HomeMy WebLinkAboutAGENDA REPORT 1992 1209 CC ADJ ITEM 08F /pK Cyr'
MOORPARK
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ACTION; 1�'VY
AGENDA REPORT
BY
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: December 7, 1992 (City Council Meeting 12-9-92)
SUBJECT: Discussion of the Cost / Benefit of Purchasing
a Service Body Truck for the Public Works
Department
BACKGROUND
On December 2, 1992 , the City Council considered an analysis of
bids received for the acquisition of a service body truck to be
used by the Public Works Department. This matter was continued
in order to allow City Council to consider information regarding
the cost/benefit of this proposed purchase.
DISCUSSION
One of the matters discussed during the budget hearings last
June, was the addition of one man year in to the Departments of
Public Works and Community Services. That action would allow
for one Maintenance Worker position which had previously been
shared (50-50) between the two departments, to be increased to
one full time position for each department. The increase in
cost was in part offset by a reduction in part time manhours.
The Memos prepared by staff describing the cost/benefit of
adding this position are attached. On the basis of that and
other input, this change was approved.
The approved staffing level in Public Works is now three, one
Lead Maintenance Worker and two Maintenance Worker I. The
growing demands of the department more than justify this level
of staffing. Historically, this department has been responsible
for road side weed abatement, trash and debris clearance,
roadside shoulder repair, storm drain maintenance, traffic
regulatory sign, street name signs, minor tree trimming, pot
hole repair, etc. About two years ago the Graffiti abatement
program was added. Recently, guard rail repairs, asphalt crack
filling and other tasks which used to be contracted, have been
done in-house in order to reduce costs. In the future, we plan
to add the striping of street legends to the tasks to be
performed in-house.
PAUL W.LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E. TALLEY JR.
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
Printed On Recycled Paper
Cost / Benefit
Maintenance Worker I
Page 2
Service Body Truck Acquisition
Page 2
Recently, the 5-10 pick-up truck was declared surplus. With
this reduction in the fleet, only one truck remains assigned to
the Department of Public Works. When necessary, the Department
has used the dump truck to fill in. This piece of equipment,
which is not normally used on a day-to-day basis, is shared
jointly by both Public Works and Community Services.
With only one truck assigned to the Department of Public Works,
it is difficult to effectively use the manpower and equipment
assigned to the department in an effective and efficient manner.
Consequently, program service delivery has been reduced.
RECOMMENDATION
Approve the acquisition of an additional service body for the
Department of Public Works.
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799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
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M E M O R A N D U M
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: June 10, 1992. city council Meeting 6-10-92J
SUBJECT: Discussion of the Cost / Benefit of Funding
the Addition of One-Half Kan Year of a
Maintenance Worker I Position to the
Department of Public Works
BACKGROUND
The staffing levels approved in the Budget for Fiscal Year
1991/92 included one Maintenance Worker I position shared on a
fifty-fifty basis between Parks Maintenance and the Public Works
Department. The one-half man year in Public Works was shown in
Department 141 [General Fund] to fund the City's on-going
graffiti removal program and other non-street related work.
The staffing level proposed in the Fiscal=. Year 1992/93 Budget
includes the addition of one Maintenance Worker I position. If
approved, this action would allow for a full man year in both
Parks Maintenance and Public Works. The additional one-half man
year in Public Works is proposed to be added to Department 142:
Street Maintenance [Gas Tax] to augment the growing
responsibilities in that Division.
DISCUSSION
A. Manhours
The above proposal recommends no net increase in the number
of man hours allocated to the Street Maintenance Division.
It is proposed that the one-half man year increase to the
Maintenance Worker I position (1,020 hours) be off-set by a
like decrease in the number of hours budgeted for part-time
Laborer positions.
PAUL W.LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E_TALLEY JR.
Mayor Mayor Pro Tom Councilmember Councilmember Councilmember
Cost / Benefit
Maintenance Worker I
Page 2
B. Cost
The attached chart summarizes the net dollar increase in
personnel costs to the Street Maintenance Division which
would result from the proposed change to staffing levels.
The total net cost increase is $5,820.
This cost could be reduced to $819 by eliminating the
remaining six hundred sixty (660) Laborer hours in Public
Works. This action, however, is not recommended. Two
hundred twenty-eight (228) of those hours is needed to fund
two of the eight hours worked on Saturday, Sunday and
Holidays by part time staff. The eight (8) hours worked each
weekend and holiday provide a minimum staff presence for
needs which may arise in the parks, at the Civic Center and
on the City streets.
C. Benefits
There are a number of benefits which would result from the
proposed change. Although difficult to quantify, the
following list attempts to describe these benefits, primarily
in qualitative terms.
1. Personnel Capabilities - The background, experience,
skills and training and abilities of a Maintenance Worker
I far exceed those of an entry level Labor. The former
brings to the City valuable experience and skills which
can be immediately applied. The latter must be trained.
The former is capable of working independently. The
latter must be supervised.
2. Turnover & Training - The Laborer position(s) are
.temporary entry level positions. A considerable effort is
invested in the training of new people. This effort is
lost when their employment ends. The proposed change will
allow the City to better benefit from its investment in
training by reducing personnel and training turnover.
3. supervision & Training - Under present staffing, one of
the Maintenance Worker I positions reports to supervisors
in both Parks and Public Works. The proposed change will
allow one Maintenance Worker I to work full time in Parks
and one Maintenance Worker I to work full time in Public
Works. This change will improve communications,
accountability and supervision in each department. It
will also enable each individual to develop specialized
skills unique to each of those departments.
Cost / Benefit
Maintenance Worker I
Page 3
4. Safety - The above mentioned training efforts include
safety training. The reduction in turnover (#2) and the
increase in specialized training (#3) will improve safety
knowledge and awareness.
5. Departmental Capabilities - Some tasks require additional
personnel to safely perform the job (i. e. flagmen for
road side work) . We such needs arise we sometimes have to
borrow someone form the Parks Department. In addition,
the responsibilities of the department are always
increasing. This year we will assume the maintenance of
the Commuter rail station.
The requested upgrading of one-half man year of allocated
manhours to a Maintenance Worker I positions will improve
the department's ability to meet these responsibilities.
The available skills to be applied to the work tasks and
responsibilities would be enhanced. The efficiency and
effectiveness of the division would be increased. The
ability of the department to meet its objectives would be
improved. And the length of the backlog of assigned tasks
would be reduced.
6. Resource Utilization - The proposed change would enable
the department to better utilize the capital investment in
equipment by reducing down time.
7. Contract Cost Reduction - The delivery of some services by
in-house staff can be less costly than the use of contract
services. The proposed acquisition of a stencil truck to
allow the City to assume the marking of street legends in-
house, is one such example. This new program will enable
the City to apply street markings more in a more timely
manner, at more frequent intervals and at a reduced cost.
The proposed staffing change supports this effort by
providing more trained personnel.
RE ON
Approve the recommended change in staffing.
b#92_6
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Cost / Benefit Analysis 10-Jan-92
Additional One-Half Man Year
Maintenance Worker I
Public Works
FY 1991/92 Proposed FY 1992/93
Compensation ($) ---------------------------- -----------------------------
---------------- Staffing Staffing Proposed
Hourly Annual Cost ----------------- ----------------- Budget
Position Rate Salary Description Hrs Man Years Cost ($) Hrs Man Years Cost ($) Increase
====== ====_==_ _____________ =____= ========= =======_= ==_=== ========_
Laborer I 6.41 Salary 1,680 10,769 660 4,231
Benefits 2,585 770
Maintenance 19,668 Salary 0 0 0.5 9,834
Worker I Benefits 0.5 4,339
13,353 19,174 5,820
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Benefits Calculation
Regular Part Time MORE Than 1,000 Hours Part Time LESS Than 1,000 Hours
-------------------------------- -_----------------------------- -------------------- ---------
Benefit Salary Factor Amount Salary Factor Amount Salary Factor Amount
Long Term Disability 19,668 0.00540 106.21
Vision 18.40
Dental 51.19
Health 503.81
Life 4.00
Medicare 19,668 0.01450 285.19 10,769 0.01450 156.15 4,231 0.01450 61.34
Wrkers Comp 4941.00 10,769 0.07812 841.26 41231 0.07812 330.49
Unemployment 154.00 10,769 0.01450 156.15 4,231 0.01450 61.34
Pers: City's Share 19,668 0.06289 1236.92 10,769 0.06289 677.25
Pers: Empl Share [City Pd] 19,668 0.07000 1376.76 10,769 0.07000 753.82
P/T Defrd Comp 4,231 0.07500 317.30 .
--------- --------- ---------
8677.47 2584.62 770.48
One-half Man Year 4338.74
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°94 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
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TO: The Honorable City Council
FROM: Donald P. Reynolds Jr. , Management Analys-"�P�
DATE: June 19, 1992
SUBJECT: Additional Information Regarding the City's Parks
Maintenance Workers
The following will provide the Council with additional information
to the staff report dated June 10 , 1992 , which requested Council
consideration of increasing the maintenance staff from 1 1/2
Maintenance Worker I positions to 2 full time positions.
Scope of Work
In the previous report to Council , staff failed to mention that in
addition to park lands, the parks maintenance staff is responsible
for 1/2 of a million square feet of landscaped street medians ( 27
different locations) the Community Center, Senior Center and City
Hall facilities, and miscellaneous assignments such as Arroyo Vista
Community Park property and the bank building at the corner of High
Street and Moorpark Avenue.
To clarify the responsibilities between the City staff and the
City's landscape contractor, the contractor is only responsible for
the turf and existing plants. City staff is responsible for all
maintenance of equipment and the irrigation system, replacing and
planting of new trees and shrubs, trimming trees, and turf damage
that is not the result of the contractor's work. This
responsibility includes any part of the restrooms beyond routine
cleaning, any graffiti or vandalism, and all the special projects
associated with improvements to City parks, (new planters, moving
phones, etc. ) .
The current work schedule is that the additional staff which is
available 1/2 time currently, is assigned to parks Monday, Tuesday
and the first part of Wednesdays. This schedule limits staff to
working on projects that can be completed by two people in 2 1/2
days. When projects are too large, the City must contract for the
service. When projects are not completed, they are left for up to
5 days until the following Monday.
It is important to realize that the added responsibilities
associate with the Community Center can often interfere with the
completion of projects that are located at City parks. Any request
for a room set up or maintenance staff at City Hall, may pull the
staff away from a park job, postponing completion of the job and
PAUL W LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M PEREZ ROY E. TALLEY JR
Mayor Mayor Pro Tom Councilmember Councdmember Counc lmembet
Pon!ed On Recycled Paoe'
,. prolonging the rental of equipment to finish the job.
Roughly half of the weekly and monthly routine tasks are not
currently being completed by City staff, because there is not
enough time to address all of the routine tasks in combination with
the special projects. Safety inspections and water meter checks
are conducted weekly for all 9 City parks. However, irrigation
system checks and rototilling of the play ground sand is not
currently being addressed.
Proposed Implementation
Staff has considered several approaches to utilizing two full time
staff persons, and has developed a concept that assures that the
routine aspects of the jobs are completed, as well as assuring that
the special projects are addressed. For the routine inspections
and monitoring of the City's irrigation systems, the City would be
split in half, allowing one worker to evaluate the situations for
half the City and another to evaluate the other half of the City.
Completing the routine jobs early in the week, allows the two to
develop a priority for special projects to be completed through-out
the week. The special projects would then be addressed as a team,
where if one should be needed back at the Community Center, the
other would be able to stay at the job and continue the work.
Knowing that sufficient staff would be available to complete the
job on the following day, projects would be completed quicker and
at a lower costs to the City. Jobs that require more than 2 staff
can also be arranged without relying on a contractor, because two
to four staff persons could be made available, rather then two to
three staff persons currently available.
Staff's proposal is that if the Council agrees to add this 1/2 of
a position, then the need for the part-time help (1040 hours) could
be deleted. The additional costs therefore, would only be
associated with the benefits and supplementary supplies associated
with the full time permanent positions.
c-
ITEMS- Fe
MOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805 ) 529 -6864
M E M O R A N D U M
TO: The Honorable City Council
FROM: Baldemar Troche Public Works Management Analyst
DATE: November 18, 1992 (Council Meeting 12 -2 -92)
SUBJECT: Consider Purchase of a 3/4 Ton Truck and Service Body
for Public Works
OVERVIEW
This requests that City Council approve the acquisition of a 3/4
Ton Truck and Service Body.
BACKGROUND
The budget for Fiscal Year 1992/93 includes $25,000 for the
acquisition of a 3/4 Ton truck and service body to support the
operation of the Public Works Department.
The bid package included separate specifications for the Cab &
Chassis and the service body. The documents allow for the
submittal of bids by agents -of either industry for only one item
or both items. In order to allow for some flexibility in the
bidding and selection process, bidders were permitted to deviate
from the stated specifications by noting differences in space
provided subject to approval of the City. The bidding
instruction also stipulated that the City may reject any bid,
may make its selection based on the perceived needs of the City
(not merely price) and may select both or only one of the items
bid.
PAUL W LAWRASON JR_ JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M PEREZ ROY E TAI LEY JR
Mayor Mayor Pro Tem Councdmember Councilmember Councdmember
Pn�tee On Recyc:ea Par,—
City Council
3/4 Ton
Page 2
DISCUSSION
A. Bid Results
Bidding documents were distributed to selected automobile
dealers and truck body companies. Seventeen bids were received
for one or both of the items. A summary of the bid results is
attached.
B. Analysis
1. Cab & Chassis: The apparent low bidder is Prestige
Ford Inc. in San Gabriel, whose bid is $14,023.35.
2. Service Body: The price differential between the
lowest bidder (Reynolds Buick GMC bid of $2,600.00) and
Prestige Ford Inc. ($2,646.00) is $46.00. Staff recommends
awarding the service body to Prestige Ford Inc. since the
$46.00 savings does not justify the time to coordinate and
deliver the service body to Reynolds Buick GMC in West
Covina.
C. Delivery
Prestige Ford Inc. will deliver the vehicle within 100 days
after receipt of order.
RECOMMENDATION
1. Authorize staff to purchase said vehicle from Prestige Ford
Inc. in San Gabriel for the amount of $17,877.88 (tax
included) .
2. Approve a ten per cent (10 %) contingency and authorize the
City Manager to sign necessary contract and documents on
behalf of the City to purchase the vehicle.
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l | 1993 Nioimom 3/4 Ton Cub & Chuooio|| 1.00
2 Horizontal Utility Cabinet Service
body, and heavy duty ladder D�k,
to be installed on a 3/4 Ton cab
( & Chassis ||
14,023,35 || 1,00 | 16,08.00 || 1.00
2,646.00 1.00 J*Included in
14,430.00 |\ 1.00
1.00 \ 2,925.00 \| 1.00
17,958.32 \l l'UO | 18,310.22
`Included in 1.08 bo
total / / �*Included
|| total
�� =17 =.3=55 =,0=0 = pX=XX=XX==XX=XX=/ =l=? ^9=58=.3=2 =�\�(X=XX=XX=XX=XX=X�| =,=l8=,3=lO=.}=2 ----- Total ||XX%XXXXX) 16,669.35 ||XXXXXXXXXX| 16,878'00 HXXXXXXXXXXI =\= \
VENDOR 4
VENDOR 5
Bid Results
--------------
-----------------------
H. W. Hunter
Paradise Chevrolet
Paradise Chevrolet
*Bids do not Include tax
NAME:
Prestige Ford
Downey Ford
9500 Lakewood Blvd.
44733 N. Sierra Highway
1177 S. Victoria
1177 S. Victoria
ADDRESS:
Z -'Las-,Tunas Dr.
rn Gabriej��CA 91776
1 Downey, CA 90240
Lancaster, CA 93534
Ventura, CA 93003
Ventura, CA 93003
(805) 642-0111
Utility Truck
CITY, STATE:
NUMBER:
(8i8) 285-2�21
(310) 861-6771
(805) 948-8411
(805) 642-0111
W. Drohman
1993
PHONE
CONTACT PERSON
Virginia Yarper
John McHale
Paul Harper
W. Drohman
*Alternate Bid
l | 1993 Nioimom 3/4 Ton Cub & Chuooio|| 1.00
2 Horizontal Utility Cabinet Service
body, and heavy duty ladder D�k,
to be installed on a 3/4 Ton cab
( & Chassis ||
14,023,35 || 1,00 | 16,08.00 || 1.00
2,646.00 1.00 J*Included in
14,430.00 |\ 1.00
1.00 \ 2,925.00 \| 1.00
17,958.32 \l l'UO | 18,310.22
`Included in 1.08 bo
total / / �*Included
|| total
�� =17 =.3=55 =,0=0 = pX=XX=XX==XX=XX=/ =l=? ^9=58=.3=2 =�\�(X=XX=XX=XX=XX=X�| =,=l8=,3=lO=.}=2 ----- Total ||XX%XXXXX) 16,669.35 ||XXXXXXXXXX| 16,878'00 HXXXXXXXXXXI =\= \
CITY OF MOORPARK Bidder
Bid Results -------- - - - - --
:Bids do not Include tax NAME:
ADDRESS:
Utility Truck CITY, STATE:
1993 PHONE NUMBER:
CONTACT PERSON
18- Nov -92 Page 2
----------------------------------------
TEM DESCRIPTION
---------------------------------------
1 1993 Minimum 3/4 Ton Cab & Chassis
2 Horizontal Utility Cabinet Service
body, and heavy duty ladder rack,
to be installed on a 3/4 Ton Cab
& Chassis
Total
VENDOR 6
'Reynolds Buick GHC
45 N. Citrus
West Covina, CA 91793
(818)'966 -461
Stephen Cerni
----------------- - - - - --
UNIT $ TOTAL BID
---- - - - - -- ------ - - - - --
1.00 15,860.00
1.00 2,600.00
18,460.00
VENDOR 7
R.E Barber Ford
3440 E. Main Street
Ventura, CA 93003
(805) 642 -6701
C. Darryl Struth
UNIT $ TOTAL BID
-- - - - - -- ----- - - - - --
1.00 15,062.35
1.00 3,425.00
18,487.35
VENDOR 8
Pacific Coast Ford
1111 N. Oxnard Blvd.
Oxnard, CA 93030
(805) 983 -6511
Alex Salazar
----------------- - - - - --
UNIT $ TOTAL BID
---- - - - - -- ------ - - - - --
1.00 16,306.29
1.00 2,842.13
19,148.42
VENDOR 9
Tom Bell Chevrolet
800 Alabama
Redlands, CA 92373
(714) 793 -2681
Ron Roberts
UNIT $ TOTAL BID
-- - - - - -- ---- - - - - --
1.00
1.00
16,563.41
2,868.63
19,432.04
VENDOR 10
Courtesy Chevrolet
3610 Thousand Oaks Blvd
Thousand Oaks, CA 91360
(805) 498 -9620
Stan Houston
UNIT $ TOTAL BID
-- - - - - -- ----- - - - - --
1.00 16,420.83
1.00 3,045.90
----------
XXXXXXXXXX
19,466.73
-----------------------------------------
--------------------------------
CITY OF MOORPARK Bidder
Bid Results -------- - - - - --
*Bids do not Include tax NAME:
ADDRESS:
Utility Truck CITY, STATE:
1993 PHONE NUMBER:
CONTACT PERSON
18- Nov -92 Page 3
ITEM DESCRIPTION
---------------------------------------
1 1993 Minimum 3/4 Ton Cab & Chassisll
2 Horizontal Utility Cabinet Service
body, and heavy duty ladder rack,
to be installed on a 3/4 Ton Cab
& Chassis
VENDOR 11
Thorson GMC Truck
3456 Colorado Blvd.
Pasadena, CA 91107
(818) 795 -8851
Fred Bailey
-----------------------
UNIT $ TOTAL BID
---- - - - - -- ------ - - - - --
1.00 17,595.39
1.00 3,646.50
- ----------
Total X 21,241.89
VENDOR 12
Simi Valley Truck Cente
2081 First Street
Simi Valley, CA 93065
(805) 526-9776
Rick James
-----------------------
UNIT $ TOTAL BID
---- - - - - -- ------ - - - - --
1.00 19,797.35
1.00 3,232.92
23,030.27
VENDOR 13
Dependable Dodge
21415 Roscoe Blvd.
Canoga Park, CA 91304
(818) 883 -9060
UNIT $
1.00
1.00
----------
XXXXXXXXXX
TOTAL BID
15,067.92
*Bid for Cab
& Chassis
only
15,067.92
VENDOR 14
Crown Dodge
6500 Leland Street
Ventura, CA 93003
(805) 656 -6669
Tom Parvaneh
UNIT $ TOTAL BID
1.00 15,937.35
1.00 *Bid for Cab
& Chassis
only
15,937.35
VENDOR 15
Wm. L. Morris Chevrolet
508 Santa Clara Street
Fillmore, CA 93015
(805) 524-0333
J. D. Bradley
UNIT $ TOTAL BID
---- - - - - -- ------ - - - - --
1.00 17,262.90
1.00 *Bid for Cab
& Chassis
only
( XXXXXXXXX
17,262.90
CITY OF MOORPARK Bidder
Bid Results -------- - - - ---
tBids do not Include tax NAME:
ADDRESS:
Utility Truck CITY, STATE:
1993 PHONE NUMBER:
CONTACT PERSON
18- Nov -92 Page 4
----------------------------------------
TEM DESCRIPTION
1 1993 Minimum 3/4 Ton Cab & Chassis'
2 Horizontal Utility Cabinet Service
body, and heavy duty ladder rack,
to be installed on a 3/4 Ton Cab
& Chassis
VENDOR 16
Harbor Truck Bodies
2995 E. Miraloma Ave.
Anaheim, CA 92806
(719) 632 -2800
Clyde Hodges
----------------- - - - - --
UNIT $ TOTAL BID
1.00 2,995.00
1.00 *Bid for
Service
Body only
---------------------------------------- ---------- ======== ----
Total X)CMXXXXX 2,995.00
VENDOR 17
Brigham Mfg. Co. Inc.
11107 Violeta Street
Saticoy, CA. 93004
(805) 647 -1172
Jerry
UNIT $ TOTAL BID
1.00 3,604.24
1.00 *Bid for
Service
Body only
3,604.24
------- VENDOR- 18- - - - - --
-----------------------
UNIT $ TOTAL BID
1.00
1.00
0.00
- - - -- VENDOR -19- - - - - - -- VENDOR- 20--- - - - -II
UNIT $
1.00
1.00
------------
TOTAL BID
0.00
UNIT $
1.00
1.00
----------
XXX)0=XXX
TOTAL BID
0.00