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Home My WebLink AboutAGENDA REPORT 1996 0417 CC REG ITEM 10EAGENDA REPORT CITY OF MOORPARK TO: The Honorable City Council FROM: Lillian E. Hare, City Clerk DATE: March 7, 1996 (CC Meeting 4/3/96) SUBJECT: CONSIDER COUNCIL POLICIES UPDATE ITEM RAO .'OOMAPK, CAUFC!ZINI-,� Clty COUncil Meefing of 799—<� A A MON: A "double starred" 1995/96 Objective for the City Clerk's Office is to compile and submit to the Council a comprehensive list of council policies for formal adoption. Since City incorporation, various documents have been designated and maintained as Council Policies: 12 Moorpark Operating Procedures (MOPS) 48 Officially titled Council Policies MOPS are formally adopted by the Council. The 48 officially titled council Policies consist of various document types -- Agenda Reports which resulted in minute actiont resolutions and memos. Staff is recommending that some of the 48 Council Policies would be more appropriately redrafted into Moorpark Administrative Procedures (MAPS). A MAP outlines a purpose, guideline and procedure for staff. Attached is a table listing Council Policies/MOPS with a recommended action for each. For Policies 21 and 37, staff is seeking a determination on disposition from the Council. certain Polices appear to be more appropriately classified as directives to either Public Works/City Engineer or Community Development; these Policies are listed with a recommendation of "Consolidate into a resolution of Public Works/City Engineer directives /procedures" or "Consolidate into a resolution of Community Development directives/ procedures." Staf f recommends that Policies 10, 17, 18, 20, 22, 30, 31, 43, 46 and MOP 11 (Publi- Works/City Engineer), and Policies 35 and 41 (Communitc y Development), be reviewed by the respective departments and returned to Council for further action. pit =1- 0 1 Council Policies March 7, 1996 Page Two STAFF RECOMMENDATION: 1. Direct staff as to the disposition of Policies 21 and 22; 2. Concur with the recommended action on all other Policies & MOPS as outlined in the report and direct staff to provide a resolution consolidating all Council Policies; 3. Direct staff to review the Council Policies resolution with the Council following each Regular General Municipal Election beginning in 1998. 4. Direct the Department of Community Development to review Policies 35 and 41 and make recommendations to the Council regarding consolidation into a resolution of directives to the Community Development Department. 5. Direct Public Works /City Engineer to review Policies 10, 17, 18, 20, 22, 30, 31, 43, 46 and MOP 11 and make recommendations to the Council regarding consolidation into a resolution of directives to the Engineering Department. Attachment COUNCIL POLICIES 00U084S POLTCY EXPLANATTON RECOMMENDED ACT Policy 1 Codified as Delete Appeal Zoning Section 17.44.090 of the Municipal Code Policy 2 Superseded by Delete Reorganization & Council Rules Mayor of Procedure responsibilities Res. 95 -1163. Policy 3 Subsequent Consolidate into Street Naming Council action Council Policy (8.F., January Resolution 1989) amended Policy 4 Superseded by Delete Distribution of Council Rules Council of Procedure Communications Res. 95 -1163 Policy 5 Policy is in Delete Clerk to Accept resolution & Consent to form (85 -163) Recordation of no need to Deeds include in Council Policies Policy 6 The Delete Planning distribution Commission of Planning Distribution of Commission Agendas to agendas to Neighborhood Neighborhood Councils Council's has not been a practice since 1996. Policy 7 Department Rewrite as a Close out Procedures specific Community Development MAP. Policy 8 Superseded by Delete Ad Hoc Committee MOP 8. 00U084S COUNCIL POLICIES 97 Policy 9 Codified as Delete Patio Cover Section 17.24.060 of the Municipal Code Policy 10 Consolidate into a Above Ground resolution of Structures in Engineering Sidewalks directives/ procedures Policy 11 Codified as Delete Public Notice Section Sign Posting 17.44.050 and 17.68 of the Municipal Code Policy 12 Add to the City's Tape Duplicating Miscellaneous Fee Costs Resolution Policy 13 Codified as Delete City Manager 2.12.120 Approved Service Contracts Policy 14 Superseded by Delete City Manager Section Approved 2.12.120 of Contracts the Municipal Reporting Form Code Policy 15 Policy is a Delete Economic City Attorney Interest Opinion and is Disclosure indexed as such; no need to include in Council Policies 97 COUNCIL POLICIES PoT.T(I-V EXPLANATION REM ENDED ACTTON Policy 16 Currently Delete Transfers established Between Council Policy Expenditure is in the Accounts Annual Budget Resolution (Res. 95 -1136) Policy 17 Consolidate into a Street Resolution of Public Improvement Works /Engineering Projects - Directives/ Public procedures Notification Policy 18 Include in update of Conceptual the subdivision Grading Plans ordinance except for PD processing portion which should be consolidated into a resolution of Public Works /City Engineer directives/ procedures. Policy 19 This is a Delete Staff Meetings directive from the City Manager to staff regarding the time /date for staff meeting. Policy 20 Consolidate into a Utility Trench Resolution of Public Backfill Works /City Engineer Directives/ procedures Policy 21 This policy is To be Determined Social Services relative to Account the use of the City's Social Services Account. COUNCIL POLICIES POTITC-ly XPLANATTON RECOMMENDED ACTION Policy 22 Consolidate into a Speed Limit Sign Resolution of Public Sizing Works /City Engineer directives/ procedures Policy 23 This is a Delete Language directive from clarification the City for Development Manager to Project Community resolutions, Development staff. Policy 24 Duplicate of Delete Social Services policy #21 Account Policy 25 Rewrite as an Fax Machine Administrative Services MAP Policy 26 Superseded by Delete Public Hearing Council Rules Schedule of Procedure Res. 95 -1163 Policy 27 Superseded by Delete City Hall MAP 3 Procedures - Parking Policy 28 Rewrite as a City Legal Ad /Notices Clerk's Office MAP Policy 29 This is a Rewrite as a MAP Personnel & directive from Recruitment the City Manager Policy 30 Consolidate into a Location of Limit Lines at resolution of Public Stop Controlled Works /City Engineer directives /procedures Intersections COUNCIL POLICIES POLICY EXPLANATION BECOMMENnED ACTTQH_ Policy 31 Consolidate into a Traffic Control resolution of Public Measures on Works /City Engineer Final Maps directives /procedures Policy 32 Codified as Delete Christmas Tree 17.44.030 & Lots 17.28.140 of the Municipal Code Policy 33 Superseded by Delete Second and Ordinance 211. Expanded Driveways Policy 34 This has not Delete Review of been a Warrants practice for many years. The Warrant Register is published in the Agenda ' Packet. Policy 35 Consolidate into a Food resolution of Service /Liquor Community Development Sales directives /procedures Policy 36 Consolidate into Rebate of Council Policy Assessments for Resolution AD84 -2, AD85 -1 Policy 37 To be Determined Refund for Business Registration Policy 38 Staff will revisit Video Tapes when the Records Management Plan is adopted. Policy 39 Consoiidate into Villa Campesina Council Policy Repayment of Resolution Loans COUNCIL POLICIES POLICY EXPLANATION RECOMNENDED ACTTON__ Policy 40 This is a Hud Rewrite as a CDBG Real required resolution Property policy Acquisition Policy Policy 41 In October Consolidate into a Six Month 1991 Council resolution of Downtown action amended Community Development Temporary Use this policy to directives /procedures Permits continue use of the Temporary Use Permit process for selected uses in the Downtown Study Area for a one -year period or until the implementation of the Downtown Plan Policy 42 Adopt as part of Performance standard development Guarantees for conditions developer improvements Policy 43 Consolidate into a Sidewalk Design resolution of Public Works /City Engineer directives /procedures Policy 44 This policy Liquor should become License /Planned part of the Development Zoning Code Permit Policy 45 Policy is in Delete Residential resolution Construction form, no need Valuation to include in Council Policies listin . COUNCIL POLICIES 0Wa,M Policy 46 Consolidate into a Encroachment resolution of Public Permits Works /City Engineer directives /procedures Policy 47 Revise Resolution 89- Corporate Credit 618 Card Policy 48 Resolution adoption MOP 1 Consolidate into Meeting & Office Council Policy Expense Resolution MOP 2 Superseded by Council Meeting provisions in Agenda the Council Preparation Rules of Procedure; also MAP 15, Agenda Processing MOP 3 Rewrite as an Receipt & Administrative Deposit of Funds Services MAP. MOP 4 Superseded by Planning MAP 15, Agenda Commission and Processing City Council Planning Agenda Items MOP 5 Rewrite as a MAP Legal Notices issued by the City and Ordinances - Manager's Office. Publication, Mailing & Posting MOP 6 Consolidate into Reports from Council Policy Appointees Resolution 0Wa,M COUNCIL POLICIES LVIKOI 1-4 MOP 7 Consolidate into Advertising & Council Policy Appointment Resolution Policy for Citizen Appointments to Boards, Commissions and Committees MOP 8 Consolidate into City Council Council Policy Committees Resolution MOP 9 Consolidate into Process for Council Policy Preparation of Resolution Initial Drafts of Ordinances by City Departments MOP 10 Consolidate into Temporary Use Council Policy Permit Fee Resolution Waivers MOP 11 Consolidate into Repair of Damage Public Works /City to Sidewalks, Engineer resolution Curbs & Gutters of directives /procedures MOP 12 Consolidate into Non - Profit Council Policy Organizations Resolution Annual Facility Reservation Policy LVIKOI 1-4 OFFICE OF THE CITY CLERK TO: The Honorable City Council FROM: Lillian E. Hare, City Clerk DATE: March 28 1996 (CC Meeting 4/03/96) SUBJECT: COUNCIL POLICIES AND MOPS Attached are Council Policies and MOPS referenced in my Agenda Report for the April 3, 1996 City Council Meeting. Attachment LETA YANCY•SUTTON Mayor ALBERT PRIETO Mayor Pro Tern ROGER BEAULIEU Councllmember CLINTON D. HARPER Councilmember JERRY STRAUGHAN Councllmember DORIS D. BANKUS City Clerk JOHN C. GEDNEY City Treasurer MOORPARK -ri � POLICY � 1 / ®. �_<2` TO: The Hororable City Council FROM: Niaritz, Director of Community Development p t DATE: January 2, 1984 SUBJECT: APPEAL PROCEDURES PROPOSED ACTION STEVEN KUENY City Manager CHERYL J. KANE City Attorney NIALL FRITZ Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Provide direction to staff on possible amendments to the City's Zoning Ordinance regarding appeal procedures. BACKGROUND INFORMATION During the review of the appeals of the Planning Commisiion action on PD -992 (Newhart) for a tire store on High Street, the Council expressed concern over the present appeal procedures and requirements of the Zoning Ordinance and directed this matter be brought before the Council at a future date for your review. The City Attorney has identified two areas in which direction is needed. These include: who may file an appeal on behalf of the Council and the scope of the appeal. (See pages 3 & 4 of the attachment). Who Can File -- The present Ordinance requires that any appeal by the Council must be directed by a majority of its members. The City Attorney has indicated that as a practical matter t e 10 day limit for filing an appeal should be lenghten4if the Council wishes to have the option of an appeal available on a routine basis. The alternative would be to amend the Ordinance to permit a single member of theCouncil to appeal or "call up" a Planning Commission decision for full Council review. Under this circumstance the 10 day appeal period would not need to be extended. 799 Moorpark Avenue- Moorpark, California 93021 - -(805) 529 -6864 4 The Honorable City Council January 2, 1984 APPEAL PROCEDURES Page 2 Scope of Review -- City Attorney has indicated that the present Ordinance can be interpre as limiting your Council's review of an appeal of a only the Commission decision to Y grounds or item which is specifically being appealed. In this instance, if an applicant appeals the imposition of a certain condition placed upon him by the Planning Commission, your Council would be limited to either requiring or deleting the condition, but would not be able to deny the entire permit. Alternatively, by Council policy it may be specified that an appeal hearing is "de novo" in which the entire permit would be subject to your Council's review. At your Council's direction staff will prepare the appropriate amendments and /or policy statements. r 0 4 f LAW OFFICES Bui?iiE, WILLIAMS & SORENSEN S U I T E 3 3 0 0 W.RT1N J OLON.C• CHARLES M CALDERON' 707 W I L S- R E BOULEVARD OCOROC w TACKAR",_ THOMAS H. OO TELEPHONE JAMES L fRAOSHAW JR J,.. PETER Y THORS0,,O ON LOS ANGELES. CALIFORNIA 90017 11131 46S -101 0 MARK C ALLEN, JR.- HAROLD A, fRIDOCS RICHARD N. TERLIAN• CHCRYL J KANE CAR . L NEWTON. CARL R. RAYYONO J. FUCNTCS August 31, 1984 DOUGLAS O. CARROLL T FLA4 J. R06ERT FLANORICK• VIRGINIA R. P CSO1A MARRY C. WILLIAMS DENNIS R 6VRKC• LAWRENCE J. 60HANA 11911.10671 LELAND C. ODLLET• f. PAUL SRUGUERA COLON LENNARO• MARK f. COLLIER ROYAL SORCNSCN R, MICNAEI WILKINSON' MICHELE R. VADON 1M. 1 914.19 6 31 OMAN J. SEERT• 6. DERCK STwAATSMA THOMAS J. FEELEY• NEIL C. EVANS NEIL I. TEAGEIF' SCOTT F. FICLO RRIAN A PIERIK• CRISTINA L. SIERRA OF COVHiCI KATHERINE C. STONE. JOHN W 6ELCHCR DWIGHT A. NCWCL4' GEORGE W. WAKEFIELO 'T+IO.CSS•0N4 CO..OR. o" The Honorable Leta Yancy- Sutton and Members of the City Council CITY OF MOORPARK 799 Moorpark Avenue P.O. Box 701 Moorpark, CA 93021 Re: APPEALS FROM PLANNING COMMISSION ACTIONS' Dear Mayor Yancy- Sutton and Council Members: The Moorpark Municipal Code, Sections 8163 -4.1 et sue., governs appeals of decisions by the Planning Commission. Section 8163 -4.1.3 provides that any "aggrieved party" may appeal to the City Council within ten (10) days after the Commission renders its decision. In the matter Of PD -492, Councilman Harper filed an appeal from the Planning Commission decision to approve the plan development. A separate appeal was filed by the project applicant, Ed Newhart, from conditions imposed on the plan development by the Planning Commission. At your last meeting, you asked that I advise you with respect to the appropriate procedures to follow in the this matter. There is no question but that Councilman Harper can file an appeal as an aggrieved party. Elected officials do not lose their standing as individual citizens. The question is whether Councilman Harper must now disqualify himself from participating in the decision - making process and vote on the appeal that he filed. The Moorpark Municipal Code was adopted from the Ventura County Code. According to the Ventura County Counsel's office, it has never been called upon to interpret the code provisions in a situation similar to the one at hand. The practice of the Board of Supervisors is to call Planning Commission decisions up for "review" by a majority vote. However, some years ago, a member of the Board of Supervisors did testify before the Count \, Planning Commission on a land use application; CountV Counsel advised him not to serve on the d The Honorable Leta Yancy- Sutton and Members of the City Council August 31, 1984 Page Two subsequent third party appeal to the Board. There is also no case law directly on point. It has been held that, under an ordinance providing for an appeal by "any person ", the city council, on its own motion, could affect an appeal to "review" the action of the planning commission. Mack v. Ironside (1973) 35 Cal.App.3d 127, 129. The Ironside case directly supports the practice followed by the Ventura County Board of Supervisors. The case cannot be interpreted as authority for a council member to hear an appeal that he filed individually. Without express language in the ordinance to the contrary, it could certainly be argued that when an individual council member files an appeal, he is doing so in his private capacity rather than his official capacity. For this reason, I recommend that the following procedure be followed in the case of PD -992; 1) The Harper appeal should be decided before the Newhart appeal. If your Council sustains the Harper appeal, the effect will be to disapprove PD -992 which, in turn, will render the Newhart appeal moot. On the other hand, if your Council denies the Harper appeal, the merits of the Newhart appeal will have to be reached. 2) Your Council, may at its sole discretion, vote to consolidate the two (2) appeals for the purpose Of conducting a single public hearing. 3) .During the consolidated public hearing (or the separate hearing on the his appeal), Councilman Harper should disclose all personal knowledge that he has relative to his appeal. At the close of the hearing,Councilman Harper would disqualify himself from participating in the discussion of, or vote on, his appeal. 4) If the merits of the Newhart appeal are reached, Councilman Harper would not be disqualified from participating in the discussion of, or the vote on, that appeal. The Honorable Leta Yancy- Sutton and Members of the City Council August 31, 1984 Page Three You have also asked me to advise you with respect to the alternatives that are available to your Council in reviewing decisions of the Planning Commission. Initially, it should be noted that your Council, through the Moorpark Municipal Code, has delegated certain decision - making authority to the Planning Commission; it is certainly appropriate that you retain the authority to review decisions that are made by the Planning Commission. The alternative methods of initiating such a review are listed below; 1) Allow for City Council review by a majority vote. If you choose to follow this procedure, the Moorpark Municipal Code may have to be amended to allow for an appeal period longer than the present ten (10) days. In order to initiate an appeal by majority vote, your Council would have to meet during the appeal period. Under this method, individual Council Members could still initiate their own appeals, but they would be doing so as individual aggrieved parties and, as such, should disqualify themselves from voting. 2) By an ordinance amendment, authorize individual Council Members to call Planning Commission decisions up for review on behalf of the City Council. Under this option, it would not be necessary for the appeal period to be extended beyond the present ten (10) days, as it would not be necessary for the Council to meet in order to perfect the appeal. This method should not be used by a Council Member who has a personal interest in the appeal; instead that Member should file as an aggrieved party. There are two (2) more aspects of the appeal process that should be considered by your Council. Both involve matters of policy. 1) As presently written, the Moorpark Municipal Code, Section 8163 -4.1.3 can be interpreted to limit the City Council decision on an appeal to the facts of that appeal; that is, if the only appeal that was filed is an appeal from the conditions upon which the Planning Commission approved the permit, Your Council cannot review that grounds upon which the permit was approved by tale Comm, a ssion. If, once n appeal i5; filed, your Council v,3nts to have the a VnA 6 The Honorable Leta Yancy- Sutton and Members of the City August 31, 1984 Page Four the discretion to review all aspects of the Planning Commission decision, to thatbaffect.p to adopt a policy statement 2) It is generally accepted that an appeal to the City Council is conducted as a de novo hearing in resented to the P which information p lanning Commission be introduced. In is repeated and new info�aCouncilyis not limited in a de novo proceeding, your Commission record. scope to a review of the Planning If your Council desires to limit the should of thebe appellant to a de novo hearing, knowledge, accomplished by a po iUt cy statement. To my on most city councils do allow for denoV he rionsthat appeal, but I do want to call to YoTr—att appeal to the you do have the option of limiting the app Planning Commission record. In summary, your Council may adopt appeal procedures that best meet the needs of Moorpark. Your only limitation is that those procedures must provide the appellant and the ir and impartial original applicant with the opportunity for a fa hearing. CJK /le cc: Steven Kueny Ver truly, yours, CHER J. KANE and CITY ATTORNEY, MOORPARK; BURKE, WILLIAMS & SORENSEN MOORPARK V- 0- BO 70 , MOORARK CA 93021 (806) 629 -6864 MEMORANDUM TO: The Honorable Cit y Council ;{,� FROM: G. U Marshall w. Julian City Manager SUBJECT: Policy re: Reorganization of City Council, Selection and Duties of the Mayor DATE: June 1, 1984 POLICY 2 CITY COUNCIL LETA YANCY•SUTTON MAYOR ALBERT PRIETO MAYOR PRO TEM ROBERT BEAULIEU CLINT HARPER, Ph. O. JERRY STRAUGHAN PROPOSED ACTION: Consider adoption of a policy statement concerning Council reorganization and duties of the Mayor. BACKGROUND INFORMATION: At the Council Meeting of May 4, that Staff 1984, the Council directed by the Councilprelativedtofthef "reorganization" Of for consideration following the election /re- election of Councilmemberthe Council (, ment below is a draft for your consideration, s- The state- ;ate- COUNCIL �+�( ` REORGANIZATION ' J o ;� The City Council, following the adoption of the resolution adopting the certified results of a municipal elect' 31 l �\� seating of Councilmembers for new terms, shall choose o ion and the p� number as Mayor and one of its number as Mayor Pro se one of its The duties of the Mayor shall be as follows: I. Chair all Council Meetings 2. Summarize complex actions taken by the Council, as appropriate, for better public understanding. 3- Perform, on behalf of the City as may be required b Council, such duties y law, 4. Serve as the official representative of the City for all ceremonial purposes. The Honorable City Council June 1, 1984 Page 2 5 • Make appointments ,. to all,boards and committees, with the a ps to t e t4d City Counci 1, except that , appointments to theanning Commission and Parks and Recreation Co mmyssion shall,,��e made as specified r � by other appropri,A e Council Policy statement(s). 6. Represent the City Council on all boards or com- missions that require the Mayor to be the City's representative, or designate a member of the City Council to serve in the event of an unavoidable absence. 7• Sign, on behalf of the Cit resolutions Y, zIc � warrants. all contracts, ordinances, � ,,�. -�i 8. Perform such other duties and fu ct ssigned by the Council, nctions as may be P The Mayor Pro '►rem, if the Mayor is absent or unable to p duties as required, shall serve until the Mayor returnsorfiism able to act. SUGGESTED ACTION: Consider the above draft and amend /modify as desired, and direct that the result be prepared in final form for possible adoption on June 20, 1984. MWJ:ddb A10ORPARK 799 MOORPARK AVENUE 1'. O. BOX 701. MOORPARK. CA 93021 (805) 629 -6864 POLICY SUBJECT: Policy re: Reorganization of City Council, Selection and Duties of the Mayor CITY COUNCIL LETA YANCY- SUTTON MAYOR ALBERT PRIETO MAYOR PRO TEM ROBERT BEAULIEU CLINT HARPER, Ph. O. JERRY STRAUGHAN APPROVED: June 20,1984 3 COUNCIL REORGANIZATION The P City Council, following the adoption of the resolution I�jV'001 adopting the certified results of a municipal election and the seating of Councilmembers for new terms, shall choose one of its n umber as Mayor and one of its number as Mayor Pro tem. DUTIES OF THE MAYOR r 1. Chair all Council Meetings. 2;, Summarize complex actions taken by the Council, as appropriate, for better . ublic understanding. g 3. Perform, on behalf of the City Council, such duties as may be required by law. 0 Serve as the official representative of the City for all ceremonial purposes. 5. Make appointments to all boards and committees, with the approval of the City Council, except that appoint- ments to the Planning Commission and Parks and Recreation Commission shall be made as specified by other appropriate Council Policy statement(s). Represent the City Council on all Boards or Commissions that require the Mayor to be the City's representative, or designate a member of the City Council to serve in the event of an unavoidable absence. 7) Sign, on behalf of the City, all contracts, ordinances, ` resolutions and warrants. The Honorable City Council June 1, 1984 Page 2 8. Perform such other duties and functions as may be assigned by the Council. '9.) Assist City Staff in the preparation of City Council Agenda. The Mayor Pro tem, if the Mayor is absent or unable to perform duties as required, shall serve until the Mayor returns or is able to act. :rjh vlOORPARK 799 MOORPARK AVENUE BOX 701. MOORPARK, CA 93021 (806) 629.6864 M E M O R A N D U M q TO: The Honorable City Council FROM: Niall itz, Director of Community Development DATE: June 13, 1984 SUBJECT: Street Naming Policy PROPOSED ACTION: I POLICY 3 CITY COUNCIL LETA YANCY•SUTTON MAYOR ALBERT PAIEY6 MAYOR PRO TEM ROBERT BEAULIEU CLINT HARPER, Ph. D. JERRY STRAUGHAN Adopt a street naming policy as recommended by the Planning Commission. BACKGROUND INFORMATION: On June 12, 1984, the Planning Commission reviewed a street naming policy and is recommending its adoption as outlined in the attached memorandum dated June 12, 1984. SUGGESTED MOTION: Adopt the following policy: All street names shall be approved by the City Council subject to the concurrence of the County Fire Department. The following criteria shall be used: North /South streets shall be designated as avenues or roads; East /West streets as streets or drives; and cul -de -sacs as circles, courts or places. NF: ddb attachment ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tern CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer TO: FROM: DATE: SUBJECT: MOORPARK E PlAi -8-. F. M E M O R A N D U M The Honorable City Council Steven Kueny, City Manager VC January 13, 1989 Street Naming Policy STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City. Engineer JOHN V. GILLESPIE Chief of Police In June, 1984, the City Council adopted the following policy concerning street naming: All street names shall be approved by the City Council subject to the concurrence of the County Fire Department. The following criteria shall be used: North /South streets shall be designated as avenues or roads; East /West streets as streets or drives; and Cul -De -Sacs as circles, courts or places. This action was reconfirmed in February, 1985. In current practice, the' City has relied on the .Fire District 'to. approve street names without specific approval.,action,� by. .the City Council. '., The Council .doesn't forma]ly review,:.the:names,until .it sees them as part .of ttie` final map approval,;- for,`'a: pro3ect sThe final -?mapi s, generally ministerial action and specific attention isn't focused on street names To allow 'the Counci.l.to have amore timely role,in the selection of street. names, I recommend that the - developer submit,``the.propo hsed e'' City's Director, of Community y-Development ;,for "'placement .on� 'the `Consent Calendar of the Council Agenda with an appropriate recommendation The . Council can.approve or modify the names prior to submittal to the Fire District. Staff Recommendation That the Council adopt a Street Naming Policy as follows: All street names shall be approved by the City Council prior to submittal of the street names to the Fire District. The following criteria shall be used: North /South streets shall be designated as avenues or roads; East /West streets as streets or drives; and Cul -De -Sacs as circles, courts or places. 891131.cr . 799 Moorpark Avenue Moorpark, California 9302 1 (805) 529 -6864 ALBERT PRIETO Mayor JAMES D. WEAK Mayor Pro Tem THOMAS C. FERGUSON Councilmember DANNY A. WOOLARD Councilmember LETA YANCY- SUTTON Councilmember DORIS D. BANKUS City Clerk JOHN C. GEDNEY City Treasurer MOORPARK STEVEN KUENY City Manager CHERYL J. KANE City Attorney NIALL FRITZ Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police POLICY 4 -akn M E M O R A N D U M TO: The Honorable City Council FROM: Doris D. Bankus, City Clej-'/ DATE: January 29, 1985 SUBJECT: Distribution of Council Communications Councilmember Yancy- Sutton has suggested that we adopt a policy similar to that used by the County Board of Supervisors for furnishing members of the City Council copies of communications addressed to the Council and not of a personal nature. The communications would be held by the City Clerk and forwarded to the Council, along with a list, at the time of packet distribution. If this meets with your approval, we would suggest the following separation of communications: 1. Communications received and filed by the City Clerk on behalf of the City Council, with copies furnished as indicated. 2. Items held for distribution with future agenda items, but listed now, so we don't duplicate them twice. (Example: the communications you have been receiving from residents of Mountain Meadows concerning PC -3 development) 3. Information items, such as conference notifications, etc. If this meets with your approval, the items will be held by the City Clerk until distribution and will be available to members of the Council at all times. RECOMMENDED ACTION: Authorize distribution procedure for communications as outlined above. (Note: Examples attached) �'` i Moorpark Avenue Moorpark. California 93021 (805) 529.6864 DEPUTY MAYOR DR. JOHN MACDONALD MAYOR COUNCIL MEMBERS LARRY M BAGLEY WALTER A. GILBERT TED MARIONCELLI SAM WILLIAMSON November 26, 1984 Honorable Mayor and City Council 799 Moor Park Moor Park, CA 93021 Dear Honorable Mayor and City Councilmembers: Since the demise of the "Bullet Train" many cities are now interested in pushing for better Amtrak service. Many people feel that it is now time to have an efficient train service in the Southwest Corridor (San Diego to Santa Barbara). It is quite possible that a dozen trains each way per day between San Diego and Los Angeles with two or three continuing to Santa Barbara makes sense. It has been documented that some railroad men have believed, in the past, that ultra -high speed was the only answer. We believe that a reasonably faster train, stopping at all stations is the real answer. This method makes for better communication between the cities. Now is the time to make a concentrated effort to get better service. We believe that we need to extend this close -knit organization the full length of the Southwest Corridor. The City Councils of San Diego, Del Mar, Carlsbad, and Oceanside have designated a Councilperson to speak for them in matters of rail transportation. As a beginning, will you designate an interested Councilperson to represent you and send me his name, address, and phone number. I will compile a list of all the cooperating cities and their representatives and furnish you with a copy. We can then inform each other of things of mutual interest and possibly, by close cooperation, improve our transportation picture. Sincerely, WALTER A. GILBERT RECEIVEp COUNCILMEMBER WAG:rs NOV 2 9 1984 R ,� � \gg5 n � 9. ��. � �� o .'� � ..mac.. _ Or�J _emu- e-�<.J d _ Z, �._ �� -�. -� �� ' / � ' �. / _ iii � - � �. �� i.' ji i � - / /� � � � � � ,I �. ' , -� � .. ,i - � � . � i i J ilifornia Contract Cities Association i 2468 Huntington Drive * San Marino, California 91108 * Telephone (818) 285 -7141 PRESIDENT JIM VAN HORN Artesia lst VICE PRESIDENT JACK M YERS Hawaiian Gardens 2nd VICE PRESIDENT GARTH GARDNER Pico Rivera SECRETARY HAROLD (Hal) CROYTS Lomita TREASURER GREG MEIS South El Monte PAST PRESIDENT NELL MIRELS Rolling Hills Estates EXECUTIVE BOARD CHARLES BELBA Lomita ROBERT EULA Commerce CECIL GREEN Norwalk TOM JACKSON Huntington Park RAY O'NEAL Bellflower AL PEREZ South El Monte STAN QUINTANA South 1 :1 Monte 'ARCIAL (Rod) R01)1t1CU1:7_ Norwalk JACK TYRELL Temple City :AN DIEGO CHArrER CHAIRMAN GLORIA Mc('1.1:1 -LAN January 24, 1985 TO ALL MEMBERS THE FEBRUARY MEETING OF THE CALIFORNIA CONTRACT CITIES ASSOCIATION WILL BE HELD AS FOLLOWS: DATE: Wednesday, February 20, 1985 HOST CITY: La Puente PLACE: California Country Club 1509 S. Workman Mill Road Industry, California (Pomona Freeway -Peck Road offramp South to Workman Mill Road, left to Colford, left into California Country Club.) TIME: 6:30 p.m. Social Hour NO HOST 7:30 p.m. Dinner RESERVATIONS: Please confirm your reservations by calling Chris or Ruth at (818) 330 -4511, or contact the Contract Cities office at (818) 285 -7141, by 5:00 p.m. Wednesday Feb. 15, 1985. COMPLIMENTARY DINNER TICKETS WILL BE AVAILABLE AT THE DOOR FOR COUNCILMEMBERS, CITY ADMINISTRATORS, CITY ATTORNEYS AND CITY CLERKS. Guests will be most welcome, however, it is requested that you be prepared to purchase dinner tickets at the door for $15 per person. "-P/_ , // RECEIVED I n 03 2 5 1985 rity of h1w RESOLUTION NO. $5_1 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK AUTHORIZING THE CITY CLERK TO ACCEPT DEEDS WHEREAS, Section 27281 of the Government Code of the State of California provides that political corporations and governmental agencies, by a general resolution, may authorize an officer or agent to accept and consent to deeds or grants of interest in real property offered to the City; and WHEREAS, it is in the public interest that this City comply with the provisions of said section. NOW, THEREFORE, be it resolved by the City Council of the City of Moorpark as follows: Section 1. That the City Clerk is hereby authorized as agent of the City of Moorpark to accept and consent to the recordation of any deed or grant conveying any interest in or easement upon real property to said City which the City Council has approved. The City Clerk is hereby authorized and directed to execute certificates of acceptance in the form as provided for in Section 27281 of the Government Code of the State of California, as amended. Section 2. The City Clerk of the City is hereby authorized and directed to certify a copy of this resolution and record the same with the County Recorder of Ventura County. APPROVED AND ADOPTED this 4th day of February, 1985. ATTEST: POLICY 5 MAY0R ATTEST: POLICY 5 ljj be yeily f the wise 4 he and elso der nay the as GOVERNMENT CODE § 27281 § 27280. Instruments or judgments affecting title; change in ownership statement Lal Any instrument or judgment affecting the title to or possession of real property may be recorded pursuant to this chapter. (Amended by Stats.1979, c. 242, p. 505, § 1, urgency, eff. July 10, 1979.) 1979 Amendment. Added subd. (b). Operative effect of 1979 amendment, see note under Rev. & T.C. § 50. Law Review Commentaries Kickbacks, specialization, price fixing, and efficiency in residential real estate transactions. Bruce M. Owen (1977) 29 Stan.L.R. 931. Library References Recommendation relating to recording affidavit of death, 17 Cal. L. Rev.Comm.Reports 493 (1984). Notes of Decisions Leases 5.5 1. In general The 1982 amendment to § •27201 has not obviated the need for a document to comply with the requirements of §§ 27280 to 27296 or for a county recorder to see that a document does comply before recording it. 67 Ops.Atty. Gen. 93, 3 -9 -84. So long as the recording of particular documents would not be in violation of pertinent state laws, a county board of supervisors of a general law county has the power to provide by ordinance for the recording of such documents pursuant to the procedures specified by state law, in addition to those documents which state law authorizes to be recorded. 63 Ops.Atty.Gen. 905, 12- 23-80. 5.5. Leases Lease or assignment of lease may be recorded as instru- ment affecting title to or possession of real property. Parker v. Superior Court, Riverside County (1970) 88 Cal.Rptr. 352, 9 C.A.3d 397, 67 A.L.R.3d 743. ' 6. Notice An instrument which is recorded but which is not autho- rized to be recorded and given constructive notice effect by statute does not impart constructive notice to subsequent purchasers of realty. Brown v. Johnson (1979) 159 Cal. Rptr. 675, 98 C.A.3d 844. Recordation of real property conveyances gives construc- tive notice to subsequent purchasers and is the equivalent of actual notice. City of Anaheim v. Metropolitan Water Dist. of Southern California (1978) 147 Cal.Rptr. 336, 82 C.A.3d 763. A purchaser or encumbrancer in good faith for value and without actual or constructive notice is entitled to protection against undisclosed liens and equities existing against unre- corded instruments. Caito v. United California Bank (1978) 144 Cal.Rptr. 751, 576 P.2d 466, 20 C.3d 694. § 27280.5. Names of parties required to be indexed Notes of Decisions 1. In general The 1982 amendment to § 27201 has not obviated the need for a document to comply with the requirements of §§ 27280 to 27296 or for a county recorder to sec that a document does comply before recording it. 67 Ops.Atty. Gen. 93, 3 -9 -84. § 27281. Deeds for public purposes; certificate or resolution of acceptance; form of certificate Deeds or grants conveying any interest in or easement upon real estate to a political corporation or governmental agency for public purposes shall not be accepted for recordation without the consent of the grantee evidenced by its certificate or resolution of acceptance attached to or printed on the deed or grant. If a certificate of acceptance is used, it shall be in substantially the following form: This is to certify that the interest in real property conveyed by the deed or grant dated from to , a political corporation and /or governmental agency is hereby accepted by order of the (legislative body) on _ (or by the undersigned officer or agent (date) Asterisks • indicate deletions by amendment 5 § 27281 GOVERNMENT CODE on behalf of the (legislative body) pursuant to authority conferred by resolution of the (legislative body) adopted on ,) and the grantee consents to (date) recordation thereof by its duly authorized officer. Dated By A political corporation or governmental agency, by a general resolution, may authorize one or more officers or agents to accept and consent to such deeds or grants. (Amended by Stats.1979, c. 373, p. 1314, § 148; Stats.1983, c. 149, p. —, § 1.) Notes of Decisions §§ 27280 to 27296 or for a county recorder to see that a 1. In general document does comply before recording it. 67 Ops.Atty. The 1982 amendment to § 27201 has not obviated the Gen. 93, 3 -9 -84. need for a document to comply with the requirements of § 27281.5. Recording of restrictions imposed on real property or leasehold interest (a) Any restriction imposed upon real property on or after January 1, 1982, which restricts either the ability of the owner of real property to. convey the real property or the owner of a proprietary leasehold interest to convey such interest and which is imposed by a municipal or governmental entity on real property or a proprietary leasehold interest which is not owned by the municipal or governmental entity, shall be specifically set forth in a recorded document which particularly describes the real property restricted in order to impart constructive notice of the restriction, or shall be referenced in a recorded document which .particularly describes the real property restricted and which refers by page and book number to a separately recorded document in which the restriction is set forth in full. (b) Any restriction on the ability of a person to convey real property which is subject to subdivision (a) shall be valid and enforceable only when the requirements contained in subdivision (a) have been met. (c) Nothing in this section shall be construed, either directly or by implication, to enhance, diminish, or authorize any municipal or governmental entity to impose a restriction on the ability of a person to convey real property or a proprietary leasehold interest. (Added by Stats.1981, c. 663, p. 2443, § 1.) Law Review Commentaries Library References Recordation of restrictions. (1982) 13 Pacific L.J. 755. Zoning and Land Planning 4768. C.J.S. Zoning and Land Planning §§ 25, 35. § 27282. Documents recordable without acknowledgment; constructive notice (a) The following documents may be recorded without acknowledgment, certificate of acknowledg- ment, or further proof: (1) A judgment affecting the title to or possession of real property, authenticated by the certificate of the clerk of the court in which the judgment was rendered. (2) A notice of location of mining claim. (3). Certificates of amounts of taxes, interest and penalties due, notices of state tax liens and extensions thereof executed by the state, county, or city taxing agencies or officials pursuant to Chapter 14 (commencing with Section 7150) of Division 7 of Title 1 of the Gnvernmont. redo and ' 'Lpartial releases, and subordinations executed pursuant to Chapter 14� (commencing with Underline Indicates changes or additions by amendment 6 ALBERT PRIETO Mayor JAMES D. WEAK Mayor Pro Tern THOMAS C. FERGUSON Councilmember DANNY A. WOOLARD Councilmember LETA YANCY•SUTTON Councilmember DORIS D. BANKUS City Clerk JOHN C. GEDNEY City Treasurer TO: FROM: DATE: SUBJECT: MOORPARK The Honorable City Council Niall Fries, Director of Community Development March 4, 1985 PLANNING COMMISSION REQUEST REGARDING DISTRIBUTION OF AGENDAS AND MATERIALS POLICY 6 �2b el, / — - STEVEN KUENY City Manager CHERYL J. KANE City Attorney NIALL FRITZ Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police At its meeting of February 12, 1985, upon motion of Chairman Holland seconded by Commissioner Hartley the Planning Commission unanimously adopted a recommendation to your Council to have Planning Commission agendas distributed to each of the Neighborhood Council's. Also, it was recommended that copies of agenda items pertainent to the individual Neighborhood Council also be distributed. The Commission did discuss that agendas are presently mailed to anyone upon the submission of stamped self - addressed envelopes. However, it was the intent of the Commission that agendas and other material be distributed at City expense. 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 Final resolutions _ Correct Stamp site Plan and elevations Put case file in order Distribute resolutions and maps APP Architect • Co. WW #1 City Engineer CALTRANS - Scanlip Co. Fire Notice of Determination Review case with Diane /Niall i j ... . . . . .. . . . .. . . . . . . . . POLICY 7 NOTICE OF DETERMINATION CITY OF MOORPARK TO: County Clerk County of Ventura 800 S. Victoria Ave Ventura, CA 93009 FROM: Department of Community Development 799 Moorpark Avenue Moorpark, CA 93021 Project Title Secretary for Resources 1416 Ninth Street Room 1311 Sacramento, CA 95814 SUBJECT: Filing of Notice of Determination in compliance with Section 21152 of the Public Resources Code. State Clearinghouse Number Contact Person Project Location Project Description This is to advise that the City of Moorpark has made the following determinations regarding the above described project: 1. The project has been _Approved, Disapproved, by the _Planning Commission,_ City Council,—Director of Community Development. Resolution No: Date: 2. The Project willwill not have a significant effect on the environment. 3. _A Negative Declaration was prepared for this project pursuant to the provisions of CEQA. _An Environmental Impact Report was prepared for this project pursuant to the provisions of CEQA. 4. Mitigation measures were,—were not, made a condition of the approval of the project. 5. A statement of overriding considerations —was,—was not adopted for this project. Contact Person: Niall Fritz, Director of Community Development (805)529 -6864. Date received for filing: Signature Title 11 /84:mjr ALBERT PRIETO Mayor JAMES D. WEAK Mayor Pro Tern THOMAS C. FERGUSON Counciimember DANNY A. WOOLARD Councilmember LETA YANCY•SUTTON Councilmember DORIS 0. BANKUS City Clerk JOHN C. GEDNEY City Treasurer MOORPARK M E M O R A N D U M TO: The Honorable Parks and Recreation Commission FROM: Doris D. Bankus, City C1.tl DATE: March 21, 1985 SUBJECT: Council Policy re Ad Hoc Committees POLICY STEVEN KUENY City Manager CHERYL J. KANE City Attorney NIALL FRITZ Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police At its regular meeting of March 18, 1985, the City Council adopted the following motion: "The City Council does hereby adopt a policy that the Chairperson of a commission of the City may designate" or appoint an ad hoc committee, consisting of two of its members, for the purpose of addressing and studying a particular issue for report back to the commission." 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 ....... .... . i POLICY 9 MOORPARK ALBERT PRIETO - Mayor JAMES D. WEAK Mayor Pro Tern THOMAS C. FERGUSON Councilmember DANNY A. WOOLARD Councilmember LETA YANCY - SUTTON Councilmember DORIS D. BANKUS City Clerk JOHN C. GEDNEY City Treasurer M E M O R A N D U M TO: The Honorable City Council FROM: Niall FrjtV, Director of Community Development DATE: May 15, 1985 SUBJECT: PATIO COVER POLICY PROPOSED ACTION STEVEN KUENY City Manager CHERYL J. KANE City Attorney NIALL FRITZ Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Adopt Planning Commission recommended standards reducing the re- quired setbacks for single - family dwelling units in the RPD zone under certain circumstances. BACKGROUND INFORMATION The attached memorandum to the Planning Commission dated April 11, 1985, discusses the reasons for the proposed policy. Briefly these are that the zoning ordinance specifies a 20 foot rearyard setback for dwelling units and a ten foot rearyard setback for patio covers - - for both a five foot sideyard setback is required. However, in the RPD zone reduced setbacks may be allowed. Prior to incorporation, some single- family residential planned developments were allowed to be built in which the dwelling unit had less than the standard 20 foot rearyard. This circumstance may place a hardship on a home- owner in constructing a patio cover to the required setbacks. In reviewing this matter on April 11, 1985, and staff recommendations the Planning Commission requested additional options be presented. These are identified in the memo to the Commission of April 25. After further review of the matter on that date, the Commission unanimously voted to recommend to your Council the original staff recommendations with the addition of certain criteria presented at that time. RECOMMENDED ACTION Adopt the following policy: '99 Moorpark Avenue _- - - - Moorpark, California 93021 - (8051529 -6664 i 1• Patio cover setbacks are to be specified for each future RPD project when approved; 2. That side -yard set backs for patio covers in zero lot -line and duplexed single- family dwelling units in the RPD zone are set at three (3) feet; and 3• That patio cover rear yard set -backs are reduced from ten feet to no less than six feet when the dwelling unit has less than a 20 foot rear yard based upon a formula of a one foot reduction in patio cover set -back for each two (2) feet of reduced dwelling set -back provided: a) The Homeowner's Association (if any) has approved the design; and b) The rear yard does not abutt a public street; and C) The subject parcel is no more than three (3) feet higher in elevation than properties adjacent to the rear lot line; and d) There may be no enclosure, including on the rear or sides of the patio coverazing or screening, NSF: mjr POLICY 10 ALBERT PRIE i O Mayor JAMES 0. WEAK Mayor Pro Tern THOMAS C. FERGUSON Councilmember DANNY A. WOOLARD Councilmember LETA YANCY - SUTTON Councilmember DORIS D. BANKUS City Clerk JOHN C. GEDNEY City Treasurer TO: FROM: DATE: SUBJECT: MOORPARK MEMORANDUM The Honorable City Council R. Dennis Delzeit, City Engineer 1eDDUaz,, City Council Meeting of August 19, 1985 S E"EN KUENY City Manager CHERYL J. KANE City Attorney NIALL FRITZ Direc :or of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Guidelines for Placement of Above Ground Structures in Sidewalks in the City of Moorpark BACKGROUND INFORMATION: The following are guidelines for placement of above ground structures in sidewalks. It is proposed that the City Engineer enforce these guidelines unless there are no feasible options. o For sidewalks having widths greater than 5 feet and sidewalks with parkways, all signs, poles, mailboxes, etc. should be placed behind the curb. Fire hydrants stall be placed five feet from curb face. o For 5 -foot wide sidewalks, all of the facilities should be placed behind the sidewalk except for the following which should be placed behind the curb: stop signs, yield signs, street name signs, turn prohibition signs, large guide signs, and traffic signal poles and similar traffic signs. Mailboxes can be placed behind the curb if additional sidewalk is provided such that a full 5 -foot wide section of sidewalk is available for pedestrian traffic behind the mailbox. 799 Moorpark Avenue Moorpark. California 93021 ;805 529 -oG3' Page -2- Any traffic control warning signs not included in the above list should be placed behind sidewalk with the stipulation that they remain visible from a distance and that, if possible, they be supplemented by pavement markings. When parking restriction signs are placed behind the sidewalk they should be placed at shorter intervals. The above structures include all Southern California Edison, Pacific Bell, Waterworks District No. 1, U.S. Mail, and any other facilities that typically are above ground and located in the sidewalk. REOUIRED ACTION: Require that the City Council adopt the above guidelines for any new construction within the City. RDD:JW:jg cc: Steve Kueny, City Manager VZ John Knipe, Assistant City Engineer John Wanger, Design Engineer Mark Wessel, Design Engineer Ron Wilson, Inspector Lt. Mike Brown, Sheriffs Dept. ALBERT PRIETO Mayor JAMES D. WEAK Mayor Pro Tern THOMAS C. FERGUSON Councilmember DANNY A. WOOLARD Councilmember LETA YANCY•SUTTON Councilmember DORIS D. BANKUS City Clerk JOHN C. GEDNEY City Treasurer MOORPARK MEMORANDUM TO = Contract Planners FROM : Doris D. Bankus, City Clem DATE = September 24, 1985 SUB.TECT : Public Notice Sign Posting POLICY 11 STEVEN KUENY City Manager CHERYL J. KANE City Attorney NIALL FRITZ Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Enclosed is a copy of the City's ordinance regarding public notice of projects in the form of a sign on the property. We would appreciate your passing this information on to the developers making use of your services. A signed affidavit from the developer, stating that said signs have been posted should also be sent to the City Clerk for staff verifi- cation of the posting. We are providing herewith a form of affidavit to be used for that purpose. Your cooperation will be appreciated. Pnclosures 799 Moorpark Avenue - -- Moorpark, California 93021 (805) 529 -6864 ORDINANCE NO. 15 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADDING CHAPTER 1, SECTION 9.01.010 TO TITLE 9 OF THE MOORPARK MUNICIPAL CODE RELATING TO PUBLIC NOTICE. WHEREAS, the democratic process requires that the broadest Possible public notice be given of all Planning and zoning applications consistent with limiting the expense of notice to a reasonable cost; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. Section 9.01.010 of the Moorpark Municipal Code is added to read as follows: "(a) The provisions of this ordinance apply to all zone changes, special use permits, variances, planned development permits, tentative tract permits, major modifications, specific plans, land divisions, time extensions, all other discretionary land use applica- tions, and appeals of any of the above - described applications. (b) At least eleven days before a hearing on any of the applications described in Section 9.01.010(a), the applicant shall install a sign on the subject property consistent with the following provisions: (1) The size of the sign shall be 32 square feet in area. (2) The height of the sign shall not exceed 8 feet. (3) The sign shall be placed in an area of the property most visable to the public, and not more than 5 feet from the property line in residential areas, and not more than 1 foot of the property line in commercial and industrial areas. All approvals of any application of any industrial or commercial property subject to this ordinance shall include a condition for placing on the property signs of other property located interior to the subject property from the street. (4) The sign shall not be illuminated, and only one sign shall be displayed per street frontage Of the subject property. -]- (c) The sign shall include only the following information: (1) The heading of the sign shall be essentially as follows: 'Notice of public hearing on proposed development Case No. (2) The content of the sign shall describe the type of project (residential, industrial or commercial), includinq the square footage, number of units, etc. Descriptive words suah as 'luxurious' or 'elegent' shall not be used. (3) The sign shall include the date, time and location of the public hearing, and the telephone numbers of the developer and of City Hall. (4) Dates shall be changed on the sign to refer to the next planned public hearing. (d) Where the total area of the land is one -half acre or less, the Director of Community Development shall determine if a sign is necessary to ,provide adequate notice to the public of the nature of the project. If the Director of Community Development determines a sign is necessary, the Director of Community Development shall prescribe a sign sufficient to give adequate notice to the public. The applicant shall, at least 11 days before any hearing, post on the property, in the manner described in Subsection (b), Paragraphs (3) and (4), the sign prescribed by the Director of Community Development. (e) The sign shall be removed from the property not more than 12 days after the final action by the City on the land use application. (f) Failure to comply with the provisions of this section shall not affect the jurisdiction of any public body deciding any application." SECTION 2. The City Clerk shall, within 15 days after the passage of this ordinance, cause it to be posted in at least the three public places designated by resolution of the City Council; shall certify to the adoption and posting of this ordinance; and shall cause this ordinance and its certification, together with proof of posting, to be entered in the book City. of ordinances of this APPRnvFn Amr% r�.,,,.,,Ep this 7th day of March, 1984. __ J Mayor o e Ci oorpark, alffornia STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss. CITY OF MOORPARK ) I, of the City of Moorpark, Calfiornia, hereby certify that Clerk Clerk Ordinance No. do h-1j _ was adopted by the City Council o the City of Moorpark, at a regular meeting thereof, held on t f �_ day of __March 19Rd he by the following vote, to wit; and that the same was adopted AYES: Councilmembers Straughan, Harper, Prieto and Mayor Yancy - Sutton; Beaulieu, NOES: None; ABSENT: None. WITNESS my hand and the official id City seal of sa this 7th day of March, 1984, y STATE OF CALIFORNIA ) COUNTY OF VENTURA ) SS. CITY OF MOORPARK ) I, DORIS D. BANKUS City of Moorpark, California, do hereby City Clerk of the y certify that on March 14 19 8 Posted the foregoing 4 I caused to be p g g Ordinance No. 15 entitled; AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADDING CHAPTER 1, SECTION 9.01.010 TO TITLE 9 OF THE MOORPARK MUNICIPAL CODE RELATING TO PUBLIC NOTICE. at the following three public places, as designated by the Moor a Council by Resolution No. 83 -11, adopted July 2, 1983; p rk City (1) Moorpark City Hall, 799 Moorpark Avenue, Moorpark k (2) Moorpark Post Office, 189 High Street, Moorpark (3) Moorpark College, Administration Building, 7075 Campus Road, Moorpark WITNESS my hand and the official seal of said City, this 14th day of March 19 84 o�� City Clerk (SEAL) PROJECT SITE SIGN POSTING Cases requiring public notice include: Zone Changes Planned Development Permits Use Permits Tentative Tract Permits Variances Major Modifications Appeals of any of the above Size: Shall be thirty -two (32) square feet in sign area. Height: Shall not exceed eight (8) feet. Specific Plans Land Divisions Time Extentions Location: Not less than five (S) feet inside the, property line in residential zones, and not less than one (1) foot inside the property line in commercial and industrial areas. In area most visible to the public. OTHER RESTRICTIONS: a. Shall not be illuminated. b. Only one such sign may be displayed per street frontage of the property to which it refers. Sign shall include only the following factual information: Appropriate heading (Example: NOTICE OF PUBLIC HEARING ON PROPOSED DEVELOPMENT) Appropriate content as to type of project, number of units, etc. (Example: PROPOSED ON THIS SITE: 62 TOWNHOUSES. Do not use descriptive words such as "luxurious," "elegant," Adequate space to note public hearing date, time and location. To be inserted when date for public hearing has been set at least eleven (11) days prior to the hearing date. Adequate space to note developer and City Hall phone numbers. Dates shall be changed for Commission items continuing on to the City Council. Signs must be removed not more than 12 days after final action by the City. SAMPLE SIGN: 1 a. NOTICE OF PUBLIC HEARING ON PROPOSED DEVELOPMENT CASE NUMBER PD- 4• PROPOSED ON THIS SITE PUBLIC HEARING FOR INFORMATION CALL: DATE DEVELOPER CITY HALL TIME: LOCATION: CITY HALL 7- 2 -4' PROVED 8/84 AFFIDAVIT COUNTY OF VENTURA ) STATE OF CALIFORNIA ) SS: THIS IS TO CERTIFY that, pursuant to the provisions of Section 9.01.010 of Title 9 of the Moorpark Municipal Code, a notice of public hearing sign was posted on the property the subject of the hereinafter described improvement project in the City of Moorpark: Project: Applicant: Date Filed Date Posted: DATED: 19 Applicant BV Title Note: This affidavit must be completed and mailed to: City Clerk City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 at least seven (7) days prior to date of hearing. Sign verified this day of 19 Staff Member City of Moorpark f �_- MOORPARK POLICY 12 JAMES D. WEAK Mayor `• S STEVEN KutNY `MAS C. FERGUSON �.�A . � City Manager Mayor Pro Tern f CHERYL J. KANTern ALBERT PRI City Attorney Councilmembber eer o RICHARD MORTON DANNY A. WOOLARD �b,•r Director of Community Councilmember vela ment nt LETA YANCY•SUTTON R. DENNIS T Councilmember City Engineer DORIS D. BANKUS City Clerk MEMORANDUM JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer TO: FR OM : DAT E : SUBJECT : City Staff Doris D. Bankus, December 26, 1985 City Cler} Telex Duplicating Machine and Costs to Public As you are aware, the City recently purchased a Telex Duplicating Machine for rapid duplication of City Council and Commission meeting tapes. We will use this machine for preparation of meeting tapes for a member of the Council or Commissions who misses a meeting and wishes to keep current with happenings. The main use of this machine, however, will be the sale of tapes of meetings to the public. Council has approved our providing this service at the following cost: (a) For copying a 90 minute tape (45 minutes each side), a fee of $25.00, with the City furnishing the tape; (b) For copying one side only of a tape (45 minutes) . a fee of $15.00, with the City furnishing the tape. Distribution: Steve Dick Tom Diane Jodie Celia Becky Phyllis Charlotte Faye Gary 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6874 G. Tapes of Public Meetings When a tape recording is made to facilitate preparation of the minutes of a council, commission or board meeting: (a) any person may review the tape which includes the right to listen to it on City equipment; (b) any person may obtain a copy of the tape, which includes the right to buy a duplicate copy from the City or duplicate it himself, but does not include the right to have a written transcript made; and (c) the tape may be destroyed at any time if it was made and retained solely to facilitate preparing the minutes, but if it is preserved for public reference it can only be destroyed pursuant to Government Code Section 34090, et se q. (64 Ops. Cal. Atty. Gen. 317.) RECEIVED MAY 17 1985 -10- "E 1AMES D. WEAK Mayor MAS C. FERGUSON Mayor Pro Tem - - -- ALBERT PRIETO Councilmember DANNY A. WOOLARD Councilmember LETA YANCY - SUTTON Counciimember DORIS D. BANKUS City Clerk THOMAS P. GENOVESE City Treasurer TO: FR (Z)M: DATE : SUBJECT : BACKGROUND: MOORPARK MEMORANnTim The Honorable City Council Steven Kueny, City Manager January 16, 1986 Service Contracts POLICY 13 STEVEN KUENY City Manager CHERYL J. KANE City Attorney RICHARD MORTON Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE> Chief of Police Due to the substantial growth of the City of Moorpark, the City has acquired the necessity to enter into an increasing number of service contracts with private agencies. Examples of the types of services that the City often requires are: 1. Street striping and markings 2. Installation of special signage 3. Tree removal /trimming 4. Street repair 5. Soils engineer and field,survey for construction projects The present procedure for the approval of these contracts requires City Council approval regardless of the amount of the contract. This present procedure often inhibits City staff in responding on a timely basis to repair /improveme:nt projects. An alternative to this procedure is to authorize the City Manager to approve contracts up to the amount of Five Thousand Dollars ($5,000) per vendor each fiscal year. Contracts in excess of $5,000, or combined contracts exceeding $5,000 per vendor, would require City Council approval. This new procedure would allow staff to respond to repairs /improvements on a more timely basis. Currently Moorpark's Municipal Code authorizes the City's purchasing agent (City Manager) to purchase supplies and equipment in the amount of Fifteen Thousand Dollars ($15,000.00) or less without council approval providing it is a. budget item. '99 Moorpark Avenue Moorpark, California 93021 (805) 529 -686 4 I The Honorable City Council Service Contracts In the future staff will endeavor to present to the-- -Cit-y- Council master contracts on an annual basis for items that are anticipated to exceed Five Thousand Dollars ($5,000) per year. RECOMMENDATION: 1. Approve model contract for use for service contracts 2. Authorize the City Manager to enter into service contracts/ agreements for amounts up to Five Thousand Dollars ($5,000) per vendor each fiscal year. X - AGREEMENT FOR CONTRACT SERVICES day of THIS AGREEMENT, made and entered into this municipal cor orati, 19 between the CITY OF M and p hereinafter referred OORPAR hereinafter referred to as to as City" a "Contractor • WHEREAS, W I T N E S S E T H: City desires to hereinafter referred to as "Project "; and the scope WHEREAS, Contractor has met with Cit and licnses required for said Preoject- qualifications required in Y law to and connection with said Project; and services 7 and servic WHEREAS, City desires to es hereinafter described Project. in connectiontwath�safor id NOW, THEREFORE, the parties that: it is hereby agreed by and between 1• DEFINITIONS. As following definitions shall be used in this Agreement, the a• Services. Services shall mean the services to be per of rmed by Contractor pursuant to this Agreement. b. Satisfactorv. Satisfactory shall mean satisfactory to the Of the City and 2• SCOPE OF SERVICES. perform for, and furnish R Contractor agrees to the proposal attached hereto andy incorporated sadescribed in dated follows: ' 19_, which proposal is s Exhibit , modified as _ 3. PAYMENT. Upon satisfactory services hereinabove described in performance of the Contractor shall be "SCOPE OF SERVICES" Schedule attached hereto accordance with the Fee Exhibit , but in no event nshall othertotalhamount as compensation exceed _ of that increase lthelhereinabovein writin an additional fee based g additional services abed "SCOPE OF SERVICES" rates shall be paid to Contractorractor's standard hourly services. is shall diligentlyFandPresponsNbl Of the services required of it b Contractor agrees that Y Pursue the performance said services shall be completed within and that (calendar) days after the execution of thi AS As (working) accordance with the Project Schedule attached hereto, and incorporated herein t n . as Exhibit _ (in If a delay beyond the control of Contractor is encountered, a time extension may in writing by City Manager of city y be mutuall ) Contractor shall p Y and.Contractoragreed upon C Manager resent documentation satisfactory , City to substantiate any request for a time extension. 5. SUSPENSION, TERMINATION OR ABANDONMENT OF AGREEMENT. For good cause, terminate or abandon this Agreementy� at an y time, suspend, . by serving upon Contractor at , or any portion hereof, written. notice. Upon receipt ofa said lnotice ) shall immediately cease all work under this Agreement, days prior unless Contractor (35) days eafter eserrvicedof saharwise. Agreement, Contractor the total value of Within thirty -five notice, City shall pay Contractor to the date that work services rendered by this section, is to be ceased Pursuant to If City suspends, terminates Of this Agreement such suspension °r abandons abandonment shall not make void or or a Portion Of this Agreement. or invalidate the remainder 6. BREACH OF CONTRACT. the performance of any of the terms if Contractor defaults in Agreement, it shall have conditions of this Of written notice of suchtdefault in which service u default by rendering to cure the it g a satisfactory performance. In the event that Contractor fails to cure its default within such period of time, City shall have the right any other provision of this Agreement any Agreement without further notice and withoutrprejudic t any other remedy to which it may equity or under this Agreement.y be entitled at law, into 7• BANKRUPTCY. City shall have notwithstanding any other provisions of this hA right, terminate this Agreement, at its o greement, to prejudice to any other remedy Option and without law, in equity or under thisyAtoewhich it may be entitled at service of written notice of termination if the latter should: immediately u on a. Be adjudged a bankrupt; b. Become insolvent.or have a receiver of its assets or property appointed because of insolvency; C. Make a general assignment for benefit of creditors; the d• Default in the performance of an or payment of any indebtedness underlthislon Agreement; e• Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or f• Institute or suffer to be procedures for reorganiz Of its affairs. ation torurearrangement 8• OWNERSHIP OF DOCUMENTS. completion of or in the event M Upon satisfactory abandonment of, this Agreement termination, suspension or designs, drawings and notes if�aall original documents, of providing the services to be Y. prepared in the course Agreement shall become the sole performed pursuant to this used, reused or otherwise dis property of City permission of Contractor posed of b and may be y City without the shall 9' INDEPENDENT CONTRACTOR. at all times remain as Contractor is and contractor. Neither 111 to City a wholly independent or agents shall have controlroveC °f its officers or any of Contractor's the conduct employees agents officers, employees, ry Contractor g except as herein set servants or Forth. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, servants or agents are in any manner officers, employees, servants or agents of City. itself informedEofL State OandBfederal.lawsnandcreg shall keep which in any manner affect those employed by or in any way affect the performance of its service pursuant to this Agreement. Contractor 'shall at all times observe and comply with all such laws and regulations. The City and its Officers, employees, servants and agents shall not be liable at law or in equity occasioned by failure of Contractor to comply with this section. 11. NOTICE. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be served by certified mail, Postage prepaid, return receipt requested, addressed to City C/o at and to Contractor at unless and until diff erent writing by either party t o deemed to have been served same has been deposited in service. This shall be a notice for all purposes. aaaresses may be furnished in the other. Notice shall be seventy -two (72) hours after the the United States postal valid and sufficient service of 12. ASSIGNMENT. Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any moneys due hereunder. • 13. LIABILITY INSURANCE. Contractor shall secure onsi from a good and respble company or companies doing insurance business in the State of California, pay for, and maintain in full force and. effect for the duration of this Agreement a policy of comprehensive liability insurance and shall furnish a Certificate of Liability Insurance to the Agreement by Cit Notwithstanding City tbefoinconsistent re execution of this statement in the Policy or any subsequent endorsement attached thereto, the protection offered by the policy shall: a. ' Include as the additional insured covering City servicesntorbe ed or pe named an rforme under this Agreement, whether liability is attributabledto Contractor or City. b. re City servants and agents Insu acting nwithin othe cscop employees, scope of their duties under this Agreement against all claims arising out .of, or in connection with, the Agreement. C. Provide the following minimum limits: Bodily Injury - $ $ each person _ $ each occurrence aggregate products and completed operations Property Damage- $ $ each occurrence aggregate A combined single limit policy with aggregate limits in the amount of $ will be considered equivalent to the required minimum limits. Contractor may file insurance acceptable to City covering more than one project. d. Bear an endorsement or shall have attached a rider. whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days before expiration or cancellation is effective. 14. WORKERS' COMPENSATION INSURANCE. Before execution of this Agreement by City, with the Contractor shall file certification: of City the following signed I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self - insurance before commencing any of the work. Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the before execution of this Agreement by of City its officers, employees, servants and agents not and responsible for any claims in law or equity occasioned by failure of the Consultant to comply with this section. Every compensation insurance policy shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, City shall be notified by registered mail, postage return receipt requested P time to comply giving Contractorga prepaid, than to c ply jithyapplicable law, Y (30 days before but in a event less effective. expiration or cancellation is 15. ATTORNEY'S FEES- If an in equity, including an. action for for-declaratory at law or suit brought to enforce or interpret any provision o Agreement Y relief, is reasonable the Prevailing part f this disbursements, in addition, entitled may be entitled. to any other relief to which it 16. HOLD HARMLESS save, keep and hold ha Contractor agrees to indemnify, enployees from all claims, actionsansuits,of damages, its Officers and expenses in law or equity, includin 'for legal services, that may costs or g costs of :suit and expenses because of damage tO. Y at any time arise or be set un received or Ptoperty or injury or death to suffered by reason of, or arising out of, persons on the part of Contractor in regard to an carried out b - any act y Contractor on behalf of Y function or activity terms.of this agreement: City pursuant to the documents17- ENTIRE AGREEMENT. herein °r instrument attached This Agreement integrate all hereto and any or incidental terms and or referred to Prior writing hereto and supersede mentioned l h respect persede all negotiations and ein to the subject matter In the hereof. conditions or event of conflict Provisions of between the terms, document or instrument this Agreement and Agreement shall • the terms any such Prevail. and conditions of this 18- EFFECTIVE Agreement is made DATE AND NUMBER be effective in two (2) du OF COPIES. This from and after plicate originals representatives of Cit y. the date it is and shall Signed by the 19• GOVERNING LAW by and constructed in Agreement California. State of State of 20 - VENUE. This aq execute and is E be reementis made, entered into, California, and o performed in Moorpark, Ventura, for interpretation, action filed in an County, covenants and conditions rreferrednd /or otherwise for arbitration the a herein California. etfiledrin� applicable court in Ventura County, fornia 21 • CITY'S AGENT. have the right to review The Moorpark City Manager shall be performed b The and approve all work to ment and shall Ybeont actor Pursuant to the terms of this agree- coordination and yls agent with respect to review, the the ContractorPProval of the services to be Performed by 22, INTERPRETATION OF AGREEMENT. tation of this agreement Should it is deemed or any portion thereof, interpre- that this agreement was be necessary, parties hereto jointly and equally, prepared b against an y y, and shall notebehinterpreted a Y part on the gbreound that the Party prepared the agreement or caused it to Prepared. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year Eirst above written. CITY OF MOORPARK By City Manager DATE: -7- CONSULTANT . Name of Firm By Title DATE: January 20, 1986 10.F. Street Repairs - Tierra Rejada Road, Gabbert Road, Casev Road and Everett Street The Administrative Assistant presented and reviewed his report dated January 16, 1986, regarding street repair on Tierra Rejado Road, Casey Road, Gabbert Road, and Evcrctt Strect, and a minor sidewalk repair at 259 Charles Street. It was moved by Council- member Yancy- Sutton, and seconded by Councilmember Woolard that the recommendation of the Administrative Assistant be approved and the contract for the street repairs be awarded to Don's Ashphalt Repair at a cost not to exceed $2,000.00; and further, that the Mayor and City Clerk be authorized to executed the contract for and on behalf of the City. Motion carried by the following roll call vote: AYES: Councilmembers Yancy- Sutton, Woolard, Prieto, Ferguson and Mayor Weak; NOES: None; ABSENT: None. r 10 . G on r ,,Exec ,on , ..a s' The City Manager presented and reviewed his report dated January 16, 1986, regarding execution of service contracts for amounts up to $5,000.00, and it was moved by Councilmember Yancy- Sutton and seconded by Councilmember Woolard that the recommendation of the City Manager be approved, as follows: 1. Approve the model contract for use for service contracts; 2. Authorize the City Manager to enter into service contracts/ agreements for amounts up to Five Thousand Dollars ($5,000) per vendor each fiscal year; with the further provision, that the City Council be notified in writing of such ccntracts or agreements at the fallowing Council Meeting. Motion carried by the fallowing roll call vote: AYES: Councilmembers Yancy- Sutton, Woolard, Ferguson, Prieto and Mayor Weak; NOES: None; C ABSENT: None. Mayor Weak reporter —that there was an area on roadwa near Grimes Canyon Road what is pot ho es, and a dministra ive Assistant reported that the site had been repaired. 10.H. Use of Quimby Funds The Administrative Assistant presented and reviewed his report dated January 16, 1986, regarding the subject matter, and the following person addressed Council: -7- JAMES D. WEAK Mayor AOMAS C. FERGUSON Mayor Pro Tern ALBERT PRIETO Councilmember DANNY A. WOOLARD Councilmember LETA YANCY•SUTTON Councilmember DORIS D. BANKUS City Clerk THOMAS P. GENOVESE City Treasurer TO. FR OM DATE SUBJECT MOORPARK MEMORANDUM The Honorable City Council Steven Kueny, City Manager February 25, 1986 City Manager Approved Service Contracts POLICY 14 STEVEN KUENY City Manager CHERYL J. KANE City Attorney RICHARD MORTON Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police The City Manager was authorized by the City Council o anuary 20, 1986. , to approve individual contracts up to $5,000, with a maximum total of $5,000 per contractor for the fiscal year. The City Council directed that they be informed of each contract at the Council Meeting following its execution. The attached form will be used for this purpose. SK:ddb attachment 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 ITY 1VIANAGER APPROVED CONTRACT Contractor Date of Contract Contract Amount Year to Date for this Contractor Account Purposes(s) Location(s) Date(s) of Performance Other Information City Council Agenda February, 1986 MARTIN J. BURKE' CHERYL J. KANE GEORGE W TACKABURY' RAYMOND J. FUENTES JAMES T. BRADSHAW, JR,' RONALD E. LEVINE MARK C. ALLEN, JR,' VIRGINIA R. PESOLA RICHARD R. TERZIAN' S. PAUL BRUGUERA MARTIN L. BURKE' MICHELE R. VADON CARL K, NEWTON' S. DEREK STRAA.TSMA J. ROBERT FLANORICK' NEIL C. EVANS EDWARD M. FOX SCOTT F, FIELD DENNIS P. BURKE' CRISTINA L SIERRA LELAND C. DOLLEY' JOHN W BELSHER COLIN LENNARD' BEWAMIN S, KAUFMAN BRIAN J, SEER,- MICHAEL J. LONG THOMAS J. FEELE,' ELLEN M. BENDER NEIL F YEAGFR' GREGORY A, DOCIMO BRIAN A IVR... CYNTHIA G. GOENA KAT1,r.•E E STOIC' KEVIN S. M-5 CHARLES M CALOERON' DEBORAH J. FOX THOMAS H. OOWNEY CAROL A. SCHWAB PETER M. THORSON MARC G.PENSO HAROLD A. BRIDGES LISA E. KRANITZ PwO F[SSIO H.� COA10-110r+ LAW OFFICES BURKE, WILLIAMS SC SORENSEN ONE WILSHIRE BUILDING 624 SOUTH GRAND AVENUE, IITH FLOOR LOS ANGELES, CALIFORNIA 90017 March 25, 1986 The Honorable James Weak and Members of the City Council City of Moorpark 799 Moorpark Avenue Post Office Box 701 Moorpark, California 93021 RE: Gift Disclosures and Economic Interest Disqualifications Constitutent Provided Transportation Dear Mr. Mayor and Councilmembers: r POLICY 15 TELEPHONE: (2131 623 -1900 TELECOPIER: 1213) 623 -8297 TELEX: 871 -1271 CABLE ADDRESS BWSLA UW HARRY C, WILLIAMS (1912 -19671 ROYAL M. SORENSEN 11914 -1983) OF COVNSEL DWIGHT A. NEWELL GEORGE w. WAKEFIELD I want to call your attention to a recent Fair Political Practices Commission Opinion (FPPC No. A -85 -216). The Opinion addresses the question of whether a public official who accepted a helicopter tour of property proposed to be rezoned had received a "gift ", within the meaning of the Political Reform Act of 1974, from the person who had provided the helicopter. Legal Counsel to the FPPC deter- mined the air tour constituted a gift, because it was merely an advantageous way of providing the public official with an opportunity to view the site rather than the unique or only way he could have viewed the property. Specifically, the property was accessible by car of by foot. The impact of this Opinion is that: (1) The public official must report the trans- portation as a gift on the Statement of Economic Interest, provided the value of the transportation is $50 or more; and (2) The public official must also disqualify himself or herself from participating in any matter which affects the constituent who provided the transportation, provided the value of the transportation is $250 or more. RECEIVED City of Mooroark 1 The Honorable James Weak and Members of the City Council March 24, 1986 Page Two I call your attention to this Opinion, since it is the first time that the FPPC has addressed the subject of viewing property from a vehicle provided by a constituent. CJK:hsk Very truly yours, CHERYL J. NE CITY ATTORNEY, MOORPARK; and BURKE, WILLIAMS & SORENSEN MMES D. WEAK Mayor THOMAS C. FERGUSON Mayor Pro Tern ALBERT PRIETO Councilmember DANNY A. WOOLARD Council member ZETA YANCY- SUTTON Councilmember DORIS D. BANKUS City Clerk THOMAS P. GENOVESE City Treasurer Tp: FROM = DATE = SUBJECT _ BACKGROUND r MOORP POLICY A Rk 16 MEMORANDUM The Honorable City Council Steven Kueny, City Manager April 3, 1986 STEVEN KUENY City Manager CHERYL J. KANE City Attorney RICHARD MORTON Director of Community Development R_ DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Authorization to Transfer between Expenditure P nditure Accounts Over r the course fiscal Department's budget. year minor Purchases than get. For exam m adjustments are so would was budgeted but the more money might be needed within approved the gasoline re has needed for Pproved budget. to Purchased been a savings gasoline has been that the The Cit h'ithout exceedin in another account t B he Cit y does not have !; the de that By law' only the city approve all a Policy on this subject, total appropriations. 3' Council can inter- and infra- deubject, but the practice aPProve increases in the Partment transfers. DISCUSSION total amount of budget Many public agencies funds within permit the City Mana er not s "vit n (lntra) a department so ag and /or depa minor adjustments concept should beong as the total departmental rtment heads to transfer managing a de t° occur as deter considered by the expenditures a department without the auned necessa City Council to � A variation ofqulrement for by the person Permit ilus concept Council approvarlesponsible for expenditures in one pt would be to Costs; (2) Su account within Permit the so long PPlies, Services each of the budCity Manager to authorize g as the total ex ' Maintenance and get categories excess appropriated b PenditureS for Operations - (1) Personnel transfers between he City Council that category do 'and (3) Capital action of the the three in the fiscal not exceed the total Outlay) City Council. budget categories Year budget befor that category.amount this concept Permitted Fund by the Pt is except by ror Capital outlays Pshoulddbe in luded Council, a slight l ' This policy y more restrictive policy - - - -- would be that each line item vloorpark Ave —� - - -- enue _ ------ - - - --- Moorpark, - - -___ --- - -_ California oinn, _ -- _•-- - -- - -- �. The Honorable City Council Page 2 April 3, 1986 expenditure account cannot be exceeded except b if Account Code account 01-117-605 y Council action. calculator, budgeted for (Office Equipment) includes a copier, typewriter For example, could move funds not needed for o1, of the items top ty Ma and $ respectively, the other or other items in that expenditure account so long y Manager one of the other two items, Account 01- 117 -605 did not exceed $11,200. could not be transferred to any other account code as the total expenditures for Funds not needed in this account RECOMMENDED ithout City Council approval. MMENDED ACTION Authorize the City Manager expenditure accounts: to approve within each department transfers between A- (1) Within the personnel Costs and (2) within Supplies, Maintenance and Operations budget ca egor es o Services long , Council approved budget appropriation for that bud eta category the City is not exceeded. B • Within each expenditure account for the Capital Outlay Category, y budget SK:ddb RESOLUTION NO. 94 -1046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK ADOPTING THE ANNUAL BUDGET FISCAL YEAR FROM JULY 1, 1994 THROUGH JUNE 30 1995 (FY 95). , WHEREAS, on June 8, 1994, the Annual Budget was submitted to the City Council for its review and consideration; and, WHEREAS, the City Council has provided the opportunity for public testimony and conducted a detailed review of expenditure proposals; and, WHEREAS, as a result of review and analysis, expenditure proposals and revenue projections have been modified as needed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES RESOLVE AS FOLLOWS: SECTION 1. The Annual Budget consisting of revenue projections of $9,265,763 for expenditures in the amount of $13,591,397 and interfund transfers in the amount of which includes the modifications as shown on Exhibit "A$2hereto, are approved. SECTION 2. The City Manager is authorized to approve appropriation transfers within individual funds as required, to provide efficient and economical City services. APPROVED AND ADOPTED, this 29th day of June, 1994. ATTEST: Li lian e City Clerk As \BUDGET.WPD Paul W. Lawrason Jr. Mayor RESOLUTION NO. 95 -1136 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK ADOPTING THE ANNUAL BUDGET FISCAL YEAR FROM JULY 1, 1995 THROUGH JUNE 301 1996 (FY96). WHEREAS, on June 7, 1995, the Annual Budget was submitted to the City Council for its review and consideration; and, WHEREAS, the City Council has provided the opportunity for public testimony and conducted a detailed review of expenditure proposals; and, WHEREAS, as a result of review and analysis, expenditure proposals and revenue projections have been modified as needed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES RESOLVE AS FOLLOWS: SECTION 1. The Annual Budget consisting of revenue projections of $14,481,732 and expenditures in the amount of $14,534,348 and interfund transfers in the amount of $355,000, which includes the modifications as shown on Exhibit "A" hereto, are approved. SECTION 2. The City Manager is authorized to apprve appropriation transfers within individual funds as required with written notice to the City Council, to provide efficient and economical City services. APPROVED AND ADOPTED, this 28th day of Junel 1995. Paul W. rason Jr. ATTEST: Mayor Lillian Hare City Clerk C: \WPD0C5 \RES0LUTI \6UD.95 JAMES D. WEAK Mayor THOMAS C. FERGUSON Mayor Pro Tern ALBERT PRIETO Councilmember DANNY A. WOOLARD Councilmember LETA YANCY- SUTTON Councilmember DORIS D. BANKUS City Clerk THOMAS P. GENOVESE City Treasurer TO: FROM: DAT E : SUBJECT : MEMORANDUM R. Dennis Delzait, City Engineer Steve Kueny, City Manager _ POL1�Y 17 STEVEI City Manager CHERYLJ. KANE City Attorney RICHARD MORTON Director of Community Development R. DENNIS- DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police July 2, 1986 STREET IMPROVEMENT PROJECTS PUBLIC NOTIFICATION Pursuant to City Council direction, City staff is to inform persons directly affected by proposed street improvement This opportunity for public input is to be projects. royal scheduled at the time the City Council considers app of the plans and specificiations. To allow sufficient time for notification of the public, you are to advise the City Clerk in writing prior to the to the City Manager) at least two (2) resent the Council meeting date at which you intend to p plans and specifications for approval. The actual method of public notification will depend upon the size and location of the project. SK:igb cc: City Council City Clerk (805) 529-6864 799 Moorpark Avenue Moorpark, California 93021 M • • I ! , l�iV Vii.l L ARi.I\ ITEM 101 POLICY 18 9 DORIS D. BANKUS MEMORANDUM JOHN V. GILLESPIE City Clerk Chief of Police THOMAS P. GENOVESE City Treasurer TO: The Honorable City Council FROM: R. Dennis Delzeit, City Engineer /)-Z52�tt DP,TE: August 21, 1986 SUBJECT: General Policy Regarding Conceptual Grading Plans on Tentative Maps 'BACKGROUND INFORMATION At the June 2, 1986 Council meeting, the City Council requested the preparation of a general policy regarding the submittal of conceptual grading plans on tentative maps. The following is presented for the City Council's consideration: Policy - Conceptual Grading Plans 1. On all tentative tract maps, parcel maps, LDM's and DP's, where grading quantities will be equal to or greater than 50 cubic yards, a conceptual grading plan shall be a part of the tentative tract map submittal. This conceptual plan shall show pad elevations, tops and toes.of slopes and the general drainage pattern. Where siltation basins, retention basins, or where debris basins are envisioned, the grading plan shall show the location of same. If it is anticipated that the cut and fill volumes will not balance, the borrow site or fill site shall be shown. If these sites are within the City limits it shall be so indicated. 2. The Community Development Director shall provide recommendations concerning conceptual grading plans at the tentative tract map, parcel maps, LDM or DP stage of the project. His focus shall be aesthetics, viewshed and conformance to the City General Plan. The City Engineer shall provide appropriate recommendations relative to the slope of stability, drainage, erosion .��,,�� protection and related items. `° yi�CEMED Ai c 2 ' Ism 799 Moorpark Avenue Moorpark, California 93021 JAMES D. WEAK STEVEN KUENY Mayor City Manager :. jMAS C_ FERGUSON i � CHERYL J. KANE Mayor Pro Tern City Attorney ALBERT PRIETO '� RICHARD MORTON Councilmember � Director of DANNY A. WOOLARD Community Councilmember � Development LETA YANCY•SUTTON R. DENNIS DELZEIT Councilmember City En in--- 9 DORIS D. BANKUS MEMORANDUM JOHN V. GILLESPIE City Clerk Chief of Police THOMAS P. GENOVESE City Treasurer TO: The Honorable City Council FROM: R. Dennis Delzeit, City Engineer /)-Z52�tt DP,TE: August 21, 1986 SUBJECT: General Policy Regarding Conceptual Grading Plans on Tentative Maps 'BACKGROUND INFORMATION At the June 2, 1986 Council meeting, the City Council requested the preparation of a general policy regarding the submittal of conceptual grading plans on tentative maps. The following is presented for the City Council's consideration: Policy - Conceptual Grading Plans 1. On all tentative tract maps, parcel maps, LDM's and DP's, where grading quantities will be equal to or greater than 50 cubic yards, a conceptual grading plan shall be a part of the tentative tract map submittal. This conceptual plan shall show pad elevations, tops and toes.of slopes and the general drainage pattern. Where siltation basins, retention basins, or where debris basins are envisioned, the grading plan shall show the location of same. If it is anticipated that the cut and fill volumes will not balance, the borrow site or fill site shall be shown. If these sites are within the City limits it shall be so indicated. 2. The Community Development Director shall provide recommendations concerning conceptual grading plans at the tentative tract map, parcel maps, LDM or DP stage of the project. His focus shall be aesthetics, viewshed and conformance to the City General Plan. The City Engineer shall provide appropriate recommendations relative to the slope of stability, drainage, erosion .��,,�� protection and related items. `° yi�CEMED Ai c 2 ' Ism 799 Moorpark Avenue Moorpark, California 93021 ti Page -2- 3. The final grading plan shall be in substantial compliance with the conceptual grading plan submitted at the tentative map stage. This determination shall be made by the City Engineer. Minor changes may be approved by the City Engineer, administratively, where the elevations do not deviate by more than two feet from the approved tentative map elevations, provided no adverse situations are created relative to slope stability, drainage, erosion, aesthetics or viewshed. If it is deemed that the grading plan is not in substantial compliance with the conceptual grading plan approved at the tentative stage, the City Engineer shall submit a report with recommendations to the City i Council. For those grading plans that do not conform with the conceptual plan, a grading permit shall not be issued without the prior approval of the City Council. 4. During Grading operations, changes may be authorized by the City Engineer, where such changes result in an "equal to" or "improved" grading plan, provided the Director of Community Development concurs that the change does not result in adverse impact over the aesthetics or viewshed. RECOMMENDED ACTION It is recommended that the City Council adopt the foregoing policy. RDD :sm2 cc: John Knipe, John Wanger, Mark Wessel, Chris Lynch, Assistant City Engineer Project Engineer Project Engineer Project Engineer MOORPARK. CALIFORNIA City Council Meeting of 198„ ACTION: d fp By MOORPAR K, CALIFORNIA Cify Council tMeating of +�/.S 198 ACTIO: 4:�{�T By LA ,vr ..7-p THOMAS C. FERGUSON Mayor )ANNY A. WOOL ARD Mayor Pro Tern ELOISE BROWN Councilmember JOHN GALLOWAY Councilmember CUNT HARPER, PhD. Councilmember MAUREEN W. WALL City Clerk MOORPARK MEMORANDUM TO : All Department Heads FROM : Steve Kueny, City Manager DATE : December 31, 1986 SUBJECT : Staff Meetings POLICY 19 STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS. A.I.C.P. Director of . Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer Each Thursday after the regularly scheduled Council .meeting we will hold our staff meeting at 2:30 p.m. Our first meeting will be Thursday, January 8, 1987 at 2:30 p.m. 799 Moorpark Avenue Moorpark, California 93021 (805) 529864 THOMAS C. FERGUSON Mayor DANNY A WOOLARD Mayor Pro Tern ELOISE BROWN Counciimember JOHN GALLOWAY Councilmember CUNT HARPER Councilmember THOMAS R GENOVESE City Treasurer MOORPARK MEMORANDUM T O = All Department Heads FROM : Steven Kueny, City Manager DAT E : January 6, 1987 S U B sE C T STAFF MEETING RESCHEDULED STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK J. RICHARDS A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police The staff meeting scheduled for Thursday, January 8 at 2:30 p.m., has been rescheduled for 9:00 a.m., Friday, January 9. After this, we will go to Thursdays at 2:30 p.m. schedule after each regular Council meeting, effective Thursday, January 22 at 2:30 p.m. SK:igb 799 Moorpark Avenue Moorpark, California 93021 - (805) 529 -68" CLINT HARPER, Ph.D. Mayor .LOISE BROWN Mayor Pro Tern THOMAS C. FERGUSON Councilmember JOHN GALLOWAY Councilmember BERNARDO PEREZ Councilmember MAUREEN W. WALL City Clerk TO: FROM: DATE: MOORPARK MEMORANDUM The Honorable City Council R. Dennis Delzeit, City Engineer1�oq April 8, 1987 SUBJECT: Utility Trench Backf ill Requirements BACKGROUND INFORMATION ITEM � POLICY 20 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City, Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE A request was made by the City Council at the meeting on March 11, 1987, for the City Engineer to prepare a report on utility trench backfill requirements: This memorandum was requested because of the concern over recent utility trench failures. These failures are occurring in trenches excavated within existing streets. A. Existing Standard Utility trench backfill requirements are divided into two cases: utility trenches in paved roadway areas or trenches in parkways, medians, and open ground. The requirements for these two cases are summarized in Ventura County Standard Design Number 45 -5 (attached) and below: 1. Utility trench requirements under pavement: The backfill within the pipe zone must -follow the specifications described in City Standard. The pipe zone is described as the section of trench from the. bottom of the excavation to one foot above the top of pipe. The backfill required depends on the load factor specified. From a distance of one foot above the pipe to three feet below the finished surface of the pavement, the backfill consists of excavated material, with all organic matter, rubbish, debris, and other objectionable material removed. RECMD s APR o 9 1987 Page -2- This backfill must be compacted to 85% relative density. Any backfill placed three feet or less below the finished surface of the pavement must be compacted to a 90% relative density. The base material and pavement are then constructed according to plans and specification. It should be noted that on encroachment projects which remove pavement, the A.C. pavement replaced is one inch thicker than the existing pavement. 2. Utility trench backfill requirements in parkways, medians, and open ground: The backfill within the pipe zone must follow the specifications described in City Standard. The backfill required depends on the load factor specified. It should be noted that a less stringent load factor is generally required under open ground than under pavement. From a distance of one foot above the pipe to the finished ground surface, the backfill consists of excavated material, with all organic matter, rubbish, debris, and other objectionable material removed. This backfill must be compacted to 85% relative density. B. Existing Standards Throughout Ventura County A survey of several cities throughout Ventura County (Ventura, Oxnard, Camarillo) shows that the existing City specification on utility trench backfill requirements is generally followed. For the County of Los Angeles the backfill requirements are similar to those in the City,- except that all backfill must be compacted to 90% relative density. In the City of Thousand Oaks, the utility trench backfill specification requires a cement slurry backfill for all trenches within existing streets. This requirement was adopted because of utility trench failures. It was determined that the cause of these failures was an improperly compacted backfill. By requiring a one sack slurry as a backfill in flat areas and a two sack slurry backfill in steep areas, the backfill attains the required compaction. Specifying a slurry backfill for utility Page -3- trenches has _greatly reduced utility trench failures in the City of Thousand Oaks. For utility trenches within state road right of way, Caltrans requires all backfill to be compacted to 95% relative density. At the option of the contractor, slurry cement backfill may be used in place of the 95% compacted fill. In summary, most cities and the County still use the same utility trench backfill requirements as the City of Moorpark. The concept of a cement slurry backfill has worked out well in other areas but does require the hauling of all excavated materials and extensive curing time (up to several days) before the trench can be paved and placed back in service. This results in longer periods of interruption to traffic through the work area. RECOMMENDED ACTION For utility trenches excavated within existing streets, require that utility trenches be compacted to a minimum of 90% relative density above pipe zone to subgrade. At the option of a contractor, subject to City approval, a cement slurry backfill may be used in place of the 90% compacted fill. RDD : CL: 1s Encl. CC: Steve Kueny, City Manager John F. Knipe, Asst. City Engineer JN 3454 CMO206.MEM IN PARKWAYS MEDIANS. AND OPEN GROUND UNDER PAVEMENT f—ammomm , "miOI�'01 PAVEMENT Pne..a —�, ,: ,t ^ . i f,1 S — ,� Ban 11.1•rtol ..".eted to I ,— Stru <Iwal Ip 1 1/ t 1/. 1/ 1/ 1/� 11 � 1/ 95% rM.li•a dnail) S•<II.. �Z� 1't•�n ` Svegred• cerynt.. la 1 if ed.. ..t wl.l le . led. B.<IOth Iryw1a0 cell N•N- er I BoNfllP N•li•a w lopwted tell carye<tN le 6571 I.Utira d.n0)tI esry•efed to 9010 rMatl•• •malt) MAXIMUM LIFTS I — — — — — — .. Mc0.ri-I -mp.tllon Ba.hflll- N.tira or Imported foil It Ydren.mm.r 3.00. ...P..ted to 85% -Intl•• d—Ity C.min edema ....rtlaed in PAVEMENT STRUCTURAL SECTION inp hYlren....r anted In. pip. If I•.. In.. 4.0' • -• I. On e•unty prel• <+.r VIIraUt 1,0' C••e+rue+ In — iirdance 111h 111, ne fpecllieeflene. 2.00. . I Pip. B.dd1Y^..,A Plp• ZeM Beellilene 1.0' I R.Ilwp fled Par pip. e a fpa.1lieeN•n. If n .• �. 2 On IoM /...101.0.+ projacl,: wane lemp.r 033' .. Rsm.r. a CednrvH In eeeer.enea •drh VI-1. V.ntwe Cwny <. N)barl�e D•nai li c.l�er. ,' fall, apen0l. unalaM• mat oriel. SteM•ed L•M Dfnlsp.•nl 9p•nl.eolient, end 0. P-ri.• •eddinq p•r S1...wd D•aign 34 Road Sl.Marda. J•t llnq und•. pr•f wr• IS.00' N.la B<.einC m1.1 Ia Ira• .•I Iw LF. 1.9 I' • I 1. Cntrftlw •'n a•<menl •I lclolel anti•- atoll r qin dr•Inwp If fill la not. c Gmpacti on t••1• fat eemp..t .M Niel Into den•. Fleedinp nd pudelleq la net •Ile..l. •: •• 1. On oners•eM.a.l 1•rMl Irej•etf: CONTROL of COMPACTION -- -- -�-'-� L= •J .. Rapl— it ... t.,of onlien - Wl- Vlavel Inp.<tUn eonflrm•. y tuu 1M In A.C.- 064(1) inch aw- than afi•bnp tnicoess 1•..r Cor.i.n ei oat- 1111. A Illt 1. ert not In. 1Mn IWl2) in..f. IoY•r -f"' f .p.wlol plat. d. I—.—d, end 9 .... Sema ty1. and thick .... •a .. i.ti.p I... eoryoe.•. . unit. II a lift it dinar aMt wl.l. I A.n 111 teat, Ih, n..w partlen• i• 1.1.1 tan mid p•inl .f a.id hit. 1, C•a.lruct In octoroe— with Vniwc County FOR ROCKFILLS SI•nd.rd L•nd D ... lepm.et S /.el8tattoh. Selfltiallt 14.d fnd IIn- moat a• rMaed I.,a Ine e.tit 111 le IIII tM .eida. C.nuel y a.rm 1n.pnun. .eumum ua• recd .n fill 8 THIS STANDARD DESIGN IS INTENDED TO Brea.. v.C.c. •nd A. c..he.•e In nwLe en<lnu wr. CONFORM TO THE STANDARD SPECIFICATIONS .nn 6 loco mn,Imvm ,IU FOR PUBLIC WORKS CONSTRUCTION. IF ANY w^Ir.• �'^+ DISCREPANCIES BETWEEN THIS STANDARD d*..wo wm •o. 4�7 .sno hr�l9fiZ DESIGN AND THE SSPWC OCCUR.THE SSPWC SHALL GOVERN. COUNTY OF VENTURA •.u... enet o.w•.e .a........ PUBLIC WORKS AGENCY UTILITY TRENCHES n•nw w. A w. a•a1n •^`^° COMPACTION SPECIFICATIONS JOHN GALLOWAY Mayor ELOISE BROWN Mayor Pro Tern CLINT HARPER, Ph.D. Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk THOMAS P. GENOVESE City Treasurer MOORPARK M E M O R A N D U M T0: The Honorable City Council FROM: Steven Kueny, City Manager DATE: December 12, 1987 ................ r v c�c f'E1:k f fi POLICY , 'I 21 STEVEN t1. -__ City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police SUBJECT: Guidelines for use of the City's Social Services Account The City Council included $10,000 in the adopted 1987/88 budget for social services activities. No specific uses were identified. One of the reasons for this funding cited during budget deliberations was for emergency -type situations. To insure availability of the funds in a timely manner to provide assistance, the Council should consider guidelines for expenditure and accountability of the funds. STAFF RECOMMENDATION: Consider potential uses and guidelines for expenditure accountability. OR CALIFORNIA i IFORNI City of ACTIOiv:�� 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 RESOLUTION NO. 88- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, PROVIDING REIMBURSEMENT GUIDELINES FOR THE USE OF THE CITY'S SOCIAL SERVICES ACCOUNT. R i Enn R• E r"Ifg WHEREAS, the City Council of the City of Moorpark has determined that it is in the best interests of the citizens of said City to establish a Social Services Account; and WHEREAS, the purpose of this account is to provide funding for social services activities that the Council may decide to fund during the fiscal year; and WHEREAS, the City Council has determined that certain situations of an emergency or immediate nature on weekends or after regular business hours may occur that require action prior to a regular City Council meeting. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. Each Councilmember and the City Manager is authorized to expend funds as the need may arise and receive reimbursement for said expenses up to an amount not to exceed $200 per occurrence when said individual has made this determination. SECTION 2. When said expenditure is made, the individual will cause the reimbursement request to be placed on the City Council's next regular meeting agenda for approval by the City Council. PASSED AND ADOPTED this day of , 1988. John Galloway, Mayor City of Moorpark, CA ATTEST: Maureen W. Wall, City Clerk City of Moorpark, CA Cow- I, Maureen W. Wall, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury, that the foregoing Resolution No. °88- was adopted by the City Council of.the City of Moorpark at their meeting thereof held on the day of 1988, and that the same was adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Witness my hand'and the official seal of said City this day of , 1988. Executed in the City of Moorpark, California, County of Ventura. City Clerk (Seal) C^ JOHN GALLOWAY Mayor ELOISE BROWN Mayor Pro Tem CLINT HARPER, Ph.D. Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk - THOMAS P.GENOVESE City Treasurer TO: FROM: DATE: SUBJECT: MOORPARK MEMORANDUM The Honorable City Council John F. Knipe, Assistant City December 23, 1987 Speed Limit Sign Sizing BACKGROUND INFORMATION Engineer 1, T E M POLICY 22 STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police To promote consistency in the size of various traffic signs throughout the City, we normally require signs to be the size designated as standard- by Caltrans. With respect to speed limit signs, the standard size is 36" x 45" (refer to attached traffic manual excerpt). Caltrans' policy states that 24" x 30" signs may be used on urban streets. With the concurrence of the Council, we propose that the 36" x 45" signs be installed in speed zones of 45 mph or greater, and the 24" x 30" signs be installed in speed zones of 40 mph or less. RECOMMENDED ACTION That City Council direct that signs 36 1lx45" signs be installed in speed zones of 45 mph or greater and the 24 11x30" signs be installed in speed zones of 40 mph or less. JFK:MSW:go Encl. cc: Steve Kueny, City Manager R. Dennis Delzeit, City Engineer Mark Wessel, Senior Engineer Patrick Dobbins, Project Engineer Ron Wilson, Construction Observer Lt. Mike Brown, Sheriff's Department Faye Beaver, Facilities Coordinator JN 3482 amo530.mem 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 Tr..'fic Manual SIGNS 4-41 34KI POLICY Where two roads intersect at an acute angle, the STOP or YIELD sign should be positioned at an angle, or shielded, so that the sign face Is out of view of traffic to which It does not apply. If the visibility of a STOP or a YIELD sign is restricted, a STOP AHEAD symbol sign (W17) or a YIELD AHEAD symbol sign (W28) should be erected in advance of the STOP or YIELD sign. YIELD signs should not ordinarily be placed to control the major flow of traffic at an Intersection. They shall not be erected on the approaches of more than one of the intersecting streets. (CVC 21356) YIELD signs should not be used on the through road• ways of expressways. They may be used on an entering roadway without an adequate acceleration lane. YIELD signs should not be used in a well designed interchange, as the signs would Interfere with the free merging movement' YIELD signs should not be used on a minor street when the safe approach speed of the Intersection Is.less than 10 miles per hour. The SPEED LIMIT sign (112) shall be used to give notice of a restricted prima facie speed limit except as provided under Prima Facie Speed Umits' In CVC 22352. R2 The 48" x 60" signs shall be used on freeways. The S P E ED" --- -0- 24" x W'signs may be used on urban streets. LIMIT Where speed zones are longer than one mile, inter- mediate signs may be placed at approximate one -mile intervals. Dual Installations may be used for three or 1501, more lanes in each direction. See CVC Sections 22350 through 22413 and Traffic standard 3e" x 45" Manual Chapter 8, "Traffic Regulations" for additional information. See Chapter 10, "School Area Pedestrian Safety' for the R2 signs used In school nines. When the maximum speed Is to be posted, the MAX- IMUM SPEED 55 sign,(R8) shall be used. JOHN GALLOWAY Mayor ELOISE BROWN Mayor Pro Tern CLINT HARPER, Ph.D. Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk THOMAS P.GENOVESE City Treasurer TO: FROM: DATE: SUBJECT: MOORPARK MEMORANDUM Steve Kueny, City Manager John F. Knipe, Assistant City December 7, 1987 Speed Limit Signs Sizing STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Engineer U*— To promote consistency in the size of various traffic signs throughout the City, we normally require signs to be the size designated as standard by Caltrans. With respect to speed limit signs, the standard size is 36 "x 45" (refer to attached Traffic Manual excerpt). Caltrans policy states that 24 "x30" signs may be used on urban streets. We propose that the 36 "x45" signs be installed in speed zones of 45 mph or greater, and the 24 11x3091, signs be installed in speed zones of 40 mph or less. If you disagree with these guidelines, please provide us with your comments. JFK:MSW:go Encl. cc: R. Dennis Delzeit, City Engineer Mark Wessel, Senior Engineer Patrick Dobbins, Project Engineer Ron Wilson, Construction Observer -- JN 3482 amo518 . mem j 10 �1] CITY OF MOORPARV 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 Traffic Manual SIGNS POLICY 4-41 31967 Where two roads Intersect at an acute angle, the STOP or YIELD sign should be positioned at an angle, or shielded, so that the sign face is out of view of traffic to which It does not apply. If the visibility of a STOP or a YIELD sign is restricted, a STOP AHEAD symbol sign (W17) or a YIELD AHEAD symbol sign (W28) should be erected In advance of the STOP or YIELD sign. YIELD signs should not ordinarily be placed to control the major flow of traffic at an Intorsection.They shall not be erected on the approaches of more than one of the intersecting streets. (CVC 21356) YIELD signs should not be used on the through road• ways of expressways. They may be used on an entering roadway without an adequate acceleration lane. YIELD signs should not be used in a well designed Interchange, as the signs would Interfere with the free merging movement. YIELD signs should not be used on a minor street where the safe approach speed of the Intersection is less then 10 miles per hour. The SPEED LIMIT_ sign (R2) shall be used to give notice of a restricted prima facie speed limit except as provided under Prima Facie Speed Limits In CVC 22352. R2 The 48" x 60" signs shall be used on freeways. The SPEED 24" x 30"signs may be used on urban streets. LIMIT Where speed zones are longer than one mile, Inter- mediate signs may be placed at approximate one -mile intervals. 5 Dual installations may be used for three or more lanes in each direction. Standard 36" x 45" See CVC Sections 22350 through 22413 and Traffic Manual Chapter 8, "Traffic Regulations" for additional information. See Chapter 10, "School Area Pedestrian Safety' for the R2 signs used in school zones. When the maximum speed is to be posted, the MAX. IMUM SPEED 55 sign (R6) shall be used. JOHN GALLOWAY Mayor ELOISE BROWN Mayor Pro Tern CLINT HARPER, Ph.D. Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk THOMAS P. GENOVESE City Treasurer MOORPARK MEMORANDUM POLICY 23 STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police TO: Patrick Richards, Director of Community Development FROM: Steven Kueny, City Manager DATE: January 29, 1988 SUBJECT: LANGUAGE CLARIFICATIONS FOR RESOLUTIONS OF APPROVAL OF DEVELOPMENT PROJECTS As discussed with you, to avoid the need for additional discussion by Council of conditions contained in the referenced resolutions after staff has been given direction to prepare the resolution, include a memorandum with the agenda item that: 1. Lists those conditions which staff feels the Council apparently did not reach a decision or consensus or otherwise needs clarification. 2. Oversight items requiring new or modified conditions. 3. Staff's recommendations concerning any condition language needed per 1 and 2 above. 4. Make sure the applicant receives a copy of the memorandum. As also discussed, the Resolution of Approval is to be sent to the applicant certified or registered mail to insure receipt. If the applicant picks it up or has it telecopied over, include a transmittal letter to verify such transmittal. cc: Maureen W. Wall, City Clerk Dennis Delzeit, City Engineer 799 Moorpark Avenue Moorpark, Califonnia 93021 (805) 529 -6864 RESOLUTION NO. 88- 450 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, PROVIDING REIMBURSEMENT GUIDELINES FOR THE USE OF THE CITY'S SOCIAL SERVICES ACCOUNT. WHEREAS, the City Council of the City of Moorp rk has determined that it is in the best interests of the citizens of sal to establish a Social Services Account; and WHEREAS, the purpose of this account is//to provide funding for social services activities that the Council may/decide to fund during the fiscal year; and 7 WHEREAS, the City Council has deter Ined that certain situations of an emergency or immediate nature on weekenor after regular business hours may occur that require action prior to a ,regular City Council meeting. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES RESOLVE, DECLARE, DFYERMINE AND ORDER AS FOLLOWS: SECTION 1. Each Councilmfnber and the City Manager is authorized to expend funds as the ne d may arise and receive reimbursement for said expenses up to an amount not to exceed $200 per occurrence when said individual has de this determination. SECTION 2. When id expenditure is made, the individual will cause the reimbursement to be placed on the City Council's next regular meeting agenda for approval by the City Council. PASSED AND ATTEST: Maureen' W. Wal City off Moorpa PTED this 17th day of February , 1988. Jg n a- l-Yoway, Mayor City of Moorpark, CA POLICY 24 I, Maureen W. Wall, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury, that the foregoing Resolution No. 88- 450 was adopted by the City Council of the City of Moorpark at their meeting thereof held on the 17th day of _ February 1988, and that the same was adopted by the following vote: AYES: Councilmembers Brown, Harper, Lane and Mayor Galloway NOES: None. ABSENT: "done. ABSTAIN:None. Witness my hand and the official seal of said City this 25th Fah r!iary 1QRR F_vo_r_ittc_ri in tha Nty of Moorpark...-C-a County of Ventura. y� City Cl (Seal) day of :ornia, JOHN GALLOWAY Mayor ELOISE BROWN Mayor Pro Tern CLINT HARPER, Ph.D. Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk THOMAS P. GENOVESE City Treasurer TO: FROM DATE: MOORPARK MEMORANDUM Department Managers Thomas P. Genovese, Deputy City Manager ,,,A� February 24, 1988 SUBJECT: FACSIMILE MACHINE POLICY POLICY 25 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Due to the high cost of facsimile machine operations and staff time, all employees must not use the FAX machine unless it is necessary under urgent conditions. Please make an attempt to use the U. S. Mail system as it is still the most cost effective method for delivery. All information to be "Faxed" should be processed through the Executive Secretary or Records Clerk for transmittal. Additionally, it is important not to encourage any agencies to transmit material to the City via the FAX machine unless urgent conditions exist. Therefore, please use discretion when offering the FAX machine phone number to other business people. This policy is based on research which indicates that the cost of receiving messages is approximately 11(� a nave and the cost of sending messages can be as high as 77(t a page. Thank you for your cooperation and the follow through of this policy. Please inform your staff as you deem appropriate. If you have any questions in regards to these matters, please don't hesitate to ask Tom or Don. cc: Steven Kueny, City Manager Carolyn Dyer, Interim Executive Secretary /Records Clerk 799 Moorpark Avenue Moorpark, Califonnia 93021 (805) 529 -6864 UL W. LAWRASON, Jr. Mayor SCOTT MONTGOMERY Mayor Pro Tem ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember LILLIAN KELLERMAN City Clerk TO: FROM: DATE: MOORPARK M E M O R A N D U M Department Heads Lillian Kellerman January 24, 1990 SUBJECT: FACSIMILE MACHINE POLICY STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer Due to the high cost of facsimile machine operation and staff time, a Facsimile Machine Policy was developed (Policy No. 25). After review and update of the Policy, the following applies: 1) All information to be "FAXED" will be transmitted by the person designated by each Department Head to do so for that Department. 2) "FAXED" material should be of an urgent nature -- both information sent and received. 3) No personal use. To adhere to our policy, care must be exercised in offering the FAX machine telephone number. Those persons desiring to FAX to the City for their convenience only, should be told to use the mail. The facsimile machine is to be used when it is for the convenience or necessity of the City. Thank you for your cooperation in this matter. 12490.2 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 JOHN PATRICK LANE Mayor ELOISE BROWN Mayor Pro Tem JOHN GALLOWAY Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember MAUREEN W. WALL City Clerk MOORPARK M E M O R A N D U M POLICY 26 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer TO: Director of Community Development & City Clerk FROM: Steven Kueny, City Manager DATE: May 20, 1988 SUBJECT: Public Hearing Schedule Please be advised that pursuant to recent Council action, all public hearings should be scheduled for the 2nd and 4th Wednesdays of the month to avoid inordinately long agendas at the regularly scheduled meetings.. For the present time, please plan on scheduling these public hearings for the 4th Wednesday of the month to avoid the necessity to meet on both the 2nd and 4th to accomodate only scheduled public hearings. In the event you desire to deviate from this directive as a result of the Permit Streamlining Act limitations or other_ reasons, you must first receive my authorization. SK: se cm.85204 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 JOHN PATRICK LANE Mayor ELOISE BROWN Mayor Pro Tern JOHN GALLOWAY Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember MAUREEN W. WALL City Clerk TO: FROM: DATE: SUBJECT: MOORPARK MEMORANDUM POLICY 27 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer All City Staff Members & Temporary Personnel Thomas P. Genovese, Deputy City Manager May 24, 1988 City Hall Operation Procedures Please find attached a memorandum regarding Staff parking restrictions. It is now amended to read, "All City employees are requested to utilize parking spaces other than the first space adjacent to each of the two handicap parking spaces." cm. 852412 799 Moorpark Avenue Moorpark, Califomia 93021 (805) 529 -6864 GLINT HARPI-11. Ph.O Mayor ELOISE BROWN Mayor Pro Tern THOMAS C. FERGUSON Councilmember JOHN GALLOWAY Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk -FO: FROM: DATE: SUBJECT : MOORPARK - - - - -- - STEVEN KUENY M E M O R A N D U M City Manager CHERYL J KANE City Attorney PATRICK RICHARDS. A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer All City Staff Members Thomas P. Genovese, Deputy City Manager October 29, 1987 City Hall Operation Procedures Effective Monday, November 2, 1987, all City employees are requested to utilize parking spaces other than the first two spaces adjacent to each of the two handicap parking spaces. These four spaces will be intended for use by the public. Additionally, as you are aware, the Vehicle Code is enforced for the Community Center parking lot and, therefore, no backing in to the parking spaces is permitted. Also, on October 30, 1987, you may wear a Halloween costume. if you intend to participate and are unsure as to the appropriateness of your costume attire, please check with me for comment. TPG: j cc: Building and Safety Willdan (805) 529 -6864 799 Moorpark Avenue Moorpark, California 93021 JOHN PATRICK LANE Mayor ELOISE BROWN Mayor Pro Tem JOHN GALLOWAY Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember MAUREEN W. WALL City Clerk TO: FROM: DATE: SUBJECT: MOORPARK MPMnRANni IM ALL CITY STAFF Maureen W. Wall, City Clerk June 23, 1988 Legal Ad /Notices and Ordinance Publication POLICY STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer Public contract law requires a City to go out to bid for all legal ad publication when a City has more than one adjudicated newspaper. The City of Moorpark now has two adjudicated newspapers; the Moorpark News and the Moorpark Mirror. As a result, the City went out to bid for these services, and on June 22, 1988, the Council awarded the bid for Fiscal Year 1988/89 to the Moorpark News. This will mean some change in our internal process of placing legal ads and notices. In an effort to better organize and simplify the accounting process for notice publication, effective July 1, 1988, the following system shall be followed. 1. Notices to be submitted to the newspaper for publication are to be Presell LalA .. _.. _.._ ��:..t _. " •• ., ; _ r' ��:� .. i .- l.11C FJ 4l' I 11. {Ilt 1 V11 date. A copy of each notice shall be forwarded to the City Clerk, and shall include information as to the number of times the notice is to appear, the publication date(s), and the fund the ad is to be charged against. 2. A proof copy of the notice submitted will be prepared for your review by noon on the Monday before the publication date for proofreading and final approval prior to publication. The proof copy is to be returned to the Moorpark Nows by 9:00 a.m. on the Tuesday prior to publication. 3. All Affidavits of Publication as well as billings will be sent directly to the City Clerk from the Moorpark News. The affidavits which pertain to your notices will be given to you for your file. The City Clerk will be responsible for billing reconciliation and 799 Moorpark Avenue Moorpark, Califomia 93021 (805) 529 -6864 All City Staff June 23, 1988 Page Two approval. It is anticipated this will aid the Finance Department during the preparation of the warrant register and also eliminate their having to follow through to determine account numbers and approval of the charges. If you have any suggestions which might further streamline this new system, or if you have any questions, please talk with me. Thank you for your cooperation in the implementation of this new proce«. copy to: City Manager Deputy City Manager Director of Community Development Director of Community Services Finance Officer JOHN PATRICK LANE Mayor ELOISE BROWN Mayor Pro Tern JOHN GALLOWAY Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember MAUREEN W. WALL City Clerk MOORPARK MEMORANDUM TO: Department Heads FROM: Steven Kueny, City Manager h' DATE: July 6, 1988 POLICY 29 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer SUBJECT: Revisions to Recruitment and Selection Process Attached is a copy of the newly revised Recruitment and Selection Process. It is anticipated these revisions will help clarify the coordination between the Departments and my office. If you have any questions, please see me. cm. 8761 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 Coordination of Recruitment and Selection Process Between the Office of the City Manager and Department Heads 1. Department to submit a work order for recruitment, which includes: A. Job Description. B. Draft of flyer and or advertisement. C. Recommended advertising media (paid); and other circulation (i.e., cities, counties, special districts, etc.) D. Recommended application period. E. Designated spokesperson from Department to answer inquiries concerning advertised position. 2. City Manager's Office shall modify and /or approve all submittals (A -E above) prior to any advertising of position. 3. City Manager's Office shall place all paid advertising. 4. Department shall be responsible for all other approved circulation, i.e. mailings to cities, counties, special districts, etc. 5. City Manager's Office shall receive and retain all applications until the application period is completed. At the end of the application period, the Department Head will be given all applications. A list containing the names and addresses of all applicants will be retained in the office of the City Manager. 6. Department shall be responsible for: A. Screening and selecting applicants to be interviewed, with a review by City Manager's office prior to commencing with G.B. B. Setting date, time and place of interview, and any other examination process; and notifying applicants. Note: If an oral board is to be used, general composition of the panel must receive prior approval from the City Manager's Office; and should contain representatives from more than one entity or agency, and a City representative to monitor the process. C. Supplying list to City Manager's Office containing names of applicants to be interviewed; and times and dates of scheduled interviews. Coordination of Recruitment & Selection Process Page 2 D. Conducting interviews and making recommendation to City Manager's Office for appointment of applicant. E. Establishing eligibility list. 7. Department Head must obtain authorization from City Manager's Office prior to any offer or appointment being made. B. Once the appointment process has been completed, Department is responsible for notifying all unsuccessful applicants, with a copy to the City Manager's office; and to return all original application materials, including those for persons appointed, to the City Manager's office. 5 -18 -88 cm. 88561 JOHN PATRICK LANE Mayor ELOISE BROWN Mayor Pro Tern JOHN GALLOWAY Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M.PEREZ Councilmember MAUREEN W. WALL City Clerk TO: FROM: DATE: SUBJECT: MOORPARK The Honorable City Council POLICY ITEM ° ,� 30 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer R. Dennis Delzeit, City Engineer Zl��t-- September 13, 1988 Limit Line Location Policy BACKGROUND INFORMATION In response to recent Council interest, we have identified and reviewed appropriate criteria and formulated a policy regarding the location of limit lines at stop controlled intersections. Identified criteria include the following: o Intersection sight distance standards o National and State standards o Motorist compliance o Wheelchair ramp location o Pedestrian movements During the evaluation, it was observed that it is impossible to select one general limit line location that is optimum with respect to all of the criteria. For instance, pedestrian movements are better facilitated by locating the limit line further from the main street, whereas a greater degree of motorist compliance may be attained by locating the limit line closer to the main street. After considering the various aspects of all the identified criteria, however, it was concluded that the best overall compromise may be achieved by locating the limit lines approximately 10' -12' behind the main street prolongation of curb. Based primarily on visibility to approaching motorists, stop signs should be located approximately 5' -10' feet within the curb return. 799 Moorpark Avenue Moorpark, Califomia 93021 (805) 529 -6864 Page -2- It is emphasized that this policy locations only, and that variances necessary based on field conditions. I field conditions warranting variances include sight distance considerations, ramp locations, and the presence of traffic signs, or other obstructions. provides generalized will sometimes be t is anticipated that to the policy could specific wheelchair street light poles, RECOMMENDED ACTION This material is provided for information only, and no action is necessary. MOORPARK, CALIFORNIA City Couricii Meeting of, )-1982— ACTION: JFK:MSW:ls cc: Steve Kueny, City Manager John F. Knipe, Assistant City Engineer Mark Wessel, City Traffic Engineer Patrick Dobbins, Project Engineer James Biega, Project Engineer Chris Lynch, Project Engineer Ron Wilson, Construction Observer Lt. Mike Brown, Sheriff's Department JN 30499 CM0878.COU JOHN PATRICK LANE Mayor ELOISE BROWN Mayor Pro Tern JOHN GALLOWAY Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember MAUREEN W. WALL City Clerk TO: FROM: DATE: SUBJECT: MOORPARK MEMORANDUM The Honorable City Council ITEM POLICY 31 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer R. Dennis Delzeit, City Engineer��G September 13, 1988 General Policy Regarding Traffic Control Measures on Final Maps BACKGROUND INFORMATION At a recent meeting, the City Council requested the, formulation of a policy whereby stop sign locations could be reviewed and approved by the Council earlier in the project development process. The following policy is therefore presented for the City Council's consideration: Policy - Regulatory Traffic Sign Plan Where streets are to be dedicated in conjunction with final map recordation, a regulatory traffic sign plan shall be part of the final map submittal. This plan shall show, at a minimum, all proposed regulatory signs such as stop signs, speed limit signs, and parking restriction signs that will result from construction of tract or parcel map improvements. This plan may consist of the final signing and striping plans. RECOMMENDED ACTION That the Regulatory Traffic Sign Plan Policy be adopted. JFK:MSW:1s MOORPARK, CALIFORNIA cc: Steve Kueny, City Manager Cify Council ;Meeting John F. Knipe, Assistant City Engineer Mark Wessel, City Traffic Engineer °f-- --9 =L= -198 Patrick Dobbins, Project Engineer ACTION: James Biega, Project Engineer Chris Lynch, Project Engineer Mark Wittgraf, Project Engineer JN 30499 By JN 30500 n •n Q 7 a (YIiT 799 Moorpark Avenue Moorpark, Califomia 93021 (805) 529 -6864 JOHN PATRICK LANE Mayor ELOISE BROWN Mayor Pro Tem JOHN GALLOWAY Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember MAUREEN W. WALL City Clerk MOORPARK M E M O R A N D U M ITEM 14 POLICY 32 STEVEN KUL.. , City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police TO: The Honorable City Council FROM: Patrick J. Richards, Director of Community Development � DATE: October 12, 1988 (CC meeting of 10/19/88) SUBJECT: CHRISTMAS TREE LOTS With the Christmas season approaching it is inevitable that a demand will exist to establish Christmas tree sales lots withinl' the city. A review of the zoning code reveals that no provision is included for the sale of Christmas trees as a temporary use. Inasmuch as Christmas tree lots are a tradition observed by many residents of Moorpark, provisions should be made for this to occur. Staff recommends that the City Council adopt, by policy, a set of standards to regulate Christmas tree lots until more specific temporary use restrictions can be implemented. Tree sales could occur only in commercial and industrial zones via a zoning clearance issued by the Director of Community Development. Such aspects such as access, lighting, business days and hours available would also be regulated by the same zoning clearance. Recommended Action Adopt by minute action a policy which requires that temporary Christmas tree sales shall be allowed only on commercial and industrial zoned property subject to approval of a zoning clearance AOO y the Director of Community Development. i:>� iC, CAII'ORNt Ciiy Council Maefing .•_ 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 8811.10H /CHRONI PJR:crl JOHN PATRICK LANE Mayor ELOISE BROWN Mayor Pro Tern JOHN GALLOWAY Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember MAUREEN W. WALL City Clerk MOORPARK .................. ITEM S POLICY 33 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police On October 19, 1988 the Council was provided with a draft resolution regarding guidelines for driveways and driveway expansions in residential areas. At this meeting the Council elected to refer the matter to an Ad Hoc Committee for recommendation(s) regarding the staff resolution and /or other matters deemed appropriate by the Ad Hoc Committee. The Ad Hoc Committee met at 6:30 p.m. on October 24, 1988 at an open public meeting. Four members of the public attended. The Committee concluded that the unusual number of requests was an anomaly and since there were no reported problems prior to this time none were expected in the future. The Committee was concerned about safety and they noted a reasonable amount of care should be taken regarding driveways too close to the corner or those that would be adjacent to a power pole /fire hydrant. 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 8827106 /CHRODII PJR:MAR:DT:JS:CM:crl H E H O R A N D U M TO: The Honorable City Council FROM: Patrick J. Richards, Director of Community Development DATE: October 27, 1988 (CC meeting of 11/2/88) SUBJECT: SECOND DRIVEWAYS AND DRIVEWAY EXPANSIONS IN A RESIDENTIAL AREA BACKGROUND Prompted by recent curb, gutter and sidewalk repair .within the city; there have been a number of requests for second driveways and expansions of existing. - The City Council at their 'meeting of September 7, 1988 considered the request of two property owners for a second driveway, and granted the requests. On October 5, 1988 the Council considered a report by staff regarding this subject and directed staff to make certain amendments to the draft design standards and return the matter to the Council for approval. On October 19, 1988 the Council was provided with a draft resolution regarding guidelines for driveways and driveway expansions in residential areas. At this meeting the Council elected to refer the matter to an Ad Hoc Committee for recommendation(s) regarding the staff resolution and /or other matters deemed appropriate by the Ad Hoc Committee. The Ad Hoc Committee met at 6:30 p.m. on October 24, 1988 at an open public meeting. Four members of the public attended. The Committee concluded that the unusual number of requests was an anomaly and since there were no reported problems prior to this time none were expected in the future. The Committee was concerned about safety and they noted a reasonable amount of care should be taken regarding driveways too close to the corner or those that would be adjacent to a power pole /fire hydrant. 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 8827106 /CHRODII PJR:MAR:DT:JS:CM:crl October 27, 1988 Page 2 On October 26, 1988 the Council considered this matter again under Committee Reports on the agenda. It was at this time that the Ad Hoc Committee following recommendations were given to the Council: 1. That the City Council take no action on the draft resolution regarding this matter. 2. That the City Council authorize the Director of Community to approve or deny both the pending eighteen (18) request and future request. 3. That the Director of Community Development be guided by safety issues in making a final decision, such as corner or mid -block sight obstructions, distance from power poles, fire hydrants, etc. 4. That if a property owner is denied an encroachment permit the matter is appealable. An issue that was not discussed by the Committee was the need to have the encroachment permit conditions (if any) extend into, the future with each new homeowner. Staff will have a document recorded against the property to resolve this matter. RECOMMENDED ACTION Receive and file. 882710B /CHRONI PJR:MAR:DT:JS:CM:crl MOORPAU K THOMAS C. FERGUSON STEVEN KUENY Mayor City Manager '1WNY A WOOIARD CHERYL J. KANE Mayor Pro Tem �'�^ City Attorney ELOISE Councilmember ounci BROWN PATRICK RICHARDS. A.I.C.P. JOHN GALLOWAY Director of Community Development Councilmember R. DENNIS DELZEIT CUNT HARPER, PhD. ��'• City Engineer Councilmember JOHN V. GILLESPIE MAUREEN W. WALL Chief of Police City Clerk THOMAS P. GENOVESE City Treasurer MEMORANDUM TO : The Honorable City Council FROM : Steven Kueny, City Manager DATE : December 31, 1986 S UB JE C T : Budget and Finance Committee Review of Warrants BACKGROUND: During a recent meeting of the City Council's Budget and Finance Committee, we discussed the possible review of the warrants by a member(s) of this committee prior to consideration by the Council. This review could be done either prior to preparation of the Warrant Register or after preparation of the Warrant Register but prior to the Council meeting at which they are to be considered. The member(s) would announce to the Council prior to consideration of this agenda item that the warrants had or had not been reviewed by the committee. This proposed practice does not preclude questions or review of invoices by other Councilmembers, but provides specific oversight of the warrant approval process by the Council prior to formal approval. This practice is successfully used in other cities. RECOMMENDED ACTION: Direct that at least one member of the Budget and Finance Committee review warrants prior to each regular Council meeting whenever time permits them to do so- 799 Moorpark Avenue Moorpark. California 93021 (805) 529 -6864 ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tem CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer TO: FROM: DATE: SUBJECT: Background MOORPARK ITEM '7O/_lCq ti 35 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police MEMORANDUM The Honorable City Council Patrick J. Richards, Director of Community Development April 11, 1989 (CC meeting of 4/19/89 FOOD SERVICE & LIQUOR SALES - GUIDELINES On March 15, 1989 the City Council considered a report from the Director Of Community Development regarding whether a liquor license request after the approval of a Planned Development Permit requires a Major Modification or Minor Modification Permit approval. It was staff's Position, at that time, that unless alcoholic beverage consumption was approved as part of the original PD permit, such a use would be an expansion requiring a Major Modification Permit approval. The Council discussed the matter and determined that the following is to occur in the future regarding this subject: I. That the PD permit application form is to be revised so as to show disclosure of any intent for on -site or off -site sale of liquor. 2. If a PO permit is approved after March 15, 1989, that has not identified it's intent regarding liquor sales or consumption; to introduce such after approval would require a major modification of the original planned development. Discussion With an interest to establish a better identification of the Council's action, staff is requesting consideration to approve the following guidelines as they relate to liquor sales and consumption within the City. In having such identifiable guidelines it will be easier for the general public, future applicants, Alcoholic Beverage Control Board and future staff members to transmit the Council's interest towards liquor sales and consumption within the City. 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 1 TnP /rPonMT o.io- ncT• nn. r7m. . rru. nn. --i April 12, 1989 page 2 1. That all new commercial planned development permit applications shall state clearly the intended use of alcoholic beverage sales. - to be package retail sales only; - to be sold with retail food sales only; - to be sold separately with retail food sales in the same place of business; - to provide a separate area within the retail food service business for the consumption of alcoholic beverage sales; - beer and wine consumption only; - all types of general alcoholic beverage sales to be made on site. 2. That all planned development permits approved prior to March 15, 1989 shall allow retail beer and wine sales and consumption within the commercialcenter for both retail sales and in conjunction with food service with the approval of a Minor Modification Permit from the Director of Community Development. 3. That all commercial legal non - conforming uses not previously, having alcoholic beverage sales shall obtain a Commercial Planned Development Permit approval prior to or in conjunction with the approval of any retail alcoholic beverage sales. 4. That all commercial legal non - conforming uses currently selling beer and wine shall obtain approval of a Commercial Planned Development Permit prior to or in conjunction with the approval to provide general alcoholic beverage sales. 5. That the following conditions shall be imposed on all future commercial planned development permits, major or minor modification permits associated with the approval of any retail alcoholic beverage sales: - That the use shall close for business at 12:00 a.m. midnight. - That food service shall be available during all business hours that alcoholic beverage sales are available. - That if a fixed bar is to be used it's approval shall only be accomplished with a major modification. - That all entertainment where alcoholic beverages are sold shall have received prior City approval. I TnR/rt=MT D ID. ncT. nn. nu.. ru. nn. _,_, A� s. April 12, 1989 page 3 Recommended Action 1. That the City Council review the above draft liquor sales guidelines and amend as deemed appropriate. �V \ 2.) Adopt the above draft liquor sales guidelines as modified by the Council. V 1 I TnP /rWDnhIT D 1 D. f1CT. nD• CM- - rm- nD. - -1 ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tem CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer I FV7, DATE: MOORPARK M E M O R A N D U M The Honorable City Council Budget and Finance Committee November 1, 1989 SUBJECT: Procedures for Rebate of Assessments STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Pursuant to the Council's direction in July, 1989, the Budget and Finance Committee has developed proposed procedures to implement rebates for the annual assessments for AD 84 -2 and AD 85 -1. The proposed procedures are as follows: I. Owner occupant with rebate only on property granted a homeowner's exemption. 2. Demonstrate that there is no tax delinquency on the property and the assessment(s) for which the rebate is requested have been paid. 3. Gross family income may not exceed two- thirds of the then current County median income; the most recent state and federal tax return must be presented to verify family income and family size. Regardless of the above, persons who feel that special hardship circumstances exist and who meet other applicable criteria may apply for a rebate. The City Council's Budget and Finance Committee shall make a determination on all such requests with a confidential report to Council on all approved requests. 4. Persons granted property tax assistance under the Gonsalves- Deukmejian - Petris Property Tax Assistance Law upon presentation of proof of such assistance and meeting items 1 and 2, above, shall be eligible for rebate. The Honorable City Council November 1, 1989 Page 2 5. A rebate may be requested between January 1 and May 31 of any fiscal year for assessment due and payable during that same fiscal year consistent with the above criteria. No rebate will be granted for delinquent assessments paid during any subsequent fiscal year. 6. Staff will issue press releases concerning the rebate process in January, April and July of each year. The rebate procedure will also be contained in the Engineer's Report for both Assessment Districts. 7. Rebates of City -wide assessments of both Assessment Districts will be funded by the City's General Fund. Rebates of special zone of benefit assessments will be funded by the respective zone of benefit for that District. 8910319 MOORPARK, CALIFORNIA City Council Meeting of 198 ACTION: ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tern CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer TO: FROM: DATE: SUBJECT: MOORPARK M E M O R A N D U M ............... STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Wayne Boyer, Finance Officer Donald P. Reynolds, Jr., Management Analyst November 22, 1989 Refund Policy For Business Registration Pursuant to City Council action on Wednesday, November 15, 1989, the City will not under any circumstances issue refunds for Business Registration permits. Please pass this information to your staff., and. feel free to refer public concerns to my attention. Thank you. CC: Steven Kueny, City Manager Richard Hare, Deputy City Manager 799 Moorpark Avenue Moorpark, Califomia 93021 (805) 529 -6864 Minutes of the City Council Moorpark, California Page 7 November 15, 1989 11. DISCUSSION /ACTION ITEMS: A. Consider Report to the Council_ regardinq_Temporary Signs within the public right -of -way. Staff Recommendation: Direct staff as deemed appropriate. Mr. Richards gave the staff report saying that letters were sent in February to all local Real Estate and Board of Realty Offices. He said the letters addressed the City's concern with the increasing number of Open House and For Sale /Lease signs being placed on public right -of -way. Mr. Richards indicated that the Public Works Committee had met and recommended that another letter of notice to all Board of Realtors and Real Estate offices that service Moorpark from the surrounding cities be sent and that the Code Enforcement Officer abate all signs after a specific date. In addition, he said the City Attorney was in the process of researching the City's present Ordinance to ensure that all legal matters were covered before abating the signs. After discussion by the Council the following motion was heard: MOTION: Councilmember Harper moved and Councilmember Brown seconded a motion to approve the staff recommendation to continue to abate all signs placed in the public right -of -way that presented a potential public safety hazard, pending a determination by the City Attorney on applicability of existing ordinances; that the staff be directed to abate all signs after notice from the City Attorney that the signs can be legally abated under current ordinance provisions, or to proceed with the necessary ordinance revisions to allow abatement; staff to look at alternative mechanisms of enforcement. The motion carried by unanimous voice vote. B. Consider Business Registration Refund Policy for the Initial Year of the Business Registration Program. Staff Recommendation: Allow staff to administer refunds for the initial year of the program. Mr. Reynolds said that it was the staff's recommendation that a refund of the $30.00 Business Registration fee be given to business owners who ceased to operate within 60 days of paying the fee during the first year of the program. The Council indicated that the Business Registration fee was an expense of doing business and that a refund was not appropriate. Minutes of the City Council Moorpark, California Page 8 November 15, 1989 MOTION: Councilmember Harper moved and Councilmember Brown seconded a motion to eliminate any refund from the Business Registration process. The motion carried by unanimous voice vote. C. Consider Restricting Parking for Tract 3963 - 2 (Griffin). Staff Recommendation: Approve restricted parking. Lt. Rodriquez said that residents and representatives from Griffin Homes had contacted the Police Department to help resolve the problem of student parking on streets within Tract 3963 -2. He said that sufficient parking facilities existed on campus to accommodate student parking and fee avoidance or proximity to classes were the probable reasons for the off - campus parking. He said his recommendation was to restrict parking on streets within the tract to two (2) hours duration between 8:00 a. m. and 4:00 p. m., exclusive of weekends and holidays. Mr. Kueny indicated that he felt a one (1) hour restriction would be more effective. Lt. Rodriguez said he felt a one hour restriction would create too great a hardship on the homeowners. Mayor Lawrason suggested that the residents affected should be contacted and the matter discussed with them. CONSENSUS: By consensus the Council determined to have the staff bring back this item after further staff discussion and review. Lt. Rodriguez was directed to discuss with the residents the alternative measures that could be used to alleviate the problem; agreement to be reached by staff as to the number of hours to restrict the parking -- one or two. D. Consider Street Sweeping Specifications for City -wide Street Sweeping. Staff Recommendation: Authorize staff to solicit bids. Councilmember Harper indicated that some cities designate their street sweeping personnel as having authority to issue parking citations. He indicated that he would like to see such language added to the contract. ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tern CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer OORPARK M E M O R A N D U M TO: The Honorable City Council FROM: Richard Hare, Deputy City Manag DATE: November 29, 1989 (City Council Meeting 12 -6 -89) ITEM STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police MOORPARK, CALIFORNIA City Council Meeting of 1981. ACTION: T SUBJECT: Retention of Video Tapes of City Council Meetings .W'iL_O Currently the video tapes of the City Council meetings are the property of Ventura County Cablevision. In the future, when the City tapes its own City Council- meetings, the tapes of the meetings will be the property of the City. The City has the discretion to use these tapes as needed. The official records of all Council meetings are the minutes of the meetings, after approval by the City Council. The minutes are developed by the City Clerk based on notes taken by the City Clerk and /or recording secretary, and by review of audio tapes. The minutes, after approval, are maintained in perpetuity, and the audio tapes are retained until they lose their sound quality and are then discarded. To this date, no audio tapes have been discarded. Therefore, adequate official records exist to record the actions of the City Council. It normally requires at least two video tapes to record a City Council ► neeting and when we begin live telecasting we will most likely record more meetings and other events requiring a greater investment in video tapes. Due to the expense of the tapes, it would be more cost effective to tape over tapes previously used until the picture quality diminishes and then discard the tapes. It is staff's intent to tape over videc, tapes of City Council meetings for the purposes of recording other meetings and City activities or to accomplish other related functions such as safety training, in -house training, street inventories, accident i_nvestigations, etc. Staff will proceed with this practice unless direr• ed otherwise by the adoption of a City Council policy on this matter. RH:sc 8911294 799 Moorpark Avenue Moorpark, California 93021 (805 ) 529 -6864 Minutes of the City Council Moorpark, California Page 3 December 6, 1989 B.2. Consider approval of Warrant Register 1989/90: - Prepaid Warrants Nos. 10637 10642 10701 10707 $ 7,690.12 - Payable Warrants Nos. 10726 10813 $688,555.88 E. Consider AB3180 H4�mntal ,Mitigation Report regarding changes in the California Environmental Quality Act Staff Recommendation. Receive and file the report. H. Consider Creation of Federal Aid to Urban System Fund FAU . Staff Recommendation: Authorize establishment of FAU Fund. I. Consider Establishing Video Tape Retention Policy. Staff Recommendation: Approve policy as presented by staff. K. Authorize Mayor to Send Letter to Proba- t-ioiV 10ffj6- e'1^ Encouraging that Juvenile Alleged of Crime be Treated as an Adult. Staff Recommendation: Authorize letter. L. Consider Resolutions No. 89 -623 and No. 89-624 reciting the fact of the Special Munici ap 1 Election held on November 7, 1989 and declaring the results and such other matters as required by law. Staff Recommendation: Approve the Proposed resolutions. The following items were pulled from the Consent Calendar for individual consideration: C. Consider adoption of 88 foot _right-of- way along Los Angeles Avenue from Riddle property to__Condor Drive south. Staff Recommendation: Adopt 88 -foot right -of -way. In response to Councilmember Perez, Mr. Knipe indicated that he didn't have the cost of an alignment study for the entire section between the Riddle property and Condor Drive South but would report back to the Council with the information. MOTION: Councilmember Perez moved and Councilmember Montgomery seconded a motion to approve the staff recommended action. The motion carried by unanimous voice vote. hs RNARDO M. PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk TO: FROM: DATE: SUBJECT: Background POLIC`i 3.q MOORPARK ITEM STEVEN KUENY City Manager CHERYL J. KANE ::DORPARK, CALIFORNIA City Attorney Clty Cou II MeetftTRICK RICHARDS, A.I.C.P. of 19 Director of ommunity Development ACTIO NIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police CHARD T. HARE City Treasurer M E M O R A N D U M The Honorable City Council Donald P. Reynolds, Jr., Management Analys a:�- June 1, 1990 Repayment of Villa Campesina Deferred Loan The Small City Community Development Block Grant (CDBG) part time funding of the acquisition and development of Tract 4147, generally known as Villa Campesina, for 62 new affordable housing units. Of the $600,000 grant, $532,800 was provide to Villa Campesina Corporation, working with Cabrillo Economic Development Corporation, for the purchase of the land and management of the project. Upon sale of the land to the new homeowners, the funds were used as deferred loans which assisted the families in qualifying for additional funding, and allowed low and very low income persons to finance the purchase of the homes. The deferred loan became the second on the deed of trust, to the primary lender, Farmers Home Loan Administration. The City's deferred loans are interest free, and become due and payable to the City after five years. A re- evaluation of the homeowner's income will be conducted after five years, and if the homeowner still qualifies as a low or moderate income person, then the loan can be deferred in five year increments, (after each re- evaluation) , up to 25 years. The homeowners are free to repay the loan at any time without penalty. One of the original homeowners is seeking to consolidate various loans and the new lender requires repayment of the loan to the City. Discussion The Mayor has executed a "Beneficiary Demand" in order to allow a Villa Campesina resident to refinance the second 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 4 l' Repayment June 1, 1990 loan on the deed of trust, (which is the deferred loan provided to the beneficiary from the City). The beneficiary has qualified for a home improvement loan, and will use this new loan to repay the City, and consolidate his personal finances. The houses in Villa Campesina can be resold, or refinanced as long as lot, (12 houses), remain available to low and moderate income persons, as stipulated in both the Planned Development and Tract conditions. This is the first application for request to repay the deferred loan by a Villa Campesina resident, and was not executed until these details were clarified. The first loan attached to the deed of trust will remain in place, (from Farmers Home Loan Administration) , and the City will receive $8,848 as payment for the deferred loan, (which is the second attachment to the deed of trust), from Glendale Federal Bank. The Mayor has only executed the "Beneficiary's Demand" which allowed the repayment process to continue. A copy of this document has been provided to the Council under separate cover. The City will execute the "Request for Reconveyance" when the payment has been received and has cleared the City Is bank. In order to facilitate the deferred loan repayment procedure, staff is recommending that the Council authorize the City Manager to execute these documents in the future. The City must keep repayments of Small City CDBG in a clearly identifiable place in the City's revenue accounting system, because this revenue is considered by HUD to be "program income" and is still subject to CDBG regulations. The repayments can be invested with other City funds so that the City can compete for the highest interest rate until a new project has been identified. Staff has requested that a formal written directive be provided to the City so we can develop future eligible activities for the use of the Small City CDBG program income. In researching the potential for the use of funds, staff was informed by the State of California Housing and Community Development Department, that because the City's contract expired on December 31, 1988, and because the project is closed (pending final audit), that the State no longer holds jurisdiction over the City in controlling the use of these funds. Therefore, staff has requested guidance from the current City CDBG authority, the County of Ventura. The County will provide written guidance to the City after Repayment of Deferred Loans June 1, 1990 verifying how the City can reuse the Small City CDBG project income. Initially, it is staff's impression from the County, that the funds can be reused for new City affordable housing projects, and possibly for any CDBG eligible activity. Recommendation That the City Council: 1) Authorize the City Manager to execute documents to complete the repayment referenced in the report; 2) Authorize the City Manager to execute all future deferred loan repayment documents. I. Coup �OAIcY -J11f4r0 ff4S -a, ATTACi*IENT B Proposed Amendments CITY OF MOORPARK CDBD PROPERTY ACQUISITION POLICY APPLICABILITY OF ACQUISITION REQUIREMENTS a. General - The requirements of this chapter apply to any acquisition of real property for a project, to be funded in part or in whole by the Community Development Block Grant Program, except; (1) An acquisition by the City that is clearly a voluntary, arm's length transaction. Such transactions must meet each of the following conditions: (a) The City determines and informs the owner in writing that it will not use its power of eminent domain to acquire the property if negotiations fail to result in an amicable agreement; and (b) No specific site or Rroperty is designated for acquisition, although the City may limit its search for alternative sites to a general geographic area. Where the City wishes to purchase more than one site within a geographic area on this basis, all owners are to be treated similarly. The property to be acquired shall not be part of an intended, planned, or designated project area where all or substantially all of the property within the area is to be acquired within specific time limits; and (c) The City informs the owner of its estimate of the fair market value of the property, The notice must be in writing and provided before the seller enters into the contract for sale on which the purchase is based An appraisal is not required; however, the estimate must be prepared by a person familiar with real estate values and the City's files must include an explanation of the basis for the estimate. (2) An acquisition by a City contractor that does not have authority to acquire the property by eminent domain, if, before the seller enters into the contract of sale, the City informs the seller: 4 e±s 4. LOWER INCOME PERSON. The term "lower income person" or "low and moderate - income" means a family or individual having an income equal to or less than the Section 8 lower income limit established by HUD. Generally, this means a family or individual whose average monthly income does not exceed 80 percent of the median income for the area, as determined by HUD, with adjustments for smaller or larger families. 5. MORTGAGE. The term "mortgage" means such classes of liens as are commonly given to secure advances on, or the unpaid purchase price of, real property, under the laws of the State in which the real property is located, together with the credit instruments, if any, secured thereby. This includes a land contract or "contract for deed." 6. PROJECT. The term "project" means any activity or series of activities undertaken with CDBG received or anticipated in any phase. 7. SALVAGE VALUE. The term "salvage value" means the probable sale price of an item, if offered for sale on the condition that it will be removed from the property at the buyer's expense, allowing a reasonable period of time to find a person buying with knowledge of the uses and purposes for which it is adaptable and capable of being used, including separate use of serviceable components and scrap when it appears that will provide the highest value. 8. STATE AGENCY. The term "State agency" means any department, agency or instrumentality of a State or of a political subdivision of a State, any department, agency, or instrumentality of two or more political subdivisions of a State or States, and any person that has the authority to acquire property by eminent domain under State law. 9. TENANT. The term "tenant" means a person who has the temporary use and occupancy of real property owned by another. 18 BERNARDO M.PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tem ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk MOORPARK M E M O R A N D U M *yr oTEM STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer TO: The Honorable City Council FROM: Patrick J. Richards, Director of Community Development DATE: August 20, 1990 (CC meeting of 9/5/90) SUBJECT: Downtown Revitalization - Temporary Use Permit Background n In August 1989, the Council approved the final text of the Downtown Study and directed the Community Development Committee to work with Staff to implement the basic design elements of the study. Since that time there has been a joint meeting with the Planning Commission and several meetings with the Community Development Committee in which various implementation measures were approved towards implementation of design elements in the Downtown area. This included the creation of a sign overlay district. Staff is Still working on the overlay district details. Discussion Since the Council's action in March, it has come to Staff's attention that there, is an interest to add additional revitalization efforts by the Downtown merchants. Staff has received at least one letter (see attached) regarding a merchants interest to expand their activity and service. The merchants dilemma comes in the form of both the time it takes to process an entitlement application, (such as CUP, CPD or modification to such) Plus the cost involved with the application. pjrl6aug90 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 This interest was discussed with the Community Development Committee at a recent meeting, The idea of providing an interim regulatory process was considered by the Committee. Staff is suggesting that the Council consider a six (6) month temporary use permit for various accessory uses in the Downtown area, until a permanent process is put into place. At the end of the six (6) month trial period, staff will analyze the effectiveness of such a program. The types of uses contemplated with a temporary use is as follows: 1. Outside eating 2. Live entertainment 3. Outside produce sales 4. Outside cooking There may be others, but only the above have come to Staff's attention. Such temporary use permits should only be valid for six (6) months. This method would allow the City to accomplish two elements. First, it would provide a more streamlined approach to an approval process with only the cost of a zone clearance ($28.00). Second, it would allow the City to determine if such an activity was in any way a problem as it relates to adjacent uses. Staff may spend more time with these requests than a typical zone clearance. However, if successful, the City will receive increased sales tax dollars and help revitalize the Downtown area. Typically, temporary uses are regulated by conditions. It would be Staff's intent to impose appropriate conditions to reduce or eliminate problems between land uses. Staff Recommendation 1. Direct staff to issue temporary use permits, valid for only six (6) months, to existing uses in the proposed Downtown overlay zone area which provide goods or services that promote the Downtown area. Such temporary uses to be limited to those specified by City Council, such as those identified in this report. 2. Direct staff to report back to the City Council with an analysis of the effectiveness of such a program no later than April 1991. Attachment: August 4, 1990 letter, Rogello and Gonzalo Cisneros pjr16aug90 August 5, 1990 letter, A.A Barakat Kugust 4, :T90 Mr' Pat Richards Director of Community Develooment City of Moorpark 799 Moorpark Avenue Moorpark, California 93021 Dear Mr, Richards: La Cabanita Restaurant We would like to provide live music and/or singing entertainment for the enjoyment Of our customers. We would also like to provide live dance music for about two to three hours per weekend evening. We believe we will enhance Moorpark .y provI ^ding Mexican musical entertainment while at the same time attracting people to the mtown commercial area, a goal of the Downtown Study. Please provide us with the necessary direction so that we may ^^"p^eonrnr^mur"�zoea6as �7uickl}/r��'pdI��ible:"��- with to follow the process but we ask for your help in exp it�n-th ,~ appropriate, any alternative =p y e process or, �f for your prompt attention to processes. We thank you in advance our request. Respectf6lly submitted, ` w 529-701B ' ~~'-~ °`�?f.eros cc: Mayor Bernardo M. Perez Mr. 3obn'Wozniak' Planning Commission Chairman �/O C/ R*Q) 529066 /4,fE tar4= 'JyLrket "20 Years Moorparks' Favorite Merchants" General Manager 411 High Street A.A.BARAKAT Moorpark, CA 93021 ly. Pw Racharaf - -=- of Enwmwnitv Rewoozerawc ZDkir Wn Paranat's 1 -ecummand that the City provivy fDr C�Tcwr MrDduoe sales as cna 70VA§Dn to the Zoning Coda. 1 KrOn Tr um mast expeTionce that my cust:007S would welcome this 7KEOgo. TKP Outdvo- dinDlav anhances 'he visual effect for passersly, -Kn7av- attrortin; Lustamara not K M my store but to ths pig, streot aTe :0 community benefit. The Bar4kat familv has onsrated OuF f,, ,,, ears and we plan to remain a vital mart of wownION7 Anw,oark. This chnnoe, along with our planned inprovempQOF5 - -_3. 1 hol; �5 nwvEin sconoxicaliv viabse and in also ncnsiniart -t 1. certain aEowzts of nhy r�=tnNn Study. Please conEider tnis an initial request for p27mjs,j,, t . ..... F, outdoor produce display and salps. 1 anterstand thE CCUnlil has piven directicn to empedity High st7aat arva Rpolinations. nr cevelop alternative ppecasses when appropriata. Thank you for your DrDmpo attention Is-thess mahte7s. blnccrEly� cc: Mayor Bernardo m, perez john Wozniak, Planning Commission Chairman — RECEIVED — AUG 1 7 1990. City of Moorpark BERNARDO M. PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk TO: FROM: DATE: SUBJECT: Back round MOORPARK ITEM MEMORANDUM The Honorable City Council Patrick J. Richards, Director of Community STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer (- I V . Development November 26, 1990 (CC meeting of December 5, 1990) PERFORMANCE GUARANTEES FOR DEVELOPER IMPROVEMENTS As a result of the applicants of several cases over the past few years having disputes concerning bond exonerations for projects, a related concern has developed. How does the City guarantee performance for other than street and storm sdrain improvements for such things as perimeter tract walls, including stucco treatment; slope planting or other landscape improvements not related to grading, and private recreational facilities? Discussion It is the desire of the Department of Community Development to impose a separate bond requirement to guarantee the construction of the aforementioned improvements. On August 28, 1990, a memorandum was sent to the City Engineer requesting consideration that a condition of approval be placed on discretionary permits requiring a bond or other financial technique to guarantee the construction of these improvements. The City Engineer responded indicating that his office currently requires various surety bonds only for improvements such as landscaping that will be assessment district maintained and should be in public improvement bonds: o Grading o Street Improvements O Storm Drains O Monuments 799 Moorpark Avenue 5 r r Moorpark, California 93021 (805) 529 -6864 1 C C 799 Moorpark Avenue 5 r r Moorpark, California 93021 (805) 529 -6864 34011 Often times these improvements get lumped in with public improvements since bonds for the latter mentioned items are the only leverage the City may have to make sure these non - public improvements are constructed and maintained in a timely and appropriate manner. This proposal will allow these improvements to be addressed in the same manner as public improvements. Typically, 100% of the estimated cost of construction for the above items, is posted as security. Staff is suggesting that the developer prepare an estimate of the cost of construction of the wall, fence, landscaping, etc. improvements. This estimate of costs would be reviewed and approved by the Department of Community Development. A developer may receive a reduction in the bond amount as progress in construction and acceptance by the City is made. Approximately ten percent of the bond is held for a one year guarantee period after project acceptance. However, staff is recommending that the bond remain in effect for one year. The City Engineer has agreed that a bond for perimeter walls, fences and landscaping is needed for projects within the City. However, the City Engineer has indicated that the administration of this type of bond should be by the Department of Community Development, because the improvements and inspection are normally required by the Community Development Department. Community Development staff proposes to begin placing the following condition of approval on all future discretionary projects to ensure that these improvements are made and retained in good order: PRIOR TO ISSUANCE OF A ZONING CLEARANCE, SHALL BE SATISFIED THE FOLLOWING CONDITION " No Zoning Clearance or Building Permit may be issued for construction until all on -site improvements specified in this permit have been provided a Faithful Performance Bond to guarantee the construction and maintenance of perimeter tract walls,including stucco treatment; landscaping; fences; slope planting or other landscape improvements not related to grading; private recreational facilities, etc. Said on -site improvements shall be completed within 120 days of issuance of the Certificate of Occupancy. In case of failure to comply with any term or provision of this condition, the City Council may by resolution declare the surety forfeited. Upon completion of the required improvements to the satisfaction of the City, the City Council may reduce the amount of the bond; however, the bond must be kept in full effect for one year 2 0 ;f [,'i after the last occupancy to guarantee that items such as perimeter walls, landscaping, etc. are maintained" Recommendation Approve the placement of the above condition of approval on all future development projects. cc. City Engineer A:perfbnd.ccm 3 BERNARDO M.PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tem ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk TO: FROM: DATE: SUBJECT: *-y3 MOORPARK ✓&A �- 71 M E M O R A N D U M The Honorable City Council Steven Rueny, City Manager STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V: GILLESPIE Chief of Police RICHARD T. HARE City Treasurer November 30, 1990 (City Council 12 -5 -90) Consider Sidewalk Design for North Side of Los Angeles Avenue Between Shasta Avenue and Maureen Lane The Los Angeles Avenue (West) Widening Project is nearing completion. Staff has been able to work wtih the four fronting property owners on the north side of the project (between Shasta Avenue and Maureen Lane) to incorporate their required improvements as part of this project. They are responsible for the construction of curb, gutter, sidewalk and adjacent paveout. The improvements will be constructed by the City's contractor ( Burhoe). Two of the property owners (West America and Tejeda) have made their own arrangements with Burhoe and two (Mundee and Hodson) have deposited funds with the City to have the work done as a change order to the City's contract. Some of the street improvement plans were approved prior to incorporation; others in the first few years after incorporation; and others within the last few years. Consequently, there are at least two types of sidewalk designs including staggered (modified meandering) for West America and A -Z Storage (part of Tejeda) and standard Caltrans eight foot walk with no landscaping. Staff proposes to work with Caltrans and the property owners to construct a three foot parkway adjacent to the curb and a standard five foot sidewalk to the back of right -of -way. This would provide a consistent treatment from Maureen Lane east to Shasta Avenue. In addition, this design would be generally consistent with the recently approved design plan for Mission Bell Plaza further to the east. Mission Bell 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tern CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer TO: MOORPARK PP Cq��T OPV F z 0 Z o ' 9 � e oq 9 � ^ M E M O R A N D U M ITEM I1.3�p # STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police r The Honorable City Council FROM: Patrick J. Richards, Director of Community Development �_r DATE: starch 8, 1989 (CC meeting of 3/15/89) SUBJECT: LIQUOR LICENCES /PLANNED DEVELOPMENT APPROVAL Background Over the past several years the City has experienced an increase in the number of commercial retail centers throughout the City. With these new commercial areas there has been a proportional expansion of food service businesses. With food service there is generally an interest by the owner /operator to serve alcoholic beverages. In a majority of cases only beer and wine is served with meals. Discussion The purpose of this memorandum is to consider the appropriateness of requiring either a major or minor modification approval in those cases where a food service business, within a retail commercial area, approved by a Commercial Planned Development Permit, desires to serve alcoholic beverages. At this time the Director of Community Development has determined that unless alcoholic beverage consumption was approved as part of the. original PD permit, such a use would be an expansion. As an expansion it should be approved under a major modification process. Inasmuch, as liquor consumption can change of a business and the adjacent commercial opinion it deserves a public hearing before place. The operational aspect can change 11:00 pm to 12:00 pm to staying open until can state it's intentions to serve food unless restricted by specific conditions customer is not going to be turned away. )oth the operational make up ambience; staff is of the allowing such a use to take from a typical closing of 2:00 am. Although the use with alcoholic beverages, the reality is that a 799 Moorpark Avenue Moorpark, California 93021 — — - -- - -- - _ _ (805) 529 -6864 r rnr. lrrrn nwrr .. �.� nrm ..•. ,�,-. _. i -- ---- - --- ---._. -- - - - - -- RESOLUTION NO. 91 -741 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, RELATING TO THE ESTIMATES OF THE VALUE OF STRUCTURES MADE BY THE BUILDING OFFICIAL FOR THE PURPOSE OF ESTABLISHING BUILDING PERMIT FEES WHEREAS, Section 304(b) of the Administrative Code as adopted required the Building Official to determine a value or valuation of construction work requiring building permits; and WHEREAS, Section 304(b) of the Administrative Code as adopted requires that this value or valuation shall be used to compute building permit fees; and WHEREAS, the average cost of construction changes continuously; and WHEREAS, regionally adjusted national construction cost data is published periodically by the International Conference of Building Officials; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Council approves the January 1991 single family residential construction value as determined by the International Conference of Building Officials and directs the Building Official to assign values for such construction projects based upon the above data. SECTION 2. The Building Official shall place on the City Council's annual January Public hearing agenda (in accordance with Government Code Section 54992 et. seq.) recommendations for the valuations of single family residential construction projects based upon the most recently published construction cost data provided by the International Conference of building Officials. Where the actual nature of construction does not correspond precisely to an established category the Building Official shall base the valuation on the category which most closely resembles the actual work in terms of the estimated cost of inspection and plan review services. SECTION 3. The City Clerk shall certify to the adoption of this resolution. PASSED AND APPROVED this 6th day February 1991. ATT Lillian E. K61le City Clerk Paul W. Lawarason, Jr. Dior of the City of Moorpar California °ALIL W. LAWRASON JR. Mayor BERNARDO M.PEREZ Mayor Pro Tern SCOTT MONTGOMERY Councilmember JOHN E. WOZNIAK Councilmember LILLIAN KELLERMAN City Clerk MOORPARK STATE OF CALIFORNIA ) COUNTY OF VENTURA ) SS. CITY OF MOORPARK ) STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development JOHN F. KNIPE City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer I, Lillian E. Kellerman, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 91 -741 was adopted by the City Council of the City of Moorpark at a meeting held on the 6th day f February Y 1991, and that the same was adopted by the following vote: 0. AYES: COUNCILMEMBERS MONTGOMERY, PEREZ, WOZNIAK AND MAYOR LAWRASON NOES: NONE ABSENT: NONE ABSTAIN: NONE WITNESS my hand and the official seal of said City this 8th day of February Al 1991. Li lian E. ellerman ?9 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 PAUL W. LAWRASON JR. Mayor BERNARDO M. PEREZ Mayor Pro Tern SCOTT MONTGOMERY Councilmember JOHN E. WOZNIAK Councilmember LILLIAN KELLERMAN City Clerk MOORPARK M E M O R A N D U M cT Em 9 Jos, STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS. A.i.C. Directcr et Immunity Development JOHN F. KNIPE City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer To: The Honorable City Council i From: Patrick J. Richards, Director of Community Development Date: January 28, 1991 (City Council Meeting 2 -6 -91) Subject: RESIDENTIAL CONSTRUCTION VALUATION BACKGROUND The subject of adjusting the residential construction valuation criteria was brought to the Council's attention at their regular meeting of January 23, 1991. A background report was introduced (See attachment) and the Council set February 6, 1991 as a Public Hearing to consider a proposed increase in determining the value of single family residential construction as it relates to building permit fees. DISCUSSION Inasmuch as the attached January 17, 1991 report explains the rationale regarding staff's proposal, there appears to be only one matter needing further discussion and /or clarification. This issue is how often is the value or it's related fee to be increased and is there a requirement of public notice needed before such a change? Government Code Section 54992(a) requires that "prior to approving an increase in an existing fee or service charge, a local agency shall hold at least one public meeting, at which time oral or written presentations can be made, as part of a regularly scheduled meeting ". The statute does not define "fee or service charge ". By it's plain meaning, the statute appears to control any increase. Therefore, a change in the City's formula which results in an increased fee is subject to Section 54992(a). 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 Building Valuation Data 4l the request of numerous building officials, Building 11. HOTELS AND MOTELS: 25. WAREHOUSES:" Standards offers the following building valuation data 'Type I or 11 F R .. 74.80 Type I of II F. R ......... .... 38.70 representing average costs for most buildings. Because Tvpe 8I -1 -Hour .... 68.90 A•pe II or V- I •Huur ........ 22.90 residential buildings are the most common for mane (if- Type• 111 -N fu 60 Type II ur %'-N, . ... 21.60 es, two general classes are considered for these, one fur TvpeV- 1•Hour... .. Type V -N 611 Ill Typrltl - -1 -Huur ... ... 26.30 arertige" (urntructiun and theother for `good." Adjust- 12. INDUSTRIAL PLANTS: 5" IU Type III -N ..... .. 25.10 menu should be made for special archilec'turil or strut- Type I or II 1 R 44.20 EQUIPMENT rural features and Luc atiun of the project. Often higher or Type 11 -1 -Hour 10. I O AIR CONDITIONING: lower unit costs may result. Ape II- (Stock I !it 6(I Commercial ............... 3.30 The unit costs are intended to comply with the define- Type 111 -1 -Hour ..... _ 33. 10 Residential ... ............ 2.80 tion of "valuation" in Section 423 of the Uniform Build- Type 111 -N . - . - .. 31 .80 SPRINKLER SYSTEMS ............ 1.60 ing Cude" and thus include architectural, struclural, Till -up ..... Tyµ V -1- Huur 22 4ll 30.0(1 electrical, plumbing, and mechanical work, except as Type V -N 28.40 Regional Modifiers specifically listed below. It also includes thecon6acior's 13. JAILS: profit syhich should nut be umitted. T%pe l or It F.R ..... 124 mr The iulluw ing mudrficrs are re(ummended for use in The determination of plan check ( eesforprojeclsre - Tspe III- I -Hour ... 11150 ( unlu 6 w n( unrththebuildingvaluationdata .Inaddition• viewed by the International Conference of Building Of- g Hour 81 1,11 local cu+u6ouns may require further mudiiited ficials will be based on valuation computed from these 14. LIBRARIES: BRA IES: I I or 111 R 41 411 lion, 6un,. lu u+t• lhcx• ntodiheh, merely multiply ( o.t poi .yuarc tent by the apprupri,ue regional the listed muddier, figures which were compiled in lw h tx• II- I -I tour 6 1 ,ti I 1 ur cx.utq le. April 1 990. I, 1x• 11 -N 6U -U 10 01011 (u.t ul a 1,1x• 111 -1 -Flow hotel building of Y li.pelll -1 -Huur .... - 69.b0 ,ncreFe,onsiru(tion for the Iowa area. select Regional Cost per Tytw Ill -N .. .... .. 66.20 Model ier 0 80 and unit cost from valuation data. $68.90. Square Fool TypeV -1 -How, ... .. 6' 40 Occupancy and Type Good Average Ilk peV -N . S940 0.80 x $68.90 = $55AU 15. MEDICAL OFFICES: tadiu%led (ust per square fuotl 1. APARTMENT HOUSES: 'Type for 11 F.R.... ..... . . 4 iAtl 'Type I or 11 F.R . ............. $84.40 69AU Type V- Masonry Type II -1 -Hour ....... Type II-N. 69.5LI Eastern United Slates Modifier for Type Ill) .............. 68.70 55.10 _ . -.. -. Type 111 -1 -Huur ........... 66.20 76.00 Connecticut ....................... 0.95 Type V -Wood Frame ....... 62.00 49.00 Type III- -N .. - ....... 72.50 Delaware .. - ....... . • _ ... • . , . , .... 0.84 Type I- Basement Garage .... 29.10 Type V -1 -Hour ........ 7U 7U District of Columbia ................ 0.87 2. AUDITORIUMS: ... Type V -N 66.90 Florida ........................... 0.74 Type lor1 ............. 81.40 16. OffICES: Georgia ........................... 0.68 -Ho Type ll -l- Hour............ 57.70 11 *Type lorllF.R . ............. 83.60 Maine ............................ 0.81 Type II- N..... ........... 54.90 Type 11 -1 -Hour. ... _ 54.2 0 Maryland ......................... 0.79 Tv III- ........... Pe 61.80 _ . Type 11 -N.... 51.60 Mass achusetts ..................... 0.94 Type III -N ................ 58.90 Type III -1 -Hour .. - ....... 59.60 New Hampshire ................ 0.82 Type V -I-Hour ............ 56.60 Type III -N .. _ ..... _ . 56.80 New Jersey ........................ 0.91 Type V -N ................ 53.90 ... Type V -1- Hour ..... . - .. 55 20 Nev, York " BANKS: Type V -N . .. ..... 52.60 New fork City ........... .... 1.16 'TypeforllF.R .............. 116.40 17. PRIVATE GARAGES: Other ...................... 0.87 Type 11 -1 -Hour ............ 83.60 Wood Frame .. 18.00 North Carolina ..................... 0.70 Type II-N ...... ......... 79.70 Masonry .... ... 21 30 Pennsylvania Type 111 -1 -Hour ........... 94.90 Open Carports ...... . - 12,90 Philadelphia ................ 0.96 Type 111 -N ................ 90.50 18. PUBLIC BUILDIN GS: O ther .......... . . .. . 0.83 7ypeV -1 -Hour ............ 83.60 TypelorllF.R .. ' 9 -.,10 Rhode Island ...................... 0.94 Type V -N .... ............. 79.60 Type II -1 -Hour ..... i 2.70 South Carolina ..................... 0.70 4. BOWLING ALLEYS: Type II -N 69 50 Vermont .......................... 0.80 A e11- 1- Hour.. p ......... 38.90 Type III-1 -Huur ..... H 1 Virginia .... ...................... 0.73 Type II -N 37. I U Type 111 -N . -4!1 -- -tt 14'csI Vir m,a ......... ..... g 0.82 Type III -1 -Hour ........... 42.70 Type V- 1 -Hu or .... _ 2.U0 Central United States Type fll -N ................ 40.70 A Ape V -1- Hour............ 39.00 Type V -N . 19. PUBLIC GARAGES: 68 40 Alabama .............1..... k,rro Aras 0.72 5. CHURCHES: Ty eIorItFR. P 'Type I or II f.R 18 4U I ...... 1.... Illinois ... ... ....... ..... 0.70 0.87 76.80 spell -1 - Hour 57 40 Ape It -N Ty prlll - l -Hour , , bit 2 IU Indiana .... .. 0.82 Type ll -K .... .. 54 60 Type 111 -1 -Hour TvW 111 -N . 2 ; 40 usya.. Kansas .. ........ 0.80 0.74 ........... 61.70 Ape III T%peV - I - Hour _ !'5U Kenlucks ........ 0.77 - - . -Hour ............ 58.10 Ty p(• V- 1 -Hour ............ 56.10 20. RESTAURANTS: T. pc• III -- I -Hour '' Louui,ma . ...... ......... . ..... 0.78 Tape 1' -�' 53.40 6. CONVALESCENT HOSPITALS: Type III -N 6O 60 ,U Nti( higan .. .......... ............ �tuutesuta .... ....... ...... . .... 0.84 0.86 'Ty pe I or II F.R R. ............. 11.19 UU Ttpe V -I- Huur.... type V -N 64 3U Ntis „ssippi . .......... ..................... 0.71 Type 111 -1 -Hour ........... 77.20 - 21. SCHOOLS: 61.!0 Mi»uurr ... ..... Nebraska 0.78 0.75 Type V -1- Hour ............ 70.00 7. DWELLINGS: Type t or II ER .. 8" 4O .. .. ... ................ North Dakota. _ ............ 0.80 Type V- Masonry........... 75.70 59,OU Type 11 -1 -Hour .... . .. Type 111 -1 -Hour ... 621.30 62 80 Ohio ...... ........... .. ....... Oklahoma 0.80 0.71 ype V -WOOd Frame ....... 71.80 50.7U Basements- Type 111-N . 59.50 ........................ South Dakota ........... .......... 0.78 Semi -Finished............ 17.yU 15.80 Type V -1 -Hour .. .. _ Type V -N 5 ' A0 53 ,U Tennessee. - Texas 0.72 Un inisfird .............. 13.90 11.80 S. FIRE STATIONS: 22. SERVICE STATIONS: .. 4Vsconsin 0.74 0.85 Type I or 11 F.R .............. 89.10 Type II -N.. Type 111 -1 -Hour .. 51.80 52 UU Western United States Typell -l- Hour............ 57.70 A V -1- Hour.. 45 ;0 Aiaska ............................ 1.30 Type 11- N ...... ......... 54.90 Type 111 -1 -Hour Canopies.. UU Arizona......... .. ... .......... 0.82 .......... 64.20 Type 111 -N ...... .... 61.00 TypeV -l- Hour............ 23. STORES: •Type I or 11 F R 65.40 Calournia Los Angeles . . . . .... ...... 1.00 57.40 7YPe V -N Type 11- 1•Ho�r... 3y 50 }an Francisco . ............. ' 1.13 ................ 54.60 9. H MES FOR THE ELDERLY: Type11 -N.. . ..... ........ Type 111 -1 -Hour 38.60 Other .........I...... Colorado 0.94 0.81 TypeIof11F.R .............. 80.40 .... ... - Type 111 -N. ...... 47.'0 4740 .. _ ................... Hawaii 1.14 Ype 1- N-Hour 64.40 7>'pe ll- N Type V -1- Hour.... 38.40 Idaho... .. ............ 0.80 ................. ................. 61.40 Type III -1 -Hour ........... 67.40 Type V -N ..... 24. THEATERS: 36.00 Montana . .................. Nevada .... ...................... 0.79 0.89 Type III -N ................ 64.20 ypeV -l- Hour. Type I or 11 F R 85 20 NeW Mexico ...................... 0.76 .......... 64.00 Type V -N Type 111 -1 -Hour 61 80 Oregon . ... ...... 0.83 .. ............. 60-90 1 PITALS: Type 111 -N Type V -l- How .. 58 80 5 i -tt Utah .. . . .. _ ... - .. ....... Wa,hingtun 0.75 0.88 Type I or 11 F. R . .. . .......... 127.70 Ypclll -1 -Hour Type V -N 5 i.'0 WV oohing .. .................. 0.80 ........... 106.20 Type V -1 -Hour . .. ....... 98 60 Add OS percent totolal cost for each story over three. •' Deduct 11 percent for mini- .warehouses. ... Deduct 20 percent for shell -only buildings. 52 It! it Hive'. crA. neunc ri. -_.. _.. I , 3ERNARDO M. PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk MOORPARK M E M O R A N D U M �1 f7e STEVEN KUEN City Manage CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer TO: The Honorable City Council FROM: Steven Kueny, City Manager Y-A DATE: November 21, 1990 SUBJECT: Authorization to Sign Caltrans Required Encroachment Permits and Process Conveyance of Rights -of -Way to Caltrans BACKGROUND On development projects adjacent to State Highways, the City .and /or Caltrans often condition the applicant for the dedication of additional street right -of -way (ROW) . Caltrans has a practice of not accepting such offers of dedication until all required street improvements are constructed and accepted by them. DISCUSSION The City is presently constructing improvements on SR 118 (Los Angeles) in a project known as the Los Angeles Avenue West project from approximately Park Lane to Maureen Lane. This project is funded by Los Angeles Avenue AOC funds. Several previously approved development projects fronting the north side of Los Angeles Avenue (SR 118) between Shasta Avenue and Maureen Lane have signed deferred construction agreements for the frontage improvements and submitted to the City (and City as successor to the County) offers of dedication for SR 118 ROW. City Staff is working with the developers of the development projects to complete their frontage improvements. Before work can commence on some of the properties, Caltrans is requiring the City, in addition to the developers, to sign the Caltrans encroachment permit. The City has not previously signed encroachment permits when it was not a City project. We do not foresee a problem with 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 The Honorable City Council November 21, 1990 Page 2 this, but intend to obtain an indemnification and hold harmless from the benefitting developer. In addition, we need to develop a process to have the ROW dedication conveyed to Caltrans as quickly as possible upon completion of street improvements. STAFF RECOMMENDATION 1. Authorize City Staff to sign Caltrans encroachment permit when necessary to allow developer to construct improvements to State Highways. Require the developer to provide the City with appropriate hold harmless and indemnification. 2. Direct City Staff to proceed with necessary work to enable City to convey all offers of dedication on City ROW and easements adjacent to State Highways to Caltrans upon completion of street improvements. SK:sc 11212.tem ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tern CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer MOORPARK ITEM MEMORANDUM .._..._. STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police TO: The Honorable City Council ,r> , � � ; • <, , �, ? � sih � �,; ;1'� fir` FROM: Richard Hare, Deputy City M Y } �� DATE' `x�, ;:September 27, 1989 (CC 10 -4 rt 89) r 24, t�{ji4•• ,t.t. �, r SUBJECT Resolntion Authorising Corp orate YCredit C1 1 BACKGROUND To facilitate the ordering of goods, 77 making' treveireservations?.,an to minimize 'the reimbursement of • staff <and rCity4 Council,re x_ enses „hassociated ;,K , wit ° ` onducting Cit � business � the staf ilea ' ' v s. At corp to credit cad The Bank of'`A. 'Levy, which. is ``currently our�demandttaccountdepository ;;'has 0 a business ."Mastercard .System”. -If the Co. cil" wish es to take advantage of . the ;convenience associated with the use of a corporate credit :,card, ':.the ''Council must, by resolution,' specify an `authorized officer�,to enter` ;into the r necessary , agreements with the Bank :of A .?;Levy to establish- corporate`! card under - the L "Mastercard _ System" The Councilwould also be required to specify, by- resolution ;r:those individuals authorized to boriow under- the program using the credit card �`f,�F� A resolution ' sxn n has been: attached which 'fulfills'�..the?!requirements of the'Bank of A. Levy: to initiate the corporate card progratn Per' this 'resolution , the City Treasurer is authorized to• execute, the _necessary;,.agreements to. estblish the corporate account. Although the.credit card will be _.used to make reservations for all approved travel on City,;abusiness, it :will be restricted to individual use of the Mayor, Councilmembers,`.;'CityManager, Deputy City Manager and Department Heads while conducting City business. It is proposed that the following guidelines be followed in managing the credit cards: 1. The credit card account would have a limit of $5,000. _ 799 Moorpark Avenue Moorpark, Cafifomia 93021 (805) 529 -6864 The Honorable City Council September 27, 1989 Page 2 2. Credit cards would be in the possession of the City Clerk, and kept in the City's vault. 3. Credit cards would be released for transactions upon the signature of the City Manager or Deputy City Manager and Mayor or Mayor Pro Tem. 4. Transaction receipts would be immediately returned to finance upon return from travel. 5. All transactions would be reimbursed by check as soon as possible to avoid finance charges. 6. Monthly statements would be made available for Council inspection. 7. Monthly statements to be filed in the central files and vendor files. 8. No more than two cards to be issued for the corporate account. RECOMMOMATION Approve Resolution No. 89- i/ , attached, authorizing participation in the Mastercard System" through the Bank of A. Levy. RH:se 899277 Attachment p e RESOLUTION NO. 89- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK AUTHORIZING CERTAIN SPECIFIED OFFICERS, EMPLOYEES OR AGENTS OF THE CITY OF MOORPARK TO BORROW ON BEHALF OF THE CITY OF MOORPARK UNDER THE "MASTER CARD SYSTEM" WHEREAS, the City of Moorpark must, from time to time, assign employees and officials of the City to represent the City or travel on behalf of the City in order to conduct the business of the municipality; and WHEREAS, securing some purchases of goods and services on behalf of the City requires the use of a credit card number. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Moorpark that the City Treasurer of the City of Moorpark is authorized, on behalf of this Corporation, to enter into and perform such agreement or agreement(s) with the Bank of A. Levy, and to take such other actions relating to such agreements, as may from time to time be deemed appropriate in connection with the extension of credit and the issuance of charge cards by the Bank of A. Levy to this corporation, its officers, employees or agents under the Mastercard System, up to a credit limit of $5,000. BE IT FURTHER RESOLVED, the following officers, employees or agents are authorized to use the assigned charge cards upon the approval of the City Manager or Deputy City Manager and the Mayor or Mayor Pro Tem: Mayor, Councilmembers, City Manager, Deputy City Manager, City Clerk, Director of Community Development and Director of Community Services. 1989. PASSED, APPROVED AND ADOPTED this day of , Eloise Brown, Mayor ATTEST: Lillian E. Kellerman, City Clerk -1- M E M O R A N D U X TO: Senior Staff FROM: Lillian E. Kellerman, City Clerk - DATE: November 25, 1991 SUBJECT: COUNCIL ACTION OF NOVEMBER 20, 1991 C'IXJMC /c f�cwCy City Council agenda item 8.K., approved on November 20, 1991, references two new procedures to be followed by staff regarding the rescission and adoption of resolutions. The two procedures are as follows: 1. A resolution is to be rescinded by resolution only and be specifically identified in the title as well as the enacting portion of the superseding resolution. 2. Any resolution presented for adoption to the Council and amended at the City Council meeting will be returned to the Council in final form at a subsequent meeting for a receive and file action for the City Council to formally receive a final copy of its action. If you have any questions, please contact me. Thanks. cc: Steve Kueny MOP I MOORPARK OPERATING PROCEDURES SUBJECT: MEETING & CONFERENCE EXPENSE on various occasions it will be necessary for City Officials - elected, appointed and Staff to attend meetings outside the City or County on city business. Such occasions fall basically into three categories: A. Meetings /Seminars /Training Sessions which do not require overnight accommodations; B. Conferences /Training Session requiring overnight accommodations, or which require an expenditure exceeding $250.00; C. Travel for regular /special meetings. A. MEETINGS /SEMINARS /TRAINING SESSIONS (One day and return) 1. The cost of registration, allowable City expenses. shall be subject to the Manager. meals, parking and mileage are Attendance at City expense advance approval of the City 2. An individual proposing to attend at City expense shall file a rough -draft copy of the Claim for Reimbursement of Travel Expenses with the City Manager at least 24 hours prior to the date of attendance. 3. The City Manager shall not approve such attendance unless funds have been appropriated and are available for the subject purpose. 4. Wherever possible, registration fees will be paid in advance by the City. The individual attending shall advance all other necessary costs. 5. Upon return to the City, the individual attending shall complete the Claim for Reimbursement of Travel Expense, in final form, and submit it to the City Manager for reimbursement. MOP NO. 1 AMENDED: 5 -15 -91 B. CONFERENCES /TRAINING SESSIONS (Requiring lodging) 1. The cost of registration, lodging, meals, parking and mileage are allowable City expenses. Attendance at City expense shall be subject to the advance approval of the City Manager, if funds have been appropriated for the travel. Otherwise, it shall require approval and an appropriation of funds by the City Council. 2. The individual attending shall file a rough -draft copy of the Claim for Reimbursement of Travel Expenses with the City Manager, at least one week prior to the City Council Meeting preceding the date of the Conference/ Training Session. 3. The City Manager shall determine whether funds have been appropriated and are available for said proposed expenditure and shall either approve /disapprove the travel or refer to the City Council and recommend attendance /non- attendance based on the availability of funds, proposed content of the meeting and other meetings in the same general subject area which may be scheduled later during the budget year. 4. After approval by the City Manager or City Council, staff will, if possible, make advance arrangements to pay registration and lodging fees and' to make an advance payment in the amount not to exceed 1000 of the balance of the estimated cost. 5. Upon return to the City, the individual attending shall complete the Claim for Reimbursement of Travel Expenses, in final form with supporting receipts or cash tickets, and submit it within 10 days of their return to the City Manager for reimbursement, or refund of any overage. Total receipts for meals and associated tips will be honored up to $50.00 per day based on the following limits of $10.00 for breakfast, $15.00 for lunch and $25.00 for dinner. Meals can be combined. 6. The traveler may receive a per diem allowance for meals Plus tips. The per diem allowance shall conform to the currently allowed Internal Revenue Service (IRS) allowance for California cities. It shall be prorated when appropriate. 7. When the individual attending an approved conference is accompanied by his or her spouse or another companion, the allowable cost for lodging shall be only that which would be allowed if the individual were traveling alone. The lodging and all other expenses of the spouse or traveling companion are personal and not reimbursable by the City. MOP NO. 1 AMENDED: 5 -15 -91 C. STAFF TRAVEL - REGULAR /SPECIAL MEETINGS Staff assigned or directed by the City Manager to attend area meetings, or special meetings which are scheduled from time to time during the regular course of business, shall be reimbursed for actual mileage, meals and other appropriate expenses on an actual cost basis. Staff members receiving a travel allowance will be reimbursed for actual mileage for trips on City business outside of the six county area (Santa Barbara, Ventura, Los Angeles, San Bernadino, Riverside, and Orange) . Mileage will be calculated from the City as point of departure to the destination. Mileage expense for the use of a personal vehicle for travel shall be at the rate currently allowed by the Internal Revenue Service provided, however, that the total expense of said travel shall not exceed the combined total of the round -trip air fare to the destination, plus the private vehicle mileage expense to and from the airport and appropriate parking fees. Attendance at a special meeting, for which funds are not appropriated, in Sacramento/ Washington, D.C. or other City at which attendance by the City of Moorpark is deemed urgent, and which occurs at a time which precludes advance approval by the Council as a whole, may be authorized by the Mayor and one other member of the City Council, subject to the ratification of the expense and appropriation of funds at the next regular Council Meeting. D. COUNCIL AND COMMISSIONER EXPENSES The travel and expense reimbursement of members of the Council, the Planning Commission, and the Parks and Recreation Commission shall be governed by the same rules contained in this policy with the following exception. The certified Claim for Expense Reimbursement form shall be reviewed and subject to the approval of the City Council Budget and Finance Committee. If a member of the Budget and Finance Committee submits a Claim for Expense Reimbursement, it shall be subject to the approval of the two most senior, by tenure, members of the City Council who are not members of the Budget and Finance Committee. MOP NO. 1 AMENDED: 5 -15 -91 M E M O R A N D U M TO: HONORABLE CITY COUNCIL STEVEN KUENY, CITY MANAGER DEPARTMENT HEADS FROM: RICHARD HARE, DEPUTY CITY MANAGE�R / DATE: October 31, 1991 " SUBJECT: MOP 1 - Travel As you know, MOP 1 did not specify a daily per diem rate for meals, nor did it specify a mileage rate. In both instances it referred to the Internal Revenue Service rate. The attached pages from the CCH - Standard Federal Tax Reports reference the appropriate rates. Please attach this reference to your copy of MOP 1. Mileage Rate "The standard mileage rate for business use of an automobile in 1991 is 27.5 cents a mile." Per Diem for Meals The meals and incidental expense rate for California is $34.00 per day. cc: Secretarial Staff Accounting Staff C C c ' 26 612 -91 TRADE OR BUSINESS EXPENSES— § 162 1¶ 13201 21,849 Automobile Expenses W %,%,n r'xpiana Automobiles that the taxpayer owns in connection with his employment are eligible for ACRS and ITC deductions (where allowed under transition rules) only if the property is acquired for the convenience of the employer and as a condition of employment. Automobiles will also be subject to recapture rules. A reduction in business use portion from above 50% to 50% or less will trigger recapture of excess depreciation. A taxpayer is considered to have disposed of the entire car for purposes of figuring any recapture of the investment tax credit. Excess depreciation is the excess of the depreciation actually claimed over the depreciation that would have been claimed on the basis of a five -year period on the straight -line method. Commuting is not considered a business use of an automobile, regardless of whether or not work is performed during the trip. For example, a business call made on a car phone or a business meeting held in a car while a taxpayer is commuting to work does not transform the character of the trip from commuting to business. The fact that the car is used to display advertising does not convert an otherwise personal use into business use. The 50% business -use requirement also applies to certain other types of property. For details, see Code Sec. 274(d) at j 2294N and Code Sec. 280F at ¶ 2298S. .011 Methods of computing deductible automobile expenses. —Two methods may be used to compute the business deduction for automobile expenses in a given year. These methods may be used by employees and self - employed persons. The deduction for an employee may be computed either on Form 2106 (Employee Business Expenses) or on an attached statement that contains the same information as that specified on Form 2106. Actual cost method. The first deduction computation method is called the actual cost method. The deduction under this method is computed by multiplying the total amount of actual expenses (as described below) by a percentage —the numerator of which is the number of miles driven for business purposes and the denominator of which is the total mileage, business and personal. Optional or standard mileage rate method. The second method is called the "optional" or standard mileage rate method. Under this method, the allowable deduction for car expenses is computed by multiplying the number of business miles driven by standard mileage rates. For transportation expenses paid or incurred during the 1990 tax year, the standard mileage rate is 26 cents per mile for all miles of business use (Rev. Proc. 89 -66, .55. below). Under this new single -rate system for business miles, the basis of a vehicle is reduced (but not below zero) by a set amount for all miles for which the standard mileage rate was used. For 1990 business miles, the reduction is 11 cents per mile. For 1990, the standard mileage rate for purposes of claiming medical and moving expense deductions is nine cents per mile, and the standard mileage rate for deducting automobile expenses as a charitable deduction is 12 cents per mile (Rev. Proc. 89 -66, .: 5 , below). The standard mileage rate for business use of an automobile in 1991 is 27.5 cents a mile (Rev. Proc. 90 -59, 91(13) CCH ¶-16,083). For medical and moving expense purposes, the standard mileage rate for 1991 remains at nine cents a mile. For charitable activities, the standard mileage rate remains at 12 cents a mile in 1991. 912 CCH--Standard Federal Tax Reports Red;. § 1.162 -2(f) ¶ 1354.011 H 17 4 -17.91 DISALLOWANCE OF EXPENSES— §274 [12294A] 30,711-3 GOVERNMENT TRAVEL ALLOWANCE RATES APPEN'Dix A TO CHAPTER 301 — PRESCRIBED MAXIMUM PER DIEM RATES FOR CONUS (Effective for travel performed on or after January 1, 1991) The maximum rates listed below are prescribed under § 301 -7.3 of this regulation for reimbursement of per diem expenses incurred during official travel within CONUS (the continental United States). Ths amount shown in column (a) is the maximum that will be reimbursed for lodging expenses including applicable taxes. The M &IE rate shown in column (b) is a fixed amount allowed for meals and incidental expenses covered by per diem. The per diem payment calculated in accordance with part 301 -7 for lodging expenses plus the M &IE rate may not exceed the maximum per diem rate shown in column (c). Maximum Per Diem Locality Lodging AMIE Maximum Amount Rate Per Diem KerCityt County •and /or other definedlocation - J (a) t (b) - Rate 4(C) CONUS, Standard rate .................. $ 40 $ 26 i 66 (Applies to all locations within CONUS not specifically listed below or encompassed by the boundary definition of a listed point. However, the standard CONUS rate applies to all locations within CONUS, including those defined below, under certain specified travel circumstances and for certain relocation subsistence allowances. See parts 301 -7, 302.2, 302 -4, and 302.5 of this title.) ALABAMA Anniston .................. Calhoun..................... 41 26 67 Birmingham ............... Jefferson .................... 50 26 76 Gulf Shores ................ Baldwin .................•.... 53 26 79 Huntsville ................. Madison..................... 51 26 77 Mobile .................... Mobile ...................... 49 26 75 Montgomery ................ Montgomery ................. 45 26 71 Sheffield .................. Colbert...................... 63 26 89 ARIZONA Chinle .................... Apache...................... 68 26 94 Grand Canyon Nat'l Park/ Coconino .................... 74 26 100 Flagstaff ................ Kayenta .................. Navajo ...................... 62 26 88 Phoenix,/Scottsdale .......... ;vlaricopa .................... 72 26 98 Prescott ................... Yavapai....................' 48 26 74 Sierra Vista ...... ......... Cochise ..................... 48 26 74 Tucson .................... Pima County; Davis- Monthan AFB ...................... 56 26 82 Yuma ..................... Yuma ....................... 52 26 78 ARKANSAS Fort Smith ................. Sebastian .................... 44 26 70 Helena .................... Phillips ..................... 47 26 73 Hot Springs ................ Garland..................... 50 26 76 Little Rock ................ Pulaski. _.................... 50 26 76 CALIFORNIA .' Bridgeport ................. Mono....................... 44 26 70 Chico..................... Butte....................... 51 26 77 Death Valley ............... Inyo........................ 89 34 123 El Centro .................. Imperial .................... 48 26 74 Eureka .................... Humboldt ................... 48 26 74 �. Fresno .................... Fresno ...................... 54 26 80 Herlong ................... Lassen ...................... 53 26 79 Los Angeles' ................ Los Angeles, Kern, Orange and Ventura Counties; Edwards AFB; Naval Weapons Center and Ordnance Test Station, China Lake . ............... 90 34 124 Modesto ................... Stanislaus ................... 54 26 80 Monterey .................. Monterey.................... 73 26 99 Napa..................... Napa ....................... 54 26 80 Oakland ................... Alameda, Contra Costa and Marie ..................... Ontario /Victorville /Barstow .. San Bernardino ............... 66 53 34 26 100 79 Palm Springs ............... Riverside.................... 72 34 106 914 CCH —Standard Federal Tax Reports Reg. § 5e.274 -8(h) ¶ 2294N.625 A 30,711-4 DISALLOWANCE OF EXPENSES— § 274 [ %2294A] 17 4 -17 -91 Per Diem Locality Fn' C, r t —F--- ounty and /or other ddined bca Gon 2 Redding ................... Sacramento ................ San Diego ................. San Francisco .............. San Jose ................... San Luis Obispo ........... . San Mateo ................. Santa Barbara.. Santa Cruz ................ Santa Rosa ................ South Lake Tahoe ........... Stockton .................. Tahoe Cit_v ............... . Vallejo .. ................ . Visalia ................... . West Sacramento ........... Yosemite Nat'l Park........ . COLORADO Aspen ..................... Boulder ................... Colorado Springs ............ Denver .................... Durango .................. Glenwood Springs ........... Gunnison .................. Keystone /Silverthorne ....... Pagosa Springs ............. Pueblo .................... Steamboat Springs .......... Vail .................... CO`\ECTICLT Shasta .......... ............ Sacramento .................. San Diego ................... San Francisco ............... . Santa Clara .................. San Luis Obispo ............. . San Mateo ................... Santa Barbara ................ Santa Cruz ..... ............. Sonoma ..................... El Dorado ................... San Joaquin .................. Placer ......... ............. Solano ........... Tulare ...................... Volo ............. ........... Mariposa .................... Pitkin ........... ........... Boulder ..................... El Paso Denver, Adams, Arapahoe and Jefferson .................. La Plata .................... Garfield ................ . Gunnison .......... . Summit ..................... .-Archuleta ................... . Pueblo .................. . Routt ....................... Eagle....................... Maximum Lodging Amount (a) 57 58 76 88 63 54 66 77 72 54 61 51 50 54 60 50 68 MME Rate + (b) 26 34 34 34 34 34 34 34 34 26 34 26 34 26 26 26 34 Maximum Per Diem Rate a (c) 83 92 110 122 97 88 100 III 106 80 95 77 84 80 86 76 102 85 34 119 61 34 95 51 26 77 69 34 103 56 26 82 49 26 75 45 26 71 58 34 92 48 26 74 46 26 72 52 26 78 90 34 124 Bridgeport /Danbury ........ Fairfield .................... 71 Fairfax, and the counties of Arlington, Loudoun, and Fairfax in Hartford ........... Hartford and Middlesex 64 26 97 Nen' Haven ... ............ ........ New Haven Bradenton ............. 34 98 Ne%% London /Groton ........ .................. New London 67 26 93 Putnam /Danielson .......... ................. Windham.. 62 � -6 88 Salisbun . ...... . ........... ................. Litchfield.. 63 -6 -96 89 DELAWARE .......... . .......... Duval County; Naval Station Key West .................. 34 90 Dover. . . .................. Kent ...... ................. Lewes .................. Sussex Wilmington ................ .... New Castle ................. . DISTRICT OF COLUMBIA 26 Washington, DC (also the cities of Alexandria, Falls Church, and Fairfax, and the counties of Arlington, Loudoun, and Fairfax in Virginia; and the counties of 'Montgomery and Prince Georges in Marvland) (See also Maryland and Virginia.t FLORIDA 97 Altamonte Springs .......... Seminole Bradenton ............. ............... Manatee Clew iston ............ ............. ....... Hendry Cocoa Beach " " " Daytona Beach ............. Volusia...................... Fort Lauderdale ............ Broward Fort Myers ................ ..................... Lee......................... Fort Pierce ................ Saint Lucie Fort N1,alton Beach .......... ............... Okaloosa Gainesville ................ .- Alachua Jacksonville ................ .......... . .......... Duval County; Naval Station Key West .................. Mayport .................. Monroe Kissimmee ................. .... Osceola ....... ......... Lakeland .................. ........... Polk 1•fiami .................... .................. ... . Dade ....................... 12294N.625 Reg. § 5e.274 -8(h) 49 26 75 �6 76 73 _6 99 97 34 131 62 26 88 60 26 86 54 26 80 54 26 80 54 26 80 66 26 92 67 26 93 54 26 80 54 26 80 51 26 77 48 26 74 106 34 140 58 26 84 50 26 76 62 34 96 cC1991, Commerce Clearing House, Inc. MOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 TO: Honorable City Council All Staff FROM: Richard Hare, Deputy City Nana e DATE: July 71 1992 SUBJECT: Per Diem & Mileage Reimbursement FY 92/93 Per Moorpark Operating Procedure Number 1, the per diem rate and mileage rates allowed for travelers on city business shall be based on the current Internal Revenue Service rate. This serves as notification to all travelers on city business that the allowable rate for fiscal year 92/93 for per diem to California cities for meals and tips is $34.00 per day and the allowable mileage reimbursement is $.28 per mile. Please place attach a copy of this memo to your copy of MOP I for easy reference. July 8, 1992C: \WP51 \reports \perd PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Printed On Recvcled Pan- MOP NO. 2 ' 11 11 11 O n MOORPARK 1 I"I P OPERATING PROCEDURES DATE: 12 -7 -88 SUBJECT: Council Meeting Agenda Preparation The twice - monthly meetings of the City Council are the counterparts of the meetings of boards of directors in the private sector, and represent the essence of the conduct of the "business" of the City. It is necessary, therefore, that the efforts of staff which go into the preparation of the agenda for these meetings be of the highest caliber possible. Keep in mind the agenda packet is one of the most visible presentations of City business the community relates to. City Council meetings are regularly scheduled for the first and third Wednesdays of each month. In order for the agenda to be prepared in time to permit the members of the City Council to give adequate study to the matters which will be before them, and in order to comply with agenda posting requirements, advance deadlines must be established. The deadlines apply to the public, as well as the staff, and must be strictly observed. 1. AGENDA FORMAT: As set by the City Council in Resolution No. 87 -412. 2. AGENDA ITEMS FROM STAFF: The descriptive titles of all items to be placed on the Council agenda (which includes a Staff Recommendation) must be submitted to the City Clerk no later than 12:00 noon on the second TUESDAY prior to the Council meeting for which they are intended. All "backup" materials to be duplicated for the agenda packet must be submitted in final form to the City Clerk no later than 12:00 noon on WEDNESDAY prior to the meeting, or the item will be removed from the agenda or listed as deferred. 3. AGENDA ITEMS FROM THE PUBLIC: The public shall be advised that the deadline for submitting matters for the agenda is no later than noon of the second TUESDAY prior to the Council meeting. A. Matters from the public may be accepted by the City Clerk for placement on the Council agenda, after consultation with the City Manager, as late as noon on the THURSDAY prior to the Wednesday Council meeting, depending on the extent of any research or investigation which may be appropriate (in order to provide adequate background information to the City Council). B. In the event the decision is made that a matter requested by a member of the public after the deadline should not be placed on this agenda, m MOORPARK MOP NO. 2 'I"'I OPERATING PROCEDURES DATE. '12 -7 -88 SUBJECT: Council Meeting Agenda Preparation the person making the request shall be advised of that fact and informed that the item will be placed on the following agenda. The person shall be further advised that he /she has the option of appearing at the forthcoming Council meeting and being heard during the "Public Comments" portion of the agenda. However, the Council will be unable to take any action until the matter appears on the agenda, pursuant to Brown Act requirements. 4. AGENDA MEETING: The City Manager, department heads, and others designated by the City Manager shall meet on THURSDAY at 2:30 P.M. after a regular Council meeting to discuss the content of the agenda for the next meeting, and to decide if any other items of business should be added to future agendas. 5. EMERGENCY /LATE AGENDA ITEMS AND MATERIALS: For one reason or another, there will be some agenda items /materials which are late or of an emergency (highly desirable) nature. Such items /materials shall be kept to a practical minimum, and must be approved by the City Manager. However, the following criteria and procedure will be followed when items and /or titles are submitted late. A. Titles of items which are not received by the deadline and which can be held for the next agenda, will not appear on the agenda face sheet. If documentation is received, it will be held by the City Clerk and placed on the next regular agenda. B. When an item was directed by Council to be placed on a specific agenda, and the item is not received by the deadline, the agenda title will have a deferred notation following the "Staff Recommendation" on the agenda face sheet. Again, the documentation will be held by the City Clerk and placed on the next regular agenda. C. Completed agenda items which must be placed before the Council for their consideration, and which are received after the deadline, will be duplicated in proper format and delivered accordingly by the department generating the item. This includes all 21 sets the City Clerk's office would have to duplicate for the Council, staff, press and the counter. All are to have a green face sheet with the proper agenda item number noted, and the Council's three -hole punched. Councilmembers who have already picked up their packets are to have their copies delivered. Coordination with the City Attorney concerning disposition of her copy would also be handled by the respective department, if her packet had already been mailed to her. -r I l - Ann O O �`� I SUBJECT: COUNCIL MEETING AGENDA PREPARATION MOP NO. 2 DATE: February 7, 199 REVISED D. All remaining staff member copies, copies for the general public including applicants and other parties of interest, press and counter copies willbe appropriately delivered after the delivery to the Council of their agenda packets. This process takes place after the City Clerk's office has completed the duplication of all agenda items which were received in a timely manner. 6. PRESS PACKETS: 7. The agenda packets will be made available to the press on the MONDAY prior to the Council meeting. POSTING OF AGENDA AND CERTIFICATE OF POSTING: The City Clerk or his /her designated deputy(s) shall properly post the agenda and execute a Certificate of Posting in accordance with Government Code Section 54954. ri MOP NO. 3 nn O n MOORPARK I' Ir OPERATING PROCEDURES DATE: 5/22/84 SUBJECT: RECEIPT AND DEPOSIT OF FUNDS Accurate internal control of cash and checks received by the City is essential in order to safeguard City funds, to maintain proper budgetary control records and to maximize the interest return on available deposits. OVER THE COUNTER 1. All City personnel collecting cash /checks for City services shall issue a cash receipt for each transaction on standard City receipt form provided by the City Clerk. The use of any other form of receipt is prohibited. 2. Receipts shall be issued in strict numerical sequence. A current, numerical file (audit copies) shall be maintained of all receipt forms. Any voided receipt forms shall be maintained in regular sequence, for continuity and to expedite inspection and verification by auditors. 3. Each Cash Receipt issued shall be listed on the Register of Receipts, together with all checks received by mail during the subject period. CHECKS 1. All checks received shall be stamp- endorsed preparatory to deposit. 2. Information with respect to each such check shall be entered on the Register of Receipts. 3. Each check shall be photocopied for the City's file prior to deposit. Checks should be grouped, two or three to a page, whenever possible. BANK DEPOSITS 1. Cash and checks shall be deposited as expeditiously as possible in order to minimize exposure to fire, theft or loss. 2. As the periodic bank deposits are made, a copy of the correspondin Register of Receipts Report, and the photocopies of all checks, shall be attached to the City's copy of the bank deposit slip. This cross reference will provide an additional audit trail for outside auditors. 3. All cash and checks shall be deposited in the Basic Account in order to realize the highest possible rate of interest. MOP NO. 3 DATE: 5/22/84 PAGE NO. 2 EXPENDITURES 1. All City expenditures shall be made from the Checking Account. 2. A Register of Demands shall be prepared twice monthly, on the Fridays prior to the lst and 3rd Wednesday Council Meetings. Deadline for the Register of Demands shall be 12 noon on each such Friday. 3. Sufficient funds shall be transferred from the Basic Account to the Checking Account on Friday after the Register of Demands is completed, in an amount sufficient to cover the total ex- penditures on the Register of Demands, plus the amount of any Payroll to be met during the ensuing 7 days. Transfers will be necessary for Payroll purposes on some Fridays which do not fall within the above bi- weekly pattern. In order that the Register and Payroll obligations can be met on a timely basis, the Treasurer shall prepare a composite list of TRANSFER FRIDAYS, listing those involving Registers of Demands (RD); Payrolls (P) and both (RD - P). MOP NO. 4 P MOORPARK OPERATING PROCEDURES DATE : February 7, 1 REVISED E��LANNING AGENDA ITEMS I. Whenever a planning item related to a specific case or permit is scheduled on either a Planning Commission or City Council Agenda, the applicant, and if different, his representative, will be sent a copy of the agenda and a copy of all written materials, exclusive of blue prints, after the Planning Com- mission or City Council have been delivered their copy. 2. After the resolution indicating the Planning Commission or City Council's action on a planning matter has been signed, the original will be placed in the proper Resolution or Ordinance Book and copies will be placed in the project case file and mailed to the applicant. 3. Each Planning Commissioner wil be mailed a City Council agenda and upon request a copy of any Council agenda item. 1 As of May 1, 1985, the Moorpark News became an adjudicated newspaper in and for the City of Moorpark. We are now required to publish each ordinance, or a summary thereof, and all notices of nearing and other specific legal documents pursuant to law, in addition to meeting all legal requirements regarding mailing and posting of notices. The following procedures are to be complied with: A _ ORD T NANO E S Section 36933 of the Government Code requires that ordinances be pub- lished within 15 days after their adoption. In lieu thereof, and pursuant to Section 36933(c)(1), Council has authorized the preparation of a summary of the ordinance, at the discretion of the City Clerk, and that summary must be published both prior to and after adoption of the ordinance. The first publication of the summary must be at least five (5) days prior to adoption. A certified,cQpy of the full text of the ordinance must be posted in the office of the City Clerk after its introduction, and in no case later than five (5) days prior to adoption After adoption, a certified copy of the ordinance, along with the City Clerk's certificate of adoption, must be posted in the office of the City Clerk for at least thirty (30) days. B- NOTICE O F PUB L T C HEAR T NG ON S UB.TE C T S OTHER THAN PLANN T NC 1. Publication Notice of Public Hearing must be published at least ten (10) days prior to date of the hearing, unless otherwise specified by law. Any further publication would be determined on an individual basis and would be pursuant to legal requirements, or by special direction of the City Council. 2. Mailed Notice Mailed Notice of Public Hearing must follow specific require- ments of law for the particular subject, and might also follow special direction by Council. Mailing must be completed at least ten (10) days prior to date of hearing, unless otherwise specified by law. C- NOTICE OP PUBL T C HEAR T NC ON PLANN T NC MATTERS Both published and mailed notice must always be accomplished at least ten (10) days prior to the date of the hearing, and must comply with the following instructions for the particular project: MOORPARK MOP NO. 5 'I'll' P OPERATING PROCEDURES DATE: 8 -19 -85 - PUBLICATION, MAILING & SUBJECT: LEGAL NOTICES AND ORDINANCES POSTING As of May 1, 1985, the Moorpark News became an adjudicated newspaper in and for the City of Moorpark. We are now required to publish each ordinance, or a summary thereof, and all notices of nearing and other specific legal documents pursuant to law, in addition to meeting all legal requirements regarding mailing and posting of notices. The following procedures are to be complied with: A _ ORD T NANO E S Section 36933 of the Government Code requires that ordinances be pub- lished within 15 days after their adoption. In lieu thereof, and pursuant to Section 36933(c)(1), Council has authorized the preparation of a summary of the ordinance, at the discretion of the City Clerk, and that summary must be published both prior to and after adoption of the ordinance. The first publication of the summary must be at least five (5) days prior to adoption. A certified,cQpy of the full text of the ordinance must be posted in the office of the City Clerk after its introduction, and in no case later than five (5) days prior to adoption After adoption, a certified copy of the ordinance, along with the City Clerk's certificate of adoption, must be posted in the office of the City Clerk for at least thirty (30) days. B- NOTICE O F PUB L T C HEAR T NG ON S UB.TE C T S OTHER THAN PLANN T NC 1. Publication Notice of Public Hearing must be published at least ten (10) days prior to date of the hearing, unless otherwise specified by law. Any further publication would be determined on an individual basis and would be pursuant to legal requirements, or by special direction of the City Council. 2. Mailed Notice Mailed Notice of Public Hearing must follow specific require- ments of law for the particular subject, and might also follow special direction by Council. Mailing must be completed at least ten (10) days prior to date of hearing, unless otherwise specified by law. C- NOTICE OP PUBL T C HEAR T NC ON PLANN T NC MATTERS Both published and mailed notice must always be accomplished at least ten (10) days prior to the date of the hearing, and must comply with the following instructions for the particular project: MOP NO. 5 Re: Legal Notices and Ordinances - DATE:8 -19 -85 Publication, Mailing & Posting PAGE NO. 2 PUBLISH MAIL 1. Plans Zoning Ordinance or Amendment X Specific Plan X Development Agreement X X General Plan or Amendment X 2. Planning.Projects Variance X X Conditional Use Permit X X Planned Development X X Major Modification X X Appeal X X Zone Change X X Subdivision X X Development Plan X X *Subdivision Conversion X X Administrative Clearance X X *In addition to above, notice must be mailed to tenants. 3. CEQA Guidelines Negative Declaration Draft EIR Appeal PUBLISH MAIL POST X or X or X X X X X For specific instructions regarding processing of Negative Declaration and Draft EIR, see CEQA Guidelines, adopted by Resolution No. 84 -122, on August 1, 1984. (a) Publication The Moorpark News is published on Wednesday of each week, and in order to place a legal publication in a particular issue, it must be received by the paper by 12:00 noon on the Monday prior to the publication date. (b) Mailed Notice Includes mailing the legal notice to the following: 1. Applicant; 2. Owner of subject real property, or authorized agent; 3. Each local agency expected to provide water, sewage, streets, road, schools or other essential facilities or services; 4. Owners of property within 300' radius of subject property, as shown on the latest equalized assessment roll. (NOTE: If number of property owners exceeds 1,000, in lieu of mailing th MOP NO. 5 DATE: Re: Legal Notices and Ordinances - PAGE N0. 3 Publication, Mailing & Posting notice, we may publish a display ad of at least 1/8 page in the Moorpark News at least ten (10) days prior to date of hearing.); 5. Any person who has filed a written request with the City Clerk for such notice, or as designated by Council. (c) Alternate Procedure There is an alternate procedure for planning projects. In an emergen situation the legal notice of public hearing may be posted in lieu of publication, but this posting must be in three public places within the City, including one public place in the area directly affected by the proceeding. We are to use this procedure only as directed by the Director of Commuity Development or the City Clerk, and then only in cases of emergency. ID . POST =NG In addition to the above, we will continue to Post all ordinances before and after adoption) and notices at the City Hall and any further posting would be only when specifically directed by law, or by special order of the City Council. See Paragraph A, Ordinances, of these Operating Procedures for instructions regarding the posting of ordinances. All other notices are to be posted at the City Hall at least ten (10) days prior to hearing date, and must remain until after that hearing has been held. (Cross Reference: Posting of Signs by Applicant re Planning and Zoning Projects (Ordinance No. 15, adopted March 7, 1984, requires the posting (of information signs on property the subject of zone changes, (special use permits, variances, planned development permits, (tentative tract permits, major modifications, specific plans, (land division, time extensions, all other discretionary land (use applications, and appeals of any of the above described (applications. See attached Ordinance No. 15 for specifics) R. AFFTI)AVITS In all cases of publication, an Affidavit of Publication (sometimes referred to as Proof of Publication) must be obtained from the Moorpark News and made a part of the hearing file. A request for such affidavit should be made when the document is transmitted to the paper for publication. In all cases of mailing, an Affidavit of Mailing must be prepared and made a part of the hearing file. In all case of posting, an Affidavit of Post must be prepared and made a part of the hearing file. Ann PMOORPARK MOP NO . #6 OPERATING PROCEDURES DATE: 4/18/90 SUBJECT: REPORTS FROM APPOINTEES 1. Reports are required from appointees to the following: Area Agency on Aging Area Housing Authority Moorpark Mosquito Abatement District Ventura County Transportation Commission/ Citizens Transportation Advisory Committee County -wide Planning Program 2. A report shall be required for each scheduled meeting of the agency, authority, district, commission or committee and is due in written form to the City Council five (5) days following the meeting; In lieu of a written report, an oral report may be presented to the Council under the public comment portion of the next regularly scheduled City Council meeting after the meeting of the agency, authority, district, etc. 3. Where the City is represented by more than one person, the appointees shall coordinate and collaborate their efforts so only one report is presented to the Council. 4. If neither the appointee nor alternate is in attendance at a meeting of the agency, authority, district, etc., 'or if the meeting is cancelled, that will be reported to the Council by the appointee(s) as prescribed above. MOP MOORPARK MOP NO. 7 OPERATING PROCEDURE DATE: 4 -13 -92 SUBJECT: ADVERTISING AND APPOINTMENT POLICY FOR CITIZEN APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES 1. At the end of each calendar year, a list will be prepared and posted at the Community Center and Library of all citizen appointive positions and their expiring term of office as well as any requirements for the position. The list shall remain posted for the month of January. 2. Not later than one month prior to the expiring term of office of a citizen appointee, the City will post a notice of the expiring term and advertise in a newspaper of local distribution for interested persons in the appointive position. 3. Interested persons will be asked to submit a City Board, Commission, and Committee Application. 4. When an unscheduled vacancy occurs on the Planning commission or Parks and Recreation Commission, notice will be posted in compliance with the Maddy Act requirements. 5. The City Clerk shall maintain a resource list of citizens who have expressed an interest in serving as appointees on advisory boards, commissions and committees and will have them complete an application. The annual assessment district mailer will include a request for persons interested in serving as a City Council appointee to contact the City Clerk. 6. A press release on every vacancy shall be prepared and sent to the Moorpark News Mirror and all other papers of local distribution regarding an expiring or unscheduled vacancy. MOP NO. 7 - PAGE 2 7. The Moorpark Citizen -link Computer shall carry the yearly appointment list and a request for communication with the City Clerk in the event a citizen has an interest in being placed on the appointee resource list. 8. A notice regarding every vacancy shall be cablecast on the City's governmental and information channel (Channel 10) along with the request for communication with the City Clerk in the event a citizen has an interest in being placed on the appointee resource list. 9. As per Government Code Section 40605, the Mayor shall make all appointments to boards, commissions and committees. 10. The procedure for appointments shall be as follows: A. The Mayor shall solicit suggested nominees from members of the Council. B. The Mayor shall make a motion putting forth a single name to be approved for appointment. C. A second shall be required. D. The Council shall vote on each appointment individually. REVISED BY COUNCIL ACTION 11/17/93 MOP MOORPARK MOP NO. S OPERATING PROCEDURE DATE: 12-2-92 REVISED: 3 -16 -94 SUBJECT: CITY COUNCIL COMMITTEES 1. STANDING COMMITTEES The Council Standing Committees shall be: Budget and Finance Community Development Economic Development /Affordable Housing Public Works, Facilities and Solid Waste Transportation and Streets Each committee shall consist of two Council members and a designated alternate. One member of the Budget and Finance Committee shall be the Mayor or Mayor Pro Tem. This does not preclude both the Mayor and Mayor Pro Tem from serving on this committee at the same time. 2. . COMMITTEE APPOINTMENTS With the approval of the majority of the members of the City Council, the Mayor shall make all appointments to Standing Committees of the City Council, including the designated alternate. The appointments shall be made at the first regularly scheduled meeting in January of each year. 3. ALTERNATES TO COMMITTEES To avoid potential Brown Act violations of having more than two City Councilmembers consider an item at the committee level, each City Councilmember should determine (1) pursuant to applicable provisions of the Political Reform Act, if a potential conflict of interest exists (consult with the City Attorney if necessary); 2) though there is no conflict of interest under the Political Reform Act, there is a desire to avoid an appearance of conflict; or 3) otherwise decides not to participate. If a Councilmember should so determine /decide, MOP NO. 8 - PAGE 2 the City Councilmember shall contact the designated alternate to serve in his /her place for that item. If the City Councilmember determines /decides not to continue participating after having been involved in Committee discussions of a specific item, he /she should contact the City Attorney to determine if the alternate can serve on the Committee for that item. If an alternate has a conflict or otherwise is not available, the Mayor shall serve or request another City Councilmember to serve. 4. AD HOC COMMITTEE Items shall be assigned to Standing Committees whenever possible. If not so assigned, at the Mayor's discretion, an Ad Hoc Committee shall be formed. 5. ASSIGNED STAFF Budget and Finance - Deputy City Manager Community Development - Director of Community Development Economic Development /Affordable Housing - Director of Community Development Public Works Facilities and Solid Waste - Public Works Director _Transportation and Streets - Assistant to the City Manager The City Manager may designate an alternate and /or substitute as determined necessary. 6. MEETING SCHEDULE A regular meeting schedule for Standing Committees shall be approved by minute action of the City Council at the first regularly scheduled meeting in January each year. 7. AGENDA AND REPORTS OUT OF COMMITTEE. The assigned staff person to a Council Committee will prepare an agenda for the Committee meetings. In addition, the staff person will provide action minutes to the full Council within seventy -two (72) hours of the Council Committee meeting showing the MOP NO. 8 - PAGE 3 Committee's recommendation. Concurrence with the staff's recordation of Committee recommendation(s) to the full Council will be completed prior to the adjournment of the Committee meeting in order to accurately report to the full Council via the action minutes. Action minutes will not formally be approved by the Committee. 8. COMMITTEE ASSIGNMENTS The City Manager shall maintain a list of specific assignments for each Standing Committee. The list shall be distributed to the Mayor, City Council and City Staff each calendar quarter (January, April, July and October). C: \WP51 \REPORTS \MOP.8 MOP MOORPARK MOP NO. 9 OPERATING PROCEDURE DATE:--L-16-94 SUBJECT: PROCESS FOR PREPARATION OF INITIAL DRAFTS OF ORDINANCES BY CITY DEPARTMENTS' STEP 1 Staff confers with CA at scheduled meeting after first determining if CM wants to participate. Staff to bring any sample ordinance to the meeting.' STEP 4 CM review of draft ordinance. STEP 2 Confer with City Clerk for codification determination and section number confirmation. STEP 5 Modem to CA (modem needed to make changes). Save as a Word Perfect 5.1 document. STEP 3 Staff drafts the ordinance for content and format and if necessary reviews with City Manager during the drafting process. STEP 6 CA reviews for content and form; makes changes in legislative format and returns draft ordinance, making comments if required.b 1 If the draft ordinance is initiated by the Planning Commission or Parks & Recreation Commission, the process may deviate from that outlined here. ,1 "--11 MOP NO. 8 - PAGE 2 STEP 7 STEP 8 STEP 9 Staff reviews and Recognize and If needed,. discusses with CA & reconcile schedule public CM as needed.. differences.d hearing after CA and CM have okayed draft ordinance. a• City Attorney to determine leadtime (Step 1 to Step 6) except when the City Manager determines that staff priorities or Council direction require adjustment of the leadtime but generally a minimum of 2 weeks in most instances will be required -- possibly longer depending upon the length, complexity of the ordinance and quality of the sample ordinances. Agenda deadlines to be considered in determining leadtime. Schedule meeting on first or third Wednesday afternoon by contacting the Executive Secretary. b• Management staff, to the Management Analyst and Associate Planner level, who are authorized by the Department Head, may seek input directly from the City Attorney. C. Schedule meeting on first or third Wednesday afternoon. d. If can't reconcile differences, talk to the City Manager, if still unable to reconcile differences, write the staff report to recognize the points of disagreement. am : n ;� MOP MOORPARK MOP NO . i 0 OPERATING PROCEDURE DATE: 10 -4 -95 SUBJECT: TEMPORARY USE PERMIT FEE WAIVERS 1. Once each calendar year, a City of Moorpark organization having non - profit status may apply for and be granted a Temporary Use Permit fee waiver for one event. 2. The Director of Community Development shall waive a Temporary. Use Permit fee pursuant to this MOP after an eligible organization has submitted a) A completed Temporary Use Permit application; b) a request for fee waiver; and c) proof of non - profit status. 3. Examples for which Temporary Use Permits are issued are special events'Euch as Christmas tree sales, promotional parking lot sales, church carnivals, Country Days and sidewalk sales. 4. The Temporary Use Permit shall be issued for a single event of less than thirty (30) consecutive days in duration. 01100` -0` "':1 MOP MOORPARK OPERATING PROCEDURE Exhibit 1 MOP NO. 11 DATE: 10_5 SUBJECT: REPAIR OF DAMAGE TO SIDEWALKS, CURBS AND GUTTERS The responsibility for undertaking the repair of damaged sidewalks, curbs and gutters shall be as follows: Damage Caused by: Street trees or other landscaping located within a parkway maintained by the City. Street trees or other landscaping located within a parkway maintained by a Home Owners' Association. Responsible Part City, HOA Street trees or other City landscaping in a parkway located within the street right -of -way or an City -owned landscape easement adjacent thereto. Trees or other landscaping located on.private property. Any activity of the owner of the property fronting the damage, including any agent of the owner (e.g. renter, contractor, etc.) First repair by City Subsequent repairs by the owner of property fronting the damage Owner of the property fronting the damage" 0001-73 M O P MOORPARK MOP NO. 12 OPERATING PROCEDURE DATE: 1 -17 -96 SUBJECT: NON - PROFIT ORGANIZATIONS ANNUAL FACILITY RESERVATION POLICY 1. Once each calendar year, a City of Moorpark organization having non - profit status, may reserve the Arroyo Vista Recreation Center OR the Moorpark Community Center to hold one (1) event with only direct staff costs being charged to that organization. 2. Those events which qualify shall be of a nature whereby the benefit of the event will serve the community and /or involve all those City residents who are interested in this event. Examples for which these procedures may apply include city -wide events by Girl or Boy Scouts, service organization events, including fund - raising activities, and special events, such as Country Days, which have a direct benefit to City residents. 3. Regular organizational meetings or activities shall not qualify for this reduced fee. 4. Direct staff costs shall be defined as hourly staff costs, including all personnel benefit costs required for the event. 5. The Director of Community Services shall waive the standard rental fees pursuant to these procedures after an eligible organization has submitted a) a completed Facility Reservation Form; b) a request for fee waiver; and c) proof of non - profit status. 6. One time events shall further be defined as an event for one day per calendar year, not to exceed twelve (12) hours. 7. City staff shall maintain a record of each organization's request for the one - time -event fee, and shall notify the organization if they have already used their one - time - event- option within a calendar year. 00016'1,