HomeMy WebLinkAboutAGENDA REPORT 1996 0221 CC REG ITEM 10DTO:
FROM:
DATE:
ITEM ��• �'
CITY OF MOORPARK
AGENDA REPORT
The Honorable City Council
Christine Adams, Director of Community Servi
February 3, 1996 (Meeting of February 21, 1996)
SUBJECT: Consider Review of Gate Hours for Home Acres Buffer Zone
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At the City Council meeting of October 18, 1995, the Council directed staff to increase the hours that the
pedestrian gates to the Home Acres Buffer Zone would be opened.
Staff had previously set the hours for 7 am - 5 pm during the winter months, and for 7 am - 8 pm during
the summer hours, based on the availability of staff to open and close the gates in conjunction with the
locking and unlocking of the park restrooms.
The City Council directed staff to open the gates at the Buffer Zone at 6 am daily, and to lock the gates
at 9 pm daily, for a three month trial period. This report is intended to provide the City Council with an
evaluation of the last three months.
DISCUSSION
Staff has determined that there have been no significant incidents or police calls in the buffer zone since
the gate hours have been increased. Staff has not received any correspondence or calls from any of the
residents regarding the gates or the buffer zone since November. Additionally, security lights have had
no noticeable impact. In this regard, staff feels that the current hours pose no threats to safety or security
for the neighborhoods.
However, as staff had identified in previous reports, there are concerns regarding the scheduling of
personnel and the related costs for additional personnel for this task. It has been difficult to recruit and
hire staff for this purpose alone, and when attempting to schedule existing staff for this task, there have
been impacts to other operations in the Community Services Department where staff is taken away from
their primary duties. It has also required that the weekend maintenance staff person adjust his schedule
and work 6 am - 3 pm, instead of 8 am - 4:30 pm. This impacts the parks without any City staff on duty
for one and a half hours on Saturdays and Sundays in the afternoon.
Staffing to lock the gates at 9 pm on weekday evenings required diverting the facility custodian from his
regular duties at 8:45 p.m. each evening, in order that the gate at the Buffer Zone could be locked by 9
pm, and the staff would not accrue additional overtime after 9 pm.
FINANCIAL IMPACT
In the event that the City Council elects to establish these hours permanently, the staff costs associated
with the extended hours will need to have a permanent funding source. It is possible to include these
additional costs into the Zone of Benefit (Zone 8) of the Landscaping and Lighting Assessment District
(AD 84 -2). Both the homeowners of Home Acres and of the West Ranch development (Tracts
4340,4341,4342 of PC -3) share the cost of the maintenance of the Buffer Zone improvements. Zone 8
could be increased to include the staff costs mentioned below.
000121-
Since November, the added costs to the City for personnel to open and close the gates at the time
mentioned above, has been $1,382.50. On forty (40) occasions, full time staff were required to come
and open or lock the gates beyond their normal schedule, thus requiring the City to pay overtime wages.
Option 1
It is staff s recommendation that no additional costs be incurred for the Buffer Zone. The least impact on
staff and City costs would be to return to the original times of 7 am - 6 pm, Monday through Friday, and
8 am - 6 pm on weekends and holidays. These hours are consistent with the hours that the City already
has paid staff available to lock park restrooms, and the evening hours are extended during the spring and
summer months. This schedule would not impact any work by any staff at the parks, including the
weekend staff person, who would open the gates in the morning only.
Option 2
The next alternative would be to open the gates at 6:15 am by a parks maintenance worker during the
week, and close the gates at 10:00 pm by the staff person assigned to close the Arroyo Vista Recreation
Center. This alternative would have less of a cost impact; however, the staff person assigned to close
Arroyo Vista Recreation Center is not the same person each night. The weekend staff person would
return to a 7 am - 4 pm work schedule, which would provide additional coverage at the parks on the
weekends. Weekend and evening hours for the gate would be 7 am - 5 pm (utilizing the weekend staff
who would lock park restrooms), or 8 pm. during spring and summer months. Attached is a previous
Cost Estimate, utilizing a combination of full and part time staff. Below that analysis, is an analysis
illustrating costs using already scheduled staff, as mentioned earlier in this paragraph.
After reviewing this analysis, staff has determined that the additional cost for locking and unlocking the
gates at the requested hours will be approximately $5,000.00 per year. For the remainder of this fiscal
year, the cost for personnel to open at 6:15 a.m. and close the gates at 10 p.m., would be $1,600.00, or
$400 per month. Staff anticipates that there would be numerous occasions when full time staff would be
required to work above what is already anticipated, in the event that the scheduled part time staff person
is ill, on vacation, or otherwise unavailable. This may increase the estimated to $600.00 per month, and
a contingency should be considered when appropriating funds for this task.
RECOMMENDATION•
Direct staff as deemed appropriate.
Attachments:
Memorandum recapping scheduling of personnel during November - March for Buffer Zone gate.
Cost Estimate Analysis from 10/17/95 and from 2/13/96.
Estimated Costs (10/17/95)
October 23 - June 30
81 holidays and weekend days
167 weekdays ( excluding holidays)
81 days x $8.50 hr. (part time rate) x 2 hours $1377
167 days x $15 hr (1/2 hr. M &O Supervisor time) $2505
167 days x $6.25 hr (1/4 hr Recreation Supervisor time) $1043.75
TOTAL
July 1 - October 23
34 holidays and weekend days
78 weekdays (excluding holidays)
34 x $8.50 x 2 hrs
78x$15
78 x $6.25
TOTAL
GRAND TOTAL FOR FULL YEAR
Estimated Costs (2/13/96)
Weekends and Holiday
$4925.75
$ 578
$1170
$ 487.50
$2235.50
$7161.25
115 days x $8.50 hr. (part time rate) x 2 hours (open /close) $1955
250 days x $30 hr (full time rate) x .5 hrs (open) $3750
250 days x $8.50 hr. (part time rate) x.5 hrs (close) $1063
TOTAL ( ANNUAL) $5008
000123
CITY OF MOORPARK
COMMUNITY SERVICES DEPARTMENT
INTEROFFICE MEMO
TO: Christine Adams, Director of Community Services 4
FROM: Allen Walter, Maintenance & Operations Supervisor t
DATE: February 7, 1996
SUBJECT: Buffer Zone Gate Recap - November to March 1, 1996
Per your request the cost recap of the buffer zone gates is as
follows:
Personnel open /close analysis:
Personnel open /close x.5 hours $ rate $ cost
A.W.
20
10
$25 (ot)
$250
Jim C.
16
8
$ 8
$64
John C
20
10
$15 (ot)
$150
D.P.
61
30.5
$9.
$274.50
E.A.
61
30.5
$13
$396.50
P.B.
41
20.5
$9
$180
S.T.
15
7.5
$9
$67.50
Total cost breakdown:
$1382.50 Personnel cost to open Nov. 7, 1995, to March 1, 1996,
$100.00 Additional signage (hours, no motorcycles, no horses, etc)
$210.00 Bollards (labor, materials, paint)
$200.00 Plants to prevent fence climbing ($25 x 8)
$75.00 Vandalized gate repair (new hinges, lock bars, reweld
labor and materials)
$1967.50 TOTAL COST
000124
SCHEDULES FOR OPENING AND CLOSING
Open:
6:00 am - David Panaro, paid .50 hours (st) Mon, Tues, Sat & Sun.
6:00 am - John Casillas and Allen Walter - paid .50 hours (ot)
Friday.
Close:
9:00 pm Efrain Alcaraz - scheduled work .50 hours Mon -Fri (2.5 hr)
Building maintenance work loss 2.5 hours per week.
9:00 pm Pat Bello - paid .50 hours (st) Sat, Sun & Holidays
9:00 pm Allen Walter - paid .50 hours (ot), emergency only
Problem Reschedule (Christmas /New Year)
Efrain Alcaraz on vacation 12 -18 -95 to 1 -8 -96
John Casillas on medical leave 12 -15/95 to 2/12/96
Open:
6:00 am Pat Bello - paid .50 hours (st) Mon, Fri, Sat, Sun &
Holidays
9:00 pm Sam Tomlinson - paid .50 hours (st) Mon, Fri, Sat, Sun &
Holidays
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