HomeMy WebLinkAboutAGENDA REPORT 1989 1004 CC REG ITEM 08M . s
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MOORPARK ITEM
ELOISE BROWN � STEVEN KUENY
Mayor o ��z City Manager
BERNARDO M. PEREZ FCHERYL J. KANE
Mayor Pro Tem I*OS �9 City Attorney
CLINT HARPER, Ph. D. Z01t �V�
PATRICK RICHARDS, A.I.C.P.
Councilmember o`v� ` m' Director of
PAUL LAWRASON 0, y� Community Development
1011
Councilmember Fo R. DENNIS DELZEIT
SCOTT MONTGOMERY City Engineer
Councilmember JOHN V. GILLESPIE
RICHARD T. HARE Chief of Police
City Treasurer
MEMORANDUM
MOORPARK, CALIFORNIA
TO: The Honorable City Council City Council Meeting
of 198,2-
FROM:
98` .FROM: Richard Hare, Deputy City Managl
ACTION: 40,, ,/,+ i�..
DATE: September 27, 1989 (CC 10-4-89)
SUBJECT: Resolution Authorizing Corporate Credit Card
BACKGROUND: Byrif
To facilitate the ordering of goods, making travel reservations and to
minimize the reimbursement of staff and City Council expenses associated
with conducting City business, the staff has investigated the use of a
corporate credit card.
The Bank of A. Levy, which is currently our demand account depository, has
a business "Mastercard System". If the Council wishes to take advantage of
the convenience associated with the use of a corporate credit card, the
Council must, by resolution, specify an authorized officer to enter into
the necessary agreements with the Bank of A. Levy to establish the
corporate card under the "Mastercard System". The Council would also be
required to specify, by resolution, those individuals authorized to borrow
under the program using the credit card.
A resolution has been attached which fulfills the requirements of the Bank
of A. Levy to initiate the corporate card program. Per this resolution,
the City Treasurer is authorized to execute the necessary agreements to
estblish the corporate account. Although the credit card will be used to
make reservations for all approved travel on City business, it will be
restricted to individual use of the Mayor, Councilmembers, City Manager,
Deputy City Manager and Department Heads while conducting City business.
It is proposed that the following guidelines be followed in managing the
credit cards:
1. The credit card account would have a limit of $5,000.
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
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The Honorable City Council
September 27, 1989
Page 2
2. Credit cards would be in the possession of the City Clerk, and
kept in the City's vault.
3. Credit cards would be released for transactions upon the
signature of the City Manager or Deputy City Manager and Mayor or
Mayor Pro Tem.
4. Transaction receipts would be immediately returned to finance
upon return from travel.
5. All transactions would be reimbursed by check as soon as possible
to avoid finance charges.
6. Monthly statements would be made available for Council
inspection.
7. Monthly statements to be filed in the central files and vendor
files.
8. No more than two cards to be issued for the corporate account.
RECOMMENDATION:
Approve Resolution No. 89- i' / , attached, authorizing participation in
the "Mastercard System" through the Bank of A. Levy.
RH:sc
899277
Attachment