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Home My WebLink AboutAGENDA REPORT 1995 0628 CC ADJ ITEM 04B308 . q(l ITEM �•�� _ C4) :: aRPARK, cAur ,?'; City CoU p Meeting of_ 199 5 A G E N D A R E P O R T --61- C I T Y O F M O O R P A R K 77 BY — TO: The Honorable City Council FROM: Jaime Aguilera, Director of Community Development Deborah S. Traffenstedt, Senior Planner y5-7- DATE: June 27, 1995 (CC Meeting of 6-28-95) SUBJECT: CONSIDER TRANSFER OF FUNDS FROM THE GENERAL FUND 1, GAS TAX FUND 3, CITYWIDE TRAFFIC MITIGATION FUND 21, AFFORDABLE HOUSING FUND 22, AND TRANSPORTATION SYSTEMS MANAGEMENT FUND 24, TO THE COMMUNITY DEVELOPMENT FUND 41 BACKGROUND The 1994-1995 Fiscal Year budget did not include a specific allocation of money for all Community Development Department work done to achieve City Council goals and objectives. Since actual time accounting records are available for the time period from the beginning of July 1994 through the end of May 1995, staff is proposing that money be more correctly allocated to account for work done on a variety of projects, including ordinances, General Plan administration and updating, affordable housing programs, single-family and multi -family housing revenue bond administration, and other City department projects and environmental documents. Transfer of funds for Home Occupation and Street Vendor Permits from the General Fund to Fund 41 is also proposed, since all of the permit processing and issuance work is done by the Community Development Department. The adopted total Community Development Department budget for Fiscal Year 1994-1995 was $667,743. Transfers from other funds to Fund 41 at the time of adoption of the 1994-1995 budget were as follows: $75,000 from Redevelopment for Planning Services, and $6,160 from the Affordable Housing Fund 22 for program administration. Other estimated revenue sources for the Community Development Department included Planning/Building and Safety permit, plan checking, and entitlement processing revenues, as discussed below. DISCUSSION Based on the time accounting records for the 1994-1995 Fiscal Year, staff is requesting that funds be more specifically appropriated and transferred from Funds 1, 3, 21, 22, and 24 to cover Community Development Department staff time. The portion of the Community The Honorable City Council June 27, 1995 Page 2 Development Department's hourly accounting rate (e.g., now $79 an hour) that would need to be transferred from Fund 41 to the General Fund for administrative costs is 24.55 percent (e.g., 24.55 percent of $79 an hour is $19.39). Following are estimates for Fund 41 revenue for Fiscal Year 1994-1995, through May 31, 1995. The following numbers will be adjusted through the end of June 1995 to ensure accuracy prior to actual budget appropriation and transfers. Planning Permits/Entitlements (billable hours) $145,655.50 Zoning Clearances $ 11,820.00 Sign Permits $ 1,574.00 Permit Adjustment/Temp. Use Permit/Misc Fees $ 7,000.00 Planning Contract Administration Fee $ 72,937.00 Building and Safety Fees $431,662.23 Engineering Fees $146,846.79 Redevelopment $ 75,000.00 CDBG $ 2,938.00 Affordable Housing $ 6,160.00 Total Estimated Revenue: $901,593.52 Proposed Transfer from Fund 1 to Fund 41 Multi -Family Bond Administration General Plan Admin./Updating Ordinances/Zoning NPDES County Happy Camp Golf Course Infrastructure Rpt./Public Works Home Occupation Permits Street Vendor Permits ( total) Total: Justification Hours Cost Transfer 16.25 $ 1,269.00 $ 957.46 51.25 $ 4,019.75 $ 3,032.90 215.25 $16,879.25 $12,735.39 13.50 $ 1,053.25 $ 794.68 19.75 $ 1,549.00 $ 1,168.72 6.75 $ 526.50 $ 397.24 NA $ 6,084.00 $ 4,590.38 NA $ 1,645.00 $ 1,241.15 $24,917.92 The Bond Agreement for the Le Club Multi -Family Revenue Bonds requires that the property owner pay the City an administrative fee, in part, to compensate for staff review of compliance with the affordable housing requirements of the Regulatory Agreement, including preparation of a yearly report to the California Debt Advisory Commission. The administrative bond revenue, when received, will be deposited into the General Fund; and the above transfer is proposed to accurately account for Community Development Department administrative costs. The General The Honorable City Council June 27, 1995 Page 3 Plan administration and updating work that was done is consistent with City Council adopted Advance Planning objectives 3 (Noise Element) and 8 (OSCAR Element), and for the yearly status report that is required by State law. The Ordinance/Zoning staff hours identified above are for work that was done consistent with Current Planning objectives 5 (sign regulations), 6 (hillside grading), 19 (garage conversions), 21 (growth management), and Advance Planning 15 (mobile home park conversion). Work done on implementation of the National Pollutant Discharge Elimination System (NPDES) was related to development of any necessary code changes and standard permit conditions of approval, and was consistent with Current Planning objective 8. Staff monitoring of the proposed Happy Camp Golf Course project is consistent with Community Development Administration objective 3. A transfer is also requested for work done for the Public Works Department, including the annual infrastructure report. The transfer of revenues for Home Occupation and Street Vendor Permits is proposed, since the Community Development Department is responsible for the issuance of those permits and the purchase of related supplies. Proposed Transfer from Fund 3 (Gas Tax) to Fund 41 Hours Cost Transfer Environmental Clearance 2.5 $ 196.25 $ 148.07 Total: $ 148.07 Justification The environmental clearance work was done for an asphalt overlay project to be funded with Gas Tax money. Proposed Transfer from Fund 21 (Citywide Traffic Mitigation) to Fund 41 Hours Cost Transfer Develop scope of work/coordination 77.75 $6,127.75 $ 4,623.39 Total: $ 4,623.39 Justification The Community Development Department prepared a scope of work for the Citywide Traffic Mitigation Fee Program during the 1994-1995 Fiscal Year. The Honorable City Council June 27, 1995 Page 4 Proposed Transfer from Fund 22 to Fund 41 Hours Affordable Housing (AHA, VCOG Task Force, and General) 20.50 Single -Family Bond Administration 3.50 Inclusionary Housing Study 12.75 Housing Element Administration 4.75 TR-3963 FTHB Program 63.75 TR-4147 FTHB Program 7.00 Total: Justification Cost Transfer $1,612.75 $ 1,216.82 $ 273.00 $ 205.98 $ 995.25 $ 750.92 $ 375.25 $ 283.13 $4,974.25 $ 3,753.07 $ 547.50 $ 413.09 $ 6,623.01 There was a budget allocation of $6,160 from Fund 22 to Fund 41 for Fiscal Year 1994-1995; therefore, only the difference of $463.01 would need to be transferred. Transfer from Fund 24 Transportation System Management) to Fund 41 Hours Cost Transfer Transportation Control Measures 8.00 $ 624.00 $ 470.81 Total: $ 470.81 Justification Community Development Department staff participation on a multi -agency committee was required for compliance with Federal air quality related regulations. Proposed Transfer from Fund 26 to Fund 41 Hours Cost Transfer Environmental Clearance 1.0 $ 78.00 $ 58.85 Total: $ 58.85 Justification Staff attended a meeting pertaining to the environmental clearance requirements for the Spring Road bridge project. RECOMMENDATION Roll Call Vote Authorize the transfer of funds.