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HomeMy WebLinkAboutAGENDA REPORT 1995 0524 CC SPC ITEM 03CTO: FROM: DATE: SUBJECT: ITEM 4,66 CITY OF MOORPARK . f L .. 06- :r � ,r /r AGENDA REPORT The Honorable City Council Christine Adams, Director of Community Service�a e••1,. May 24, 1995 Update on July 3rd Fireworks Program At the City Council meeting of May 17, 1995, the Council provided direction to staff on t..he City's involvement with a proposed fireworks show on J °sly 3. Th..s included city staff time not to exceed 30 hours, an(] c, fuTid police services for the event, not to exceed $2,)0( Staff attended a citizen commit'ee meeting today and has the following information for the '� / - otlnc:il . 1. Fireworks Pyro- Spectaculars has been contracted by the newspaper to provide a 20 minute aeria_L show. The company carries a $1 million per occurrence ..assurance policy for anything related to the fireworks. The company feels that the far eastern parking lot of Arroyo Vista Community Park is ideal fc>r staging the fireworks, as this will have good visit;,ility from the high school stadium, and. is free fro r- t,rlish, �)r grass and is very safe. The permit fees required by �,Tentura County Fire Department. have increases'. from 5150.00 per show, to $690. This is included thf= $8,000 -:ost for the fireworks show 2. Insurance The Chamber of Commerce ccm Dbtain event insurance for $150.00, which the newspar)e,_ wi.l pay for. 3. Parking Sgt. Rick Hindman was present at the meeting. In his opinion, the parking at the high school, and parking along the park access road and the first paved parking lot may not be enough, -and wo�-:ld recommend that the M 5. 0 second parking lot at Arroyo Vista Community Park be made available for overflow parking. He recommends that two to three cadets be positioned at the parking lot to make sure people leave their vehicles and go to the stadium, rather than stay .r, the park. The fireworks company said that people and vehicles need to be at least 500' from the staging site, and the graded area which is being considered for the staging site exceeds that distance from the parking The Council had previously discussed keep ing people out of the park; however, according to the pol;i,,e department, in order to provide the necessary parking, the park parking lots may need to be made availabl-. rhis would need to be addressed by the City C,)1.11-1 Food Concessions Dominoes Pizza contacted the committee and would like to sell pizza at the stad=ium, and will donate 25% of its proceeds towards next year s fireworks show. Staff is not clear if this is the ro -=t: or gross proceeds. Other community groups are being contacted about also selling food items at the stadium, inn' will request a percentage donation from each grcuj:i) al.:;) support next year's program. Security The Moorpark Police Depac-t::ment will be deployed to primarily handle traffic :and parking. The committee will be contacting the 'VFW the Knights of Columbus to see if their members coulc ac :` as ground security in the stadium. Entertainment The City is confirming a `.) -) 2-060's band to perform from 7 pm - 9 pm in the stadium, as an opening act to the fireworks. Staff will work with Videomax and the School District to coordinate electrical and sound needs. The Chamber of Commerce is contacting KNJO Radio about doing a remote broadcast from the stad:i.um. and providing music during intermission, arcs mu.Lc to accompany the fireworks, at no addit ion _::L ( host 7. Publicity The newspaper will begin running ads for the program in the weekly editions next �,"eeic. The pyrotechnic company also will supply poster: 8. Donations Identified Expenses Fireworks $8,000 Police /Explorers $2,000 Walkie Talkies $ 10( Insurance $ 150 Clean Up $ ;�0 ^� TOTAL $10 45 Identified Contributions t D&,te Newspaper $7,15( City (for police) $2, )O1 TOTAL $ 9 1 Still Needed The committee is stil -F. businesses and organizati(Ys needed. 9. Admission lz contact with several Eor- she additional funding The committee discussed charging a "donation" at the gate of the stadium of $2 per person or $5 per family to begin a fund for a 1996 LLreworks show. If large contributions cannot be ott� awned by the committee, the gate donations can be used to fund the $1,300 and the balance to go to the 1996 Show. Jolunteers will be used to collect the money at -he crane:' . 10. Clean up and Sanitatio- G I Rubbish has offered :a cash contribution as well as providing portable toilets and trash dumpsters. In Simi Valley, the Recreation Di.ctrLct makes a donation to the local Boys and Girls C..Lub >f $200 and the youth from the Club come in the next day ind clean up the stadium. The committee will be contacting the Moorpark Boys and Girls Club as well as other youtri organizations in the City to get a commitment to cl-sari I.hE 73tadium for a donation for $200. The Committee will meet again next 4ednesday, May 31. at 11 am at the Chamber of Commerce of c.(. Receive and File the Report.