HomeMy WebLinkAboutAGENDA REPORT 1995 1220 CC REG ITEM 07J'id �. /o(ba� � 305• �! (�4,,!(a}
ITEti •
AGENDA REPORT
C = TY OF MOORPARK
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: December 8, 1995 (Council Meeting 12- 20 -95)
SUBJECT: Consider Approval of a Change to the Amount of the
Appropriation and Budget for the First Street and Bard
Street Reconstruction Project
On September 6, 1995, the City Council authorized acceptance of the
improvements and the recordation of the Notice of Completion for a
project to reconstruct First Street and Bard Street between Second
Street and the Railroad property. That action included an
adjustment to the amounts appropriated and budgeted for that
project to reflect the total anticipated project expenditures at
that time.
DISCUSSION
A. Previously Approved Costs
1. Construction Contract: The total amount of the construction
contract approved last September is summarized as follows:
Bid Price
Quantity Adjustment
Sub -Total
Change Orders
Total
Amount ($)
279,629.60
(16,341.65)
263,287.95
1.028.80
264,316.75
1st bg2
000071
First St. & Bard St. Reconstruction
Budget Amendment
December 1995
Page 2
2. Project: The total
project costs
approved
last September is
summarized as follows:
Element
MRA
CDBG
Total
FY 1994/95
Design
50,520
0
50,520
Construction
0
230,410
230,410
Contract Admin. & Inspection
31,942
0
31,942
Misc. (Printing, Etc.)
1,200
0
1,200
FY 1994/95 Sub -Total
83,662
230,410
314,072
FY 1995/96
Design
0
0
0
Construction
0
33,907
33,907
Contract Admin. & Inspection
8,708
0
8,708
Misc. (Printing, Etc.)
0
0
0
FY 1995/96 Sub -Total
__8 708
33.907
42,615
TOTAL
92,370
264,317
356,687
3. Budget: Based on these figures
the City
Council adjusted
the amount of the
appropriations
and the budget for the
project for FY 1995/96. The amounts
currently
approved for
this project are as
follows:
Account No.
MRA ($)
CDBG
Total
01- 170 - 903 -0347
8,708
0
8,708
18- 142-903 -0347
0
33,907
33,907
FY 1995/96 Total
8,708
33,907
42,615
B. Penalty
lst_bg2
As stated in the September report, the City assessed the
contractor a penalty in the amount of $4,400.00 for using an
unauthorized subcontractor. That action was taken in
accordance with applicable provisions of the Public Contracts
Code. Subsequent to discussions with the Contractor it has
been determined that the amount of the penalty should be
reduced to an amount equal to ten percent of the actual
subcontract costs. That amount is $1,755.33. If approved, an
additional payment of $2,644.67 [$4,400.00 - $1,755.33 =
$2,644.67] is due the Contractor.
000072
First St. & Bard St. Reconstruction
Budget Amendment
December 1995
Page 3
C. Construction Engineering
A final accounting of the Construction Engineering (contract
administrations and inspection) was developed subsequent to the
September action of the City Council. That accounting shows
that additional contract administration and inspection costs
were incurred. The cost of those additional services is
$6,783.
D. Revised Budget
A summary of the revised appropriations and budget amount
required to fund the above described additional expenditures,
is as follows:
Current Revised
Account No. Bu et Change Bud et
01- 170 - 903 -0347 8,708 6,783 15,491
18- 142 - 903 -0347 <f /� gs * 2,645 36,552
FY 1995/96 Total 42,615 9,428 52,043
Note: CDBG funds allocated for Street Improvement project is adequate to fund this
increase in CDBG funding for the subject project.
RECOMMENDATIONS (Roll Call Vote)
Staff recommends that the City Council approve the additional
expenditures described in this report and approve an amendment to
the appropriations and the budget for FY 1995/96 for the subject
project as follows: Acc. No. 018 - 142 - 903 -0347: from $33,907 to
$36,552 (net increase of $2,645).
Note: In a separate report to the KRA, that body will be asked to approve an adjustment to the KRA
funding for the subject project summarized as follows: Acc. No. 01- 170 - 903 -0347: from $8,708
to 15,491 (net increase of $6,783).
1st_bg2