HomeMy WebLinkAboutAGENDA REPORT 1996 0701 CC SPC ITEM 04ACommunity Services
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
** 1. In conjunction with the Community Development Department,
review and process modification of the Open Space
Conservation and Recreation (OSCP.R) Element for
consistency with the other General Plan elements.
** 2. Revise park land dedication ordinance and Park Master
Plan including evaluation of existing Park Improvement
Fund Zones.
**
par tiC
. (On- going)
4. AdMillister the A.-Lt in Ftib±i,
haliclocape Fee proy --- H11 ee anti
Of fn d}-. In conjunction with Department of Community
Development, develop program guidelines for City Council
consideration for use of Art in Public Places and Tree
and Landscape fees.
5. As part of Regional Trails effort, evaluate potential for
developing use of Flood Control District facilities
within the City for equestrian, biking and hiking trails.
* 6. Apply for "Tree City U.S.A." designation. (Upon adoption
of amended Tree Ordinance.)
** 7. Develop real time billing rate for all department staff.
**
- (On- going)
* 9. Develop and implement "Adopt a Park" program and a Gifts
Catalogue for donations to City's parks and facilities
and recreation programs.
** 10. Assist in development of City Hall expansion study as it
relates to Civic Center site.
11. Investigate feasibility of using tertiary treated water
at City parks and landscaped areas.
36
12. Assist with evaluation of installing motorcycle barriers
along the Arroyo Simi.
* 13. Develop schedule to amortize and fund replacement of park
amenities, facilities ar:d related equipment.
14. Develop
r
* 15. Prepare
options
irrigat
16. Develop
service
Community Services Directory.
report on feasibility, alternatives, and funding
for radio controlled and computer managed
ion systems.
means to assess effectiveness of departmental
levels.
• . (Move to
Teen Subsection)
18. Evaluate adequacy of current parks improvements fee for
commercial and industrial development.
(Completed by June 30, 1996)
20. Participate in establishment of City's "Citizen Academy."
21. Develop use agreements with AYSO, Moorpark Packer
Football, Moorpark Little League, Moorpark Girls Softball
and Moorpark Basketball Association.
22. Request funding for purchase and installation of marquee
sign at 18 High Street.
23. Implement NPDES measures as directed by the City Council.
24. Evaluate formal role for Maintenance and Operations
Supervisor in City's Emergency Management Program.
25. Develop Department Procedures Manual, as well as a
procedures manual specific to the operations of Arroyo
Vista Recreation Center.
26. Develop Bi- Annual meeting for Coordination of Community
Groups.
37
27. Review possible changes to Municipal Code pertaining to
the duties and responsibilities of the Parks and
Recreation Commission.
Recreation
Enhance and expand quality recreational opportunities for all
Moorpark residents, and effectively coordinate recreational
activities with other organizations.
**
Devenior recreation programn targeting teens and at ri--S+
poufs. (On- going)
**
• (Move
to Teen Subsection)
B. integrate Physically challenged ints, 31 eits
speciai events. • •• •
4. Develop procedures for a scholarship -type program for low
income families to participate in recreation programs.
** . (Completed and on- going)
6. eundt"'t a citywide youth track Ifteet with couperation LF.LUILL
.F _huv} -district. (Move to Teen Subsection)
* 7. Look at offering a more diverse variety of classes which
will appeal to all age groups and interests. Expand
classes to increase revenue for department to fund 75% of
one recreation position from this source by June 30,
19967.
* 8. Develop standard procedure for pricing of recreation
classes and programs.
9. ideritify SOUrces, possible ..
fUUr OUILULLer band concerts—. (On-going)
10. Research feasibility of initiating credit card
registration for all fee based programs, as well as
other customer service programs such as frequent user
discounts and early registration for return participants.
11. In conjunction with the City Clerk, develop a volunteer
appreciation program for recreation volunteers.
rest an'!i if feasible,
ffcurPark 601f (Completed)
T
13. Assess feasibility of charging for use of basketball
court lighting a- -jriffin Park.
14. Evaluate initiation of fee for open gym volleyball and
basketball for possib_e implementation by fall, 199 -56.
(On- going)
Uf 4tll Uf ffn±y Evelit
- . On-going)
17. Consider including a "Fun Run" as part of a City Special
Event.
to a±i:uw
• •• . • ••
i9. Determine interest '11 T-urPvrate
.(On- going)
20. Evaluate feasibility and interest in involving City's
HOA's and apartment complexes, which would provide
classes and activities out in the community at
"satellite" locations.
21. Develop system to track time for Recreation personnel for
programs and activities, including planning,
implementation, evaluation, and supervision time for each
activity and program.
22. Develop a Master Plan for the Arts.
23. Evaluate incorporating community group and _individual
volunteer recognition into City Special Events.
Teen Pro rams
Provide recreation staffing for programs and activities for youth
ages 11 - 19.
1. Develop programs or components of existing programs
specifically targeted to the 10 - 14 age group.
2. Evaluate feasibility of establishing a teen center.
39
3. Conduct a citywide youth track meet with cooperation from
school district as part of teen /middle school intramural
program.
4. Offer two (2) teen music festivals per year in
conjunction with Rancho Simi Recreation and Park
District.
5. Coordinate at least six (6) events with other teen
serving agencies in Moorpark.
6. Spend up to ten (10) hours per week on middle and high
school campuses, providing outreach programs and
encouraging youth to participate in City sponsored
activities.
7. Develop a Youth Master Plan.
B. Develop ten (10) new enrichment classes for teens,
including classes such as vocational interest classes,
entrepreneurial skills, and mentoring, and
intergenerational activities.
9. Evaluate feasibility and interest for "late night"
activities for teens at Arroyo Vista Recreation Center.
Senior Citizen Programs
Provide recreation staffing for programs and activities for Senior
Citizens.
vuiunteer progrlalft, including
and recognition. • •• •
2. Provide diversifit-d and active procJrItirtS am illterl=st
we[ rrCXTIts SUCh CIO .- C I a[ iTiteres t c s 0 1 -
** 3, Formulate p±cinn Conduct a second Senior Expo (May,
1997) .
** 4. Conduct an intergenerational holiday program, and assist
with evaluating implementation of on -going
intergenerational programs.
WN
** 5. Research other grants and funding available to offset
program costs.
(Program not a
priority with Senior Advisory Committee)
(On- going)
8. Research the feasibility and funding for: iily
1) remodeling the Citrus Room for
additional senior activities; 2) expanding parking lot to
the south of the Senior Center; and 3) installing drop
ceiling.
9. Conduct Senior Olympics Program (October, 1996).
Parks
Provide well- maintained, safe general purpose parks in all areas of
the City and construct budgeted improvements in a timely manner.
. (To open July, 1996) J -1
* 2. Investigate potential for improvement of the land above
the underground portion of the Happy Camp Drain in the
Virginia Colony as a linear park.
* 3. Continue assessing feasibility of performing additional
park maintenance functions by City staff and develop
final work program for City staff.
**
(Completed) '
5.
.. - -
.. - -
i1LLPrUV U tile _
(Coordination iprogress)
ate imp.ovement� of i
(Completed December, 1995)
41
comp±n-te-H (Completed November, 1995)
**
Park. (Completed by June
and/lur other uses for eriffin 30, 1996) Complete improvements to south area of park
leased from Cal Trans.
9. Complete improvements in the x-96 1996 -97 Budget.
* 10. Develop a report on the estimated construction and
maintenance costs for a municipal swimming pool and
research alternative funding strategies.
11. Evaluate other potential uses for Arroyo Vista Community
Park, such as, land lease for private health club and
interim facilities such as a driving range.
. .. -
- - ±±qij ts 6 - ..
(Completed)
. - - - - -
.•
•'. (Completed)
CoUrt lighting at (see Recreation Item #13)
15. Investigate expansion of Arroyo Vista Community Park by
incorporating use of adjacent Southern California Edison
property.
16. Expand the Arroyo Vista Community Park Memorial Grove and
Poindexter Park Veteran's Memorial Grove.
* 17. Review Park Use Rules for possible revision including
group size, dog shows, skateboarding, moon bounces, etc
1996) . (Fenced storage facility installed in
19. Contract Landscape Architect to prepare conceptual design
for Phase II of Arroyo Vista Community Park, including 4
to 8 tennis courts.
42
20. Research cost for purchase and installation of temporary
parking lot security lighting for two gravel parking lots
at Arroyo Vista Community Park.
21. Consider cost and funding options for installing outfield
fence for Softball Field #1, at Arroyo Vista Community
Park.
22. Evaluate possible root bound problem and remove certain
sycamore trees at Peach Hill Park and replace with new
trees.
23. Research costs and benefits for having certified arborist
conduct annual review of all City owned trees.
Facilities
Efficiently maintain Community Center, City Hall, Arroyo Vista
Recreation Center, and other facilities in a clean and safe
condition.
(Defer until further direction as an outcome of decision
to expand City Hall)
2. Research and modify City Hall air conditioning system.
* 3. Upgrade facilities to enhance their use by completing
budgeted improvements by June 30, 1996 1997.
*
.(On- going)
5. Assist Administrative Services in determining long term
maintenance needs of Redevelopment Agency owned
properties and buildings.
fir- (Completed with study conducted under Parks #4)
L11 U11
lit
interior of Apr±Cut Rut7lit-- **
(Completed)
fur ArrCiyu- Vista —t0TLU—LL-U-L-1-1,
*
Park. (Completed)
43
eenter ancl (Completed)
10. Investigate the potential for covering walkway from gym
to Recreation Center and installation of clock in clock
tower at Arroyo Vista Community Park.
11. Develop a report on the estimated construction and
maintenance costs for the gym expansion and shower /
locker room facilities, and research alternative funding
strategies.
12. Evaluate feasibility of expanding employee lounge,
including employee restrooms.
Landscaped Parkways and Medians and Street Trees
Provide for well- maintained landscaped areas within and adjacent to
City street rights -of -way.
** 1. In conjunction with Public Works Department, plan, design
and install improvement of currently unimproved parkways
and medians at various locations, per adopted 1996/97
budget.
2. Develop a Citywide program for tree planting, including
on the south bank of the Arroyo Simi, the slope on the
north side of Los Angeles Avenue, east of the
intersection of Spring Road and High Street and other
areas, possibly in conjunction with HOA's.
_LiLLPJ_1,JV1Z-,iLLent,, to Peach Hill: Bra±n by eaiiforniet eumm"11=t-Y
Builders extending frout coRUrtercial: - to ecuntry
Park.(Completed by June 30, 1996)
* 4. Evaluate long term maintenance needs and funding options
for High Street landscaping and streetscape improvements.
develop long t1Z-,r1L -
Cable Television
Provide a variety of quality programming on the City's public
access channel.
1. Assist in developing script writing capabilities of
in -house staff.
IN
• By c�une- 38, 1996 �-ntnijji!511 0111 nVt:fraCjkf Of four (4) hut:�,
- (On- going)
** 3. Tape 25 hours of Moorpark activities for replay
supporting public information and community promotion
efforts and evaluate the feasibility of taping a video
about Moorpark City government.
5. Secure videos from other public agencies for play on
City's government channel.
• - - alld PUrtab±e -
ecra±Pment to enhance produt.,tivil --
• • •• • • -•
i
(Completed by City Clerk's Department.)
8. Evaluate feasibility and interest in conducting a class
for the public on cable television, providing hands -on
experience in City's control room.
1. Coordinated donated improvements to Arroyo Vista
Community Park by Moorpark Packer Football.
2. Coordinated donated improvements to Mountain
Meadows Park by Moorpark Girls Softball.
3. Developed conceptual landscape plan •for future
location of municipal pool at Arroyo Vista
Community Park.
4. Coordinated 1996 Fireworks Show and Concert.
5. Coordinated and installed play equipment at
Mountain Meadows Park utilizing CDBG funds.
6. Coordinated removal of diseased elm trees and
maintenance plan for remaining elm trees along
McFadden and Cornet Streets.
45
7. Installed fencing behind Moorpark City Hall for
emergency generator protection.
8. Developed draft agreements with several sports
groups to utilize city parks for sports league
purposes (football, baseball, soccer).
9. Installed marquee sign in front of Arroyo Vista
Recreation Center.
10. Developed MOP for one -time use facility fees for
non - profit groups.
11. After water pipe in gymnasium broke and damaged
gymnasium floor, worked with contractor and
insurance adjuster to repair floor and included
additional badminton court striping in the new
floor design at no additional cost.
12. Worked with Ventura County Flood Control District
and homeowners from Villa Campesina in redesigning
the proposed neighborhood park at the end of
Liberty Bell Road.
13. Moved ten (10) surplus City computers to Arroyo
Vista Community Park for teen use, and to the
Senior Center.
14. Updated and revised landscape maintenance contract
and specifications for bidding purposes.
15. Worked with homeowners from Home Acres and with the
Belmont HOA concerning the hours for operation for
the Home Acres Buffer Zone. Drafted an ordinance
specific to the buffer zone which was- adopted by
the City Council on May 17, 1996.
16. Staff and the Public Works, Facilities, and Solid
Waste Committee met with homeowners concerning the
softball field lighting at Arroyo Vista Community
Park. Staff is researching additional information
on this lighting issue.
17. Worked on Growth Management Thresholds.
W.
CITY OF MOORPARK
CITY COUNCIL REPORT
TO: The Honorable City Council
FROM: Mary K. Lindley, Assistant to the City Manager
DATE: June 20, 1996 'T 1
SUBJECT: 1996/97 Goals and Objectives
Background
Each year the City adopts a list of objectives designed to achieve the stated goal for each City
division. Typically, the list has been used to identify the work priorities for the new fiscal year. It
is expected that the items placed on the list will either be launched, implemented, or completed
within the fiscal year. In the past, some on -going work items were also included; that practice
was discontinued with FY 1995/96. As the number of work items increased, the City Council
initiated the use of single and double asterisks to indicate the level of priority.
In an effort to make the process and the actual list of objectives more meaningful, staff proposes
that the City Council consider a slightly different approach to the development of a goals and
objectives document for FY 1996/97. It is proposed that the Council identify ten or less broad
citywide goals that reflect City priorities, across departments, for the coming year. These goals
should reflect the City's overall commitment to its Mission Statement. Under each goal, various
objectives (measurable work items) will be identified. These objectives should illustrate how the
City plans to achieve its stated goals for the year.
To assist the Council through the process, staff has identified the following draft list of citywide
goals:
Mission Statement: Striving to preserve and improve the quality of life in Moorpark.
Citywide Goals
Expand and encourage community involvement in establishing the general policies
of the City, and increase the public's understanding of local government
operations.
Revitalize downtown Moorpark with a focus on High Street and the surrounding
business district and residential neighborhoods.
1996/97 Goals and Objectives
June 21, 1996
Page 2
• Improve traffic circulation and mitigate impacts on the movement of traffic
through the City.
• Strengthen the City's fiscal well -being and long -range financial growth.
• Reduce the potential for juvenile crime through intervention and prevention
efforts.
• Enhance the delivery of services and expand program efficiencies.
• Reinforce and enhance Moorpark's attractive community character and safeguard
its desirable resources.
Any work items unrelated to the adopted citywide goals will be identified under the respective
City division as has been done in the past.
It is recommended that the City Council reach a consensus on the citywide goals before discussing
the related work item objectives that will be undertaken by the individual departments and
divisions.
/08. I3
CITY OF MOORPARK
OFFICE OF THE CITY MANAGER
INTEROFFICE MEMORANDUM
TO: Honorable City Council
FROM: Steven Kuen
y, City Manager Yk
DATE: June 28, 1996
SUBJECT: Joint Meeting with the Parks and Recreation COnuniss
lon
As you are aware, a joint meeting between the City Council a
the Parks and Recreation Commission is scheduled for 7 nd
July 1, 1996. The meeting will be in the Citrus Room and mnoon
televised because of the scheduled special meeting of the t
Planning Commission to discuss the SDI project.
In addition to the general topic of
objectives, the following items are potential goals and
members of the Commission: Probably of interest to
1. Teen Center plans.
2• Commission role on senior and teen matters relative
Council appointed advisory committees. to the
3. Proposal for Tennis Courts at Arroyo Vista Community
4• Plans for multi -use court at Arroyo Vista Community Park.
y
it relates to lighting and the offer from Moorpark Park as
Basketball Association.
The City Clerk has
Services report datedoMaac� Diector of Community
Of May 15, 1996 concerning Arroyo Vista Council minutes
improvements. Community
cc: Parks and Recreation Commission
Richard Hare, Deputy City Manager
c: \citymgr \memo.628
OFFICE OF THE CITY CLERK
To: The Honorable City Council
Parks & Recreation Commiss'o
From: Lillian Hare, City Clerk _
Subject: Arroyo Vista Community` ark & Recreation Center - Phase 2 Improvements
Date: June 28, 1996
Knowing the Commissions interest in the above referenced subject, staff is providing for the
July 1 Joint Meeting of the Council and Commission the attached information:
The April 3, 1996 report to the City Council, "Consider Parks and Recreation
Commission Recommended Priority List of Improvements for Phase II of Arroyo Vista
Community Park and Recreation Center."
2. Excerpt of City Council Minutes of May 15, 1996, showing the last Council action taken
regarding this item, except for budget adoption related actions.
Attachment
Minutes of the City Council
Moorpark, California Page 16 May 15 1996
,
Council at the second regular meeting of June, or the first
meeting in July.
F. �onsid r p rks and R cr anon ommi Sion R
P 'orl y Li It of Improvements for Phase mm nd d
Vista Comm city a II of Arroyo
rks and Rerr anon Pn Pr. Staff
Recommendation: 1) Review the Priority List of Park
Improvements for Phase II of Arroyo Vista Community Park,
as recommended by the Parks and Recreation Commission; 2)
Consider adoption of Priority List with recommended
changes by staff (i.e., deferring tennis court
construction until after revised conceptual design is
completed, acceptance of donated MBA improvements in
1996/97, and moving Teen Center up in order of priority
of short term improvements; and 3) Direct staff to
advertise for receipt of bids for a qualified landscape
architect to develop a conceptual design for Phase II of
Arroyo Vista Community Park, which would incorporate the
priority list of Park Improvements as adopted by the City
Council. (Funds to be appropriated in 1996/97)
Chris Adams gave the staff report.
Mr. Kueny indicated that as part of the budget process,
the Council needs an updated report that will delineate
the amount of SB821 Funds that will be awarded, how much
of the roadway can actually be paved and other options
open to the City with the amount of money available at
this time.
Councilmember Hunter said he wants to see the bicycles
off the road in this area and to expand the network of
sidewalks and pathways at the park.
Councilmember Brown stated that she is uncertain she can
support the cost of a landscape architect as part of the
five and ten year plan process.
Councilmember Hunter indicated that he can support
elimination of the plans for a lake at this site.
Cheri Ackermann, 4172 Willow Creek, requested that the
Council vote in favor of the construction of tennis
courts at Arroyo Vista Community Park.
()()Wf;
Minutes of the City Council
Moorpark, California Page 17
May 15, 1996
Chuck Weis, 3958 Quailwood, spoke as a member of the
Moorpark Tennis Club. He said tennis is a good sport to
encourage in Moorpark. He said the Tennis Club would
join with the City in constructing more tennis courts
after they see that one is built. He indicated that it
is best to build them in pairs and that lighted courts
should be considered.
Councilmember Wozniak said the Council should be
evaluating what is best for the overall concept of the
park. He said he is not in favor of the lake and that he
wants to see the options on the access road. He also
said he wants to get a focus on getting the kitchen built
at Arroyo Vista Community Park. He wants to see the
financial figures for the building of a Teen Center.
Councilmember
furnishing of
options with
road.
Brown said she also wants to focus on the
the kitchen at this site and looking at the
regard to paving or improving the access
Councilmember Perez indicated that an evaluation needs to
be done relative to the passive /active use of the park.
Mr. Kueny said that staff will come back to the Council
with costs for the short term items and will provide
potential funding options for funding the access road and
the amount of the road that might be paved, estimates for
the cost to furnish the kitchen (which could be phased
in), an estimate for landscape architect services, a
confirmation and the cost to light two ballfields.
CONSEN TS: By consensus, the Council determined to direct
staff to bring a report back with the information as outlined
by the City Manager above.
G. Consider CQ'InfLI—I-Committee and Agency Assignm n s. Staff
Recommendation: Direct staff as deemed appropriate.
Mr. Kueny gave the staff report.
Councilmember Brown said the Council must honor regularly
scheduled committee meeting dates and strive to keep them
from being canceled.
CONSENS 3: By consensus, the Council determined that
OOGOG-3
ITEMF�I
l
CITY OF ••' • 'O'
AGENDA .
TO: The Honorable City Council
FROM: Christine Adams, Director of Community Services
DATE: March 14, 1996 (Meeting of April 3, 1996)
10N: �
SUBJECT: Consider Parks and Recreation Commission Recommended
Priority List of Improvements for Phase II of Arroyo
Vista Community Park and Recreation Center
SUMMARY:
The Parks and Recreation Commission has completed a five month
process exploring the possible alternative park features to be
included in Phase II of Arroyo Vista Community Park. This report
summarizes the Commission's recommendation, and provides the
Council with additional information, prepared by staff.
BACKGROUND:
The City Council adopted a set of goals and objectives for the
City in July, 1995 for 1995/96. As part of the goals for the
Community Services Department, the Council directed that staff
"develop a proposed funding plan and recommended priorities for
completion of Arroyo Vista Community Park, and reconcile phasing
plans with conceptual master plan."
On September 20, 1995, staff presented the City Council with an
action plan to address this goal, which was approved by the City
Council. This action plan included six steps:
1.
3.
As a Commission, create a possible "wish list" of park
features and elements for further exploration. This
list would not necessarily be contingent upon available
funding. Instead, the list would consist of features
that the Commission has deemed important to include,
which, in their opinion, would best meet the current and
future needs of Moorpark.
Invite community residents, including representatives
from neighborhoods, community groups, and sports groups
to future Commission meetings, to provide input as to
perceived recreational and leisure needs in Moorpark.
Take the "wish list'' developed by staff and compare it,
to the feedback provided by the community, and develop a
merged list of feat_, -.res for consideration. Some items
vvi��t jay
or features may drop off the list at this point in the
process for lack of support by the commission and /or the
public.
4. Staff will identify approximate costs of those features
still on the list, and provide this information to the
Commission. Staff will also endeavor to project
anticipated revenue for the Park Improvement Fund for
community park purposes to be received from anticipated
development.
5. Utilizing this merged list with approximate costs, the
Commission will prepare a final recommendation of Phase
II improvements for the City Council to consider and
prioritize. The Commission should address how funding
should be allocated, based on an established priority
list.
6. Upon development of a final priority list, the City
Council may consider contracting with a landscape
architect to develop a new conceptual design for the
undeveloped 30 acres of the park and /or a design for the
additional improvements in Phase I, depending on the
outcome of the public meetings and the prioritized list
of improvements.
To date, the Commission has completed Action Steps #1 - #5. Staff
has provided cost estimates for park features that were determined
to be a priority by the Commission to be improved in the next one
to three years. Staff is still researching costs for those items
listed as priorities for improvement in the next three to ten
years.
The Parks and Recreation Commission began hearing public testimony
from residents in December, 1995, regarding the public's desire
for specific features in Arroyo Vista Community Park. This topic
was an agenda item for three months, to insure that all interested
persons would have an opportunity to provide input.
Based on the public input, and with additional information
provided by staff, the Commission has prepared a proposed list of
park features, listed in priority order, for the City Council to
consider. The priority list, recommended by the Parks and
Recreation Commission is as follows:
Short Term Improvements ( 1 - 3 Years)
1. Youth Football (With assistance from Packer Football)
(Temporary Field)
2.
Pave
Access Road
3.
Multi-
purpose Court Lighting
2
4. Tennis Courts ( 2 - 4 )
5. Pave Parking Lots #2 and #3
6. Furnish Kitchen
Intermediate Improvements ( 3- 5 Years)
1. Lights for Diamonds 42 and #3.
2. More and Possibly Larger Picnic Shelters
3. Soccer Field Lighting
4. Third Softball Diamond
5. Additional Parking
6. Balance of play equipment in existing play area
7. Teen Center
8. Other playground locations and equipment
9. Basketball Court Lines on Multi - purpose court, and basketball
poles and rims (8 total) (with assistance from MBA)
Long Term Improvements ( 5 - 10 years)
1. Exercise Jogging Course
2. Phase II - Gymnasium, Plus Shower / Locker Facility adjacent
to Gym.
3. Aquatics Complex
4. Tennis Courts ( 4 - 8 )
5. Sand Volleyball
6. Horseshoes
7. Band Shell (Permanent Outdoor Stage)
8. Lawn Bowling
The Commission recommended removing the proposed lake and the
passive picnicking and paths from the current plan. Also not
included was a proposal for an archery area that was brought
forward by a Moorpark senior.
UW;!O;!
3
Upon Council adoption of the prepared priority list, staff will be
recommending that funds be appropriated in 1996/97 to contract
with a landscape architect to prepare a revised park design for
Phase II of Arroyo Vista Community Park. As this plan is being
prepared, staff will also move forward with researching cost
estimates for all proposed park features, and future anticipated
funding sources for park improvements.
Staff estimates that there will be approximately $100,000 in the
Community Zone for park improvements at Arroyo Vista Community
Park in 1996/97.
In their review of the improvements for Arroyo Vista Community
Park, three issues became a critical part of the Commission's
discussion. Staff is including background on the discussion on
each of these issues for the Council's information.
Moorpark Packer Youth Football gave testimony at the Commission
meeting in December, requesting that the Commission consider the
inclusion of land set aside to provide Packer Football with a
permanent location for their practice and playing fields. This
request was made since the School District had notified the
organization that the District was moving forward with their plans
to sell the property of the old community high school to a
developer.
In March, Packer Football had received new information from the
District, which indicated that there would be no available fields
for the football program in 1996, as grading of the property would
begin during the summer. After researching other alternative
locations, the organization approached staff and made a
presentation to the Commission that Packer Football would donate
labor and materials to improve six acres to the immediate east of
the developed park area for a temporary football field and
practice area.
Staff supported this proposal. Even if a new conceptual park
design is developed by a landscape architect, the inclusion of
these developed six acres fits into the previous park plan, and
would allow the City to expand their sports turf area at Arroyo
Vista Community Park, without additional capital expenses.
The Commission also supported this proposal, and ranked it as
their number one priority improvement for Arroyo Vista Community
Park.
This donation was approved by the City Council at a special
meeting on March 13. Construction work began on March 23.
000203
11
Multi - Purpose Court
When the funds were appropriated by the Council for the
construction of a 20,000 sq. ft. concrete court, the Council
specified that the Court be developed so that there could be the
potential for "multiple use ", that is, a variety of activities
could use the court.
When a private organization stepped forward in 1995 to install
permanent roller hockey side boards, in exchange for exclusive use
of the court for roller hockey leagues and games, the City Council
rejected the offer, indicating there previous position on a
"multi -use" facility. The City invested in portable side boards
and goals, and in January of 1996, began offering roller hockey
leagues for youth and adults. The first league had a total
registration of 75 youth.
In order to extend the hours of use of the court, the Commission
recommended the inclusion of court lighting at this location, and
this is one of their priority items as well.
At the Commission meeting in February, 1996, Moorpark Basketball
Association gave testimony to the Commission regarding their
organization's need for more basketball courts, especially those
that would be available for evening practices during their season.
Moorpark Basketball Association has made financial contributions
to the improvement of the Boys and Girls Club gym over the past
three years, which benefited the club as well as the basketball
program. Moorpark Basketball Association has made an offer to the
City to add a different color basketball court striping and the
installation of eight (8) basketball poles, boards, and rims to
the multi - purpose court at Arroyo Vista Community Park, at no cost
to the City. The total donation would be phased over two years,
at an estimated total contribution of $10,000. MBA has offered to
install all court striping and install four (4) of the eight
poles, backboards and rims during 1996/97, with the remaining work
to be completed in 1997/98.
The Parks and Recreation Commission rejected this proposal as a
high priority, stating that adding basketball usage on the court
would dilute the ability for the City's roller hockey program to
grow. Staff feels that with the inclusion of court lighting, the
hours of use can be extended and both sports could be accommodated
on the multi -use court. It would be staff's responsibility to
appropriately schedule both activities on the court.
Staff is recommending that the City Council accept the donation by
Moorpark Basketball Association and work with the organization in
scheduling the installation. Currently, MBA pays the City a use
fee for their use of the gymnasium during their season for
practice and games, of approximately $1,700. MBA would need to
work with staff to schedule the outside court during their season,
5 u00�04
but would not be charged for court rental, except for hourly light
charges.
Tennis
In December, 1995, and at the next three Commission meetings, the
Moorpark Tennis Club gave testimony to the Commission regarding
the need for additional tennis courts in Moorpark. Currently, the
Tennis Club, which has been in operation for three years and has a
membership of 240 residents, is utilizing the tennis courts at
Tierra Rejada Park and at Moorpark College for their tournaments.
The Tennis Club provided information to the Commission regarding
the popularity of the sport, and the benefits of the sport.
Their proposal in December requested that the City build, at its
own cost, eight (8) tennis courts at Arroyo Vista Community Park,
and pro shop, which the Tennis Club would maintain, operate, and
collect fees for lessons and playing time. The net proceeds from
these proposed fees would be returned to the City as additional
park revenue.
Staff was not supportive of this proposal for two reasons. The
first involves the high capital investment on the part of the
City. Staff estimates that an eight court complex, with a pro
shop could cost the city over $400,000, or more. The Tennis
Club's proposal in December, identified a net return annually to
the City of $22,000.
The City currently offers tennis lessons at Tierra Rejada Park on
an on -going basis. Since 1993 enrollment in the tennis classes
has fallen off. If part of the net proceeds are to be derived
from tennis instruction, provided by the Tennis Club, staff feels
that the estimated return figure is unrealistically high. (Staff
has also learned that in the last year, Oakridge Fitness Center in
Simi Valley tore down all of their tennis facilities and
racketball facilities to expand their parking lot areas. A
representative from Oakridge informed staff that racket sports
were not drawing large number of participants as they had in the
late 1980's.)
The second objection by staff of this proposal has to do with how
the annual proceeds would be raised. The Tennis Club offered to
maintain and operate the proposed tennis complex, but would do so
by charging "membership dues" and charging fees for court time to
non - members. Other revenue would be derived from pro shop profits,
tennis lessons, tennis camps, and tournaments. The total proposed
yearly costs and revenue is attached at the end of this report.
Staff is concerned about limiting use through membership for any
public facility. The use of tennis courts should be free to all
residents, and not be restricted to only those with the ability to
pay.
6 t�l1�t�5
Since December, the Tennis Club has attended other Commission
meetings, and has modified their initial proposal. At the meeting
of the Commission in February, the club requested that the City
build one tennis court and the Tennis Club would build a second
court at Arroyo Vista Community Park in 1996/97.
Staff recommended, in a staff report prepared for the Commission
in February, that inclusion of funds for a tennis court be delayed
until at least 1997/98. At that time, the Tennis Club would be
able to have a year to demonstrate their ability to raise funds
(approximately $50,000) for one court, and the City would have a
new conceptual design of the park, and where the tennis courts
would best be sited at the park.
The Moorpark Tennis Club has indicated that they would like a
commitment at this time, from the City, that the City is
interested in pursuing the construction of additional tennis
courts, in order that the club can begin fundraising efforts.
The Commission rejected the staff's proposal and recommended to
include $30,000 for one tennis court in 1996/97 in their
recommended park improvement list that will be forwarded to the
City Council as part of the budget process. The Commission
further indicated that the court should not be built by the City
until the Moorpark Tennis Club provides the funds for their
proposed court. The $30,000 proposed by the Commission is based
on an estimate that the Tennis Club received from a qualified
contractor. However, the price quoted in this estimate, did not
include necessary grading, drainage, electrical work, water lines,
and other infrastructure work required for the proposed court(s).
Including these costs, staff feels that a minimum of $50,000 is a
more realistic cost estimate for the construction of a tennis
court, with fencing, screens, nets, court surfacing and striping,
and lights.
In any event, staff does not support the Commission's
recommendation for the inclusion of a tennis court as part of the
park improvement schedule for 1996/97, for reasons stated above.
Finally, it should be made clear that staff is supportive of the
inclusion of additional tennis courts in Moorpark, and supports
the inclusion of four to eight courts in the conceptual re- design
of Arroyo Vista Community Park, that is being proposed. However,
tennis court construction is permanent, and staff feels that this
type of improvement should be deferred until the revised
conceptual plan of the park is completed. Staff informed the
Commission that the Specific Plan for the Carlsberg development
includes a neighborhood park, which indicates the inclusion of two
tennis courts. This improvement could meet and satisfy some of
the concerns regarding the lack of tennis courts in Moorpark.
7
CONCLUSION
The Parks and Recreation Commission has completed its task of
developing a priority list of park features for Arroyo Vista
Community Park to recommend for consideration to the City Council.
Staff is supportive of the priority list for the Short Term
Improvements, listed earlier in this report. Staff will be
recommending the inclusion of the multi -use court lighting, the
asphalt paving of the access road, the contracting of a landscape
architect for a conceptual design of Phase II of the park, as well
as accepting the donation from Moorpark Basketball Association for
the improvements for the multi -use court, to the City Council as
part of the budget process for 1996/97. Staff will also forward
the recommendation by the Commission for one lighted tennis court
to be included in 1996/97 Park Improvement budget at Arroyo Vista
Community Park, but staff is not supportive of this
recommendation.
Staff is also working on a report concerning a Teen Center. Staff
anticipates recommending that funding be appropriated in 1996/97
for a modular building to be placed at Arroyo Vista Community
Park, near the Recreation Center. This recommendation will be
submitted with the budget and will include additional information
regarding current and future teen programs.
RECOMMENDATION
1) Review the Priority List of Park Improvements for Phase II of
Arroyo Vista Community Park, as recommended by the Parks and
Recreation Commission; 2) Consider adoption of Priority List with
recommended changes by staff (i.e. deferring tennis court
construction until after revised conceptual design is completed,
acceptance of donated MBA improvements in 1996/97, and moving Teen
Center up in order of priority to Short Term Improvements); and 3)
Direct staff to advertise for Receipt of Bids for a qualified
landscape architect to develop a conceptual design for Phase II of
Arroyo Vista Community Park, which would incorporate the priority
list of Park Improvements as adopted by the City Council. (Funds
to be appropriated in 1996/97)
Attachment: Moorpark Tennis Club Proposal
g
000207
MOORPARK TENNIS CLUB /CITY OF MOORPARK
TENNIS COMPLEX PROPOSAL
A. OVERVIEW
I. The City of Moorpark has a severe shortage of tennis courts. There are only
3 unlighted courts at Tierra Rejada Park and 6 poorly lighted courts at
Moorpark College with limited availability.
2. There is a need for a place for youth to gather and have supervised
activities after school.
3. We propose that the City of Moorpark build an eight court lighted complex
with the Moorpark Tennis Club assisting the city in the daily operation
while providing a steady stream of revenue for the city.
B. ADVANTAGES
I. Will provide a daily supervised afterschool youth program and numerous
other youth programs.
2. MTC provides the maintenance of the facility.
3. Security is enhanced and vandalism is reduced.
4. Reservation system for courts.
S. Increased tennis opportunity for all tennis players.
6. Lessons provided.
7. Provide steady stream of revenue to city for other programs.
8. Fulfills the city's need for more tennis courts.
9. Will bring visitors and revenue to city.
C. DISADVANTAGES
I. A small fee charged for play —for people who cannot afford fee for play,
the 3 courts at Tierra Rejada Park are available.
D. HISTORY
L The youth of the community have very limited activities and this complex
will provide a place for them to enjoy a supervised after school tennis
program. This facility can provide a place to gather, a place to play, a place
to have a soda and talk, and a place to practice tennis in a wholesome,
supervised atmosphere.
2. The City of Moorpark has only 3 unlighted courts.
3. Moorpark College has 6 courts that are available to the public during
daylight hours when not being used by the college. $� �. �r.
i� -oft_
4. Presently there are no tennis courts available where you can reserve a court
time. This creates disintegration within the tennis community. Players are
going to others cities and clubs to get their tennis in.
5. Many communities use local tennis clubs to assist in the operation of their
tennis programs. Examples are Oxnard, Port Hueneme, San Diego,
Burbank and Calabasas.
6. Using local tennis clubs to assist in the operation of the tennis facilities,
tennis programs change character instead of requiring city funds and
resources. They provide a self perpetuating program that provides income
for the city to use on other programs.
E. SCOPE OF OPERATIONS
1. The city will build the facility with fundraising assistance from MTC.
When complete, MTC will enter into a rent or lease back agreement to
assist the city in the operation of the complex.
2. MTC will establish the "Moorpark Tennis Academy" for an after school
youth program. It will operate from 3:00 p.m. to 5:00 p.m. daily. MTC will
subsidize this program. The cost will be $1.00 per hour.
3. MTC will implement a "Tennis for Tots" program for kids ages 6 -8 to
teach essential basic skills for beginning tennis players. This program will
also be subsidized by MTC.
4. MTC will provide a "Summer Tennis Camp" which is a series of two -week
tennis camps for area youth in the summer during the hours of 9:00 a.m.
through 1:00 p.m., Monday through Friday.
5. MTC will provide USTA Junior league play for boys and girls in
established age divisions and skill levels.
6. MTC will provide league tennis for men's and women's singles, men's and
women's doubles, mixed doubles and seniors.
7. MTC will make every effort to host at least two Ventura Countv Juniors
tournaments.
8. MTC will set up a court reservation system in 1 1/2 hour blocks to insure
participants of court time.
9. MTC will make every effort to host two Ventura County Grand Prix Tennis
tournaments.
10. MTC will operate a small administration building to house the storage of
equipment, reservation system, small pro shop, and provide snacks and soft
drinks. Hours of operation will be 8:00 a.m. to 10:00 p.m., 7 days a week,
except during inclement weather. We may close at 9:00 p.m. during winter
months.
11. MTC will seek individual and corporate sponsorship to help defray
construction costs. MTC will conduct an aggressive fundraising program
that will honor tennis complex donors with permanent displays..
00OZO S
F.
G.
YOUTH PROGRAMS
1. MTC will conduct daily, supervised after school tennis clinics. Instructors
will conduct tennis instruction, drills, and organized play during the school
year. The clinic will be open as soon as school is out and run until 5 or 5:30
p.m. This should be a great aid to families where both parents work.
Instruction will be tailored to all ages and skill levels. Cost will be $1.00
per hour. For financially disadvantaged students, there will be no charge.
2. Financially disadvantaged youth will be given free of charge, a youth
membership in the tennis club, and as such will enjoy all the privileges of
paid membership. MTC will work with the city of Moorpark, the Moorpark
police department, the school district and the Moorpark Boys and Girls
Club to identify disadvantaged youth to work with.
3. The youth programs will be advertised in local papers, flyers, recreation
bulletins and in the schools to ensure all youth are aware of the programs.
4. MTC will collect used rackets and balls from members to provide
necessary equipment for youth who do not possess the required items.
5. Fees charged for play, instruction, membership and pro shop profits are a
necessity to provide the revenue to MTC to fund the youth programs. The
fees also provide the revenue to periodically resurface the courts, replace
windscreens and nets, and provide onsite personnel to insure security and
prevent vandalism. MTC is of the opinion that organized, scheduled and
supervised tennis training is vastly superior to just having a court available
for youth to play on. As skills and knowledge increase so does the self
esteem of the youth.
PROPOSED FEE STRUCTURE
1. Membership: entitles a member to reserve a 1 1/2 hour long court time as
often as desired.
Youth: up to age 18 yrs. $ 75.00 per year
Adult: 18 yrs. & over $150.00 per year
Family: $250.00 per year
2. Court fees for non - members:
Youth: up to age 18 yrs. $2.00 for 1 1/2 hours
Adult: 18 yrs. & over $5.00 for 1 1/2 hours
Senior: 55 yrs. & over $4.00 for 1 1/2 hours
3. Tennis instruction will continue at the same rates currently being charged
by the city. The Moorpark Tennis Academy (after school youth program)
will be subsidized by the club. Cost will be $1.00 per hour payable
monthly. The "Tennis for Tots" program will also be subsidized.
0uV416
H. PROPOSED YEARLY COSTS AND REVENUE First ear
Member
75 youth @ $75 /year $ 5,625.00
150 adult @ $150 /year 22,500.00
70 family @ $250 /year 17,500.00
Total: 295 memberships $45,625.00
Non - member court fees
2000 @ $5 /adult $10,000.00
800 @ $2 /youth 1,600.00
1,000 @ $4 /senior 4,000.00
Total:
$15,600.00
Pro Shop Profit
$ 8,000.00
Instruction
36,480.00
Tennis for Tots
1326.00
Moorpark Tennis Academy
12 800.00
(after school youth program)
Youth Tennis Camp
15 000.00
Tournaments
$6,400.00
Total revenue:
$141,255.00
Costs
Labor
$59,000.00
Instructors
39,520.00
Insurance
3,000.00
Electricity /Utilities
11 000.00
Maintenance
1,000.00
Misc. 1,000.00
Equipment
1,000.00
Reserve for maintenance
3,000.00
Total cost
$118,520.00
Total revenue to city
$ 22 705.00
Second year revenue $31,830.00
Third year revenue $42,780.00
MOORPARK TENNIS CLUB-ARROYO VISTA PARK
ATELIER
Architecture& Planning
505- 529 -3467
2401
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