HomeMy WebLinkAboutAGENDA REPORT 1996 0221 CC REG ITEM 10ETO:
FROM:
DATE:
SUBJECT:
T EIVI
CITY OF MOORPARK
AGENDA REPORT
The Honorable City Council
Christine Adams, Director of Community Services
February 9, 1996 (Meeting of February 21, 1996)
Consider Chamber of Commerce Reauest for Facility Rental Fee
Waiver for Candidates Forum on March 12, 1996.
During past local elections, the Women's Fortnightly organization has sponsored a candidates forum for
those seeking office. This forum had been held in the Community Center, and was televised on Channel
10. The City Council had waived fees for the Women's Fortnightly for facility rental, and did not waive
fees for the use of Videomax for videotaping the forum.
This year, the Chamber of Commerce has offered to sponsor the candidate's forum for the upcoming
Special Election in March. The Women's Fortnightly is not able to host this event this year. The
Chamber of Commerce is requesting a waiver of fees for all rental costs and for the cost for Videomax
to broadcast and tape the forum.
The City Council at their meeting on January 17 approved a new Moorpark Operating Procedure (MOP),
which allows City of Moorpark non - profit organizations one event per year in a City facility at direct
staff costs only. The proposed candidate's forum would qualify under the new MOP for these fees.
The Chamber of Commerce is still asking for a fee waiver for the candidate's forum, which staff is
recommending to be held on Tuesday, March 12. The Chamber is hosting the forum only because no
other organization is stepping forward to host it, and would like to reserve their once a year event under
the City's MOP for another Chamber sponsored activity.
Staff would support this request, but recommends that the Chamber still pay for the services provided by
Videomax ($150.00) for the candidates forum. Direct staff costs for this event would be $50.00 (2 hours
of set up and clean up for the event at $25.00 per hour). The City's full time custodian can adjust his
normal hours to accommodate this event.
RECOMMENDATION
Waive rental fee for use of Community Center on March 12 for a Candidates Forum, and charge the
Chamber of Commerce $150.00 for Videomax services and $50.00 for direct staff costs.
Attached:
Letter from Chamber of Commerce
RECEIVED
J A N 2 5 1996
City of Moorpark
Jan. 24, 1996
Dear City Council:
The Chamber of Commerce would like to step forward and organize a candidates
forum for the March 26 City Council election.
After checking with City Clerk Lillian Hare, we are asking for the same help
the city has given for past candidates forums: the waiver of room rental fees;
r
a city staff member to run the video equipment, if a volunteer is available; and
waiver of staff costs for the room set up and take down.
We would like to have the forum on Tuesday, March 12, with a secondary choice of
Thursday, March 7. The time would be 7 p.m. to 9 p.m.
The forum will be run in much the same manner as past forums sponsored by the
Moorpark Women's Fortnightly Club. In fact, Mary Schwabauer, who ran the
Fortnightly forums, has already volunteered to help the Chamber forum.
The Fortnightly has no plans to host a candidates forum for this election, and
the Chamber was not able to find any other civic or service groups that planned
one. The Chamber board voted to host a forum, not to promote any special
interests, but sole�r to give voters a chance to see the candidates.
Thank you in advance for your help.
Sincerely yours,
Debra Ryono
Chamber of Commerce
vice president, visitor and community affairs
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