HomeMy WebLinkAboutAGENDA REPORT 2018 0404 CCSA REG ITEM 10E CITY OF MOORPARK, CALIFORNIA
City of Moorpark
April 4, 208
of Item: 10.E.
ACTION Approved staff
recomm8ftdation
By M. Benson
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Atanas Beltchev, Information Systems Manager
DATE: March 23, 2018 (CC Meeting of 4/4/18)
SUBJECT: Consider Amendment No. 2 to Agreement for Professional Services
between the City of Moorpark and Nobel Systems
BACKGROUND
On March 14, 2014, the City entered into a three-year Agreement with Nobel Systems
for using Nobel's GeoViewer GIS professional subscription services On April 10, 2017,
the three-year Agreement was amended to extend the term and payment schedule for
one additional year That extension will expire on April 14, 2018
DISCUSSION
In 2014, the City entered into an Agreement for Professional GIS Services with Nobel
Systems As outlined in the said agreement, Nobel Systems set up all accounts and
staff has been utilizing the GeoViewer application to retrieve GIS data, which is
acquired and updated by Nobel Last year, the Agreement was amended to extend the
term and payment schedule for one additional year For the past four years, the overall
performance of the system, accuracy of the data and City staff users' experience
remained satisfactory
In 2016, the City, in its desire to streamline the internal processes and to provide better
customer service to the public, started the implementation of a new unified software
system that will include permitting, business registration and code compliance modules
During the ongoing implementation, staff became aware of the requirement of the new
system for integration with City's GIS services At that time, staff initiated research and
is currently testing and evaluating multiple options for proper and reliable connection
between the two systems After the tests are completed and satisfactory results are
received, staff may need to expand the scope of GIS services currently provided by
Nobel Systems, or to acquire a different GIS solution in order to most effectively
implement full integration
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The amended Agreement for Professional Services between the City of Moorpark and
Nobel Systems will expire on April 14, 2018, and staff is requesting a one-year
extension of the Agreement. The termination language in the agreement allows the City
to terminate with or without cause with 30 days written notice.
Additional GIS services beyond the scope of the original Agreement are not requested
at this time and subsequent Agreement Amendment will be submitted for Council’s
approval, if said services are selected for integration between City’s new unified
software system and the GIS.
FISCAL IMPACT
Funding for the Nobel Systems GeoViewer subscription services has been included in
the FY 2017/18 budget, including an annual payment of $15,900 to be made on May 15,
2018, if the Agreement is extended for an additional year, and no additional
appropriation is requested.
STAFF RECOMMENDATION
Authorize the City Manager to sign Amendment No. 2 to the Agreement for Professional
Services between the City of Moorpark and Nobel Systems, subject to final language
approval by the City Manager.
Attachment: Amendment No. 2
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AMENDMENT NO. 2
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF MOORPARK AND NOBEL SYSTEMS
This Amendment No. 2 to the Agreement between the City of Moorpark, a
municipal corporation (“City”), and Nobel Systems, a corporation ("NOBEL" and/or
"CONSULTANT"), for subscription based GIS services (“Agreement”), is made and
entered into the ___ day of April, 2018.
RECITALS
WHEREAS, on March 14, 2014 the City and NOBEL entered into an Agreement
to have the NOBEL provide subscription GeoViewer services; and
WHEREAS, on April 10, 2017 the City and NOBEL executed Amendment No. 1
to the Agreement to extend the term and payment schedule for an additional period to
April 14, 2018; and
WHEREAS, the term of the Agreement expires on April 14, 2018, and the City
and NOBEL now desire to amend the Agreement to extend the term and payment
schedule for an additional period to April 14, 2019, which includes an additional annual
subscription payment amount of $15,900, for a maximum not to exceed Agreement
amount of $85,500; and
WHEREAS, the City and NOBEL now desire to document said agreement to
extend the term and payment schedule by jointly approving Amendment No. 2 to the
Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section 1, TERM, is amended by replacing this section in its entirety as follows:
6.1 Term of Agreement. This Agreement is effective upon execution, and will
continue in effect until April 14, 2019, and the Agreement may be renewed by the
mutual written consent of NOBEL and CITY.
II. Exhibit D is hereby replaced in its entirety with the Revised Exhibit D attached to
this Amendment No. 1, to revise the payment schedule and the Term expiration date.
III. Remaining Provisions:
Except as revised by this Amendment No. 2, all of the provisions of the
Agreement shall remain in full force and effect.
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In W itness W hereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK CONSULTANT
_______________________________ _______________________________
Troy Brown
City Manager
Michael Samuel
President
Attest:
_______________________________
Maureen Benson, City Clerk
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EXHIBIT D
Subscription License Fees
Subscription License Fees:
GeoViewer, GeoViewer Public
and GeoViewer Mobile
$15,900 Per Year
Term: 5 Years
Payment Schedule: $15,900 Annual Payment - Due
on April 14, 2014
Payment Schedule: $15,900 Annual Payment - Due
on April 14, 2015
Payment Schedule: $15,900 Annual Payment - Due
on April 14, 2016
Payment Schedule: $15,900 Annual Payment - Due
on May 15, 2017
Payment Schedule: $15,900 Annual Payment - Due
on May 15, 2018
Payment Terms Net 30
Fixed (one time) Costs - Year One:
Import CITY provided data into
GeoViewer Platform (Project
Setup)
$4,000 Upon implementation
Training $2,000 Upon completion
Billing Rates for Optional Services
Subscription License Fees:
Project Manager $150.00 Per Hour
Technical Manager $150.00 Per Hour
Lead Software Architect $130.00 Per Hour
Programmer $100.00 Per Hour
Project Advisor $0.00 Per Hour
Payment Terms Net 30
NOTES:
A. All applicable Subscription License Fees, Data Services Fees and Client Services
Fees shall be invoiced annually, as noted above. All Optional Services fees shall be
invoiced monthly in the month following the period the service was rendered.
B. All invoices are due upon receipt and are payable in accordance with the payment
schedule noted above. Any invoice not paid within thirty (30) days of its scheduled
payment date shall be considered past due.
C. Term expires April 14, 2019.
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