HomeMy WebLinkAboutAGENDA REPORT 1996 0417 CC REG ITEM 07ET LE n
AGENDA REPORT c
C 2 TY OF MOORPARK of__. /7
TO: The Honorable City Council qGi,:• -
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: April 5, 1996 (Council Meeting 4- 17 -96)
SUBJECT: Consider Authorizing Recordation of the Notice of
Completion for the 1995 Street Reconstruction Project
A. Background
Last June the City Council awarded a contract for the
rehabilitation of the following streets:
• Poindexter Avenue between Moorpark Avenue and Gabbert Road;
• Everett Street between Moorpark Avenue and Magnolia Avenue;
• Magnolia Avenue between Everett Street and Charles Street;
• Bard Street between High Street and Charles Street; and,
• Walnut Street between High Street and Everett Street.
The scope of work ranged from the complete reconstruction of
certain streets (storm drains, pavement & base, curbs, gutters
and sidewalks) to the construction of an asphalt overlay on
others. Construction is now complete and is now appropriate
for the City Council to consider acceptance of the work and
recordation of the Notice of Completion.
The City and the contractor have been working together over the
past few months to resolve certain disputed matters pertaining
the work performed and /or the amounts authorized for payment.
Those discussion and negotiations were eventually successful,
leading to agreement on all disputed matters.
C. Fiscal Impact
1. Construction Contract Costs: A summary of the final
construction costs is as follows:
Description
Bid Amount
Quantity Adjustments
Sub -Total
Change Orders (See Exhibit 1)
Total
rewn95.caap
901,569.75
(10,512.35)
891,057.40
62.883.46
953,940.86
Sidewalk Construction
April 1996
Page 2
2. Total Project Cost Estimate: A summary of the final project
costs for FY 1994/95 and FY 1995/96 is as follows:
Element
Design
Printing and Related
Costs
Construction
Contract Admin. &
FY 1994/95
a 172,143
1,857
L
FY 1995/96
0
0
953,941
Inspection 0 90,000
Total 174,000 1,043,941
Notes: a: Design Costs: Walnut S/0 Charles Street [ASA 94 -004]:
� of Pavement Analysis [ASA 94 -20 = $61,751]:
Final Design Poindexter, Etc.
Total
Total ($)
172,143
1,857
953,941
90,000
1,217,941
11,099
30,600
130,444
172,143
3. State —Local Transportation Partnership Program (SLTPP):
The amount initially identified in the application for SLTPP
funds was $171,000. That amount was based on the Engineer's
estimate of probable construction costs. Subsequent to the
award of contract, Caltrans was notified of the actual bid
amount, which was considerably less than the Engineer's
estimate. Caltrans then provided the City with a
Supplemental Agreement for this project, approving a grant
amount of $164,475 based on the reduced construction cost.
The Supplemental Agreement was approved by the City Council
in October 1995, via Resolution No. 95 -1148.
4. Funding
Sources: A revised summary of the
funding
sources
for this
project is as follows:
Funding Source
Purpose
FY 1994/95
FY 1995/96
Total
SB -821
Construct sidewalks and Bike
0
41,000
411000
Lanes on Poindexter between
Chaparral School and Sierra Ave
State Local
State share of Pavement
0
164,475
164,475
Transportation
Rehabilitation Costs (excluding
Partnership
that portion of Poindexter Avenue
Program
partially funded by SB -821)
MRA
Local funding source
174.000
838,466
1,012,466
Total
174,000
1,043,941
1,217,941
recon95.cmp
Sidewalk Construction
April 1996
Page 3
5. Budget Recap: The total FY 1995/96 costs are less than the
total amount of the budget:
Current
Projected
FY 1995/96
FY 1995/96
Account No, W t
co
15-142 - 903 -0356 [SB-821 Grant] 41,000
41,000
14- 142 - 903 -0356 [STTPP Grant] 171,000
164,475
01-170- 903-0356 [Local Share] 878,000
838,466
Total 1,090,000
1,043,941
Staff recommends that the City Council take the following actions:
1. Accept the work as completed, subject to satisfactory
completion of the maintenance period.
2. Instruct the City Clerk to file the Notice of Completion for
the project.
3. Authorize the release of the retention upon satisfactory
clearance of the thirty five (35) day lien period.
recon95,cap
Exhibit 1:
Summary List of Change orders
Description
Amount (S)
1.
Void
0
2.
Void
0
3.
Extra tree removals
1,300.00
4.
Extra driveway R &R (transition)
5,000.00
5.
Retaining walls
3,200.00
6.
Remove J. S. & add man hole on Magnolia
11,350.00
7.
Add slab over S.D.; survey monument; etc.
1,520.00
8.
Add 8' 24" RCP (J. S. @ Walnut & High)
2,000.00
9.
R &R 32' 18" RCP; add M H @ Bard & High; etc.
70,461.80
10.
Misc. Work (driveways, curb drain, grate, etc.)
4,350.25
11.
Soil Excavation; Drain
2,731.00
12.
Mod. NIS Poindexter @ Cornett
2,910.64
13.
Add leveling course on Poindexter
13,125.00
14.
Remove abandoned conduit Everett; etc.
1,802.77
15.
Add drain; survey work; time delay
3,382.00
16.
Curb / gutter R & R; etc.
2,,750.00
Total
62,883.46
re=95.cnp OCK)O44