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HomeMy WebLinkAboutAGENDA REPORT 2018 0404 CCSA REG ITEM 10C CITY OF MOORPARK, CALIFORNIA City of Moorpark of April 4, 2018 ACTION Approved Item: 10.C. By M. Benson MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California March 21 , 2018 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on March 21 , 2018, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California All items listed are heard and acted upon by the City Council unless otherwise noted 1 CALL TO ORDER Mayor Parvin called the meeting to order at 6 46 p m 2 PLEDGE OF ALLEGIANCE Community Development Director David Bobardt led the Pledge of Allegiance 3 ROLL CALL Present Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin Staff Present Troy Brown, City Manager, Kevin Ennis, City Attorney, Deborah Traffenstedt, Assistant City Manager, Ron Ahlers, Finance Director, David Bobardt, Community Development Director, Jeremy Laurentowski, Parks and Recreation Director, Sean Corrigan, City Engineer/Public Works Department, Brian Chong, Assistant to the City Manager, Captain John Reilly, Sheriff's Department, and Maureen Benson, City Clerk 4 PROCLAMATIONS AND COMMENDATIONS None 5 PUBLIC COMMENT Chuck Hamm, local realtor broker and Moorpark resident, requested the Council consider a future agenda item to discuss the benefits of using permitsimplicity, a product that would reduce overhead costs and the reduce the complexity of permit processing and plan checks 19 Minutes of the City Council/Successor Agency Moorpark, California Page 2 March 21, 2018 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.H. from the agenda upon the request of Councilmember Pollock who will be abstaining. CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.F. from the agenda for individual consideration upon the request of Councilmember Simons. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Van Dam reported on the success of the Civil War Reenactment sponsored by the Moorpark Rotary Clubs that was held on March 17 and 18. Councilmember Mikos also reported she had attended the Blue and the Gray Civil War Reenactment as well as the Knights of Columbus St. Patrick’s Day celebration at Holy Cross Church on March 18. Councilmember Mikos reported she attended the State of the City Address given by Mayor Parvin and staff at the Moorpark Country Club on March 20. Mayor Parvin announced tickets are available for the annual Moorpark Has Talent Show taking place on March 23 at the High Street Arts Center. Mayor Parvin announced the annual Easter Egg Hunt will take place on March 31 at Arroyo Vista Community Park. Mayor Parvin announced registration for Spring Camp Moorpark at Arroyo Vista Recreation Center is now open. Mayor Parvin announced that in preparation for the upcoming rain storms, sand bags and sand are available at 699 Moorpark Avenue and at College View Park to those who bring a shovel. Mayor Parvin announced the Moorpark Boys and Girls Club will be holding their annual fund raiser at the Reagan Library on April 18. Mayor Parvin announced the State of the City Address is available to view on MPTV and will soon be available on the City’s website. 8. PUBLIC HEARINGS: None. 20 Minutes of the City Council/Successor Agency Moorpark, California Page 3 March 21, 2018 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Concerns Expressed About Moorpark Highlands Community Facilities District 2004-1 Special Tax for Police Services and Landscape Maintenance District 22 Assessments and Provide Direction to Staff on Setting Amount of Special Tax for Fiscal Year 2018/19. Recommendation: The Ad Hoc Committee recommends approving the proposal for a reduction of the CFD special tax amount and implementing the 2018/2019 Fiscal Year special services tax rate reduction to $450.00 per residential lot. Mr. Brown gave the agenda report. Mayor Parvin and Councilmember Mikos reported on the Ad Hoc Committee’s meetings with the Moorpark Highlands homeowners. Crystal Johans, representing the working group for Community Facilities District 2004-1 spoke in appreciation of the Ad Hoc Committee and staff’s work in addressing the residents’ concerns in a fair and equitable way. Wes Elder, President of the Moorpark Highlands Homeowners Association thanked staff members individually for their cooperation in bringing forth this proposal. In response to Mayor Parvin, Ms. Benson summarized a Written Statement Card from Tim Rosevear, a Moorpark Highlands resident in favor of the proposal. A discussion followed among the Councilmembers and staff regarding a future agenda report for adoption of a resolution declaring the Council’s actions, including an explanatory Exhibit for the Moorpark Highlands homeowners to use for disclosure when selling their homes. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to approve the proposal for a reduction of the Moorpark Highlands Community Facilities District 2004-1 special tax amount and implement the 2018/2019 Fiscal Year special services tax rate reduction to $450.00 per residential lot for this year and subsequent years as noted in the agenda report. The motion carried by unanimous voice vote. B. Consider the City of Moorpark 2017 General Plan Annual Report Including the Housing Element Progress Report. Staff Recommendation: 1) Receive and file the report; and 2) Direct staff to forward the 2017 Annual Element Progress Report - Housing Element Implementation to the Governor's Office of Planning and Research, the California Department of 21 Minutes of the City Council/Successor Agency Moorpark, California Page 4 March 21, 2018 Housing and Community Development, and the Ventura County Planning Division. Mr. Bobardt gave the report. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to: 1) Receive and file the report; and 2) Direct staff to forward the 2017 Annual Element Progress Report - Housing Element Implementation to the Governor's Office of Planning and Research, the California Department of Housing and Community Development, and the Ventura County Planning Division. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Van Dam moved and Councilmember Pollock seconded a motion to approve the Consent Calendar with the exception of Items 10.F. and 10.H, which were pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2017/18 – March 21, 2018. Staff Recommendation: Approve the warrant register. B. Consider Minutes of Special City Council Meeting of December 6, 2017. Staff Recommendation: Approve the minutes. C. Consider Minutes of Special City Council Meeting of January 8, 2018. Staff Recommendation: Approve the minutes. D. Consider Minutes of Special City Council Meeting of February 21, 2018. Staff Recommendation: Approve the minutes. E. Consider Minutes of Regular City Council/Successor Agency Meeting of March 7, 2018. Staff Recommendation: Approve the minutes. G. Consider Update of Annual Investment Policy and Resolution Establishing the City of Moorpark’s Investment Policy for Fiscal Year 2017/18 and Rescinding Resolution No. 2017-3572. Staff Recommendation: Adopt Resolution No. 2018-3586, adopting the Annual Investment Policy for FY 2017/18 and rescinding Resolution No. 2017-3572. I. Consider Resolution Supporting Proposition 69. Staff Recommendation: Adopt Resolution No. 2017-3587. 22 Minutes of the City Council/Successor Agency Moorpark, California Page 5 March 21, 2018 J. Authorize the Mayor to Send a Letter of Support for California State Assembly Concurrent Resolution No. ACR 135 Relative to the Ventura County Fire Engineer Ryan Osler Memorial Highway. Staff recommendation: Authorize the Mayor to send a Letter of Support. K. Consider Resolution Rescinding Resolution No. 2009-2835, which Suspended a Retirement Health Savings Program. Staff Recommendation: Adopt Resolution No. 2018-3588. L. Consider Resolution Authorizing Mid-Year Amendments to Fiscal Year 2017/2018 Budget. Staff Recommendation: Adopt Resolution No. 2018- 3589 amending the fiscal year 2017/2018 budget as noted in Exhibits “A”, “B” and “C” to the attached resolution. ROLL CALL VOTE REQUIRED M. Consider Beverage Container Recycling Grant and Payment Program Funding Request Submittal to CalRecycle for Fiscal Year 2017/18 Beverage Container Recycling Grant. Staff Recommendation: Authorize submittal of the funding request to CalRecycle. N. Consider Authorization for Recordation of the Notice of Completion for Pavement Rehabilitation Project at Arroyo Vista Community Park and Lassen Avenue Pedestrian/Bike Lane Maintenance and Release of Bonds in Accordance with the Contract. Staff Recommendation: Authorize the City Clerk to file the Notice of Completion, and release of the project bonds as outlined in the report. O. Consider Purchase of 136 First Street (APN 512-0-102-120) and Resolution Amending Fiscal Year 2017/18 Budget to Fund Transaction and Allocate Funds for Pre-Acquisition Due-Diligence and Property Maintenance. Staff Recommendation: 1) Authorize purchase of property at 136 First Street and authorize the City Manager to approve and sign all documents relevant to the transaction, subject to a favorable Phase I report, subject to final language approval of the City Manager; 2) Authorize City Clerk to accept the Grant Deed for the property; and 3) Adopt Resolution No. 2018-3590, amending the Fiscal Year 2017-18 budget for costs associated with the purchase and maintenance of the property. (ROLL CALL VOTE REQUIRED) P. Consider Agreement with Magnum Fence and Security Inc., for Fencing Installation and Repair Services. Staff Recommendation: Approve Agreement with Magnum Fence and Security Inc., with compensation not to exceed $70,000 for the initial term ending June 30, 2019, and $50,000 annually for any subsequent term extensions, subject to final language approval of the City Manager. 23 Minutes of the City Council/Successor Agency Moorpark, California Page 6 March 21, 2018 Q. Consider Resolution Amending the City of Moorpark Franchise Agreements with G.I. Industries, for both Residential and Commercial Solid Waste Services, and Authorize the City Manager to Execute the Amendments to the Agreements to Extend Term to June 30, 2018. Staff Recommendation: 1) Adopt Resolution No. 20183591 to June 30, 2018; and 2) Authorize the City Manager to execute the Amendments to the Franchise Agreements subject to final language approval of the City Manager. R. Consider Amendment No. 15 to the Local Street Access Agreement between the City of Moorpark and Waste Management of California, Inc., Doing Business as the Simi Valley Landfill and Recycling Center. Staff Recommendation: Authorize the City Manager to sign Amendment No. 15, extending the Agreement until June 30, 2018, subject to final language approval by the City Manager. The following items were pulled for individual consideration. F. Consider Police Facilities Fee Calculation. Staff Recommendation: Review and file this report. Councilmember Simons stated he requested this item be pulled to review how the fee calculation was determined. A discussion followed among the Councilmembers and staff to: 1) Clarify the calculation as it complies with the current Moorpark Municipal Code; 2) Clarify that an ordinance would need to be adopted to change the formula; Direction for a mailbox item memorandum be provided to Council within 30-60 days on the history of how the Police Facilities Fee evolved; and providing direction to staff to evaluate this fee in a time frame not to exceed every two years. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to: 1) Receive and file this report; 2) Direct staff to provide a mailbox item memorandum to Council within 30-60 days providing the history of how the Police Facilities Fee evolved; and to evaluate this fee in a time frame not to exceed every two years. The motion carried by unanimous voice vote. H. Consider Authorizing the City Manager to Sign an Irrevocable Offer of Fee Dedication of Right of Way and a Temporary Construction Easement Agreement for Future Meridian Hills Drive Modifications. Staff Recommendation: Authorize the City Manager to sign and the City Clerk to record the documents. Mayor Parvin stated Councilmember Pollock was abstaining from this item to avoid a conflict of interest as a resident of Meridian Hills. 24 Minutes of the City Council/Successor Agency Moorpark, California Page 7 March 21, 2018 MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to authorize the City Manager to sign and the City Clerk to record the documents. The motion carried by voice vote 4-0, Councilmember Pollock abstaining. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for discussion of Item 12.C. on the agenda. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to adjourn to closed session for a discussion of Item 12.C. on the agenda. The motion carried by unanimous voice vote. The time was 8:06 p.m. C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to Paragraph (1) of subdivision (d) of Government Code Section 54956.9) County of Ventura and City of Fillmore vs City of Moorpark and Broad Beach Geologic Hazard Abatement District (Case No. 56-2016-00479937- CU-WM-VTA) Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; and David Bobardt, Community Development Director. The Council reconvened into open session at 8:25 p.m. Mr. Brown stated Item 12.C. was discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 8:25 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 25