HomeMy WebLinkAboutAGENDA REPORT 1996 0619 CC REG ITEM 10OITEM/0606
AGENDA REPORT
CITY OF MOORPARK
TO: Honorable City Council
FROM: Donald P. Reynolds Jr., Administrative Services Manager/
DATE: June 17, 1996 (CC Meeting of June 19, 1996)
SUBJECT: Consider Resolution 96- establishing the City of Moorpark's Annual
Budget for the Fiscal Year 1996/1997 (July 1, 1996 through June 30,
1997)
SUMMARY
The City Council reviewed the draft budget and the Budget and Finance Committee's
( "Committee" of Mayor Lawrason and Mayor -Pro Tem Wozniak) recommendations on
June 12, 1996 and reached consensus on proposed expenses for the upcoming fiscal
year. The proposed final projected expenses for the City assessment districts remains
as the only outstanding matter to be resolved. This report will review the changes
made by the Council to those recommendations proposed by the Committee and staff,
and recap the uses of the estimated savings from Fiscal Year 1995/96. Staffs intent is
for the Council to finalize the actions related to AD 85 -1 and AD 84 -2 and to adopt the
FY 1996/97 budget.
BACKGROUND
The City Manager's Proposed Budget ( "Proposed Budget ") was presented to the City
Council for consideration on May 29, 1996. After general discussion of the Proposed
Budget, the City Council directed the Committee to review the Proposed Budget in
greater detail and allow opportunity for additional public comment and input.
The Committee held two budget workshops on June 3, 1996 and June 6, 1996. During
these workshops, the Committee considered the Proposed Budget and recommended
certain changes to the proposals made by the City Manager. These recommendations
were contained in a June 11, 1996 staff report from Administrative Services Manager
Don Reynolds and considered by the City Council on June 12, 1996. The Council
generally supported the recommendations of the Committee and made additional
changes.
Memorandum to the Honorable City Council
Adoption of the Fiscal Year 1996/1997 Budget
June 17, 1996
Page 2
PROPOSED FISCAL YEAR 1996/1997 BUDGET
The Fiscal Year 1996/1997 Budget includes total revenues projected at $11,252,177
and total expenditures estimated at $16,839,168. In the City's General Fund, projected
revenues are $5,089,721 and estimated expenses are $5,150,803 (including $75,000
for a modular teen center at AVRC funded from part of the $902,131 in estimated
savings in FY 1995/96).
By consensus, the Council approved the following changes: an increase in education
and training funds for staff and the police department from $200 to $400 per full -time
employee; $500 for the City Manager's computer training; an increase of $25 per month
for car allowance and an increase to the Deputy City Manager's car allowance from
$200 to $300 per month; $300 for department heads to use for participation in
community service groups as approved by the City Manager; a reduction of $9,000 in
computer support services which offset an increase in hours and pay for a part-time
position; a gradual transition of the Community Development Block Grant from
Administrative Services to the Moorpark Redevelopment Agency; reducing the capital
outlay for the Moorpark Cable T.V. by $3,500; recovering the cost of phones from the
City's contractor for Building and Safety /Engineering; re- appropriating the balance of
$14,285 in 1995/96 for the emergency generator to be completed in 1996/97; and,
combining the Solid Waste and Waste Reduction Divisions into one division. The City
newsletter will be expanded to four editions to be combined with the Recreation
Brochure at an estimated increased cost for one edition from $1,100 in FY 1995/96 to
$1,800 in 1996/97. Consideration of lighting for the Multi- Purpose Court at AVCP will
be postponed until an audit is completed of the Park Improvement Fund's (Fund 5)
Community Zone.
At the June 12 meeting, the Council agreed to make additional changes to the
proposed budget. Moorpark Cable T.V. was reduced an additional $1,200 from the
capital outlay, and staff was directed to look at using the Equipment Replacement Fund
(Fund 31) to finance some of the upgrades to the Apricot Room sound system. In the
Lighting and Landscape Special Assessment District AD 84 -2, the water transport study
was removed entirely ($10,800 in professional services), and staff was directed to look
only at providing water to Mountain Meadows Park, reducing this appropriation in
Assessment District 85 -1 from $7,200 to $6,000. Both of the special assessments will
share a portion of the equipment required to certify back -flow devices of $1,400, which
is proposed to be spent at approximately 1/3 in AD 85 -1, ($400) and approximately 2/3
in AD 84 -2 ($1,000). Recreation will add $750 for the grand opening of Poindexter
Park. The Senior Center budget will increase $2,200 for stage lighting to be paid out of
2
Memorandum to the Honorable City Council
Adoption of the Fiscal Year 1996/1997 Budget
June 17, 1996
Page 3
the Senior Trust fund.
DISCUSSION
Attachment "A" to this report is the draft budget resolution, which has on page two, a
Budget Summary by Fund. Attachment "B" is a consolidation of all changes which have
occurred since May 29, 1996.
At the City Council meeting of June 12, 1996, the City Council accepted the following
uses for the estimated Fiscal Year 1995/1996 surplus:
ITEM
DESCRIPTION
AMOUNT
LISTED AS
1 *
AD 85 -1 Assessment District General Fund
$225,700
Part of "Transfers
Off -Set
Out' (to A/D 85 -1
Fund - 025)
2
Equipment Replacement/General Fund
245,791
Part of "Transfers
Portion Only (through 06/30/96)
Out' (to Equipment
Replacement Fund
-031)
3
CIP Portion of Permanent Teen Center
125,000
Part of "Transfers
Out' (to Capital
Projects Fund -
008)
4
Modular Teen Center and Furnishings
75,000
Increase to
Expenditures in FY
1996/97
5
AVCP Access Road
100,000
Loan to Park
Improvement Fund
(Fund 005)
6
AVCP Kitchen Equipment
10,000
Loan to Park
Improvement Fund
(Fund 005)
3
Memorandum to the Honorable City Council
Adoption of the Fiscal Year 1996/1997 Budget
June 17, 1996
Page 4
ITEM
DESCRIPTION
AMOUNT
LISTED AS
7
General Fund Reserve
90,000
Remains in
General Fund
Reserve Balance
8
Undesignated
30,640
Remains in
General Fund
Balance
TOTAL:
$902,131
Subject to final action by the City Council prior to budget adoption
In addition to these changes (and not reflected in the Budget Summary by Fund) is
staffs report to Council on this agenda requesting a transfer from various funds to the
Community Development Fund and the General Fund. On July 2, 1996, staff will
complete the equipment replacement fund transfers by submitting a report to Council
which summarizes contributions needed from other funds.
The proposed resolution includes a Budget Summary by Fund (Attachment "A ") which
reflects the changes proposed to date. Should the Council adopt the proposed
resolution, the changes reflected on Attachment "B" (a summary of changes proposed
by staff and the Committee and, by consensus, preliminarily approved by the Council)
will be incorporated into a "Fiscal Year 1996/1997 Adopted Budget." Should the
Council direct additional changes at tonight's meeting, the resolution and all
accompanying documents will be changed accordingly. Staff will make line item
changes to the Proposed Budget and publish the "Fiscal Year 1996/1997 Adopted
Budget ", which document shall be available to interested parties through the City
Clerk's office.
RECOMMENDATION (Roll Call Vote Required)
That the City Council adopt Resolution 96-, establishing the City of Moorpark's Annual
Budget for Fiscal Year 1996/1997 (July 1, 1996 to June 30, 1997).
Attachments: A) Draft Budget Resolution and Budget Summary by Fund
B) Consolidation of Changes Made Since May 29, 1996
E, t