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HomeMy WebLinkAboutAGENDA REPORT 1996 0918 CC REG ITEM 10CAGENDA REPORT C= rY C31F MO ©RPARK TO: The Honorable City Council FROM: Kenneth Gilbert, Director of Public Works DATE: September 6, 1996 (Meeting of 9- 18 -96) ITEM SUBJECT: Consider Approval of the Extension of the Perimeter Fence for Tierra Rejada Park, Located on Mountain Trail Street On May 1, 1996 the City Council approved an appropriation from the General Fund in the amount of $5,500, and an amendment to the FY1995/96 Budget for said amount, for the construction of a stone pilaster and wrought iron fence along one hundred forty -four feet (1441) of the Mountain Trail Street frontage of the park. This funding is partially off -set by a donation in the amount of $1,000 from the Moorpark Mom's Club. The net General Fund Appropriation from other sources is, therefore, only $4,500. Only a portion of this work was accomplished in FY 1995/96. It is necessary to reappropriate and budget a portion of the unexpended monies for that portion of the originally approved work which was constructed subsequent to July 1. On September 4, 1996, the Councilmember Hunter asked that this project be brought back to the City Council to allow consideration of the construction of an additional extension of the subject fence. All of the approved work has been completed, except for the removal, repair and replacement of the tops of the pilasters, which is in work. That work consisted of approximately one hundred forty -four feet (1441) of additional fence. The new fence required the construction of three new pilasters and the trpkfnc2 000105 i Tierra Rejada Park Fence September 1996 Page 2 fabrication and installation of three new sections of wrought iron fence. The work was performed by two separate contractors. A summary of the costs for that work is as follows: Unit Total Elevent cost _ tQty Cost (5) • Pilasters 950 ea 3 2,850 • Wrought Iron Fence 700 per section 3 2,lQQ Total 4,950 A summary of the required budget for that work is as follows: Elesent Current Unexpended/ Revised $fidget ($) * Change (5) Mftet FY 1995/96: 001.147.903.000434 [General Fund] 5,500 (2,650) 2,850 FY 1996/97: 100,710.xxxx.000.9903 [General Fund] 0 2+100 2x100 Two Year Total 5,500 (550) 4,950 Less $1,000 donation (1,000) (11000) Total Net General Fund Cost 4,500 3,950 As you can see from the above summary, of the initial $5,500 appropriated from the General Fund for this project, only $3,950 has been expended. This leaves a balance of $1,550 unexpended. ;-R •_f. M 1 • Attached as Exhibit 1 is a diagram showing the fence already constructed and a possible future fence extending southerly to the park parking lot. The southerly extension of the fence could consist of one, two or three new sections of fence. The two contractors retained by the City to do this work have agreed to construct these additional sections of fence at the unit price initially bid. A summary of the cost of those tree options is as follows: Eleuent • Pilasters • Wrought Iron Fence Total One Two Three Section it sections Sections (5) 950 1,900 2,850 .1,400 2,100 1,650 3,300 4,950 trpktnc2 ` "106 Tierra Rejada Park Fence September 1996 Page 3 A summary of the budget required date, plus the construction of an fence, is as follows: Eletent FY 1995/96: 001.147.903.000434 [General Fund] FY 1996/97: 100.710.xxxx.000.9903 (General Fund] • Previously Approved Wrought Iron Work • Additional Work FY 1996/97 Total Two Year Total Less Donation Net Two Year Total l• �. •. to fund the work completed to additional three sections of Current Unexpended/ Revised %ftt (s) . ** 9 ($1. Not (s) 5,500 (2,650) 2,850 0 * 2,100 2,100 0 * 4,950 4,950 0 7,050 7,050 5,500 4,400 9,900 00 (1.000) 4,500 8,900 The budget re -cap illustrated above shows this project funded from the General Fund consistent with prior City Council action. As discussed at the time that action was taken, there is no funds available in the Park Improvement Fund Zone for Tierra Rejada Park. The only other funding options available, therefore, are the General Fund and Assessment District 85 -1. It is the recommendation of staff that these costs not be charged to AD85 -1 for the following reasons: • these improvement costs were not identified in the Engineer's Report for AD85 -1; • it has been the past practice of the City Council to not fund park improvements from AD -1; and, • all AD85 -1 costs in excess of the assessment revenues (plus interest) are funded by the General Fund anyway. Staff recommends that the City Council take the following actions: 1. Approve the reappropriation and rebudgeting of funds for that portion of the previously approved work constructed in FY 1996/97, as follows: General Fund (1OO.71O.xxxx.00O.99O3): from 0 to $2,100 ($2,100 increase). trpkrnaz IUI.'()7 Tierra Rejada Park Fence September 1996 Page 4 2. Determine the number (if any) of additional sections of fence to be constructed at Tierra Rejada Park and authorize staff to approve contract change orders for said work (if any) consistent with the unit costs described in this report. 3. Approve an adjustment to the appropriation and budget amendment defined in Recommendation #1, to reflect the additional cost of any additional work approved [Note: 1: $1,650; 2: $3,300 or 3: $4,950] crpxrnca A A 1 O I 4L co '���Iil c ONST R OC'T E b