HomeMy WebLinkAboutAGENDA REPORT 1995 1220 CC REG ITEM 07LITEM
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CITY OF MOORPARK
AGENDA REPORT
TO: The Honorable City Council
FROM: Christine Adams, Director of Community Service
DATE: December 5, 1995 (Meeting of December 20, 1995)
SUBJECT: Consider Parks and Recreation Commission's Reauest to
Provide Additional Funding for Commission Attendance at
the California Pacific Southwest Recreation and Park
Conference in February, 1996,
The California Pacific Southwest Recreation and Park Conference is
held annually in California, and alternates locations between
north and south each year, similar to the League of California
Cities Conference.
This annual conference provides four days of educational sessions
and lectures, as well as the largest trade show of its kind in the
United States, specifically designed to provide information and
technical assistance to those working in the parks and recreation
profession.
The 1996 conference will be held in San Diego February 8 - 11.
The City Council appropriated $1,200 for two (2) commissioners to
attend the San Diego conference as well. Staff has calculated
costs for the conference, and has determined that minimal costs
for two Commissioners to attend the conference will exceed the
budgeted appropriation by $300.
As the conference is in San Diego this year, the Commission is
requesting that the City Council consider appropriating an
additional $1,200 which will fund all five commissioners to attend
the conference.
Two staff members (Christine Adams and Shelly Shellabarger) have
been funded to attend this conference.
Two Commissioners serve on the board of directors for the
California Association of Parks and Recreation Commissioners and
Board Members (CAPRCBM) and will also speak at educational
sessions at the conference. These two commissioners have had
their conference registration provided by the conference, which is
a savings of $169 each. If these commissioners are the only two
commissioners that attend the conference, the pre -paid conference
registrations can be refunded, less a $25 processing fee per
registration, if requested prior to January 20.
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Staff has prepared a preliminary cost analysis for all five
commissioners to attend the conference, including already
identified cost savings measures.
Chair Butler
Hotel Room $328.00
Conference Registration $169.00
Meals $136.00
Misc. Costs $ 50.00
TOTAL $683.00
Commissioner Badoud
Hotel Room (shared) $180.70
Conference Registration $169.00
Meals $136.00
Misc. Costs $ 50.00
TOTAL $535.70
Commissioner Hall
Hotel Room (Pay for self) $ 0.00
Conference Registration (Comp) $ 0.00
Meals $136.00
Misc. Costs $ 50.00
TOTAL $186.00
Commissioner Hartley
Hotel Room (shared) $180.70
Conference Registration * $199.00
Meals $136.00
Misc. Costs $ 50.00
TOTAL $565.70
Commissioner Thompson
Hotel Room (shared) $165.75
Conference Registration (Comp) $ 0.00
Meals $136.00
Misc. Costs $ 50.00
TOTAL $351.75
GRAND TOTAL $2,322.15
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* Conference registration was sent in already to guarantee
the $169.00 discount fee for two commissioners. Each
additional registration will cost $199.00.
Commissioners Hall and Thompson have indicated that since the City
has funded them for the last few years, they would still like to
attend and if funding is not available, they would be willing to
pay their own expenses.
The Budget and Finance Committee (Lawrason and Perez) reviewed
this item at their meeting on December 11. It was recommended by
the Committee that the Council not allocate any additional funds
for the 1996 CPRS Conference for Commissioners. The Committee
recommended that all five Commissioners could attend, if they
desired, as long as the City budget amount of $1,200 was not
exceeded. Furthermore, the Committee recommended that the current
policy regarding appointed officials attendance at conferences
should be reviewed during the 1996/97 budget process.
RECOMM ATION
Approve attendance of all five Parks and Recreation Commissioners
at the California Pacific Southwest Recreation and Park
Conference, February 8 - 11, 1996, in San Diego, with City
budgeted costs not to exceed the currently budgeted amount of
$1,200.
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