HomeMy WebLinkAboutAGENDA REPORT 1996 0207 CC REG ITEM 07D1TE
AGENDA REPORT
C = TY OF MOORPARK
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FROM:
The Honorable City Council
Kenneth C. Gilbert, Director of Public Works
DATE: January 29, 1996 (Council Meeting 2 -7 -96)
SUBJECT: Consider COOPERATIVE AGREEMENT with the County of
Ventura Regarding Joint Funding of the Construction of
a Temporary Traffic Signal at Tierra Rejada Road and
Moorpark Road
•,
On December 6, 1995, the City Council approved the plans and
specifications for the subject project and authorized staff to
advertise for bids. The bids for that project have been
presented for to the City Council for consideration under a
separate report.
The County of Ventura has tentatively agreed to pay for one -
third of the cost of this traffic signal. A Cooperative
Agreement (Exhibit 'A') has been prepared setting forth certain
terms and conditions relative to this sharing of the costs for
this project.
C. Signal Controller
As a separate matter, the County of Ventura has agreed to
purchase the traffic signal controller for this project from the
City when and if the temporary traffic signal is removed. Those
costs are not a part of the project costs subject to the cost
sharing.
R M. -s-
It is anticipated that the subject Agreement will be presented
to the Board of Supervisors later this month. It requested that
the City Council approve the subject Agreement subject to final
language approval by the City Attorney and City Manager.
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96 -o 7
Cooperative Agreement with County
Traffic Signal @ Moorpark Rd & Tierra Rejada Rd
January 1996
Page 2
E. County's Shgre of Project Costs
A summary of the estimated amount of the County's share of
project costs is as follows:
Estimated
Element Cost (S)
• Total Estimated Cost 42,000
• Less controller costs 5,778)
sub -total 36,222
• County share (% of 36,222) 12,074
• Plus future reimbursement
for traffic signal controller ** 5,200
Total 17,274
* * Note: $5,778 x 0.9 = $5,200
Staff recommends that the City Council approve the subject
AGREEMENT, subject to final language approval by the City Attorney
and City Manager, and authorize the Mayor to execute same.
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DRAFT January 31, 1996
CONSTRUCTION OF TEMPORARY TRAFFIC SIGNAL SYSTEM
COOPERATIVE AGREEMENT
THIS AGREEMENT, is made and entered into as of the day of , 19
, by and between the CITY OF MOORPARK,.a municipal corporation of the State of California
( "City "), and the COUNTY OF VENTURA, a public body, corporate and politic ( "County ").
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A. County and City contemplate the installation of a temporary traffic control signal
system at the intersection of Tierra Rejada Road and Moorpark Road.
B. The results of an engineering study performed by City in accordance with the Traffic
Manual published by the State of California, Department of Transportation, warrants the
installation of traffic control signal system.
C. County has jurisdiction over one of the three legs of said intersection.
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D. City has jurisdiction over two of the three legs of said intersection.
E. City and County desire to share the cost of all design engineering, construction and
construction engineering for the installation of the traffic control signal system, except the cost of
certain hardware and equipment to be furnished by the City, as listed in Exhibit 1 attached hereto
and made a part hereof (hereinafter "Project C ost" 1.
F. The estimated amount of the Project Cost is $36,222. The traffic signal controller is
to be acquired from the City by the County when and if the temporary traffic signal is removed.
All City supplied hardware and equipment shall remain the property of the City when and if the
temporary traffic signal is removed.
)f the mutual covenants contained herein, the parties agree as follows:
City shall award a construction contract for installation of the traffic control signal
system by means of a contract with a construction contractor licensed by the State of California.
Such contract shall be let and carried out in accordance with the laws governing City with
reference to such work. Any change orders and extra work orders shall be subject to the prior
approval of County's Director of Public Work, which approval shall not be unreasonably
withheld.
2. Upon completion of construction of the traffic control signal system, the City shall
submit to the County an invoice for the total Project Cost. Said invoice shall include an
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itemization of all design engineering costs, construction costs and construction engineering costs .
All design engineering and construction engineering costs shall be limited to applicable
professional services contract costs and shall be supported by invoices for such services and a
tabulation of all payments made for such services. All City and/or County administrative costs
shall be excluded. All construction costs shall be limited to actual construction contract costs,
including all approved change orders and extra work orders. and shall be supported by a copy of
the final contract and tabulation of all payments made to the contractor. All City and/or County
administrative costs shall be exclude. Within thirty (30) days after the receipt by the County of
an invoice for the said costs, the County shall reimburse City in an amount equal to 33 1/3 percent
of the Project Cost.
3. City shall apply for all necessary encroachment permits for work within County right-
of-way, in accordance with County's standard permit procedures. County shall not charge City a
fee for issuance, inspection, or administration of said permits.
4. Following acceptance of the completed traffic control signal system, City shall cause
the traffic control signal system to be maintained. County will reimburse the City 33 1/3 percent
of the annual cost of maintenance and operation of the traffic control system for this intersection
until it is removed. City shall submit an annual invoice in arrears to the County for its share of
annual maintenance.
City shall, at the earliest possible date, but no later than two years from the date of
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execution of this agreement, commence proceedings required to adjust the city limits to
incorporate the right -of -way south of Tierra Rejada Road, and shall pursue to completion said
city limit line adjustment to the extent permitted by law..
6. County shall purchase the traffic signal controller from the City at such time as the
temporary traffic signal is removed. Said controller shall be in good working condition at the time
of purchase by the County. County agrees to pay 90 percent of the invoiced purchase price for
said controller. All traffic signal hardware and equipment of salvageable value (such as the traffic
signal heads) for which the County has shared in the cost may be retained by the City for future
City use in consideration of City taking the lead role on design and construction of this project.
7. Assignment - No party shall assign or transfer its interest in this Agreement without
the written consent of the other party.
Governin Law - This Agreement shall be governed by the laws of the State of
California..
9. Terms - No alteration or variation of the terms of this Agreement shall be valid unless
made in writing and signed by the parties hereto. No oral understanding or agreement not
incorporated herein shall be binding on any of the parties hereto. This Agreement may be
amended at any time by mutual written agreement.
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10. Article Headings - Article headings in this Agreement are for convenience only and are
not intended to by used in interpreting or construing the terms, covenants and conditions of this
Agreement.
it. Partial Invalidity - If any term, covenant or provision of this Agreement is found by a
court of competent jurisdictions to be invalid, void or unenforceable, the remainder of the
provisions hereof shall remain in full force and effect, and shall in no way be affected, impaired or
invalidated thereby.
12. Status: Indemnification - The status of the parties towards one another is that of
independent contractors. No joint venture or enterprise is created by this Agreement concerning
programs to be financed.
d harmless City and its officers, employees, servants and agents from
and against any claim, demand, damage, liability, loss, cost or expense, for any damage
whatsoever, including, but not limited to, death or injury to any person and injury to any property,
proximately resulting from any act or omission of the County or any of its officers, employees,
servants or agents in the performance of this Agreement.
City shall indemnify, defend and hold harmless County and its officers, employees,
servants and agents from and against any claim, demand, damage, liability, loss, cost or expense,
for any damage whatsoever, including but not limited to, death or injury to any person and injury
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to any property, proximately resulting from any act or omission of the City or any of its officers,
employees, savants or agents in the performance of this Agreement.
13. Notices - All notices or other official correspondence relating to contractual matters
between the parties hereto shall be made by depositing same in the U.S. Mail, postage paid, and
address as follows:
To City: Office of the City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
ATTN: Steven Kueny, City Manager
To County: County of Ventura
ATTN: Director of Public Works
800 S. Victoria Avenue
Ventura, CA 93009 -1600
or to such other address as either party may designate hereinafter in writing delivered to the other
party. All correspondence shall be deemed delivered three (3) days after postmark.
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IN WITNESS WHEREOF, these parties hereto have executed this Agreement on
the day and date first above written.
CITY OF MOORPARK
a municipal corporation,
BY:
Mayor
ATTEST:
BY:
City Clerk
APPROVED AS TO ADMINISTRATION
Steven Kueny, City Manager
APPROVED AS TO FORM:
BY:
City Attorney
Attachment - Exhibit 1
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COUNTY OF VENTURA, a political
subdivision of the State of California
BY:
Chair, Board of Supervisors
ATTEST:
Richard D. Dean, County Clerk of the
County of Ventura, State of California, and
ex -officio Clerk of the Board of Supervisors
thereof.
BY:
Deputy Clerk
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EXHIBIT 1
603 -2.4 - City Supplied Equipment:
The traffic signal hardware and equipment to be provided by the City is listed as follows:
Location
Description
Quant i
- - - --
Cabinet: Type 336 with Type P adapter
1
- - - --
Controller: Model 170 with 412C prom module and Bitrans 200
SAE.1 software, 4 transfer relays, 6 detectors, 10 load switches,
3 isolators, 2 flashers and 1 conflict monitor.
A
10' 1 A pole
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• TV -I J5 (5 section) head
1
B
19 -2 -70 pole
1
• 25' signal mastarm
1
• 15' luminaire mastarm
1
C
10' 1 A pole
1
• TV- I J5 (5 section) head
1
D
19 -2 -70 pole
I
• 20" signal mastarm
1
• 15' luminaire mastarm
1
• TV- I -T head
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