HomeMy WebLinkAboutAGENDA REPORT 1996 0918 CC REG ITEM 08CAgenda Report
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TO:
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SUBJECT:
Honorable City Council /-\ \,,, I !
Richard Hare, Deputy City Manag�
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Consider Requests for Supplemental Law Enforcement Services
(Public Hearing - City Council Meeting 9/18/96)
DATE: September 11, 1996
The state passed AB3229 (Brulte), Citizen's Option for Public Safety (COPS), which
appropriates $100 million from the state general fund for the 1996 -97 fiscal year for supplemental
law enforcement services. To receive the City's share of the funds ($63,800 est.), the City must
hold a public hearing in September each year to receive written requests for municipal police
services funding from Captain Rouse or Sheriff Carpenter.
Use Restrictions
The League of California Cities advises that the funding requests must supplement existing
services and shall not be used to supplant any existing funding for law enforcement services.
Municipal front line law enforcement services may include anti -gang and community crime
prevention programs. Eligible expenses can be personnel, equipment, supplies, or capital projects
that directly support front line law enforcement services. The City is not allowed to alter any
previous appropriation made for the same fiscal year.
Reporting Requirements
The City Treasurer will be required to file a report monthly with the Supplemental Law
Enforcement Oversight Committee ( SLEOC) for Ventura County. The report will detail
expenditures under the program. The SLEOC is an oversight committee that is charged with
determining whether recipient entities have expended money received from SLESF in compliance
with AB3229. The committee shall at least annually review the expenditure of SLESF funds and
shall make its annual review report available to the public.
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Agenda Report
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Oversight Committee Membership
The SLEOG membership shall consist of one municipal police chief (Harold Hurtt - Oxnard), the
county sheriff (Larry Carpenter), the district attorney (Michael Bradbury), the county's chief
executive officer (Linn Koester), and one city manager (Bill Little - Camarillo). The cities of each
county were required to form a city selection committee to appoint the city manager and police
chief. The selection had to be approved by a majority of all of the cities in the county having not
less than a majority of the population of all cities in the county.
Allocation of Funding
The State Controller is required to allocate funds to each county by September 15, 1996. The
funds in each county shall be allocated to the cities by October 15, 1996. Each city must then
establish a Supplemental Law Enforcement Services Fund (SLESF) for deposit of the funds
received from the county. The amount of the supplemental funding should be known at the
October 16, 1996 meeting an at that time the City Council should approve, modify or disapprove
the request made for funding and if appropriate establish the Supplemental Law Enforcement
Services Fund.
Recommendation
Staff recommends that the City Council open the public hearing, receive written requests for
funding and continue the public hearing to the regular meeting of October 16, 1996.
960911.089 Page 2
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Public Hearing Submission
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TO: Honorable City Council
FROM: Richard Hare, Deputy City Manae
Captain Marty Rouse, Police Chief
SUBJECT: Funding Requests for Citizens Option for Public Safety
(COPS) from the Supplemental Law Enforcement Services
Fund (SLESF)
DATE: September 17, 1996 (City Council Meeting 9/18/96)
Background
This funding request is submitted in compliance with the requirements of AB3229 (Brulte
which requires the City Council to hold a public hearing each September start ing in 1996 to
consider requests submitted from the chief or police, or the chief administrative of the law
enforcement agency that provides services for that city. This request has been developed
collaboratively by the City Manager's office and the Police Department. At this time it is
estimated that the City will receive 63,800 dollars based upon our population of 27,252.
Per the League of California Cities, AB3229 requires that the funding request "supplement
existing services" shall specify front line law enforcement needs of the requesting entity
including the personnel, equipment and programs that are necessary Funding must be determined within 60 days of receipt of the re ueslt to meet those needs.
by a majority of a quorum present at the hearing. The Council must �considerethe written
requests separate and apart from the City general fund. Funds can not be used for
administrative overhead costs in excess of 0.5 percent of the allocation from SLESF. Neither
can the allocation be used to fund the costs of any capital project or construction project that
does not directly support front line law enforcement services. The City shall not be allowed
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to alter any previous appropriation by that body for the same fiscal year.
Requests for Funding
Staff is proposing the following items be considered for funding. It should be noted that the
details on the costs for some of the items must be verified and additional detail must be
obtained. Notification on the availability of the funding and the need for a public hearing was
received on September 10, 1996, which did not allow adequate time to review the
department's needs in detail.
1. DARE and Community Services Officer Vans: Currently, the DARE Officer and
Community Services Officer use available pool police vehicles. These vehicles do not
have adequate storage space to haul the materials needed for presentations or public
information. Eight passenger 3/4 ton vans would be adequate for this purpose and to
use to transport personnel as required. The cost for each van is estimated at $25,000
with ancillary equipment and custom paint job. The additional cost for vehicle
operation and maintenance is estimated at $7,000 per vehicle. The total estimated cost
for two vans with equipment is $64,000.
2. Management Analyst: It is proposed that the City hire an additional Management
Analyst who would be assigned to the Police Department to handle some of the
administrative functions currently the responsibility of the Community Services
Officer, Traffic Sergeant, and Captain. This would increase these positions' front line
responsibilities by 40 hours per week. The estimated cost over seven months of the
fiscal year is $31,000 with benefits. The annual cost would be $54,000.
3. Computer System Upgrades and Replacements: The current planned upgrades to the
computer work stations at the Police Department are under funded in the amount of
$12,000. Additionally, the county upgrade of the traffic system computer was not
included in this year's budget amounting to $5,000. Total request for computer
upgrades which are currently unfunded is $17,000.
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4. Community Services: The Community Services Officer has to spend a great deal of
time working on his computer preparing presentations and information for the
neighborhood watch, business watch and other programs. The time spent in the office
and not in front line activities could be minimized by purchasing a CD ROM upgrade
($400), 35mm digital camera ($700), 35mm high grade auto focus camera ($500),
portable overhead projector ($1,000), video projection system ($12,000), and software
for developing high quality video, slide and printed presentations ($1,200). The total
cost of these enhancements to this front line function is $15,800.
5. Detectives: The detective division operations are often limited by our inability to
perform surveillance. The department does not have any wireless microphone
equipment ($3,000) or remote surveillance video equipment ($4,000). The remote
video surveillance equipment would reduce the necessity for costly and time
consuming stakeouts. It is recommended that one wireless microphone system be
purchased and three video surveillance systems. The total cost of this request is
$15,000.
6. Traffic: The traffic officer in preparation of reports and accident investigations
requires additional equipment to minimize the time required to complete investigations
and to enhance safety at an accident scene: digital camera ($700), intersection strobe
light ($700), directional light bar ($600) and a laptop computer ($5,000). The total
cost of this request is $7,000.
7. Administration: The time spent by front line officers taking and completing reports for
minor crimes could be greatly reduced by hiring a part-time cadet to take minor crime
reports. The estimated cost for seven months is $10,500.
8. Traffic Safety Arrow Boards and Message Boards: After an accident, officers are tied
up directing traffic for long periods. Also, during temporary construction or other
activities the roadways are clogged during peak hours and officers have to be removed
from patrol duties to traffic control. The purchase of arrow boards and message
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Public Hearing Submission
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boards which are trailer mounted would reduce the time officers spend in traffic
control and redirect their activities to patrol. A trailer mounted arrow board costs
$7,000 and a trailer mounted message board costs $37,000. Staff requests the
purchase of two arrow boards this fiscal year and one message board for a total
$51,000.
9. Additional Patrol Officer: The City has considered adding an additional Patrol
Officer position who would also be used as a DARE Officer. The funding for DARE
is split with $25,000 from a federal grant (COPS Fast) being directed to DARE and
$18,000 from the school district and $14,000 from the local parent teacher
associations for supplies. The intent would be to add an additional patrol officer and
DARE officer for fiscal year 1996/1997. This would allow for two DARE officer
Positions which is an increase from last fiscal year. The two patrol deputies would
work 40• /o of the time on patrol and 60% with DARE during the school year, and 80%
patrol and 20% DARE during the school recess periods. The additional annual
Personnel cost would be $90,000. The cost for the school year starting in October
would be $67,500.
Summary of Requests
1 DARE and Community Services Officer Vans $64,000
2. Management Analyst $31,000
3 • Computer System Upgrades and Replacements $17,000
4. Community Services
$15,800
5 Detectives $15,000
6. Traffic $7,000
7. Administration
$10,500
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Public Hearing Submission
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8. Traffic Safety Arrow Boards and Message $51,000
Boards
9. Additional Patrol/DARE Officer $67,500
Total 1 I $278,800
Discussion
Additional staffing carries with it an additional long term cost to the City without additional
revenues. Even added equipment will require a long term commitment from the general fund
to the equipment replacement fund. Over the last several years, the City has lost over
$400,000 a year due to the redirection of City revenues by the State of California. Increased
staffing of the police department during the same period has seen a demand of several
hundred thousand dollars a year to maintain the current level of police services. It is staff's
contention that the City should not take any action which would place additional long term
demands on the general fund unless corresponding revenues can be confirmed.
Recommendation
Staff is presenting these requests for the City Council's review and further consideration. If
additional information is required or desired, staff requests the City Council's direction.
Since the actual funding available will not be determined until October 15, staff is requesting
a listing of priority for funding.
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69/10/96 18;16;51 -> 865 529 8278 Moorpark Page 081
SEP -10 -96 TUE 08:23 LEAGUE OF CA CITIES FAX NO. 9166588240 /
Nor
BENZ
JENNE League of California Cities
September 10, 1996 1 of 2 Pages
TO: City Managers
RE: AD-32a o3rulte) - Citize>a's Option for Public Safety (COPS)
AE 229 (Brulte) was enacted as part of the state budget package. The bill establishes the COPS program and
appropriates $100 million from the state general fund for the 1996 -97 fiscal year. The COPS program provides
funding for local ageneios for the purpose of ensuring public safety. we first ran an article on the provisions of
AaM2 in July. Since that time, the League has continued to receive questions regarding this program. In an
attempt to address those questions and stress some actions cities need to take, we have prepared this informational
fax. The key issues are as follows:
1. COPS is a pennanent on -going program. It will, however, require a new app
each ropriation for continued funding
fiscal year.
2. The State Controller shall allocate Amds to each county by September 15, 1996. The funds in each county shall
be locate to cities by October 15, 1996. 1=ac city must establish a Supplemental Law Enforcement Services
Fund (SLESF) for deposit of the funds received from the county. Seventy-five percent of the funds will be
allocated to the county and cities within the county for front line municipal police services. Those funds shall be
allocated based on population. The population for the county shall be the population of the unincorporated area less
the population in the eligible special districts.
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3• The funds must be used for front line municipal police services and must supplement And not supplant existing
funding for front line municipal police services. Front line law enforcement services include anti -gang and
community crime prevention programs.
4. The city council shall hold a public hearing in September of each year starting in 1996 to consider these
requests. Funding will be determined by a majority vote of those present at the council meeting within 60 days of
receiving the request for funding. The city council must consider these - requests separate and apart from the
Proposed allocations from the city general fund.
Allocation procecc
Each county must establish a Supplemental Law Enforcement Services 1 nd (SLESF) for deposit of the funds
received from the State Controller. The County must request the funds after establishing the SLESF and an
oversight committee (details on the oversight committee included below). The State Controller shall allocate the
funding to each county no later than September 15, 1996. The allocation shall be based on the total population of
each county. The funds in each county shall be allocated within 30 days of receipt as follows:
a) 12.5 percent to the county sheriff for county jail construction and operation.
b) 12.5 percent to the district attorney for criminal prosecution. In Los Angeles, Orange and San Diego
Counties; the district attorney may allocate a prorated share to city attorneys in the county that prosecute
misdemeanor violations of state law.
e) 75 percent to the county and cities within the county for front line law enforcement services based on
population.
CONFERENCE REWSTRATION OFFICE HEADQUARTER$
WX 1519, LAFAYETTE, CA 94$49 SOUTHERN CALIFORNIA OFFICE
1510) 203 -2113 1400 K STREET, SACRAMENTO, CA 95814 802 EAST HUNTINGTON OA„ SUITE C
FAX (510) 283.7833 _ (916) 658.8200 MONROVIA, CA 81016
SEP 1 M 1 4r, nci- 1
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SEP -10 -96 TUE 08 24 LEAGUE OF CA CITIES FRX N0, 9166588240
1) Cities should expect to receive about $2.30 per capita or $60 million on a statewide basis from
this bill.
2) The population for the county shall be the population of the unincorporated portion of the
county.
3) The Broadmoor Special District in San Mateo County will also receive funding. A resident of
the Broadmoor special district shall not be included in the population of any city or the county.
4) The population to be used is the most recent January estimate of population prepared by the
population research unit of the State Department of Finance.
Use oUFunds
Cities., are required to appropriate COPS revenues to fund front line municipal police services. Front line law
enforcement services include anti-gang and community crime prevention programs Thesc funds shall be
appropriated pursuant to written requests from the chief of police or the chief administrator of the law enforoentent
agency that provides police services for that city. The request shall specify the front line law enforcement needs of
the requesting entity including the personnel, equipment and programs that are necessary t4 meet those needs: , The
revenues shall "supplement existing services, and shall not be used to supplant, any existing funding for law
enforcement services provided by that entity ".
The city council shall hold a public hearing in September of each year to consider these requests. Funding will be
determined within 60 days of receipt of the request by a majority of a quorum present at the heart g - c bi
council must consider these written requests separate and apart from the proposed ailocangng „om l,_Gi$n geoexal
fiord. Funds can not be used for administrative overhead costs in excess of 0.5 percent of the a(looatton from
SLESF. Neither can the allocation be used to fund the costs of any capital project or construction project that does
not directly support front line law enforcement services. The city shall not be allowed io 4ier any previous
appropriation by that body for the same fiscal year.
SUDDle Law E x£ emeltt OvPr<itthx Com ittee (Sl E
A SLI;OC shall be formed in each county consisting of one municipal police chief, the county sheriff, the district
attorney, the county's executive officer and one city manager. The cities in each county shall form a city selection
committee to appoint the city manager and police chief. The selection must be approved by not less than a majority
of all the cities in the county having not less than a majority of the population of all the cities in the county.
The county auditor and city treasurer shall monthly detail and summarize allocation from their SLESF and file the
public report with the SLEOC. Prior to September 1, 1998, and annually thereafter, the county auditor and each city
treasurer shall fide a consolidated annual report. The SLEOC shall determine whether recipient entities have
expended moneys received from the SLESF in compliance with this chapter. The committee shall at least annually
review the expenditure of SLESF funds and make its annual review report available to the public.
If you have additional questions, please contact Judi Smith at 916/658 -8214 regarding 2.
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