HomeMy WebLinkAboutAGENDA REPORT 1995 1220 CC REG ITEM 10C1TL..
AGENDA REPORT
C = TY OF MOORPARK
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: December 8, 1995 (Council Meeting 12- 20 -95)
SUBJECT: Consider Request for the City to Assume the Maintenance
of Certain Landscape Improvements within the Mountain
Meadows Planned Community [PC -3]
OVERVIEW
This presents a request from representatives of the Homeowners'
Associations within the Mountain Meadows Planned Community (PC -3),
that the City assume the maintenance of the certain landscape
improvements within PC -3.
Last January the City Council directed that the Engineer's Report
for AD84 -2 for FY 1995/96 include the provisions to allow for the
establishment of a new Zone of Benefit, consisting of all of the
properties within PC -3. The purpose for the new Zone of Benefit
was to fund City maintenance costs for the parkway landscaping on
Tierra Rejada Road between the Arroyo Simi bridge and the Edison
Easement. Said Engineer's Report also provided for an increase in
the Citywide landscape maintenance assessment to fund City costs
for the maintenance of the medians along this segment of Tierra
Rejada Road. Subsequent to the public hearings on the matter held
in June, it was decided that the City would not assume the
maintenance of these improvements, that a new Zone of Benefit would
not be established and that these assessments would not be levied
for FY 1995/96.
I
A. Status of Improvements
The following is a summary of the status of the improvements
within the subject segment of this street corridor.
1. Street Repairs -- CCB has undertaken and completed
extensive asphalt removal and replacement along the subject
portion of Tierra Rejada Road.
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Tierra Rejada Road Landscaping
December 1995
Page 2
2. Minor Modification [Landscaping] -- CCB has undertaken and
completed modifications to the parkway and median landscaping
consistent with the requirements of an approved Minor
Modification.
3. Slurry Seal -- In accordance with the requirements approved
by the City Council, CCB has paid the City a sum equal to the
estimated cost of applying a Type II slurry seal to the
subject portion of Tierra Rejada Road. Said payment also
included City contract administration costs.
4. Subsurface Drainage System -- The City Council has approved
a project for the installation of a sub - surface drainage
system along Tierra Rejada Road, as a remedial measure to
cope with subsurface water intrusion into the substructure of
the roadbed. As a separate item before the City Council on
this date, it is requested that this project be advertised
for receipt of bids.
City Council approval of this project included a requirement
that costs related to that portion of the work within PC -3 is
to be paid by CCB. The City has received a request from CCB
that this requirement be deleted. Staff and CCB are pursuing
a resolution of these concerns.
5. Asphalt Overlay -- The plans and specification for the 1995
Asphalt Overlay Project include that portion of Tierra Rejada
Road within PC -3.
6. City Acceptance of Street Improvements -- The street
improvements along Tierra Rejada Road within PC -3 have not
yet been accepted by the City. Acceptance of those
improvements by the City would include City acceptance of the
median landscaping and City maintenance of same.
7. City Acceptance of Parkway Improvements -- The construction
of the Tierra Rejada Road parkway improvements have been
completed and approved by the City.
8. City Acceptance of Peach Hill Wash -- Staff is presently
working with the developer on the task required to complete
the Peach Hill Wash improvements. The improvements being
reviewed include both the City -owned main channel and north
slope owned by the Mountain Meadows Community Association
(MMCA).
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Tierra Rejada Road Landscaping
December 1995
Page 3
B. Median Maintenance
As discussed in previous reports to the City Council, City
maintenance of median landscaping is funded by the Citywide
landscaping assessment levied by AD 84 -2. The maintenance of
the landscaped medians along the subject segment of Tierra
Rejada Road (see Exhibit 1) is currently provided by CCB. Said
maintenance, when assumed by the City, is proposed to be the
AD84 -2 Citywide landscape maintenance assessment. It is assumed
that the City take over of these landscape maintenance
responsibilities will occur when Tierra Rejada Road is accepted
by the City.
C. Parkway Maintenance
• High School: The parkways on Tierra Rejada Road and Mountain
Trail Street along the frontage of the High School (see
Exhibit 1) , are situated on High School property. In the
past the maintenance of these landscaped areas has been
provided by UWC /CCB. The maintenance of these areas is not
a responsibility of the MMCA, and is, therefore, not a part
of the subject request. However, the question of providing
for the future maintenance of these areas is being raised at
this time in order to allow the City Council to discuss a
number of options in that regard.
The options available to provide for this maintenance include
the following:
• provided by Moorpark Unified School District;
• provided the AD84 -2 Citywide assessment;
• shared cost between MUSD and City with maintenance to be
provided by the City and funded through AD84 -2;
• provided by an incremental increase to the assessment to
be levied on the properties within PC -3 required to comply
with the subject request.
It should be noted that if this maintenance is funded by the
Citywide AD84 -2 assessment or some other City funding source,
such action could be viewed as setting a precedent for City
or Assessment District funding of other school properties.
In hindsight, it could held that leaving these parkways as a
part of the High School property was an error. The
applicable subdivision maps should have been segregated those
parkway parcels from the High School property and identified
them as separate parcels to be conveyed to the MMCA. If that
had been done, these areas would have been included in the
subject request.
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Tierra Rejada Road Landscaping
December 1995
Page 4
It should be noted that prerequisites to City maintenance of
these parkways include the School District granting to the
City an Landscape Maintenance Easement.
• Other Parkways: All of the other parkways on Tierra Rejada
Road within PC -3 (see Exhibit 1) are located within separate
parcels owned by the MMCA. CCB has also been providing for
the maintenance of this landscaping. City maintenance of
these improvements will also require the owner (MMCA) to
grant the City a Landscape Easement.
D. Peach Hill Wash
• Main Channel: It is anticipated that the Engineer's Report
for Assessment District 84 -2 for FY 1996/97, which will be
presented to the City Council next April, will include
provisions for the establishment of a new Zone of Benefit to
fund the maintenance of the central corridor of the Peach
Hill Wash.
North Slope: The slopes along the north side of the Peach
Hill Wash are located within parcels owned by the MMCA. The
landscape maintenance responsibilities to be assumed by the
MMCA on January 1, 1996, also includes the maintenance of the
landscaping on these slopes. The location of both the City
and MMCA parcels are shown on the map attached as Exhibit 2.
E. Master Association
The City has been advised that the Mountain Meadows Community
Association (MMCA) has been activated. We are also advised
that, effective January 1, 1996, the MMCA will assume the
responsibility for providing for the maintenance of both the
Tierra Rejada Road parkways (less the High School frontage) and
the north slope of the Peach Hill Wash.
F. Request for the City to Maintenance
At a recent meeting of the Presidents of all of the HOAs within
PC -3, questions were raised regarding the feasibility of the
City assuming the above described landscape maintenance
responsibilities of the MMCA, including both the Tierra Rejada
Road parkways (less the High School frontage) and the north
slopes of the Peach Hill Wash. The attached letter (Exhibit 3)
from CCB outlines some of the questions raised regarding this
option.
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Tierra Rejada Road Landscaping
December 1995
Page 5
An informal meeting between staff, representatives from CCB and
the Presidents of all of the HOAs within PC -3 was scheduled for
Saturday morning, December 2, at Arroyo Vista Community Park to
discuss the questions raised in the attached letter (Exhibit 3).
The Presidents of twelve (12) of the eighteen (18) HOAs were
present. Subsequent to considerable discussion, nine (9) HOA
presidents voted to request that the City Council consider
assuming the maintenance of the landscaping on the above
described MMCA parcels, effective July 1, 1996. Two (2) voted
against the request and one abstained.
G. Engineer's Report
Should the City Council decide to approve the above request, it
is recommended that the Assessment Engineering services for
AD84 -2 for FY 1996/97 include provisions for the levy of
assessments for such maintenance. Consistent with the schedule
followed in prior years, it is anticipated that the City Council
will take action in January 1996 to direct that said report be
prepared. Said report will be completed and presented to the
City Council for possible revision and approval in April.
Subsequent to public hearings in June and after final amendments
by the City Council, the report will be confirmed and the
assessments will be levied.
H. Annual Cost Projections
Attached as Exhibit 4 is a summary of the anticipated City costs
for providing for the maintenance of the following landscaped
areas:
Future City Maintenance
Page 1: Tierra Rejada Road Medians;
Page 2: Parkways at High School frontage;
Page 3: Peach Hill Wash (City); and,
MMCA Maintenance
Page 4: Tierra Rejada Road Parkways Less High School;
Page 5: Peach Hill Wash north slope.
On pages 4 and 5, cost projections of the MMCA (based on
historic costs incurred by CCB) are shown for comparison. These
comparative cost figures are summarized as follows:
Element City ($) MMCA
Pg 4: Parkways (H.S. not included) 37,110 190,090
Pg 5: Peach Hill Wash Slope 49,790 86.910
Total 86,900 277,000
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Tierra Rejada Road Landscaping
December 1995
Page 6
I. Projected Assessments
An estimate of the amounts of the annual assessments required to
fund City Maintenance of all of the above described landscaping
is as follows:
1. Medians: The present Citywide Assessment for a Single Family
Residential property is $27.69. Adding the Tierra Rejada
Road Medians within PC -3 will cause the assessment to
increase as follows:
• Citywide Landscape
Current Assessment $ 7.92 / yr / SF Res
Increase 2.60
Sub -Total $10.52
• Lighting Assessment 19.77
Total Citywide Assessment $30.29
Notes: * [86,509 + 28,410 = 114,919]
[(7.92 x 114,919) / 86,509 = 10.52]
2. High School Parkway: As discussed earlier in this report,
City maintenance of school property could be precedent
setting and should be discussed thoroughly prior to the City
Council taking such an action. However, if approved, the
additional cost of such maintenance added to either Zone 10
or to the Citywide assessment is summarized as follows:
• Total Cost $13,000
• Amount of increase to the
SF residential assessment
• if spread Citywide: 1.19
• if spread to PC -3 only: 5.28 **
Notes: * (10.52 x 127,919) / 114,919 = 11.71 / /// 11.71 - 10.52 = 1.19
** 13,000 / 2,460 = 5.28
3. Peach Hill Wash (City): It is recommended that maintenance
cost for the City -owned portion of the Peach Hill Wash be
funded by a new Zone of Benefit consisting of all of the
properties within PC -3 [Zone 10] An estimate of the amount
of the assessment for these costs is as follows:
• Total Cost $44,800
• Amount assessed to lots within Zone 10 $44,800
• Number of Lots * 2,548
• S F Residential Assessment (per year) $ 17.58
Notes: * 2,460 lots plus an assessment on the commercial property equal to 88 single family lots
(2,460 + 88 = 2,548).
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Tierra Rejada Road Landscaping
December 1995
Page 7
4. Tierra Rejada Road Parkways: An estimate of the amount of
additional Zone 10 assessment required to fund maintenance of
the parkways if administered by the City, is as follows:
• Total Cost $37,110
• Total Assessment $37,110
• Number of Lots 2,548
• S F Res. Assessment (per year) $ 14.56
Re -cap of total estimated Zone 10 Assessment is as follows:
SF Res Total
Assessment Assessment ($)
• Peach Hill Wash (City) 17.58 44,800
• Tierra Rejada Road Parkways 14.56 37,110
Total 32.14 81,910
5. Peach Hill Wash Slope: An estimate of the amount of
additional Zone 10 assessment required to fund City
maintenance of the north slope of the Peach Hill Wash (owned
by the Mountain Meadows Community Association) is as follows:
• Total Cost $49,790
• Total Assessment $49,790
• Number of Lots 2,548
• S F Res. Assessment (per year) $ 19.54
Re -cap of total estimated Zone 10 Assessment is as follows:
SF Res Total
Assessment Assessment $)
• Peach Hill Wash (City) 17.58 48,800
• Tierra Rejada Road Parkways 14.56 37,110
• Peach Hill Wash Slope 19.54 49,800
Total 51.68 137,710
Adding the High School frontage to the Zone 10 assessment is
summarized as follows:
SF Res Total
Assessment Assessment ($)
• Zone 10 Assessment 51.68 137,710
• High School frontage 5.28 13,000
Total 56.96 150,710
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Tierra Rejada Road Landscaping
December 1995
Page 8
J. Summary Comparison
Attached as Exhibit
5 is a
summary comparison of
the cost of
maintenance for all
of the
above landscaped areas,
except the
Tierra Rejada Road
medians.
That Exhibit is summarized as
follows:
Tierra Rejada
High School
Peach Hill Parkways
Peach Hill
Maintained by
Frontage
Wash [City] WO H. S.1
Wash NNW
CCB
22,260
44,760 102,240
49,260
MMCA
N/A
N/A 190,090
86,910
City
12,690
44,000 37,110
55,000
Note: All costs are estimates. Actual costs may vary slightly.
K. Prerequisites to Assessment District Funding
Prior to City acceptance of the maintenance of the Tierra Rejada
Road parkways and /or the Peach Hill Wash slope (and the funding
of the maintenance of those improvements via a City Landscape
Maintenance Assessment District) a number of tasks must be
undertaken and completed. A summary of those tasks, along with
a status of the efforts required to completed those tasks,is
attached a Exhibit 6.
L. Summary: Areas to be Considered
It is recommended that all of the landscaped areas discussed in
this report be included in the cost figures included, for
discussion, in the Engineer's Report for Assessment District 84-
2 for Fy 1996/97. Those area are summarized as follows:
• the central corridor of the Peach Hill Wash, which is to be
assumed by the City in the near future;
• the High School frontage (Tierra Rejada Road and Mountain
Trail Street);
• the parkways on Tierra Rejada Road within PC -3, excluding the
High School Frontage (subject request); and,
• the north slope of the Peach Hill Wash (subject request).
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Tierra Rejada Road Landscaping
December 1995
Page 9
RECONNENDATION
Direct staff to have included in the Engineer's Report for AD84 -2
for FY 1996/97 provisions which would allow the City Council to
consider the possible levy of additional assessments to fund City
maintenance costs for the properties described in this report.
tr_ls6
K �. I I ivy
v
PARK
MOUNTAIN MEADOWS COMMUNITY ASSOC. p
PEACH HILL CHANNEL
2
SHADYRIDGE DRIVE r
VCFCDIST.
(FEE PARCEL)
c
TRADITIONS
CONDO SITE S
�Q TRACT 4792
PGA ���. , . � G�� vN� P \N
ELEMENTARY SCHOOL SITE 4 SCALE 1" = 200'
All
RETENTION BASIN
COUNTRY TRAILS PARK C0
MpUNTA�N
MOUNTAIN MEADOWS COMMUNITY ASSOC.
LANDSCAPE EXHIBIT
LANDSCAPE PARCELS TO BE PREPARED BY:
MAINTAINED BY MOUNTAIN MEADOWS WESTLAND CIVIL, INC.
COMMUNITY ASSOC. 100 N. RANCHO ROAD, SUITE 5
THOUSAND OAKS, CA 91362
PH: (805) 495 -1330
NOV. 13, 1995 ID#: CCB.LDSPESMT
C• \ACRD \DWG \6165 \MMCA EXB DWG
A
SHT. 1 OF 3
November 15, 1995
Mr. Ken Gilbert
Director of Public Works
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, CA 93021
Re: Mountain Meadows Community Association (Master Association)
Dear Ken:
Fu ,3
�D
t cl n,!�OO�a�ac�r
y1� fv� a
P
As we discussed by telephone, I provided the Mountain Meadows Homeowners' Associations
Presidents with information regarding the Master Association. Some of the questions and concerns
that were raised are:
1) What would the assessment be to each homeowner if the City were to maintain the
area?
2) What are the remedies available if the maintenance by the City is not to the acceptable
standards of the homeowners?
3) Will the City guarantee that monies assessed for this maintenance are not used for
other purposes?
4) Is the cost of street lighting part of this assessment? If not, how is the lighting paid
for?
5) Is it reasonable to expect the Mountain Meadows Homeowners to pay for this
maintenance when other communities that use Tierra Rejada also benefit from this
landscape area?
6) What is the earliest date the City could take over maintenance and what action must be
taken to do so?
7) Because the developer, L WC- Moorpark Investors, Ltd., is not willing to subsidize
beyond December 31, 1995, is there a way the City could take over on January 1,
1996?
8) If the Master Association takes over maintenance on January 1, 1996, would the City
be willing to take over at some date in the future?
233 Wilshire Boulcv ird, Suite S20, Smita \1miic.t, C ditorni.i 90401 310 393 -0317
Ex 3 ( Z)
November 15, 1995
Page 2
Re: Mountain Meadows Community Association
9) Is the City confident that the maintenance cost estimate is accurate so that a dramatic
increase in the assessment will not occur?
I am enclosing the revised DRE budget summary prepared by Steve Besser & Associates and a map of
the Master Association areas for your use and information.
I look forward to meeting with you and the President's group on December 2, 1995 at 10:00 AM. My
assistant has faxed the names and addresses of the Presidents to you for the meeting notice.
Sincerely,
UWC- MOORPARK INVESTORS, LTD.
by California Community Builders, Inc., Agent
J. Terrell Kirsch
Sr. Vice President
Enclosures
CC: R. Goss
S. Stone
HOA Presidents
Mark Lamken
Brad Winner
JTK:pk
master 1.115
11/13/1995 14:58 FROM TO 13103931460 P_..02.
tx - 3
RE 623 Page 3 of
BUDGET SUMMARY
Phase Number
Date of Budget
DRE File Number
Build-Out
11/13/95
Number of Units
Tract Number/Name, of Project
2460
Mountain Meadows Comntuni ty Master Association
Per Unit
Total
Total
Per Month
Monthly
Annual
100 Fix ed Costs
101. Property Taxes
102. Corporation Franchise Taxes
0.03
66.67
800,00
103. Insurance
0.51
1,250.00
15, .00
104. Local License & Inspection Fees
105. Estimated Income Taxes
100 - SU TA►L.
0.54
1,316.67
15,800.
200 Operating Costs
201. Electric/ (attach work sheet)
ZSv u 0.48
200.00
2,400.00
Lighting (Leased
202. Gas (attach work sheet)
203. Water (attach work sheet)
, t, 2.85
7,000.00
84, .0
204. Sewer/Septic Tanks (include if not in 203)
ble TV/Master Antenna
207. Custodial Area:
Number of Resuvoms:
208. Landsca a Arta:
Z C, 3.46
8,500.00
1 ,000.00
209. Refuse Disposal
Vendor Name:
Telephone No.
210. Elevators
Number: Type:
211. Private Streets, Driveways, Parldng Arras
Area:
212. Heating & Air Conditioning Maintenance
Area:
213. Swimming Pool:
Number: Size:
Spa
Number: Size:
214. Tennis Court
Number:
215. Security
Guard hours per day:
No. of motorized gates: Type:
No. of Intercoms/Telephone Entry:
11/13/1995 14:58 FROM TO 13183931460 P.03
RE 623
Fx -3
Pap 4 of S
# DRE regulations allow the use of va nabie assessments #
against units only if one unit will derive as much as 10
percent more than another unit in the value of common
goods and sc mccs supplied by the association.
After determining the percent of benefit derived from
services provided (page 14) by the association, an easy
chart to follow would be:
Less than 10% .............equal assessments
from 10% to 20% .......... variable or equal
Over 20% ... __ ........ _ .... variable assessments
The budget and management documents indicate (check
appropriate box):
0 equal assessments
variable assessments
The invemalry and quantities used im the preparation of
this budget am normally derived from plans completed
prior to construction at may vary slightly from actual
field conditions. The calenlated budget is a good faith
estimate of the projected costs and should be deemed
reliable far no mote than one year. The Board of Directors
should conduct an annual review of the Association's
actuai casts and revise the budget accordingly.
Dependo g upon the level of service selected by the
Association. the amount shown may be 4amrwient to
cover the cost and may be higher.
Per Unit
Per Month
Total
Monddy
Total
Annual
216. Reserve Strdy
0.02
41.7
500.00
217. Miscellaneous
Mirror Repairs
0.20
500.00
6,000.00
Pest Control
0
500.00
61000.00
Snow Removal
Lakes/Waterwa s
2 - SUB TOTAL
6.81
16,741.67
200,900.00
300 Reserves
301 - 313 (attach work sheet)
0.41
1,000.00
12,000.00
300 - SUB TOTAL
0.41
1,000.00
12,000.00
400 Administration
* 401. Management
1.00
2,460.00
29520.00
402. I.e al Services
0.08
208.33
2,500.00
403. Accounugg
0.10
250.00
,
W. Education
0.10
250.00
3,000.00
40. Miscellaneous, office expenses
0.08
200.00
2,400.00
400 - SUB TOTAL
1.37
3,368.33
40,420.00
TOTAL (100 -400)
9.12
22,426.67
269,120.00
5 oatiu>< ent
361. New Canstruction 3%
027
672.80
8,073.
502. Conversions 5%
505. Revenue sets (attach docutnentation)
TOTAL BUDGET
9.39
$23,099.47
$277,193.
# DRE regulations allow the use of va nabie assessments #
against units only if one unit will derive as much as 10
percent more than another unit in the value of common
goods and sc mccs supplied by the association.
After determining the percent of benefit derived from
services provided (page 14) by the association, an easy
chart to follow would be:
Less than 10% .............equal assessments
from 10% to 20% .......... variable or equal
Over 20% ... __ ........ _ .... variable assessments
The budget and management documents indicate (check
appropriate box):
0 equal assessments
variable assessments
The invemalry and quantities used im the preparation of
this budget am normally derived from plans completed
prior to construction at may vary slightly from actual
field conditions. The calenlated budget is a good faith
estimate of the projected costs and should be deemed
reliable far no mote than one year. The Board of Directors
should conduct an annual review of the Association's
actuai casts and revise the budget accordingly.
Dependo g upon the level of service selected by the
Association. the amount shown may be 4amrwient to
cover the cost and may be higher.
11/13/1995 14:59 FROM
TO 13103931460 P.04
Ex VAQ' � 3
RE 623 -- Page 5 of S
RESERVES WORKSHEET
DRE Me- Number Tract Number
Mountain Meadows Community MmLctcr Aesr�r�atinn
Item
Paint
Wood Sidin (aint/stain)
,(1)
Sq. FL
or Number
,(2)
Unit Cost
HOA Manual
,(3)
Repkcei=nt
Cost
�(4)
Remaining
Life
'(5) ---
Columns I x 2
or 3 + 4
..... Cost..
Per Unit
Per Month
Roof - Type
Roof - T
Water Heaters
Exterior Lights
Hard Floors - Type:
Carpets
Elevators
Sums & Drives
Heating & Cooling
Pool Re /aster
Pool Hewer
Pool Filter
Spa Erplaster
Heater
Spa Filter
Pool/Spa. Pum s - No:
Tennis Courts - No:
Furnishin ui utent
(paint/stain)
Fences( 1) -T
Walls
Wrt. Iron - Paint
Wrt. lron (re !!E/ L}
Automated Gates
ood Decldn
Laadsca in - Contin enc
I2 .00
0.41
TOT AA RESERVE
12,-0- W--. W
$0A1
* Use either Columns 1 and 2 or 3 and 4, but not both for a particular item.
TOTAL P.04
Exhibit 4
Comparative Analysis of Projected Maintenance Costs
for the Median and Parkway Landscaping on
Tierra Rejada Road within PC -3
[File:pc3_lsl]
--------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------
MEDIANS Maintenance by City Contractor
Description: width: 10,
length: 5,280' Quantity
SF: 52,800 sf (freq. or Unit Cost per
Task / Element
------------------------- - - - - --
number / yr)
---- - - - - --
Units
- - - --
Cost ($)
----- - - - - --
year ($]
---- - - - - --
-------------------------------
CONTRACT COSTS
---- - - - - --
- - - --
----- - - - - --
---- - - - - --
--------------- -
Trees
Triming
0.3
all
5,000.00
1,500.00
Shrubs
General Maintenance
104.0
Hrs
20.00
2,080.00
Turf
Mowing, edging, etc.
0.0
0.00
Ground cover
General Maintenance
208.0
Hrs
20.00
4,160.00
Replanting / fertilizing
80.0
Hrs
20.00
1,600.00
Weeding / debris removal
105.5
Hrs
20.00
2,110.00
Irrigation
General Maintenance
208.0
Hrs
20.00
4,160.00
Other
Hardscape maintenance, etc.
97.0
Hrs
20.00
1,940.00
NON - CONTRACT COSTS
--------------- - - - - --
Sub -Total
17,550.00
Utilities
Water costs
--
--
--
9,500.00
Electrical costs
--
--
--
360.00
Hardscape & Other Maintenance
--
--
--
200.00
Maintenance by City Crews
Labor
--
--
--
700.00
Materials
--
--
--
100.00
Contract and other Admin cost
--
--
--
Insurnace / admin / overhead /Etc
--
--
--
Total Median Cost 28,410.00 b
Remarks
--------------------------
Separate Tree Contractor
1/3 of all trees each year
2 hr /wk x 52
4 hr /wk x 52
4 hr /wk x 52
To be added to the Citywide
L/S Maintenance Assessment
O1- Dec -95
Page 1 of 5
Exhibit 4
Comparative Analysis of Projected Maintenance Costs
for the Median and Parkway Landscaping on
Tierra Rejada Road within PC-3
[File:pc3_lsl]
----------------------------------------------------------------------------------
----------------------------------------------------------------------------------
PARKWAYS @ High School Maintenance by City Contractor
Description: width: 10,
length: 2,600' Quantity
SF: 26,000 sf (freq. or Unit Cost per
Task / Element
------------------------- - - - - --
-------------------------------
number / yr)
---- - - - - --
Units
- - - --
CONTRACT COSTS
---- - - - - --
- - - --
--------------- -
Trees
Triming
0.3
all
Shrubs
General Maintenance
40.00
Hrs
Turf
General Maintenance
40.0
Hrs
Ground cover
General Maintenance
40.0
Hrs
Replanting / fertilizing
30.0
Hrs
Weeding / debris removal
40.0
Hrs
Irrigation
General Maintenance
80.0
Hrs
Other
Hardscape maintenance, etc.
40.0
Hrs
NON - CONTRACT COSTS
Sub -Total
--------------- - - - - --
Utilities
Water costs
--
--
Electrical costs
--
--
Hardscape & Other Maintenance
--
--
Maintenance by City Crews
Labor
--
--
Materials
--
--
Contract and other Admin cost
--
--
Insurnace / admin / overhead /Etc
--
--
Cost ($) year ($)
----- - - - - -- ---- - - - - --
----------- ---- - - - - --
2,400.00 720.00
20.00 800.00
20.00 800.00
20.00
20.00
20.00
20.00
20.00
800.00
600.00
800.00
1,600.00
800.00
6,920.00
5,600.00
170.00
40.00
-- 0.00
-- 140.00
Total High School Parkway Cost 12,870.00
01-Dec -95
Page 2 of 5
Remarks
---------------------------------------
20% of total Parkway bid by Sunridge
Separate Tree Contractor
1/3 of all trees each year
.75 hr /wk x 52
.75 hr /wk x 52
.75 hr /wk x 52
.75 hr /wk x 52
1.5 hr /wk x 52
.75 hr /wk x 52
13,080.00 .....ref: CCB costs
9,180.00 .....ref: CCB costs
18,000.00 .....ref: CCB costs (est)
40,260.00 .....ref: CCB costs
Exhibit 4
Comparative Analysis of Projected Maintenance
Costs
for the Median and Parkway Landscaping on
Tierra Rejada Road within PC -3
[File:pc3 -lsl]
-----------------------------------------------------------------------------------
-----------------------------------------------------------------------------------
PEACH HILL WASH (City)
Maintenance
by City
Contractor
Description: width: 50'
length: 3,276'
Quantity
SF: 163,800 sf
(freq. or
Unit
Cost per
Task / Element
------------------------- - - - - --
number / yr)
---- - - - - --
Units
- - - --
Cost ($}
----- - - - - --
year ($}
---- - - - - --
-------------------------------
CONTRACT COSTS
---- - - - - --
- - - --
----- - - - - --
---- - - - - --
--------------- -
Trees
Triming
40.0
Hrs
20.00
800.00
Shrubs
General Maintenance
40.0
Hrs
20.00
800.00
Turf
General Maintenance
Ground cover
General Maintenance
80.0
Hrs
20.00
1,600.00
Replanting / fertilizing
160.0
Hrs
20.00
3,200.00
Weeding / debris removal
80.0
Hrs
20.00
1,600.00
Irrigation
General Maintenance
400.0
Hrs
20.00
8,000.00
Other
Hardscape maintenance, etc.
400.0
---- - - - - --
Hrs
20.00
8,000.00
---- - - - - --
Sub -Total 1,160.00 Hrs
NON - CONTRACT COSTS
--------------- - - - - -- 2500
Utilities
Water costs -- --
Electrical costs -- --
Hardscape & Other Maintenance -- --
Maintenance by City Crews
Labor -- --
Materials -- --
Contract and other Admin cost -- --
Insurnace / admin / overhead /Etc -- --
24,000.00
19,000.00
1,080.00
160.00
0.00
560.00
O1- Dec -95
Page 3 of 5
Remarks
--------------------------------- - - - - --
24,228.00 .....ref: CCB costs
20,532.00 .....ref: CCB costs
36,000.00 .....ref: CCB costs (est)
Total Parkway Cost [H.S. NIC] 44,800.00 80,760.00 .....ref: CCB costs
Exhibit 4
Comparative Analysis of Projected Maintenance
Costs
for the Median and Parkway Landscaping on
Tierra Rejada Road within PC -3
[File:pc3_lsl]
PARKWAYS
(High School Not Included)
Maintenance
by City
Contractor
Description: width: 50,
length: 8,400'
Quantity
SF: 420,000 sf
(freq. or
Unit
Cost per
Task / Element
number / yr)
Units
Cost ($)
year ($)
-- -- - - - - --
CONTRACT COSTS
---- - - - - --
- - - --
----- - - - - --
---- - - - - --
Trees
Triming
416.0
Hrs
20.00
8,320.00
Shrubs
General Maintenance
83.0
Hrs
20.00
1,660.00
Turf
General Maintenance
Ground cover
General Maintenance
83.0
Hrs
20.00
1,660.00
Replanting / fertilizing
83.0
Hrs
20.00
1,660.00
Weeding / debris removal
83.0
Hrs
20.00
1,660.00
Irrigation
General Maintenance
166.0
Hrs
20.00
3,320.00
Other
Hardscape maintenance, etc.
166.0
Hrs
20.00
3,320.00
NON - CONTRACT COSTS Sub -Total 21,600.00
--------------- - - - - --
Utilities
Water costs -- -- -- 14,250.00
Electrical costs -- -- -- 540.00
Hardscape & Other Maintenance -- -- -- 160.00
Maintenance by City Crews
Labor -- -- -- 0.00
Materials -- -- -- 560.00
Contract and other Admin cost -- -- --
Insurnace / admin / overhead /Etc -- -- --
Total Parkway Cost [H.S. NIC] 37,110.00
Maintenance by
Mountain
Meadows
Community
Association
I
-------- - - - - --
52,320.00
49,920.00
0
0
87,850.00
190,090.00
01-Dec -95
Page 4 of 5
Remarks
80% of total Parkway
bid by Sunridge
Exhibit 4
Comparative Analysis of Projected Maintenance Costs
for the Median and Parkway Landscaping on
Tierra Rejada Road within PC -3
[File :pc3 lsl]
PEACH HILL WASH
NORTH SLOPE (HOA) Maintenance by City Contractor
Description: width: 401- 140'
length: 3276' Quantity
SF: 192,816' (freq. or Unit Cost per
Task / Element
number /
yr) Units
CONTRACT COSTS
---------------
-
Trees
Triming
100.0
Hrs
Shrubs
General Maintenance
100.0
Hrs
Turf
General Maintenance
Hrs
Ground cover
General Maintenance
140.0
Hrs
Replanting / fertilizing
160.0
Hrs
Weeding / debris removal
120.0
Hrs
Irrigation
General Maintenance
400.0
Hrs
Other
Hardscape maintenance, etc.
400.0
Hrs
NON - CONTRACT COSTS
---------------
Sub -Total
- - - - --
Utilities
Water costs
--
--
Electrical costs
--
--
Hardscape & Other Maintenance
--
--
Maintenance by City Crews
Labor
--
--
Materials
--
--
Contract and other Admin cost
--
--
Insurnace / admin / overhead /Etc
--
--
Cost ($) year ($)
20.00 2,000.00
20.00 2,000.00
20.00 0.00
20.00 2,800.00
20.00 3,200.00
20.00 2,400.00
20.00 8,000.00
20.00 8,000.00
28,400.00
-- 20,000.00
-- 670.00
-- 160.00
-- 0.00
-- 560.00
Total Parkway Cost [H.S. NIC] 49,790.00
Maintenance by
Mountain
Meadows
Community
Association
28,740.00
20,520.00
0
0
37,650.00
86,910.00
Remarks
01- Dec-95
Page 5 of 5
Exhibit 5
Summary 01- Dec -95
[File:pc3_lsl]
CO Historic Costs
T. R. Rd.
Parkways
T. R. Rd.
High School
Peach Hill
Parkways s
Excluding
Peach Hill
Element
Frontage
Wash
High School
Wash
-
Only
City Owned
Frontage
North Slope
Total
L/S Contract
13,080
24,228
52,320
28,740
118,368
Utilities
9,180
20,532
49,920 r
20,520
100,152
Sub -Total
22,260
44,760
- - - --
102,240 r
-------- - - - - --
49,260
------- - - - - --
218,520
ProjectedCost -------------------------------------------------------------------------------------------------------
When Assumed by the City
------------------------- - - - -
--
Contract / Util. 12,690 44,760
Other Costs 180 500
---- - - - - -- --- - - - - --
Total 12,690 45,260
ProjectedCost by NNCA ----------------------------------------------------------------------------------------------------
------ - - - - --
------------- - - - - -- 0.70 0.30
Contract / Util. 102,240 r 49,260 151,500
Other Costs
87,850 37,650 125,500
-- - - - - -- -------- - - - - --
Total -- __ ___________
190,090 86,910 277,000
Projected Cost if Assumed by the City --------------------------------------------------------------------------------------
--------------------------------------
Contract / Util.
36,390 49,070 85,460
Other Costs
720 720 1,440
Total---- - - - - -- -------- - - - - -- ------- - - - - --
37,110 49,790 86,900
Exhibit 6
PREREQUISITES TO CITY ACCEPTANCE AND ASSESSMENT DISTRICT FUNDING OF
PARKWAY IMPROVEMENTS ON TIERRA REJADA ROAD WITHIN PC -3.
The following is a list of the tasks required to be completed prior
to City acceptance of the subject parkways and the funding of the
maintenance of said parkways via AD84 -2. Also shown is the current
status of the efforts required to complete those tasks.
Task _ Status
Design and construct any alterations to the Scope of effort to be determined. CCB may
irrigation systems, controls, water supplies and have to install new water meters and /or sub -
electrical supplies required to transfer to the meters.
City only those irrigation systems required.
Transfer all required water and electrical
services to the City.
- Provide list of water and electrical meter Tierra Rejada Road completed
numbers and account numbers.
- Provide map of the location of all electrical Tierra Rejada Road completed
and water meters.
Prepare any easement deeds required to convey to Deed to be provided.
the City the ownership of any water and /or
electrical service laterals which are not located
within the street right -of -way.
Prepare and execute (by CCB & affected HOAs) deeds Deeds being prepared by CCB. Title work to
conveying to the City the parcels in question. assure current vesting to be provided by CCB.
Deeds not yet approved by City staff or
presented to the City Council for acceptance.
Prepare and have executed by the Moorpark Unified Deed to be prepared by CCB. CCB to have deed
School District, easement deeds conveying to the executed by School District and then conveyed
City the maintenance responsibility for the to the City.
sidewalks and parkway landscaping on Mountain
Trail Street and Tierra Rejada Road along the
frontage of Moorpark High School.
Establish a zone of benefit, to include all of To be included in the Engineer's Report for
the properties within PC -3, to fund parkway AD84 -2 for FY 1996/97.
maintenance costs.
Pay all City costs for Assessment Engineering Costs not yet determined or paid.
services related to revision to AD 84 -2 for FY
1996/97 required to levy assessments (including a
zero assessment) for the maintenance of the
subject landscaping and related improvements.
tr_1S6