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Home My WebLink AboutAGENDA REPORT 1995 1220 CC REG ITEM 07F rneit)j //L/ /alt/ ITEM7 • AGENDA REPORT •c; CITY OF MOORPARK TO: The Honorable City Councilw: /mrAm. <r f — FROM: Kenneth C. Gilbert, Director of Public Works Ari `"�� DATE: December 8, 1995 (Council Meeting 12-20-95) SUBJECT: Consider Award of Contract for the Installation of a Pump and Related Equipment for Water Well #3 at Arroyo Vista Community Park. BACKGROUND 1. The property conveyed to the City by Urban West Communities for Arroyo Vista Community Park included two existing water wells used in the past to supply irrigation water to the agricultural uses on the property. Although the water extracted from these wells is high in Boron and thus not suitable for drinking, it was determined that this ground water could be used to provide irrigation water to the park. The design for the park called for the construction of an irrigation system supplied by these wells. 2 . These water wells were in excess of forty (40) years old. Accordingly, the City Council authorized staff to proceed with a water well rehabilitation program which included the following improvements: - the removal, inspection and evaluation of Water Well #2; - based on that analysis, it was decided to replace Well #2 rather than attempt to rehabilitate it; - the destruction and capping of water well #2; - the replacement of the pump motor for Well #1 with a new 40 HP submersible pump; - the preparation of a design and the award of a construction contract for the drilling of a new Well #3; - the subject project to install the pump, piping and related equipment required to make Well #3 operational. 3 . In December of 1994 the City Council accepted the improvements and authorized the recordation of a Notice of Completion for the drilling of Water Well #3 at Arroyo Vista Community Park. 4 . In September of 1995 the City Council approved the plans and specifications for the subject follow-up project to install the well pump and related equipment. Upon completion of the subject project, the water well rehabilitation program will be completed. avpwel7.awd 000055 9�-io3 Arroyo Vista Community Park Well #3 December 1995 Page 2 DISCUSSION A. Purpose The primary purpose for using the on-site water wells is cost effectiveness. A comparison of the estimated cost of well water and domestic water is summarized as follows: Domestic Water City Water Description Service Costs ($) Well Costs ($) Calleguas Municipal Water 70,000 0 District Connection Fees Water Works District #1 19,000 0 Capital Connection fees Water meter installation 1,500 0 charges Water usage per year 30,000 1,000 Phase I (33 acres) Water usage per year 60,000 2,000 Total Park (69 acres) Water well maintenance 0 1,000 and operation (electrical energy, oil, etc. ) B. Design A summary of the elements included in the subject project design is as follows: 1. Location: See map attached as Exhibit 'A. ' 2. Pump Motor: 40 HP submersible pump motor. 3 . Piping: Pipes, valves, gauges and related equipment required to connect Well #3 to the exiting irrigation system controls at Well #1. 4. Electrical Service: An electrical meter, control panel, underground conduits and related equipment. 5. Electrical Controls: A sub-panel, underground conduits and related equipment required to operate the new well from the existing control system at Well #1. avpwel7.awd 000050 Arroyo Vista Community Park Well #3 December 1995 Page 3 C. Bid Results Bids for the subject project were received and opened on December 5, 1995. A tabulation of the bid results is attached as Exhibit 'B' . D. Qualifications It has been determined that the apparent low bidder, Clearwater Constructors, is qualified to construct the subject project. Said bidder has confirmed that their bid is valid and that they are prepared to proceed with the construction of the project. E. Fiscal Impact 1. Total Project Cost Estimate: A summary of the total cost for both the well drilling project and the subject project for the installation of the pump and related equipment, is as follows: Element Prior Years ($) FY 1995/96 ($1 Total ($1 Well Drilling Project Design 17,000 17,000 Construction 42,800 42,800 Inspection 13,620 13,620 Sub-Total 73,420 0 73,420 Subject Pump Installation & Hook-up Project Design 6,200 700 6,900 Construction 38,165 38,165 Constr. Contingency (10%) 3,815 3,815 Inspection 6,320 6,32Q Sub-Total 6,200 49,000 55,200 Total 79,620 49,000 128,620 3 . Budget: The approved FY 1995/96 Budget [05-400-903-0115] for this element of Arroyo Vista Community Park Improvements is $56,000. avpwel7.awd 000057 , Arroyo Vista Community Park Well #3 December 1995 Page 4 F. Schedule It is anticipated that construction of the subject project will begin in January and be completed in February. RECOMMENDATION Staff recommends that the City Council take the following actions: 1. Award a contract to Clearwater Constructors in the amount of $38,165.00, for the construction of the subject project; 2. Approve a ten per cent contingency for the project and authorize the City Manager to approve additional work, if required, for an amount not to exceed ten per cent of the contract; and, 3. Authorize the Mayor to sign necessary contract documents. 00005E avpwel7.awd • 7CONSTRUCTION WATR SUPPLY • • (tire hydrant) ep\11° F •oo I �O(O G'� PARK doll s ... airy AR Y ■u •C� nr ";11 "•� '. f 211 w....wrwr.r I I I 1 1• .S IeERr./l • t rte` . wr rrrr 1` )..RK , a t FIII I I ,BASEBALL r_� t It II 1r, .. . • A c i -- O r BASEBALL BASEBALL 1 I I / ,i ��i _ 1 `-"'' r, `DIAb3 D D SEBIAD i Ess -� .(;J`, '---4 I/4 as 9C4ktt"'- Ida (active) �K poijl�0 PARK WELL No.1 P • PARK WELL No.2 WELL NO. 3 Arroyo Vista Community Park i C C NORTH C NOT TO SCALE �y� c^ SITE PLAN �1, 1 I. r Exhibit 1 CITY OF MOORPARK Bidder VENDOR 1 VENDOR 2 VENDOR 3 VENDOR 4 Bid Results NAME: Clearwater Constructors ARA Engineering Contrac Turf Construcion AVCP Well #3 ADDRESS: Engineer's Estimate 2646 Palma Dr. #160 6910 Oran Circle 1535 Flynn Rd PUMP CITY, STATE: Ventura, CA 93003 Buena Park, CA 90621 Camarillo, CA 93012 PHONE NUMBER: (805) 650-2520 (714) 521-9061 (805) 432-9876 December 5, 1995 CONTACT PERSON: Mark Buchanon Ali Yazdanshenas Robert Taylor ITEM DESCRIPTION Est Qty Units UNIT $ TOTAL BID UNIT $ TOTAL BID UNIT $ TOTAL BID UNIT $ TOTAL BID UNIT $ TOTAL BID 1 Mobilization 1 LS 2,000 2,000.00 3,720.00 3,720.00 15000 15,000.00 1000 1,000.00 0.00 2 Piping 1 LS 18,000 18,000.00 19,666.00 19,666.00 12900 12,900.00 28655 28,655.00 0.00 3 Mechanical Equip. 1 LS 18,000 18,000.00 5748.00 5,748.00 15000 15,000.00 10000 10,000.00 0.00 4 Electrical Service 1 LS 15,000 15,000.00 3795.00 3,795.00 3000 3,000.00 5350 5,350.00 0.00 5 Electrical Controls 1 LS 10,000 10,000.00 4215.00 4,215.00 2500 2,500.00 11600 11,600.00 0.00 5b Protective Coating 1 LS 1 1.00 1,020.00 1,020.00 500 500.00 500 500.00 0.00 6 Release 1 LS 1 1.00 1.00 1.00 1 1.00 1 1.00 0.00 g! 5 ir Total 63,002.00 38,165.00 48,901.00 57,106.00 0.00 -