through 25.
Item
No..
Permit Type:
Deposit
NO TE Or ADDI TIONAL AMOUNT
Am ount.
1.
Pre - Application Fee
I .
$790.00
2.
Residential Planned Development
2.A.
2.B.
Mobilehome Park
Residential
2A.
$1750.00
Plus $8.75 per unit.
2.B.
$1750.00
Plus $8.75 per unit
If filed concurrently Wth a Tentative Tract Map, the Residential Planned Development Permit
shall be reduced by 50%.
3
Commercial Planned Development
3.
$4,741.00
4
Industrial Planned Development
4.
$4,741.00
5.
Conditional Use Permits:
5.A.
Residential &Accessory Uses
5A.
-A.
$1400.00
R
�
S.B.
Agricultural & Accessory Uses
5.B.
$1926.00
5.C.
Commercial, Industrial Uses
5.C.
$2450.00
5.D.
Institutional Uses
5.D.
$3330.00
5.E.
Oil Drilling & Production
5.E.
$5250.00
S.F.
Quarries & Mining
5.F.
$5250.00
5.G.
Waste Disposal/Treatment
5.G.
$5250.00
:6.B.
ttorney
6A.
$2533.00
;Sheriff Department
6.B.
$304.00
7.
Change
7.
$2,187.00
A Zone Change application filed concurrently with a Tentative Tract Map and /or Residential
Planned Development Permit. The Deposit amount for the Zone Change shall 50%.
8.
8A.
Subdivision Deposits
Tentative Tract Map
A and B plus $61.32 per lot or unit. Contract Services also include City Consultant work
8.13.
Tentative Parcel Map, Parcel Map Waiver, or
8A.
8.B.
$3150.00
$2450.00
related to Environmental Impact Studies, Hydrology Studies and Review of Geological Studies.
The
8.C.
Conditional Certificate of Compliance.
8.C.
Consultant will estimate the deposit required based on each individual application.
8.D.
Time Extension for Approved Tentative Tract Map
8.D.
see note
C and D, 50% of current deposit amount.
8.E.
Time Extension for Approved Tentative Parcel Map
8.E.
see note
$1013.00
Lot Line Adjustment
CI WAJ s )
Pagel of 3
9.A.
Variance
9.A.
$1490.00
9.13.
Existing Single Family Residential
9.B.
$375.00
80% of current deposit amount.
20% of current deposit amount or $525.00 whichever is greater.
10.
Major Modification
10.
see note
1 1.
Minor Modification
11.
see note
12.
Appeal
12.
see note
25% of current deposit amount or $525.00 whichever is greater.
13.
Environmental Analysis
13.A.
Initial Study Review (including Negative Declaration)
13.A
$1317.00
In addition to the deposit for permit or entitlement.
13.B.
Environmental Impact Report
13.B.
$3490.00
O.C.
Environmental Impact Report Supplemental
13.C.
$1750.00
14.
Special Consultants (for Environmental or other Studies
14A.
100% of
Contract Service also includes City Consultant work related to Environmental Impact Studies,
required).
actual cost plus
Hydrology Studies and Review of Geological Studies. The consultant will estimate the deposit
15%
required based on each individual application.
15. Land Conservation Act Contract (Agricultural Preserves)
Applications
15.A. Cancellation
15A.
$1400.00
15.B. Portion Non - Renewable
15.B.
$1400.00
15.C.
15.C.
$1400.00
Plus $8.75 per acre.
16. Landscape Plan Review & Inspection
16.
$607.00
17. General Plan Amendments
17.
$1,750.00
18. Specific Plan
18.
$5,268.00
Plus $5.27 per lot or unit. City will receive 100% of cost from applicant No Cap, including any
City Administrative charge for contract employees. Staff will inform applicant of additional cost
anticipated for 90 days, when 80% of Initial Deposit has been spent.
19.A. Development Agreements (City Engineer, City ' 9.A. $15,000.00
Attorney), Initial Deposit
19.B. Annual Review 19.6. $1,500.00
20. Condition Compliance Review 20. see note 100% of original deposit per lot or unit.
21. Zoning Maps 21. see note 100% of actual cost.
22. Traffic Model Use 22. see note 100% of actual cost plus 15 %. Deposit amount determined by staff.
L23. I Director Approved Administrative Permit 23. $525.00
24. Cost Recovery Fee (Deposit based on case by case 24. see note At least $79.00, and based on a case by case basis.
estimate, no less than $79.00)
ti0 0. 3U
Page 2 of 3
25.
Other
25.
see note
100% of actual cost. Occasionally, special reviews are required and not addressed specifically by
this schedule, (such as traffic analysis reviews). These requirements determined by the Director
of Community Development, based on the nature of the review.
FLAT FEE - City Land Use De we-/opment Processing Fee for those Flat Fee Items numbered/ through 9. The amounts listed below
are 'Flat Fees, "and cannot be refunded to
the applicant should the application
be withdraw».
1.
Tentative Tract Map - (Flat Fee, also see "Deposit Fee
1.
$525.00
No. I')A. Parcel Map Reversion to Acreage
2.
Administrative clearance (Minor Variance)
2.
$350.00
3.
Zone Clearance
3.
$40.00
Plus $3.27 per additional lot or unit.
4.
Violation Penalty
4.
see note
100% of current deposit amount, not to exceed $809.00
5.
Sign Permit
5
$40.00
6.
Mobilehome Rent Increase Review (applicable to cost of
6.
$237.00
living increase reviews only).
7.
Traffic Model Fee Maintenance
7.
$237.00
8.
Home Occupation Permit
8.
$79 00
One fee if 2 b '
- usinesses are filed simurtaneously under one permit. Separate fee for the 2nd
business if added after the original permit is issued.
9. Permit Adjustment Fee
9A. Residential 9.A. $79.00 Per Unit
9.B. Commercial 9.B. $316.00
9.C. Industrial 9.C. $316.00
C
�:)Page 3 of 3
Fee Chart - Agency Fees Reference
F=sbruap; IQ. 199-5 REVISED 06Ser)95
Page 1 of 2
No.
Agency or
City Development Contribution
Single Family
Dwelling
Multi- Family
Mobilehome
Commercial
Industrial
Dwelling
Dwelling
Use
Use
1.
Area of Contribution
a. Los Angeles Avenue
a. $2,772
a. $2,772
a. $2,772
a. $15,519/acre
a. $15,519 /acre
b. Spring/Tierra Re'ada Roads
b. $3,553
b. $3,553
b. $3,553
b. $19,8921acre
b. $19,892/acre
c. Gabbert/Casey Roads
c. $1,560
c. $1,560
c. $1,560
c. $4,940 /acre
c. $4,940 /acre
2.
Art in Public Places - per square foot of building area ($10.00
/100 .ft.
$ .10 /sq.ft...
$ .10 / sq.ft..
3.
Calleguas Water District - Primary Supplier - Capital (Ordinance
$1458.00
$x27,00
$595 or $940
$8830,
$2420
No. 14) Effective July 6,1995
The foregoing per acre rates are average values for the land use
$1,351.00 /per unit
$1,001.00/ per
Depending on
$9,677,00/per
$3,206.00. /per
classification as shown for a one -story building or structure.
unit
size of lot,
$595 if less
acrer Additional
io964"
acre
Additionally, buildings or structures of two or more floors will be
than 6,000
addition-1 stociar
charged for the total area of these floors, above or below the
sq.ft
—and
ground floor, at a rate equal to the per acre rate for the land use
classiflction.
subtas
Residential - Single Units on lots less than 6,000 square feet will
floors.
be charged at the Multiple Unit rate. Granny flats will be charged
the Multiple Unit rate.
a. Construction Fee
Special Cases
b. Golf Courses - Double public rate. $8,952. $10,498.00 /per
acre
C. Greenbelt - $4T438dpe"cre $5,249.00
d. Car Wash, Laundramat $1.34 per gallons per day
e. Public $4,426 $5,249.00Jper acre
4.
City Services
a. Planning - Resolution No. 93.987
a. See Resolution
a. See
a. See
a. See
a. See Resolution
Resolution
Resolution
Resolution
5.
b. City Attorney - July 1993 - $135.00 $140.00/170
b. See Resolution
b. See
b. See
b. See
b. See Resolution
Resolution
Resolution
Resolution
6.
c. City Engineer - Resolution No. 92 -865
c. See Resolution
c. See
c. See
c. See
c. See Resolution
Resolution
Resolution
Resolution
7.
d. Public Works - Resolution No. 92 -865
d. See Resolution
d. See
d. See
d. See
d. See Resolution
Resolution
Resolution
Resolution
8.
e. Police - Resolution No. 92.921
e. See Resolution
e. See
e. See
e. See
e. See Resolution
Resolution
Resolution
Resolution
9.
Citywide Traffic Mitigation
Fund - Driven by land use traffic generation rates.
Per dwelling unit.
Per dwelling unit.
Per dwelling
Based on use.
Based on use.
unit.
10.
Fire Protection Facilities Fee -
Facilities Ordinance, County of Ventura Division of Building &
$232.51 /dwelling
$170.95/dwelling
$139.07 /dwelli
$ .11/ sq.ft.. of
$ .11/ sq.ft.. of
Safe ty. (by City of Moorpark Resolution No. 92 -894
ng
gross floor area.
gross floor area.
Page 1 of 2
.1.1.
12.
13.
14.
15.
16.
17
18.
19.
I0EK#3
Flood Control - Land Development Fee (per unit - can vary
depending upon location.) Threshold Amount $5730..00
(Effective 1/1/95)
Guarantees - Required for improvements
Landscape Review - $607.00 per development.
Ordinance No. 102 and Resolution No 88524)
Lighting - First Year Developer Expense. Future years
Paris Fees
a. Residential (Quimby) Park Fee - 5 acres/1,000 persons or an
in -lieu fee Ordinance No. 6
b. Commercial & Industrial Park Fee
School - Per dwelling unit or sq.ft.. of gross floor area.
Sewer
Sheriffs Facilities Fee -
Sheriff & Fire Protection District
Facilities Ordinance, County of Ventura Division of Building &
Safety. (by Clty of Moorpark Resolution No 924894)
Traffic System Management - Based upon Air Quality impacts &
-4 _.z- --
$573Jper dwelling I $5 ./per I I $573./per $2,292. /acre I
dwelling dwelling $2,292Jacre
JPage 2 of 2
NA
NA
NA
05 /gross floor
.05 p /gross floor
area.
area.
1st yr, developer
1 st yr. developer
1st yr.
1st yr. developer
1st yr, developer
expense,
expense.
developer
expense.
expense.
a. Based on
current market.
a. Based on
current market
a. Based on
b.$ .25/ ft..
b. $
Current
gross floor area,
sfloor.ar
gross floor area.
market.
$1.72 / sq.ft..
gross floor area.
$1.72 /sq.ft..
gross floor area,
$1.72 /sq.ft..
gross floor
$ .28 / sq.ft..
$ .28 /sq.ft.. gross
gross floor area.
floor area.
area.
$2,500 / dwelling
$2,000 / dwelling
$2,000/
Based on
Based on
dwelling
plumbing
plumbing
fixtures.
fixtures.
$83.58/dwelling
$54,16
$55
$ 'ss
$ .OS /sq.ft..
/dwelling
/dwelling
gross floor
floor area.
gross floor area.
JPage 2 of 2
Fee Chart - Who and Where to Pay
E
ATTACHMENT "E"
PROPOSED DEPOSIT AMOUNT CHANGES
6
Fee Schedule
Current
Proposed
Reference
Hours
Hours
#3
CPD
60 hours
120
hours
#4
IPD
60 hours
170
hours
#5.0 Commercial CUP
31 hours
50
hours
#5.E;F and G- CUP's for
quarries,oil and
waste treatment
66 hours
170
hours
#7
Zone Change
2.36 hours
28
hours
#8.
Subdivision Deposits
C. Condit. Cert. of
$
Compliance
Pro Rata
31
hours
D. Time Ext. for
Tentative Tract Map
Pro Rata
20
hours
#13
Environmental Analysis
A. Initial Study
16.7 hours
24
hours
B. EIR
44 hours
100
hours
C. EIR Supplemental
44 hours
24
hours
#18
Specific Plan
66.7 hours
200
hours
6
Attachment F
Hailing Costs Above the Overhead Cost Estimates
Generally, mailings are completed by the department Clerical Aide.
If completed by others in the department, it is billed to the project and would not
be applicable.
cost per
Cost Items unit unit number of units cost
Clerical Aide hour 5.79 * 300 0.019300
(folding /inserting)
Postage 1st Class 0.32 1 0.32
Envelopes box 28.34 500 0.05668
Clercial Aide
(applying postage /sealing env.) hour 5.79 * 1000 0.00579
Cost per piece 0.40177
* includes 12.22 percent above salary related to employee benefits for part -tine employees
If : -/
,()