HomeMy WebLinkAboutAGENDA REPORT 1996 0117 CC REG ITEM 10FZ7 y9_(a
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ITEM •
CITY OF MOORPARK
AGENDA REPORT
The Honorable City Council
Christine Adams, Director of Community Service
January 3, 1996 (Meeting of January 17, 1996)
SUBJECT: Consider Revision to Facility Reservation Policy to
Allow City of Moorpark Non - Profit Organizations One Citv
Wide Event Per Year.
BACKGROUND
In the past, City staff has received requests from non - profit
organizations to reserve the use of either the Community Center or
the Arroyo Vista Recreation Center for activities that will be of
benefit to the general public. One example of this is the annual
request by the Girl Scouts to use Arroyo Vista Recreation Center
for "Thinking Day" which is an annual one -day event observed by
Girl Scouts all over the Country.
As this type of event differs from on -going meetings, and is
attended by all of the Girl Scout troops in Moorpark, staff would
recommend that this event, and others like it, be considered to
have rental fees waived, and only charge any direct staff costs to
the organization.
In October, 1995, the City Council approved MOP No. 10 entitled
"Temporary Use Permit Fee Waivers." This allowed City of Moorpark
non - profit organizations to receive a fee waiver for a temporary
use permit for one event per calendar year. This report proposes
to authorize a similar process for one use, per calendar year, of
the Arroyo Vista Recreation Center or the Moorpark Community
Center.
DISCUSSION
Staff recommends that the current facility reservation policy be
amended to include the following language:
One Time Events
1. Once each calendar year, a City of Moorpark organization
having non - profit status may reserve the Arroyo Vista
Recreation Center OR the Moorpark Community Center to
hold one (1) event with only direct staff costs being
charged to that organization.
2. Those events which qualify shall be of a nature whereby
the benefit of the event will serve the community and /or
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involve all those City residents who are interested in
this event. Examples for which these procedures may
apply include city -wide events by Girl or Boy Scouts,
service organization events, including fund - raising
activities, and special events, such as Country Days,
which have a direct benefit to City residents.
3. Regular organizational meetings or activities shall not
qualify for this reduced fee.
4. Direct staff costs shall be defined as hourly staff
costs, including all personnel benefit costs, required
for the event.
5. The Director of Community Services shall waive the
standard rental fees pursuant to these procedures after
an eligible organization has submitted a) a completed
Facility Reservation Form; b) a request for fee waiver;
and c) proof of non - profit status.
6. One Time events shall further be defined as an event for
one day per calendar year, not to exceed twelve (12 )
hours.
7. City staff shall maintain a record of each
organization's request for the one - time -event fee, and
shall notify the organization if they have already used
their one - time -event option within a calendar year.
RECOMMENDATION
Approve MOP No. 12 , to amend the current facility reservation
policy to allow City of Moorpark Non - Profit Organizations to hold
one city -wide event per year with only direct staff costs being
charged the organization for that one event.
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