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HomeMy WebLinkAboutAGENDA REPORT 1996 0619 CC REG ITEM 07CA(M- 0N: y+ 1TC M C • AGENDA REPORT C = TY O F MOORPARK TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works , DATE: June 7, 1996 (CC Meeting: 6- 17 -96) SUBJECT: Consider Conceptual Design for a Pavement Rehabilitation Project for Valley Road BACKGROUND The City Council has approved a project for the rehabilitation of the pavement on Valley Road. Staff prepared and distributed RFPs to selected engineering firms for the preparation of a design for this project. In July 1995 the City Council selected the firm of M3 Civil Engineering to prepare the project design. DISCUSSION A. Conceptual Design The Conceptual Design Phase has been completed. The phase of the design work consisted solely of the preparation of a survey and the preparation of a plan showing a) the existing R -O -W lines; b) the location of all existing improvements within and ten feet beyond the existing R -O -W; and c) the edge of the existing pavement. B. Committee Review On May 28, 1996, the Transportation and Streets Committee (Coucilmembers Hunter and Brown) reviewed and discussed the conceptual design for this project. The Committee concurred with the conclusions of staff that due to the limited width of the existing right -of -way (401) and the existence of a significant number of private improvements (fences, etc.) encroaching into the street right -of -way, that the scope of the proposed pavement rehabilitation work should be limited to an asphalt overlay, approximately twenty feet (201) wide, generally consistent with the width of the existing pavement. valley.cpt Valley Road June 1996 Page 2 C. Notice The attached letter ( Exhibit 1) was sent to all of the property owners and residents of Valley Road, advising them of the status of the design for this project and the scope of the proposed street improvements. As of the date of this report, the City had received no inquiries. D. Fiscal Impact The Engineer's estimate of probable construction cost for this project is $30,000. Adding engineering costs, the estimated total project costs are $40,000. The proposed budget for this project for FY 1996/97 is $170,000 (MRA $100,000, plus CDBG funding in the amount of $70,000). This higher budget amount is based on earlier preliminary estimates which included much more extensive efforts, including the possible construction of additional storm drain improvements. It is recommended that any necessary budget adjustment be deferred until the design for the project has been completed. E. Schedule It is anticipated that the design could be completed by October. Construction could start by December and be completed by February 1997. Staff and the Transportation and Streets Committee recommend that the City Council approve the conceptual design for the subject project, as described in Section B of this report, and direct staff to proceed with the preparation of the final design plans and specifications. Attachments velley.cpt 4G MOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 June 3, 1996 To: Valley Road Property Owner and /or Resident As you may be aware, the City Council of the City of Moorpark has approved a project for the rehabilitation of the pavement on Valley Road. A civil engineering firm has been selected to prepare the project design. A conceptual design has been completed and approved. The next phase of the design work is the completion of the plans and specifications. The purpose of this letter is to advise all of the property owners and residents on Valley Road of the status of these design efforts, and of the scope of work for these proposed street improvements. The status of the design, as briefly mention above, is that we are about to proceed with the preparation of the final design. The scope of the proposed street improvements is briefly discussed below. The project design will provide for the construction of an asphalt overlay, approximately twenty feet (201) wide, with dirt shoulders. The width of the existing pavement ranges from fifteen to twenty feet (15' to 201). Although the proposed project will provide a new, slightly wider, paved surface, the general appearance of the street will remain unchanged. The limited scope of the proposed street improvements have, to a large part, been dictated by some rather considerable constraints. The width of the right -of -way on Valley Road is only forty feet (401) wide. The right -of -way width for a typical residential street is fifty -six feet (561). It would not be possible to construct "standard" residential street improvements within the existing right -of -way. In addition, there are numerous private improvements which encroach into the existing limited right -of -way. It is not even possible to construct "sub- standard" street improvements much wider than the width of the existing pavement, without the removal and relocation of these "encroaching" improvements. This project was discussed at a recent meeting of the City Council Transportation and Streets Committee. The Committee concurred with the conclusions of staff that the scope of work should be as generally described above. However, the Committee requested that this letter be sent to all of the property owners and residents affected, to advise you of the City's plans and to allow you an opportunity to provide input. 01 7« PAUL W. LAWRASON JR. JOHN E. WOZNIAK ELOISE BROWN PATRICK HUNTER BERNARDO M. PEREZ Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Valley Road June 3, 1996 Page 2 If you have any questions or concerns regarding the conceptual design as described above, you are urged to contact the Public Works Department immediately. If necessary a meeting will be scheduled to allow you an opportunity to review and discuss the conceptual design. If you have questions or would like to meet with me to discuss these plans, please give me a call at 529 -6864, extension 255. Be advised that this matter has been scheduled for review by the City Council on June 19, 1996. In order to bring any questions or concerns you may have to their attention, it is requested that you call the undersigned at your earliest convenience, but no latter than June 18, 1996. You are also welcomed to speak on the matter at that City Council meeting. Absent objections by a significant number of those affected, it will be the intent of the City to proceed with the preparation the final design for this project, as described above. We expect final plans and specification to be completed within the next few months, and if approved, a construction contract could be awarded before the end of this year. Sin r Kenneth C. Gilbert Director of Public Works cc: The Honorable City Council Steven Kueny, City Manager (M04S