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HomeMy WebLinkAboutAGENDA REPORT 1996 0702 CC SPC ITEM 07EAGENDA REPORT CITY OF MOORPARK TO: The Honorable City Council FROM: Lillian E. Hare, City Clerk DATE: June 7, 1996 (CC Meeting of 6/19/96) SUBJECT: CONSIDER COUNCIL POLICIES RESOLUTION 96- ITEM 1 �CSr. At its regular meeting of May 15, 1996, the City Council reviewed the documents that had been designated as Council Policies since City incorporation through the present. The Council provided the following direction to the City Clerk regarding the disposition of their designated Policies: 1. Directed staff to continue Policies 21 and 37 unchanged; 2. Concurred with the recommended action on all other Policies & MOPS as outlined in the report and directed staff to provide a resolution consolidating all Council Policies; 3. Directed staff to review the Council Policies resolution with the Council following each Regular General Municipal Election beginning in 1998. The Public Works Department /City Engineer and the Department of Community Development were directed to address the following as Engineering or Community Development policies, as applicable, and will be doing so at a future meeting: 4. Direct the Department of Community Development to review Policies 35 and 41 and make recommendations to the Council regarding consolidation into a resolution of directives to the Community Development Department. 5. Direct Public Works /City Engineer to review Policies 10, 17, 18, 20, 22, 30, 31, 43, 46 and MOP 11 and make recommendations to the Council regarding consolidation into a resolution of directives to the Engineering Department. In satisfaction of Nos. 1 and 2 above, the attached proposed resolution is being presented to the Council for adoption. As an attachment, a copy of each of the Policies consolidated into the proposed resolution is attached. In December of each general election year beginning in 1998, the City Clerk will agendize a discussion of the current Council Policies Resolution for review. STAFF RECOMMENDATION: Approve Resolution 96- Attachments: 1. Excerpt of the Minutes of May 15, 1996 2. Included Policies 3. Proposed Resolution Minutes of the City Council Moorpark, California Page 13 May 15, 1996 Councilmember Perez said it should be left as is and Council can review it as part of the budget process. CONSENSUS: By consensus, the Council determined not to modify Policy No. 21. Relative to Policy No. 37, Refund for Business Registration, Councilmember Brown said she sees no reason to make these refunds. Councilmember Perez said the policy does not need to be rewritten. CONSENSUS: By.consensus, the Council determined not to modify Policy No. 37. E. Consider Preliminary Quality of Life Thresholds /Standards for New Growth Management Program. Staff Recommendation: Direct staff as deemed appropriate. Mr. Kueny provided a brief recap. He said to put this item on the ballot in the form of a measure, the City would need to provide it to the County by July 9 and would have to comply with CEQA requirements that would take 30 days. He also indicated that the form of the ordinance would need to be complete at that time. Councilmember Brown said she is uncomfortable with the short timeframe to bring it to the form in which to place 006053 MOTION: Mayor Lawrason moved and Councilmember Perez seconded a motion to 1) Direct staff not to rewrite Policies 21 and 37; 2) concur with the recommended action on all other Policies & MOPS as outlined in the report and direct staff to provide a resolution consolidating all Council Policies; 3) direct staff to review the Council Policies resolution with the Council following each Regular General Municipal Election beginning in 1998; 4) direct the Department of Community Development to review Policies 35 and 41 and make recommendations to the Council regarding consolidation into a resolution of directives to the Community Development Department; 5)direct Public Works /City Engineer to review Policies 10, 17, 18, 20, 22, 30, 31, 43, 46 and MOP 11 and make recommendations to the Council regarding consolidation into a resolution of directives to the Engineering Department. The motion carried by unanimous voice vote. E. Consider Preliminary Quality of Life Thresholds /Standards for New Growth Management Program. Staff Recommendation: Direct staff as deemed appropriate. Mr. Kueny provided a brief recap. He said to put this item on the ballot in the form of a measure, the City would need to provide it to the County by July 9 and would have to comply with CEQA requirements that would take 30 days. He also indicated that the form of the ordinance would need to be complete at that time. Councilmember Brown said she is uncomfortable with the short timeframe to bring it to the form in which to place 006053 Minutes of the City Council Moorpark, California Page 12 May 15, 1996 Workshop; 2) Direct staff to schedule the workshop for Saturday, June 22, as part of the Town Hall Meeting to be held at the Community Center. The motion carried by unanimous voice vote. C. Consider Language for Plaque for the Veterans' Memorial Grove at Poindexter Park. Staff Recommendation: Approve language for Veterans' Memorial plaque as presented, and direct staff to proceed with the purchase of the plaque. Chris Adams gave the staff report. MOTION: Councilmember Brown moved and Councilmember Perez seconded a motion to approve the following language for the inscription on the Veterans' Memorial plaque: AT THIS POINT in the meeting, the Council took a recess. The time was 9:05 p.m. The Council reconvened at 9 :25 p.m. D. Consider Council Policies Update. Staff Recommendation: Concur with the recommended action on Policies & Moorpark Operating Procedures as outlined in the report and direct staff to provide a resolution consolidating all Council policies. Ms. Hare gave the staff report. Councilmember Brown suggested that the City Engineer create a City map that is flagged for City projects that are in process. Relative to Policy No. 21, Social Services Account, Councilmember Brown said this was established to be used in emergencies to help indigent citizens who might need emergency financial help. She said to her knowledge it was never abused by any Councilmember. ouzi VETERANS' MEMORIAL GROVE CITY OF MOORPARK "We did came when called, we so trusting that you served where sent; and we who died, will love and defend our country, its flag and honor, so that America will be a bright star shining for all eternity. Keep this faith, we ask you." Dedicated this day of , 1996 The motion carried by unanimous voice vote. AT THIS POINT in the meeting, the Council took a recess. The time was 9:05 p.m. The Council reconvened at 9 :25 p.m. D. Consider Council Policies Update. Staff Recommendation: Concur with the recommended action on Policies & Moorpark Operating Procedures as outlined in the report and direct staff to provide a resolution consolidating all Council policies. Ms. Hare gave the staff report. Councilmember Brown suggested that the City Engineer create a City map that is flagged for City projects that are in process. Relative to Policy No. 21, Social Services Account, Councilmember Brown said this was established to be used in emergencies to help indigent citizens who might need emergency financial help. She said to her knowledge it was never abused by any Councilmember. ouzi CITY COUNCIL POLICIES TO BE INCLUDED IN RESOLUTION POLICY 1 Street Naming POLICY 2 Rebate of Assessments for AD 84 -2 & AD 85 -1 POLICY 3 villa Campesina Repayment of Loans POLICY 4 Meeting and Conference Expense POLICY 5 Reports from Appointees POLICY 6 Advertising & Appointment Policy for Citizen Appointments to Boards, Commissions and Committees POLICY 7 City Council Committees POLICY 8 Process for Preparation of Initial Drafts of Ordinances by City Departments POLICY 9 Temporary Use Permit Fee Waivers POLICY 10 Non - Profit Organizations Annual Facility Reservation Policy POLICY 11 Social Services Account POLICY 12 Refund for Business Registration POLICY 13 Flag Etiquette Policy ()OW55 COUNCIL POLICY NUMBER 1 MOORPARK 799 MOORPARK AVENUE BOX 701, MOORPARK, CA 93021 0 CITY COUNCIL 0o LETA VANCY- SUTTON MAYOR (806) 629 -6864 cq,rfo w` ALBERT PR ETb MAYOR PRO TEM ROBERT BEAULIEU CLINT HARPER, Ph. D. M E M O R A N D U M JERRY STRAUGHAN If TO: The Honorable City Council FROM: Niall lVitz, Director of Community Development DATE: June 13, 1984 SUBJECT: Street Naming Policy PROPOSED ACTION: ` Adopt a street naming policy as recommended by the Planning Commission. BACKGROUND INFORMATION: On June 12, 1984, the Planning Commission reviewed a street naming policy and is recommending its adoption as outlined in the attached memorandum dated June 12, 1984. SUGGESTED MOTION: Adopt the following policy: All street names shall be approved by the City Council subject to the concurrence of the County Fire Department. The following criteria shall be used: North /South streets shall be designated as avenues or roads; East /West streets as streets or drives; and cul -de -sacs as circles, courts or places. NF: ddb attachment ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tem CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer COUNCIL POLICY NUMBER 2 MOORPARK M E M O R A N D U M TO: The Honorable City Council FROM: Budget and Finance Committee DATE: November 1, 1989 SUBJECT: Procedures for Rebate of Assessments STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Pursuant to the Council's direction in July, 1989, the Budget and Finance Committee has developed proposed procedures to implement rebates for the annual assessments for AD 84 -2 and AD 85 -1. The proposed procedures are as follows: 1. Owner occupant with rebate only on property granted a homeowner's exemption. 2. Demonstrate that there is no tax delinquency on the property and the assessment(s) for which the rebate is requested have been paid. 3. Gross family income may not exceed two- thirds of the then current County median income; the most recent state and federal tax return must be presented to verify family income and family size. Regardless of the above, persons who feel that special hardship circumstances exist and who meet other applicable criteria may apply for a rebate. The City Council's Budget and Finance Committee shall make a determination on all such requests with a confidential report to Council on all approved requests. 4. Persons granted property tax assistance under the Gonsalves- Deukmejian - Petris Property Tax Assistance Law upon presentation of proof of such assistance and meeting items 1 and 2, above, shall be eligible for rebate. (AM57 7QQ RAnnrnnrk A­,n _ The Honorable City Council November 1, 1989 Page 2 5. A rebate may be requested between January 1 and May 31 of any fiscal year for assessment due and payable during that same fiscal year consistent with the above criteria. No rebate will be granted for delinquent assessments paid during any subsequent fiscal year. 6. Staff will issue press releases concerning the rebate process in January, April and July of each year.. The rebate procedure will also be contained in the Engineer's Report for both Assessment Districts. 7. Rebates of City -wide assessments of both Assessment Districts will be funded by the City's General Fund. Rebates of special zone of benefit assessments will be funded by the respective zone of benefit for that District. 8910319 MOORPARK, CALIFORNIA City Council Meeting of 1981— ACT10N: " - . _ 11, f / L /_" 58 ` COUNCIL POLICY NUMBER 3 RNARDO M. PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk TO: FROM: DATE: SUBJECT: Background MOORPARK "` "'� STEVEN KUENY City Manager CHERYL J. KANE - 00RPARK, CALIFORNIA City Attorney City Cou ll MeetPaTRICK RICHARDS, A.I.C.P. of Director of ommunity Development ACT10 NIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police CHARD T. HARE City Treasurer M E M O R A N D U M The Honorable City Council Donald P. Reynolds, Jr., Management Analys a2--- June 1, 1990 Repayment of Villa Campesina Deferred Loan The Small City Community Development Block Grant (CDBG) part time funding of the acquisition and development of Tract 4147, generally known as Villa Campesina, for 62 new affordable housing units. Of the $600,000 grant, $532,800 was provide to Villa Campesina Corporation, working with Cabrillo Economic Development Corporation, for the purchase of the land and management of the project. Upon sale of the land to the new homeowners, the funds were used as deferred loans which assisted the families in qualifying for additional funding, and allowed low and very low income persons to finance the purchase of the homes. The deferred loan became the second on the deed of trust, to the primary lender, Farmers Home Loan Administration. The City's deferred loans are interest free, and become due and payable to the City after five years. A re- evaluation of the homeowner's income will be conducted after five years, and if the homeowner still qualifies as a low or moderate income person, then the loan can be deferred in five year increments, (after each re- evaluation) , up to 25 years. The homeowners are free to repay the loan at any time without penalty. One of the original homeowners is seeking to consolidate various loans and the new lender requires repayment of the loan to the City. Discussion The Mayor has executed a "Beneficiary Demand" in order to allow a Villa Campesina resident to refinance the second(JIt"59 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 Repayment June 1, 1990 loan on the deed of trust, (which is the deferred loan provided to the beneficiary from the City) . The beneficiary has qualified for a home improvement loan, and will use this new loan to repay the City, and consolidate his personal finances. The houses in Villa Campesina can be resold, or refinanced as long as 10 %, (12 houses), remain available to low and moderate income persons, as stipulated in both the Planned Development and Tract conditions. This is the first application for request to repay the deferred loan by a Villa Campesina resident, and was not executed until these details were clarified. The first loan attached to the deed of trust will remain in place, (from Farmers Home Loan Administration) , and the City will receive $8,848 as payment for the deferred loan, (which is the second attachment to the deed of trust), from Glendale Federal Bank. The Mayor has only executed the "Beneficiary's Demand" which allowed the repayment process to continue. A copy of this document has been provided to the Council under separate cover. The City will execute the "Request for Reconveyance" when the payment has been received and has cleared the City's bank. In order to facilitate the deferred loan repayment procedure, staff is recommending that the Council authorize the City Manager to execute these documents in the future. The City must keep repayments of Small City CDBG in a clearly identifiable place in the City's revenue accounting system, because this revenue is considered by HUD to be "program income" and is still subject to CDBG regulations. The repayments can be invested with other City funds so that the City can compete for the highest interest rate until a new project has been identified. Staff has requested that a formal written directive be provided to the City so we can develop future eligible activities for the use of the Small City CDBG program income. In researching the potential for the use of funds, staff was informed by the State of California Housing and Community Development Department, that because the City's contract expired on December 31, 1988, and because the project is closed (pending final audit), that the State no longer holds jurisdiction over the City in controlling the use of these funds. Therefore, staff has requested guidance from the current City CDBG authority, the County of Ventura. The County will provide written guidance to the City after OWAYLO Repayment of Deferred Loans June 1, 1990 verifying how the City can reuse the Small City CDBG project income. Initially, it is staff's impression from the County, that the funds can be reused for new City affordable housing projects, and possibly for any CDBG eligible activity. Recommendation That the City Council: 1) Authorize the City Manager to execute documents to complete the repayment referenced in the report; 2) Authorize the City Manager to execute all future deferred loan repayment documents. COUNCIL POLICY NUMBER 4 MOORPARK OPERATING PROCEDURES SUBJECT: MEETING & CONFERENCE EXPENSE on various occasions it will be necessary for City Officials - elected, appointed and Staff to attend meetings outside the City or County on city business. Such occasions fall basically into three categories: A. Meetings /Seminars /Training Sessions which do not require overnight accommodations; B. Conferences /Training Session requiring overnight accommodations, or which require an expenditure exceeding $250.00; C. Travel for regular /special meetings. A. MEETINGS /SEMINARS /TRAINING SESSIONS (One day and return) 1. The cost of registration, allowable City expenses. shall be subject to the Manager. meals, parking and mileage are Attendance at City expense advance approval of the City 2. An individual proposing to attend at City expense shall file a rough -draft copy of the Claim for Reimbursement of Travel Expenses with the City Manager at least 24 hours prior to the date of attendance. 3. The City Manager shall not approve such attendance unless funds have been appropriated and are available for the subject purpose. 4. Wherever possible, registration fees will be paid in advance by the City. The individual attending shall advance all other necessary costs. 5. Upon return to the City, the individual attending shall complete the Claim for Reimbursement of Travel Expense, in final form, and submit it to the City Manager for reimbursement. MOP NO. 1 AMENDED: 5 -15 -91 B. CONFERENCES /TRAINING SESSIONS (Requiring lodging) 1. The cost of registration, lodging, meals, parking and mileage are allowable City expenses. Attendance at City expense shall be subject to the advance approval of the City Manager, if funds have been appropriated for the travel. Otherwise, it shall require approval and an appropriation of funds by the City Council. 2. The individual attending shall file a rough -draft copy of the Claim for Reimbursement of Travel Expenses with the City Manager, at least one week prior to the City Council Meeting preceding the date of the Conference /Training Session. 3. The City Manager shall determine whether funds have been appropriated and are available for said proposed expenditure and shall either approve /disapprove the travel or refer to the City Council and recommend attendance /non- attendance based on the availability of funds, proposed content of the meeting and other meetings in the same general subject area which may be scheduled later during the budget year. 4. After approval by the City Manager or City Council, staff will, if possible, make advance arrangements to pay registration and lodging fees and' to make an advance payment in the amount not to exceed 100% of the balance of the estimated cost. 5. Upon return to the City, the individual attending shall complete the Claim for Reimbursement of Travel Expenses, in final form with supporting receipts or cash tickets, and submit it within 10 days of their return to the City Manager for reimbursement, or refund of any overage. Total receipts for meals and associated tips will be honored up to $50.00 per day based on the following limits of $10.00 for breakfast, $15.00 for lunch and $25.00 for dinner. Meals can be combined. 6. The traveler may receive a per diem allowance for meals Plus tips. The per diem allowance shall conform to the currently allowed Internal Revenue Service (IRS) allowance for California cities. It shall be prorated when appropriate. 7. When the individual attending an approved conference is accompanied by his or her spouse or another companion, the allowable cost for lodging shall be only that which would be allowed if the individual were traveling alone. The lodging and all other expenses of the spouse or traveling companion are personal and not reimbursable by the City. MOP NO. 1 0000&3 AMENDED: 5 -15 -91 C. STAFF TRAVEL - REGULAR /SPECIAL MEETINGS Staff assigned or directed by the City Manager to attend area meetings, or special meetings which are scheduled from time to time during the regular course of business, shall be reimbursed for actual mileage, meals and other appropriate expenses on an actual cost basis. Staff members receiving a travel allowance will be reimbursed for actual mileage for trips on City business outside of the six county area (Santa Barbara, Ventura, Los Angeles, San Bernadino, Riverside, and Orange) . Mileage will be calculated from the City as point of departure to the destination. Mileage expense for the use of a personal vehicle for travel shall be at the rate currently allowed by the Internal Revenue Service provided, however, that the total expense of said travel shall not exceed the combined total of the round -trip air fare to the destination, plus the private vehicle mileage expense to and from the airport and appropriate parking fees. Attendance at a special meeting, for which funds are not appropriated, in Sacramento /Washington, D. C. or other City at which attendance by the City of Moorpark is deemed urgent, and which occurs at a time which precludes advance approval by the Council as a whole, may be authorized by the Mayor and one other member of the City Council, subject to the ratification of the expense and appropriation of funds at the next regular Council Meeting. D. COUNCIL AND COMMISSIONER EXPENSES The travel and expense reimbursement of members of the Council, the Planning Commission, and the Parks and Recreation Commission shall be governed by the same rules contained in this policy with the following exception. The certified Claim for Expense Reimbursement form shall be reviewed and subject to the approval of the City Council Budget and Finance Committee. If a member of the Budget and Finance Committee submits a Claim for Expense Reimbursement, it shall be subject to the approval of the two most senior, by tenure, members of the City Council who are not members of the Budget and Finance Committee. MOP NO. 1 AMENDED: 5 -15 -91 1. Reports are required from appointees to the following: Area Agency on Aging Area Housing Authority Moorpark Mosquito Abatement District Ventura County Transportation Commission/ citizens Transportation Advisory Committee County -wide Planning Program Air Pollution Control District Advisory Committee 2. A report shall be required for each scheduled meeting of the agency, authority, district, commission or committee and is due in written form to the City Council five (5) days following the meeting; In lieu of a written report, an oral report may be presented to the Council under the public comment portion of the next regularly scheduled City Council meeting after the meeting of the agency, authority, district, etc. 3. Where the City is represented by more than one person, the appointees shall coordinate and collaborate their efforts so only one report is presented to the Council. 4. If neither the appointee nor alternate is in attendance at a meeting of the agency, authority, district, etc., or if the meeting is cancelled, that will be reported to the Council by the appointee(s) as prescribed above. O MOORPARK COUNCIL POLICY NUMBER 5 Ii 11 11 P OPERATING PROCEDURES SUBJECT: REPORTS FROM APPOINTEES 1. Reports are required from appointees to the following: Area Agency on Aging Area Housing Authority Moorpark Mosquito Abatement District Ventura County Transportation Commission/ citizens Transportation Advisory Committee County -wide Planning Program Air Pollution Control District Advisory Committee 2. A report shall be required for each scheduled meeting of the agency, authority, district, commission or committee and is due in written form to the City Council five (5) days following the meeting; In lieu of a written report, an oral report may be presented to the Council under the public comment portion of the next regularly scheduled City Council meeting after the meeting of the agency, authority, district, etc. 3. Where the City is represented by more than one person, the appointees shall coordinate and collaborate their efforts so only one report is presented to the Council. 4. If neither the appointee nor alternate is in attendance at a meeting of the agency, authority, district, etc., or if the meeting is cancelled, that will be reported to the Council by the appointee(s) as prescribed above. COUNCIL POLICY NUMBER 6 MOP MOORPARK MOP NO. 7 OPERATING PROCEDURE DATE: 4 -13 -92 SUBJECT: ADVERTISING AND APPOINTMENT POLICY FOR CITIZEN APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES 1. At the end of each calendar year, a list will be prepared and posted at the Community Center and Library of all citizen appointive positions and their expiring term of office as well as any requirements for the position. The list shall remain posted for the month of January. 2. Not later than one month prior to the expiring term of office of a citizen appointee, the City will post a notice of the expiring term and advertise in a newspaper of local distribution for interested persons in the appointive position. 3. Interested persons will be asked to submit a City Board, Commission, and Committee Application. 4. When an unscheduled vacancy occurs on the Planning commission or Parks and Recreation Commission, notice will be posted in compliance with the Maddy Act requirements. 5. The City Clerk shall maintain a resource list of citizens who have expressed an interest in serving as appointees on advisory boards, commissions and committees and will have them complete an application. The annual assessment district mailer will include a request for persons interested in serving as a City Council appointee to contact the City Clerk. 6. A press release on every vacancy shall be prepared and sent to the Moorpark News Mirror and all other papers of local distribution regarding an expiring or unscheduled vacancy. MOP NO. 7 - PAGE 2 7. The Moorpark Citizen -link Computer shall carry the yearly appointment list and a request for communication with the City Clerk in the event a citizen has an interest in being placed on the appointee resource list. 8. A notice regarding every vacancy shall be cablecast on the City's governmental and information channel (Channel 10) along with the request for communication with the City Clerk in the event a citizen has an interest in being placed on the appointee resource list. 9. As per Government Code Section 40605, the Mayor shall make all appointments to boards, commissions and committees. 10. The procedure for appointments shall be as follows: A. The Mayor shall solicit suggested nominees from members of the Council. B. The Mayor shall make a motion putting forth a single name to be approved for appointment. C. A second shall be required. D. The Council shall vote on each appointment individually. REVISED BY COUNCIL ACTION 11/17/93 UUMUNd COUNCIL POLICY NUMBER 7 MOP MOORPARK MOP NO. 8 OPERATING PROCEDURE DATE: 12-2-92 REVISED: 3 -16-94 SUBJECT: CITY COUNCIL COMMITTEES 1. STANDING COMMITTEES The Council Standing Committees shall be: Budget and Finance Community Development Economic Development /Affordable Housing Public Works, Facilities and Solid Waste Transportation and Streets Each committee shall consist of two Council members and a designated alternate. One member of the Budget and Finance Committee shall be the Mayor or Mayor Pro Tem. This does not preclude both the Mayor and Mayor Pro Tem from serving on this committee at the same time. 2. . COMMITTEE APPOINTMENTS With the approval of the majority of the members of the City Council, the Mayor shall make all appointments to Standing Committees of the City Council, including the designated alternate. The appointments shall be made at the first regularly scheduled meeting in January of each year. 3. ALTERNATES TO COMMITTEES To avoid potential Brown Act violations of having more than two City Councilmembers consider an item at the committee level, each City Councilmember should determine (1) pursuant to applicable provisions of the Political Reform Act, if a potential conflict of interest exists (consult with the City Attorney if necessary); 2) though there is no conflict of interest under the Political Reform Act, there is a desire to avoid an appearance of conflict; or 3) otherwise decides not to participate. If a Councilmember should so determine /decide, MOP NO. 8 - PAGE 2 the City Councilmember shall contact the designated alternate to serve in his /her place for that item. If the City Councilmember determines /decides not to continue participating after having been involved in Committee discussions of a specific item, he /she should contact the City Attorney to determine if the alternate can serve on the Committee for that item. If an alternate has a conflict or otherwise is not available, the Mayor shall serve or request another City Councilmember to serve. 4. AD HOC COMMITTEE Items shall be assigned to Standing Committees whenever possible. If not so assigned, at the Mayor's discretion, an Ad Hoc Committee shall be formed. 5. ASSIGNED STAFF Budget and Finance - Deputy City Manager Community Development - Director of Community Development Economic Development /Affordable Housing - Director of Community Development Public Works Facilities and Solid Waste - Public Works Director Transportation and Streets - Assistant to the City Manager The City Manager may designate an alternate and /or substitute as determined necessary. 6. MEETING SCHEDULE A regular meeting schedule for Standing Committees shall be approved by minute action of the City Council at the first regularly scheduled meeting in January each year. 7. AGENDA AND REPORTS OUT OF COMMITTEE. The assigned staff person to a Council Committee will prepare an agenda for the Committee meetings. In addition, the staff person will provide action minutes to the full Council within seventy -two (72) hours of the Council Committee meeting showing the � t MOP NO. 8 - PAGE 3 Committee's recommendation. Concurrence with the staff's recordation of Committee recommendation(s) to the full Council will be completed prior to the adjournment of the Committee meeting in order to accurately report to the full Council via the action minutes. Action minutes will not formally be approved by the Committee. 8. COMMITTEE ASSIGNMENTS The City Manager shall maintain a list of specific assignments for each Standing Committee. The list shall be distributed to the Mayor, City Council and City Staff each calendar quarter (January, April, July and October). C: \WP51 \REPORTS \MOP.8 COUNCIL POLICY NUMBER 8 MOP MOORPARK MOP NO. 9 OPERATING PROCEDURE DATE: 2 -16 -94 SUBJECT: PROCESS FOR PREPARATION OF INITIAL DRAFTS OF ORDINANCES BY CITY DEPARTMENTS' STEP 1 STEP 2 STEP 3 Staff confers with CA at scheduled Confer with City Staff drafts the meeting after first Clerk for codification ordinance for content and determining if CM determination and format and if wants to participate. Staff section number confirmation. necessary reviews with City Manager to bring any sample during the ordinance to the meeting. drafting process. STEP 4 STEP 5 STEP 6 CM review of draft Modem to CA (modem CA reviews for ordinance. needed to make content and form; changes). Save as makes changes in a Word Perfect 5.1 legislative document. format and returns draft ordinance, making comments if required.b If the draft ordinance Planning Commission or Commission, the process outlined here. is initiated by the Parks & Recreation may deviate from that ee MOP NO. R. PAGE 2 STEP 7 STEP 8 STEP 9 Staff reviews and Recognize and If needed,, discusses with CA & reconcile schedule public CM as needed .c differences.d hearing after CA and CM have okayed draft ordinance. a• City Attorney to determine leadtime (Step 1 to Step 6) except when the City Manager determines that staff priorities or Council direction require adjustment of the leadtime but generally a minimum of 2 weeks in most instances will be required -- possibly longer depending upon the length, complexity of the ordinance and quality of the sample ordinances. Agenda deadlines to be considered in determining leadtime. Schedule meeting on first or third Wednesday afternoon by contacting the Executive Secretary. b• Management staff, to the Management Analyst and Associate Planner level, who are authorized by the Department Head, may seek input directly from the City Attorney. C. Schedule meeting on first or third Wednesday afternoon. d• If can't reconcile differences, talk to the City Manager, if still unable to reconcile differences, write the staff report to recognize the points of disagreement. WG072 MOP MOORPARK OPERATING PROCEDURE SUBJECT: TEMPORARY USE PERMIT FEE WAIVERS COUNCIL POLICY NUMBER 9 MOP NO. 10 DATE: 10 -4 -95 1. Once each calendar year, a City of Moorpark organization having non - profit status may apply for and be granted a Temporary Use Permit fee waiver for one event. 2. The Director of Community Development shall waive a Temporary Use Permit fee pursuant to this MOP after an eligible organization has submitted a) a completed Temporary Use Permit application; b) a request for fee waiver; and c) proof of non - profit status. 3. Examples for which Temporary Use Permits are issued are special events such as Christmas tree sales, promotional parking lot sales, church carnivals, Country Days and sidewalk sales. 4. The Temporary Use Permit shall be issued for a single event of less than thirty (30) consecutive days in duration. COUNCIL POLICY NUMBER 10 M O P MOORPARK MOP NO. 12 OPERATING PROCEDURE DATE: 1-17-96 SUBJECT: NON - PROFIT ORGANIZATIONS ANNUAL FACILITY RESERVATION POLICY 1. Once each calendar year, a City of Moorpark organization having non - profit status, may reserve the Arroyo Vista Recreation Center OR the Moorpark Community Center to hold one (1) event with only direct staff costs being charged to that organization. 2. Those events which qualify shall be of a nature whereby the benefit of the event will serve the community and /or involve all those City residents who are interested in this event. Examples for which these procedures may apply include city -wide events by Girl or Boy Scouts, service organization events, including fund - raising activities, and special events, such as Country Days, which have a direct benefit to City residents. 3. Regular organizational meetings or activities shall not qualify for this reduced fee. 4. Direct staff costs shall be defined as hourly staff costs, including all personnel benefit costs required for the event. 5. The Director of Community Services shall waive the standard rental fees pursuant to these procedures after an eligible organization has submitted a) a completed Facility Reservation Form; b) a request for fee waiver; and c) proof of non - profit status. 6. One time events shall further be defined as an event for one day per calendar year, not to exceed twelve (12) hours. 7. City staff shall maintain a record of each organization's request for the one - time -event fee, and shall notify the organization if they have already used their one- time - event- option within a calendar year. JOHN GALLOWAY Mayor ELOISE BROWN Mayor Pro Tem CLINT HARPER, Ph.D. Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk THOMAS P. GENOVESE City Treasurer TO: FROM: DATE: SUBJECT: MOORPA COUNCIL POLICY NUMBER 11 M E M O R A N D U M The Honorable City Council Steven Kueny, City Manager V December 12, 1987 STEVEN H._.... City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Guidelines for use of the City's Social Services Account The City Council included $10,000 in the adopted 1987/88 budget for social services activities. No specific uses were identified. One of the reasons for this funding cited during budget deliberations was for emergency —type situations. To insure availability of the funds in a timely manner to provide assistance, the Council should consider guidelines for expenditure and accountability of the funds. STAFF RECOMMENDATION: Consider potential uses and guidelines for expenditure accountability. Ova.:.... �,, -,l.l, O�•.Ni> -. City By 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 RESOLUTION NO. 88- 450 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, PROVIDING REIMBURSEMENT GUIDELINES FOR THE USE OF THE CITY'S SOCIAL SERVICES ACCOUNT. WHEREAS, the City Council of the City of Moorpark has determined that it is in the best interests of the citizens of said City to establish a Social Services Account; and WHEREAS, the purpose of this account is to provide funding for social services activities that the Council may decide to fund during the fiscal year; and WHEREAS, the City Council has determined that certain situations of an emergency or immediate nature on weekends or after regular business hours may occur that require action prior to a regular City Council meeting. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: ATTEST: SECTION 1. Each Councilmember and the City Manager is authorized to expend funds as the need may arise and receive reimbursement for said expenses up to an amount not to exceed $200 per occurrence when said individual has made this determination. SECTION 2. When said expenditure is made, the individual will cause the reimbursement request to be placed on the City Council's next regular meeting agenda for approval by the City Council. PASSED AND ADOPTED this 17th day of February 1988. Maureen W. Wal City of Moorpa J n 1"oway, Mayor City pf Moorpark, CA i�� r ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tern CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer TO: TROM: DATE: SUBJECT: COUNCIL POLICY NUMBER 12 MOORPAxxxx M E M O R A N D U M Wayne Boyer, Finance Officer STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Donald P. Reynolds, Jr., Management Analyst - -�� November 22, 1989 Refund Policy For Business Registration Pursuant to City Council action on Wednesday, November 15, 1989, the City will not under any circumstances issue refunds for Business Registration permits. Please pass this information to your staff, and feel free to refer public concerns to my attention. Thank you. CC: Steven Kueny, City Manager Richard Hare, Deputy City Manager FC.L PTr A 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 COUNCIL POLICY NUMBER 13 — I AGENDA REPORT CITY OF MOORPARK TO: The Honorable City Council - T� t 99-C, 41"046� FROM: Lillian E. Hare, City Clerk r DATE: April 8, 1996 (CC Meeting of 4/17/96) SUBJECT: CONSIDER POLICY REGARDING FLAG ETIQUETTE The City has never formally adopted a policy or procedure relative to the flying of the Flag of the United States of America or the Flag of the State of California. California State General Government Code Section 431 states that: The Flag of the United States and the Flag of the State shall be prominently displayed during business hours upon or in front of the buildings or grounds of or at each of the following places: (a) Each public building belonging to the State, County, or a Municipality... The Adjutant General of the California State Military Forces is charged with prescribing and compiling the laws and regulations regarding flag protocol for the State (Government Code Section 439). An excerpt from the booklet, the "Bear Flag ", published by the Adjutant General states: The Flag of the United States and the Bear Flag may also be flown at half -staff when ordered by County boards of Supervisors or Local City Governments on all property under their jurisdiction. The City flies the United States and State of California Flags at City Hall and the Arroyo Vista Recreation Center 24 hours a day. The flags are appropriately lighted. The flags at the Department of Building & Safety /City Engineering are raised and lowered by Charles Abbott personnel. Flags are proposed to be flown at Poindexter Park for ceremonial occasions only. To facilitate proper flag etiquette, staff is proposing the following procedures: FLAG ETIQUETTE 1. The Flag of the United States of America and the Flag of the State of California will be displayed at each municipal facility which has an appropriate flagpole. 2. The National and State Flags are to be displayed daily from the start of the business day through the close of the business day during the normal work week. Flags may be flown 24 hours per day if appropriately lighted. Staff Report - Flags March 25, 1996 Page 2 L, 0 7 Flag etiquette allows the flag to be displayed during inclement weather provided it is made of all weather material (such as the flags the City uses). If it rains after raising of the flag, the flag will remain on the pole. If it is raining prior to raising the flag, the flag will not be raised; however, it may be raised later, weather permitting, and remain until close of the business day. Flags will be flown at half -staff when ordered by the President or the Governor of the State as follows: President, ex- President or President 30 days elect Vice President, the Chief Justice or 10 days retired Chief Justice of the United States or the Speaker of the House of Representative Associate Justice of the Supreme Day of death to day of interment Court; a Secretary of an executive or military department; a former Vice President; or Governor of the State, territory or possession. Member of Congress Day of death and day following By order of the President Period to be prescribed By order of the Governor Day of death to day of interment Note: Flags are flown at half -staff over the State Capitol Building for every police officer in California that is killed in the line of duty from the day of death until interment; therefore, the City would be able to half -mast the flag (s) at the death of any local police officer killed in the line of duty. Flags will be flown at half -staff from the day of death to the day of interment for any currently seated Member of the City Council or Member of the City Council Elect. Flags will be flown at half -staff from the,day of death to the day of interment for any currently serving City Manager or City Department Head. Flags will be flown at half -staff from the day of death to the day of interment for any City employee killed in the line of duty. 079 Staff Report - Flags March 25, 1996 Page 3 8. When a flag is no longer fit for display, it will be destroyed in a dignified way. Note: American Legion Posts hold Flag Disposal Ceremonies on Flag Day (June 14) each year. Disposal of flags no longer fit for display at a ceremony performed by the American Legion would be a dignified way in which to destroy worn flags. 9. It is the responsibility of the Community Services Department or the service contractor of an offsite municipal building (such as City Engineering/Building & Safety) to display the National and State Flags at municipal facilities in accordance with the pamphlet "Our Flag" published by the Joint Committee on Printing United States Congress by authority of House Concurrent Resolution 361, 100th Congress (includes Title 36, Chapter 10 of the United States Code). STAFF RECOMMENDATION: Adopt the flag etiquette policy as outlined in the staff report and direct that the policy be added to the list of Council Policies; authorize the City Manager or his designee to determine at what location(s) flags are to be flown 24 hours and for ceremonial purposes. C:\wPwin\lh\reports\flag.wpd