HomeMy WebLinkAboutAGENDA REPORT 1996 0501 CC REG ITEM 10ECITY OF
AGENDA
ITEM 10 1, EL�
MOORPA-R /a
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REP 9
TO: The Honorable City Council
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FROM: Christine Adams, Director of Community Services
DATE: March 14, 1996 (Meeting of April 3, 1996)
SUBJECT: Consider
Parks
and
Recreation
This action plan included six steps:
Commission Recommended
Priority
List
of Improvements
list would not necessarily be contingent upon available
for Phase II of Arroyo
Vista Community
Park
and
Recreation
Center
SUN24ARY :
The Parks and Recreation Commission has completed a five month
process exploring the possible alternative park features to be
included in Phase II of Arroyo Vista Community Park. This report
summarizes the Commission's recommendation, and provides the
Council with additional information, prepared by staff.
BACKGROUND:
The City Council adopted a set of goals and objectives for the
City in July, 1995 for 1995/96. As part of the goals for the
Community Services Department, the Council directed that staff
"develop a proposed funding plan and recommended priorities for
completion of Arroyo Vista Community Park, and reconcile phasing
plans with conceptual master plan."
On September 20, 1995, staff presented the City Council with an
action plan
to address this goal, which was approved by the City
Council..
This action plan included six steps:
1.
As a Commission, create a possible "wish list" of park
features and elements for further exploration. This
list would not necessarily be contingent upon available
funding. Instead, the list would consist of features
that the Commission has deemed important to include,
-
which, in their opinion, would best meet the current and
future needs of Moorpark.
Invite community residents, including representatives
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from neighborhoods, community groups, and sports groups
to future Commission meetings, to provide input
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as to
perceived recreational and leisure needs in Moorpark.
3.
Take the "wish list" developed by staff and compare it
to the feedback provided by the community, and develop a
merged list of features for consideration. Some items
1
or features may drop off the list at this point in the
process for lack of support by the commission and /or the
public.
4. Staff will identify approximate costs of those features
still on the list, and provide this information to the
Commission. Staff will also endeavor to project
anticipated revenue for the Park Improvement Fund for
community park purposes to be received from anticipated
development.
5. Utilizing this merged list with approximate costs, the
Commission will prepare a final recommendation of Phase
II improvements for the City Council to consider and
prioritize. The Commission should address how funding
should be allocated, based on an established priority
list.
6. Upon development of a final priority list, the City
Council may consider contracting with a landscape
architect to develop a new conceptual design for the
undeveloped 30 acres of the park and /or a design for the
additional improvements in Phase I, depending on the
outcome of the public meetings and the prioritized list
of improvements.
To date, the Commission has completed Action Steps #1 - #5. Staff
has provided cost estimates for park features that were determined
to be a priority by the Commission to be improved in the next one
to three years. Staff is still researching costs for those items
listed as priorities for improvement in the next three to ten
years.
The Parks and Recreation Commission began hearing public testimony
from residents in December, 1995, regarding the public's desire
for specific features in Arroyo Vista Community Park. This topic
was an agenda item for three months, to insure that all interested
persons would have an opportunity to provide input.
Based on the public input, and with additional information
provided by staff, the Commission has prepared a proposed list of
park features, listed in priority order, for the City Council to
consider. The priority list, recommended by the Parks and
Recreation Commission is as follows:
Short Term Improvements ( 1 - 3 Years)
1. Youth Football (With assistance from Packer Football)
(Temporary Field)
2. Pave Access Road
3. Multi- purpose Court Lighting
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4. Tennis Courts ( 2 - 4 )
5. Pave Parking Lots #2 and #3
6. Furnish Kitchen
Intermediate Improvements ( 3- 5 Years)
1. Lights for Diamonds #2 and #3.
2. More and Possibly Larger Picnic Shelters
3. Soccer Field Lighting
4. Third Softball Diamond
5. Additional Parking
6. Balance of play equipment in existing play area
7. Teen Center
8. Other playground locations and equipment
9. Basketball Court Lines on Multi - purpose court, and basketball
poles and rims (8 total) (With assistance from MBA)
Long Term Improvements ( 5 - 10 years)
1. Exercise Jogging Course
2. Phase II - Gymnasium, Plus Shower / Locker Facility adjacent
to Gym.
3. Aquatics Complex
4. Tennis Courts ( 4
5. Sand Volleyball
6. Horseshoes
7. Band Shell (Permanent Outdoor Stage)
8. Lawn Bowling
The Commission recommended removing the proposed lake and the
passive picnicking and paths from the current plan. Also not
included was a proposal for an archery area that was brought
forward by a Moorpark senior.
3
Upon Council adoption of the prepared priority list, staff will be
recommending that funds be appropriated in 1996/97 to contract
with a landscape architect to prepare a revised park design for
Phase II of Arroyo Vista Community Park. As this plan is being
prepared, staff will also move forward with researching cost
estimates for all proposed park features, and future anticipated
funding sources for park improvements.
Staff estimates that there will be approximately $100,000 in the
Community Zone for park improvements at Arroyo Vista Community
Park in 1996/97.
In their review of the improvements for Arroyo Vista Community
Park, three issues became a critical part of the Commission's
discussion. Staff is including background on the discussion on
each of these issues for the Council's information.
Football
Moorpark Packer Youth Football gave testimony at the Commission
meeting in December, requesting that the Commission consider the
inclusion of land set aside to provide Packer Football with a
permanent location for their practice and playing fields. This
request was made since the School District had notified the
organization that the District was moving forward with their plans
to sell the property of the old community high school to a
developer.
In March, Packer Football had received new information from the
District, which indicated that there would be no available fields
for the football program in 1996, as grading of the property would
begin during the summer. After researching other alternative
locations, the organization approached staff and made a
presentation to the Commission that Packer Football would donate
labor and materials to improve six acres to the immediate east of
the developed park area for a temporary football field and
practice area,
Staff supported this proposal. Even if a new conceptual park
design is developed by a landscape architect, the inclusion of
these developed six acres fits into the previous park plan, and
would allow the City to expand their sports turf area at Arroyo
Vista Community Park, without additional capital expenses.
The Commission also supported this proposal, and ranked it as
their number one priority improvement for Arroyo Vista Community
Park.
This donation was approved by the City Council at a special
meeting on March 13. Construction work began on March 23.
4 000375
Multi -P rpose Court
When the funds were appropriated by the Council for the
construction of a 20,000 sq. ft. concrete court, the Council
specified that the Court be developed so that there could be the
potential for "multiple use ", that is, a variety of activities
could use the court.
When a.private organization stepped forward in 1995 to install
permanent roller hockey side boards, in exchange for exclusive use
of the court for roller hockey leagues and games, the City Council
rejected the offer, indicating there previous position on a
"multi -use" facility. The City invested in portable side boards
and goals, and in January of 1996, began offering roller hockey
leagues for youth and adults. The first league had a total
registration of 75 youth.
In order to extend the hours of use of the court, the Commission
recommended the inclusion of court lighting at this location, and
this is one of their priority items as well.
At the Commission meeting in February, 1996, Moorpark Basketball
Association gave testimony to the Commission regarding their
organization's need for more basketball courts, especially those
that would be available for evening practices during their season.
Moorpark Basketball Association has made financial contributions
to the improvement of the Boys and Girls Club gym over the past
three years, which benefited the club as well as the basketball
program. Moorpark Basketball Association has made an offer to the
City to add a different color basketball court striping and the
installation of eight (8) basketball poles, boards, and rims to
the multi - purpose court at Arroyo Vista Community Park, at no cost
to the City. The total donation would be phased over two years,
at an estimated total contribution of $10,000. MBA has offered to
install all court striping and install four (4) of the eight
poles, backboards and rims during 1996/97, with the remaining work
to be completed in 1997/98.
The Parks and Recreation Commission rejected this proposal as a
high priority, stating that adding basketball usage on the court
would dilute the ability for the City's roller hockey program to
grow. Staff feels that with the inclusion of court lighting, the
hours of use can be extended and both sports could be accommodated
on the multi -use court. It would be staff's responsibility to
appropriately schedule both activities on the court.
Staff is recommending that the City Council accept the donation by
Moorpark Basketball Association and work with the organization in
scheduling the installation. Currently, MBA pays the City a use
fee for their use of the gymnasium during their season for
practice and games, of approximately $1,700. MBA would need to
work with staff to schedule the outside court during their season,
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000380
but would not be charged for court rental, except for hourly light
charges.
Tennis
In December, 1995, and at the next three Commission meetings, the
Moorpark Tennis Club gave testimony to the Commission regarding
the need for additional tennis courts in Moorpark. Currently, the
Tennis Club, which has been in operation for three years and has a
membership of 240 residents, is utilizing the tennis courts at
Tierra Rejada Park and at Moorpark College for their tournaments.
The Tennis Club provided information to the Commission regarding
the popularity of the sport, and the benefits of the sport.
Their proposal in December requested that the City build, at its
own cost, eight (8) tennis courts at Arroyo Vista Community Park,
and pro shop, which the Tennis Club would maintain, operate, and
collect fees for lessons and playing time. The net proceeds from
these proposed fees would be returned to the City as additional
park revenue.
Staff was not supportive of this proposal for two reasons. The
first involves the high capital investment on the part of the
City. Staff estimates that an eight court complex, with a pro
shop could cost the city over $400,000, or more. The Tennis
Club's proposal in December, identified a net return annually to
the City of $22,000.
The City currently offers tennis lessons at Tierra Rejada Park on
an on -going basis. Since 1993 enrollment in the tennis classes
has fallen off. If part of the net proceeds are to be derived
from tennis instruction, provided by the Tennis Club, staff feels
that the estimated return figure is unrealistically high. (Staff
has also learned that in the last year, Oakridge Fitness Center in
Simi Valley tore down all of their tennis facilities and
racketball facilities to expand their parking lot areas. A
representative from Oakridge informed staff that racket sports
were not drawing large number of participants as they had in the
late 1980's.)
The second objection by staff of this proposal has to do with how
the annual proceeds would be raised. The Tennis Club offered to
maintain and operate the proposed tennis complex, but would do so
by charging "membership dues" and charging fees for court time to
non - members. Other revenue would be derived from pro shop profits,
tennis lessons, tennis camps, and tournaments. The total proposed
yearly costs and revenue is attached at the end of this report.
Staff is concerned about limiting use through membership for any
public facility. The use of tennis courts should be free to all
residents, and not be restricted to only those with the ability to
pay.
6
Since December, the Tennis Club has attended other Commission
meetings, and has modified their initial proposal. At the meeting
of the Commission in February, the club requested that the City
build one tennis court and the Tennis Club would build a second
court at Arroyo Vista Community Park in 1996/97.
Staff recommended, in a staff report prepared for the Commission
in February, that inclusion of funds for a tennis court be delayed
until at least 1997/98. At that time, the Tennis Club would be
able to have a year to demonstrate their ability to raise funds
(approximately $50,000) for one court, and the City would have a
new conceptual design of the park, and where the tennis courts
would best be sited at the park.
The Moorpark Tennis Club has indicated that they would like a
commitment at this time, from the City, that the City is
interested in pursuing the construction of additional tennis
courts, in order that the club can begin fundraising efforts.
The Commission rejected the staff's proposal and recommended to
include $30,000 for one tennis court in 1996/97 in their
recommended park improvement list that will be forwarded to the
City Council as part of the budget process. The Commission
further indicated that the court should not be built by the City
until the Moorpark Tennis Club provides the funds for their
proposed court. The $30,000 proposed by the Commission is based
on an estimate that the Tennis Club received from a qualified
contractor. However, the price quoted in this estimate, did not
include necessary grading, drainage, electrical work, water lines,
and other infrastructure work required for the proposed court(s).
Including these costs, staff feels that a minimum of $50,000 is a
more realistic cost estimate for the construction of a tennis
court, with fencing, screens, nets, court surfacing and striping,
and lights.
In any event, staff does not support the Commission's
recommendation for the inclusion of a tennis court as part of the
park improvement schedule for 1996/97, for reasons stated above.
Finally, it should be made clear that staff is supportive of the
inclusion of additional tennis courts in Moorpark, and supports
the inclusion of four to eight courts in the conceptual re- design
of Arroyo Vista Community Park, that is being proposed. However,
tennis court construction is permanent, and staff feels that this
type of improvement should be deferred until the revised
conceptual plan of the park is completed. Staff informed the
Commission that the Specific Plan for the Carlsberg development
includes a neighborhood park, which indicates the inclusion of two
tennis courts. This improvement could meet and satisfy some of
the concerns regarding the lack of tennis courts in Moorpark.
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CONCLUSION
The Parks and Recreation Commission has completed its task of
developing a priority list of park features for Arroyo Vista
Community Park to recommend for consideration to the City Council.
Staff is supportive of the priority list for the Short Term
Improvements, listed earlier in this report. Staff will be
recommending the inclusion of the multi -use court lighting, the
asphalt paving of the access road, the contracting of a landscape
architect for a conceptual design of Phase II of the park, as well
as accepting the donation from Moorpark Basketball Association for
the improvements for the multi -use court, to the City Council as
part of the budget process for 1996/97. Staff will also forward
the recommendation by the Commission for one lighted tennis court
to be included in 1996/97 Park Improvement budget at Arroyo Vista
Community Park, but staff is not supportive of this
recommendation.
Staff is also working on a report concerning a Teen Center. Staff
anticipates recommending that funding be appropriated in 1996/97
for a modular building to be placed at Arroyo Vista Community
Park, near the Recreation Center. This recommendation will be
submitted with the budget and will include additional information
regarding current and future teen programs.
RECOMMENDATION
1) Review the Priority List of Park Improvements for Phase II of
Arroyo Vista Community Park, as recommended by the Parks and
Recreation Commission; 2) Consider adoption of Priority List with
recommended changes by staff (i.e. deferring tennis court
construction until after revised conceptual design is completed,
acceptance of donated MBA improvements in 1996/97, and moving Teen
Center up in order of priority to Short Term Improvements); and 3)
Direct staff to advertise for Receipt of Bids for a qualified
landscape architect to develop a conceptual design for Phase II of
Arroyo Vista Community Park, which would incorporate the priority
list of Park Improvements as adopted by the City Council. (Funds
to be appropriated in 1996/97)
Attachment: Moorpark Tennis Club Proposal
000383
MOORPARK TENNIS CLUB /CITY OF MOORPARK
TENNIS COMPLEX PROPOSAL
A. OVERVIEW
I. The City of Moorpark has a severe shortage of tennis courts. There are only
3 unlighted courts at Tierra Rejada Park and 6 poorly lighted courts at
Moorpark College with limited availability.
2. There is a need for a place for youth to gather and have supervised
activities after school.
3. We propose that the City of Moorpark build an eight court lighted complex
with the Moorpark Tennis Club assisting the city in the daily operation
While providing a steady stream of revenue for the city.
B. ADVANTAGES
I. Will provide a daily supervised afterschool youth program and numerous
other youth programs.
2. MTC provides the maintenance of the facility.
3. Security is enhanced and vandalism is reduced.
4. Reservation system for courts.
5. Increased tennis opportunity for all tennis players.
6. Lessons provided.
7. Provide steady stream of revenue to city for other programs.
8. Fulfills the city's need for more tennis courts.
9. Will bring visitors and revenue to city.
C. DISADVANTAGES
1. A small fee charged for play —for people who cannot afford fee for play,
the 3 courts at Tierra Rejada Park are available.
D. HISTORY
1. The youth of the community have very limited activities and this complex
will provide a place for them to enjoy a supervised after school tennis
program. This facility can provide a place to gather, a place to play, a place
to have a soda and talk, and a place to practice tennis in a wholesome,
supervised atmosphere.
2. The City of Moorpark has only 3 unlighted courts.
3. Moorpark College has 6 courts that are available to the public during
daylight hours when not being used by the college.
00284'
4. Presently there are no tennis courts available where you can reserve a court
time. This creates disintegration within the tennis community. Players are
going to others cities and clubs to get their tennis in.
5. Many communities use local tennis clubs to assist in the operation of their
tennis programs. Examples are Oxnard, Port Hueneme, San Diego,
Burbank and Calabasas.
6. Using local tennis clubs to assist in the operation of the tennis facilities
tennis programs change character instead of requiring city funds and
resources. They provide a self perpetuating program that provides income
for the city to use on other programs.
E• SCOPE OF OPERATIONS
1. The city will build the facility with fundraising assistance from MTC.
When complete, MTC will enter into a rent or lease back agreement to
assist the city in the operation of the complex.
2. MTC will establish the "Moorpark Tennis Academy" for an after school
Youth program. It will operate from 3:00 p.m. to 5:00 P.M. daily. MTC will
subsidize this program. The cost will be $1.00 per hour.
3. MTC will implement a "Tennis for Tots" program for kids ages 6 -8 to
teach essential basic skills for beginning tennis players. This program will
also be subsidized by MTC.
4. MTC will provide a "Summer Tennis Camp" which is a series of two-week
tennis camps for area youth in the summer during the hours of 9:00 meek
through 1:00 p.m., Monday through Friday.
5. MTC will provide USTA Junior league play for boys and irls in
established age divisions and skill levels. g
6. MTC will provide league tennis for men's and women's sin les m
women's doubles, mixed doubles and seniors. g en's and
7. MTC will make every effort to host at least two Ventura County y J uniors
8. MTC will set up a court reservation system in 1 1/2 hour blocks t
participants of court time. o Insure
9. MTC will make every effort to host two Ventura Count Grand
tournaments. Y Prix Tennis
10. MTC will operate a small administration building to house the storage
equipment, reservation system, small pro shop, and provide snacks and s
drinks. Hours of operation will be 8:00 a.m. to 10:00 p.m., 7 days a oft
except during inclement weather. We may close at 9:00 p.m. Burin winker
months. g
11. MTC will seek individual and corporate sponsorship to hel p defray
construction costs. MTC will conduct an aggressive fundraising program
that will honor tennis complex donors with permanent s. dis la
P Y
tjuo a.
F.
G.
YOUTH PROGRAMS
L MTC will conduct daily, supervised after school tennis clinics. Instructors
will conduct tennis instruction, drills, and organized play during the school
year. The clinic will be open as soon as school is out and run until 5 or 5:30
p.m. This should be a great aid to families where both parents work.
Instruction will be tailored to all ages and skill levels. Cost will be $1.00
per hour. For financially disadvantaged students, there will be no charge.
2. Financially disadvantaged youth will be given free of charge, a youth
membership in the tennis club, and as such will enjoy all the privileges of
paid membership. MTC will work with the city of Moorpark, the Moorpark
Police department, the school district and the Moorpark Boys and Girls
Club to identify disadvantaged youth to work with.
3. The youth programs will be advertised in local papers, flyers, recreation
bulletins and in the schools to ensure all youth are aware of the programs.
4. MTC will collect used rackets and balls from members to provide
necessary equipment for youth who do not possess the required items.
5. Fees charged for play, instruction, membership and pro shop profits are a
necessity to provide the revenue to MTC to fund the youth programs. The
fees also provide the revenue to periodically resurface the courts, replace
windscreens and nets, and provide onsite personnel to insure security and
prevent vandalism. MTC is of the opinion that organized, scheduled and
supervised tennis training is vastly superior to just having a court available
for youth to play on. As skills and knowledge increase so does the self
esteem of the youth.
PROPOSED FEE STRUCTURE
1. Membership: entitles a member to reserve a 1 1/2 hour long court time as
often as desired.
Youth: up to age 18 yrs. $ 75.00 per year
Adult: 18 yrs. & over $150.00 per year
Family: $250.00 per year
2. Court fees for non - members:
Youth: up to age 18 yrs. $2.00 for 1 1/2 hours
Adult: 18 yrs. & over $5.00 for 1 1/2 hours
Senior: 55 yrs. & over $4.00 for 11/2 hours
3. Tennis instruction will continue at the same rates currently being charged
by the city. The Moorpark Tennis Academy (after school youth program)
will be subsidized by the club. Cost will be $1.00 per hour payable
monthly. The "Tennis for Tots" program will also be subsidized..
H. PROPOSED YEARLY COSTS AND REVENUE First
ear
Memberships
75 youth @ $75 /year
$ 5,625.00
150 adult @ $150 /year
22500.00
70 family @ $250 /year
17500.00
Total: 295 memberships
$45,625.00
Non - member court fees
2000 @ $5 /adult
$10,000.00
800 @ $2 /youth
1,600.00
1,000 @ $4 /senior
4,000.00
Total:
$15,600.00
Pro Shop Profit
Instruction
$ 8,000.00
Tennis for Tots
36,480.00
Moorpark Tennis Academy
1326.00
12 800.00
(after school youth program)
Youth Tennis Camp
Tournaments
15 000.00
'
$6,400.00
Total revenue:
$141,255.00
Costs
Labor
Instructors
$59,000.00
Insurance
39,520.00
Electricity /Utilities
3,000.00
Maintenance
11,000.00
Misc. 1,000.00
1,000.00
Equipment
Reserve for maintenance
1,000.00
3,000.00
Total cost
$118,520.00
Total revenue to city
$ 22 705.00
Second year revenue $31,830.00
Third year revenue $42,780.00
MOORPARK TENNIS CLUB-ARROYO VISTA PARK
ATELIER
7.
Architecture & Planning
505- 529 -3467
2401
ATELIER
Architecture & Planning
505- 529 -3467
1C&
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