HomeMy WebLinkAboutAGENDA REPORT 1996 1016 CC REG ITEM 10OAGENDA REPORT
CITY OF MOORPARK
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: October 10, 1996 (Council Meeting 10- 16 -96)
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SUBJECT: Consider Authorization to Advertise for Bids for the Construction of a
Bicycle / Pedestrian / Equestrian / Emergency Access Bridge Across the
Arroyo Simi at Liberty Bell Road_
This report requests authorization to advertise for receipt of bids for the construction of the
subject project.
1
Please refer to Exhibit 'A' for a summary of the history of this project.
A summary of the elements included in the subject bridge design is as follows:
I. Location: The location and alignment of the proposed bridge is depicted on the maps
and diagram attached as Exhibit V.
2. Alignment:
• Perpendicular to the channel to allow for a shorter span which will not require
center support piers;
• North end of the bridge located just east of Liberty Bell Road.
3. Length: The span of the bridge will be one hundred sixty -one feet with no center
support piers (161').
4. Width: Fifteen feet (15') clear -- seventeen feet (17') edge to edge.
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Bids: Arroyo Vista Park Pedestrian Bridge
October 19%
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5. Type of Construction: Cast in place, reinforced concrete, box girder construction.
6. Bridge Rail & Fence: Six feet (6') high 2" x 2" tubular steel posts spaced one foot
(1') apart, with chain link fabric, installed on a one foot (1') high concrete curb.
7. Deck Surface: Concrete with a rough broom finish.
8. Parking Lot: Project to include the construction of a parking lot just east of Liberty
Bell Road, to serve those using the bridge as well as patrons of the future Campesina
Park.
9. Vegetation: Several of the existing trees on the north side of the Arroyo just east of
Liberty Bell Road will be removed in order to construct the subject project. As
required by the Mitigated Negative Declaration for the project, certain landscaping will
be installed adjacent to this facility. This work is not a part of the subject project, but
will be installed as a follow -up project.
10. Erosion Control: As mentioned in the Mitigated Negative Declaration for the project,
the plans and specifications require the contractor to undertake certain measures to
eliminate or minimize soil erosion during the construction of the project.
11. Electrical: The contract documents include plans and specification prepared by an
electrical engineer retained by the City, for the installation of an electrical service,
conduit and lighting in the vicinity of the bridge.
12. Irrigation Water: The contract documents include plans and specifications prepared
by a landscape architect retained by the City, for the installation of an irrigation water
line to extend from the existing irrigation system for Arroyo Vista Community Park,
across the bridge to a point just north of the bridge. This new system will provide well
water from Arroyo Vista Community Park to the landscaping which will be planted in
the areas adjacent to the bridge. This water source will be available to the serve
Campesina Park. It will also be available to be extended northerly to serve other City
owned and maintained landscaping.
C. Environmental Review
On April 17, 1996, the City Council approved a Mitigated Negative Declaration for the
subject project. All of the mitigation measures cited in that document will be addressed by
the subject contract and/or by subsequent action of the City.
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Bids: Arroyo Vista Park Pedestrian Bridge
October 1996
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1, Cabrillo: On April 3, 1996, the City Council approved a Certificate of Acceptance for
an Easement Deed from Cabrillo Economic Development Corporation to the City for
certain property required for the project. In a related matter, staff also forwarded a
Deed from Cabrillo to the Ventura County Flood Control District (VCFCD) for an
adjacent piece of property required by that agency in connection with the subject
project.
2. VCFCD: The City has provided the VCFCD with an Easement Deed to be granted to
the City by that agency, for certain property required for the project. VCFCD is
processing the approval and recordation of that Deed. Upon receipt of that Deed, it is
the intent of staff to request the City Council approve the granting of an Easement Deed
for a portion of the south end of the right -of -way for Liberty Bell Road, required by
VCFCD in connection with the subject project.
3. SCE: Easements are required to be granted to the City and to the VCFCD by the
Southern California Edison Company (SCE) for certain properties required for the
project. As you know, the City and SCE have been unable to come to an agreement
on the terms of that acquisition. Accordingly, the City initiated the efforts required to
acquire the property by eminent domain. On October 9, 1996, the City Council
approved an appraisal report, established the amount of just compensation for the
acquisition of the property and directed the City Manager to make a written offer to
SCE to acquire the property. We are hopeful that the offer will be accepted. If not,
it is the intent of staff to request that the City Council authorize the City Attorney to
commence a condemnation action. Given the right circumstances, the City could have
access rights to the property within a few weeks. Given the worst case scenario
(condemnation proceedings with difficulties), staff estimates that the City will gain these
access rights no later than early February 1997. In spite of these uncertainties, it is
recommended that the City proceed with advertising for receipt of bids at this time.
This recommendation is supported by the implementation schedule set forth in Section
I of his report.
I .. l01
1. VCFCD: The City has already obtained an Encroachment Permit from the Ventura
County Flood Control District for the construction of the project.
2. Fish and Game: The City is in the process of obtaining permit information from the
California Department of Fish and Game, setting forth requirements applicable to the
subject project. This information will be included in the final plans and specifications.
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Bids: Arroyo Vista Park Pedestrian Bridge
October 1996
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3. U. S. Army Corp of Engineers: The City is also in the process of obtaining permit
information from the U. S. Army Corp of Engineers, setting forth that agencies
requirements applicable to the proposed construction. This information will also be
included in the final plans and specifications.
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The plans and specifications include language related to the interruption of work and /or
property damage (contractor's property) resulting from any conflicts between the need to
work in the water course and the occurrence of storm events. Although contract delay time
would be granted, the Contractor is advised that no additional cost will be granted for any
such delays, or for any property damage the contractor may sustain during any such storm
events.
A set of the plans and specifications for this project have been placed in the City Council
office for review and comment.
H. FiscalImnact
1. Construction Cost Estimate: The estimated amount of construction cost is $3'90,000.
2. Project Cost Estimate: A summary of the total project costs is as follows:
Elexent Prior Years (5) FY 1996197 f$) Total f5)
Design 65,000 0 65,000
Right- of-Way 25,000 25,000
Construction 0 390,000 390,000
Construction Contingency (10 %) 0 39,000 39,000
Contract Adsin & Insp. 0 40,000 40,0000
Total 65,000 494,000 559,000
3. Budget: The approved Budget for this project for FY 1996/97 is as follows:
•Spring /T. R. AOC [211.900.8002.000.9903]: $200,000
•L. A. Ave.AOC [211.901.8002.000.9903): $300,000
$500,000
Note: It is not reconended that the budget be vended until after the bid price is known.
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Bids: Arroyo Vista Park Pedestrian Bridge
October 1996
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The following is a schedule of upcoming events. Two time lines are given: one for the
quickest possible implementation schedule, and one estimated to be the longest time likely
to be required, due to potential delays in acquiring the SCE property.
Earliest Latest
_Date Date Description
10 -16 -96 10 -16 -96 City Council: Authorization to Advertise.
10 -21 -96 10 -21 -96 Plans on Sale.
12 -09 -96 01 -06 -97 Bids Opened.
12 -18 -96 03 -05 -97 City Council: Considers bids and awards
contract.
01 -13 -97 04 -07 -97 Commence construction.
08 -01 -97 11 -03 -97 Construction complete.
Staff recommends that City Council approve the plans and specifications for the subject project
and authorize staff to advertise for receipt of bids.
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Exhibit A: Background
The following is a summary of the events surrounding the development of a project to construct
the subject bridge project.
Date
Description
Sept. 1985
PD -1010 (Palmer) approved for the construction of the Le Club
Apartments. One Condition of Approval provided for the construction of
the Ped bridge.
May 1987
City & Palmer enter into a Settlement Agreement. One point in said
agreement clarified the developer's responsibility regarding the bridge.
Sept. 1992
City & Palmer approve a Revision to the Agreement whereby the City
agrees to take over the responsibility for the design and construction of
the bridge, to be funded by the developer.
April 1993
City Council approves the selection of the design Engineer (VCE).
July 1993
City Council approves the alignment and the conceptual design for the
bridge.
Sept. 1994
City Council approves the final design concept.
July 1995
Final design completed.
Aug. 1995
City and County meet with residents of the Cabrillo neighborhood to
discuss the impact of the VCFCD channel widening project on the design
for Campesina Park. Possible revisions to the channel widening project
could have required a change to the design for the bridge and easements
to be acquired from SCE.
Sept. 1995 City Council approves the acquisition of easements from Cabrillo and
from the VCFCD.
Feb. 1996 Revised alignment of the VCFCD channel widening project (Re:
Campesina Park) was provided to the City Council.
March 1996 City initiates efforts to obtain an appraisal report for the easements
required from the Southern California Edison Company (SCE).
April 1996 City Council approves the Conditional Negative Declaration for the
project.
June 1996 City retains Appraisal Firm.
Sep. 24, 1996 Appraisal received by City.
Oct. 9, 1996 City Council approves the appraisal, determines the fair market value of
the property and directs staff to make an offer to SCE for the acquisition
of the property.
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