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Home My WebLink AboutAGENDA REPORT 1996 1016 CC REG ITEM 10P0 "s FROM: DATE: ITEM �• AGENDA REPORT C ='I'Y OF MOORPARK The Honorable City Council Kenneth C. Gilbert, Director of Public Works October 4, 1995 (Council Meeting 10- 16 -96) SUBJECT: Consider Revisions to Contract for Engineering Services • N. This presents a request for an increase in the rates to be charged for Engineering Services. A. 'Background: In March of 1991 the City entered into an Agreement for City Engineering Services with Charles Abbott Associates (CAA). B. Retainer: Paragraphs A & B of Section I of the Agreement provide for an automatic adjustment (not to exceed 7 %) to the retainer for City Engineer and Traffic Engineering Services each November 1 based on the change in the Consumer Price Index. No action is required by the City Council to effectuate this change. Based on a 2.9% increase in the CPI, the changes to the amount of the Engineering retainers is summarized as follows: Prior Revised Amount ($) Service Amount (Sl Effective 11 -1 -96 City Engineer 2,432 Traffic Engineer 383 2,503 394 C. Reguest for Cost -of-Living Adjustment: The Agreement for Engineering Services also states that the City may consider a request for a Cost -of- Living Adjustment to the hourly rates charged for Engineering Services. Such an adjustment, if made, shall be effective November 1 of each year, based on a request which is to be submitted by September 15 of that year. Attached as Exhibit 1, is a request from the City Engineer's Office for such an adjustment, dated September 27, 1996. Although late, the request was prepared and submitted as soon as the required CPI information was made engfee96.a Rates for Engineering Services October 1996 Page 2 available. The requested increase to the rates for engineering services is also 2.9 %. Attached is a list of the proposed rates and a history of the increase to the retainer and hourly rates (for Principal only) since 1991. The requested changes to the hourly rates shall become effective November 1, unless the City notifies CAA in writing of its rejection of the intended changes in hourly rates. Staff is in the process of reviewing a number of engineering program costs. It is recommended, therefore, that the request be denied so consideration of hourly rates can be addressed as part of this process. Staff recommends that the City Council deny the request for a 2.9% increase in the rates for Engineering Services and direct staff to meet with CAA concerning engineering costs and fees. Attachments Letter from CAA dated September 27, 1996 History of Rate Increases Itemization of Contract Duties & Related Cost Increases Exhibit 'B' Consumer Price Indexes engfee96.a C04A September 27, 1996 Steven Kueny City of Moorpark 799 Moorpark Ave. Moorpark CA, 93021 Dear Steve, As outlined by provisions in our contract for Engineering Services to the City of Moorpark dated March 1, 1991, we will be moderately increasing our retainer fees and fee rates to keep pace with current consumer trends. The proposed increase will be 2.9% as dictated by our current agreement and the Consumer Price Index for the period August 1995 thru August 1996 and will take effect November 1, 1996. Attached is an itemization of the contract categories showing the related fees and hourly rates which will be changing. We understand that the Agreement for Engineering Services specifies that requested increases are to be submitted by September 15. Again, please forgive the late submittal of this request but the Consumer Price Index for August did not become available until today. We had requested the CPI in early August. This is the absolute earliest that this could have been submitted. We look forward to being of service to the community of Moorpark in the coming year and I would be happy to answer any questions you might have concerning these increases. Sinc�r�ly, -/' / IL- Dirk—Lovett co: Engineering fees cc: Nelson Miller Ken Gilbert engfee96.a Itemization of Contract Duties & Related Cost Increases City Engineer Contract Current Monthly Service Item Fee /Hourly Rate I.A. General Retainer $ 2,432 /Month I.B. Traffic Engineer $ 383 /Month I.C. Plan & Map Check See Revised Exhibit "B" - attached I.D. Land Development See Revised Exhibit "B" - attached I.E. Public Works See Revised Exhibit "B" - attached I.F. Land Development See Revised Exhibit Inspection "B" - attached I.G. C.I.P. Projects See Revised Exhibit Traffic Engineer "B" - attached I.H. Services by Others See Revised Exhibit "B" - attached Proposed Increase To $ 2,503 /Month $ 394/Month 2.9% increase per revised Exhibit "B" 2.9% increase per revised Exhibit "B" 2.9% increase per revised Exhibit "B" 2.9% increase per revised Exhibit "B" 2.9% increase per revised Exhibit "B" 2.9% increase per revised Exhibit "B" 1. 1. The proposed increase of hourly rates for services provided for in paragraphs C,D,E,F,G & H of the CAA /City Agreement for City Engineering services are shown in Rev. Exhibit "B" (1) Assistant City Engineer Lovett (2) Assistant City Engineer Winslow Effective 11/1/96 Rate sheet EXHIBIT 'B" (Revised) Hourly Rates Consumer Price Personnel Services Exisiting Rate Index Multiplier Rate Principal $123 0.029 $127 Project Supervisor (2) $98 0.029 $101 Project Manager $86 0.029 $88 Senior Engineer (1) $93 0.029 $96 Traffic Engineer $81 0.029 $83 Civil Engineer $81 0.029 $83 Associate Civil Engineer $71 0.029 $73 Asst. Civil Engineer $58 0.029 $60 Designer $68 0.029 $70 Sr. Draftsman $47 0.029 $48 Draftsman $37 0.029 $38 Engineering Tech. $39 0.029 $40 Const. Adm. $93 0.029 $96 Const. Inspector $59 0.029 $61 Bldg. Official $81 0.029 $ 83 Sr. Bldg. Inspector $65 0.029 $67 Bldg. Inspector $56 0.0 29 $58 Permit Tech. $49 0.029 $50 2- Person Survey Crew $153 0.029 $157 3- Person Survey Crew $192 0.029 $198 Secretarial/Word Proc. $34 0.029 $35 (1) Assistant City Engineer Lovett (2) Assistant City Engineer Winslow Effective 11/1/96 Rate sheet /0 i�-lc HELP CUT THE FEDERAL DEFICIT: If you no longer need this mailer; cross out your mailing address, write return to sender on front, and deposit in the mail. CONSUMER PRICE INDEXES PACIFIC CITIES AND U. S. CITY AVERAGE NONTIQ.Y DATA U. S. City Average ............. (1967.100). Los Angeles- Anaheim- Riverside.. (1967.100). .. ... San Francisco - Oakland -San Jose. (1967 - 100) ................ West .......................... x........ (Dec. 1977- 100)........ last - A •. . ......... (Dec.1977- 100►........ West - C •. • •........ (Dec.1977- 100)........ ALL ITEMS INDEXES (1982 - 84-100 unless otherwise noted) AUGUST 1996 INDEXES AUG. JULY 1995 1996 152.9 157.0 458.0 470.4 154.4 157.6 456.3 465.5 151.5 155.9 465.8 479.1 153.7 .157.9 248.4 255.3 154.1 158.0 251.3 257.7 157.0 162.4 243.5 252.0 ►LL URBAN CONSUMERS PERCENT CHANGE Year 1 mouth ending ending AUG. JULY AUG. AUG. 1996 1996 1996 1996 157.3 3.0 2.9 0.2 471.1 - - - 157.3 2.0 1.9 -0.2 464.9 - - - 155.6 2.9 2.7 -0.2 478.4 - - - 158.0 2.9 2.8 0.1 255.4 - - - 158.1 2.6 2.6 0.1 257.8 - - - 162.6 3.6 3.6 0.1 252.2 - - - MEAN WAGE EARNERS AND CLERICAL WOPJMU PERCENT CHANGE Year 1 month eise classes: A - 1,250,000 and over, 8 - Not available for West, C - 50,000 to 330,000, D - Not available for West. Release data September 13, 1996. For more information call (415) 975 -4350. CPI 24 hour hotline numbers for the pacific cities are as follows Anchorage (907) 271 -2770 Los Angeles (310) 235 -6884 Honolulu (808) 541 -2808 Portland (503) 231 -2045 San Diego (619) 557 -6538 Seattle (206) 553 -0645 San Francisco (415) 975 -4406 SEP 2 6 1996 INDEXES ending ending AUG. JULY AUG. JULY AUG. AUG. 1995 1996 1996 1996 1996 1996 150.2 154.3 154.5 2.9 2.9 1 0.1 447.4 459.7 460.2 - _ 149.2 152.3 151.9 2.0 1.8 -0.3 440.8 450.1 449.0 - - _ 149.3 153.4 153.0 2.7 2.5 -0.3 454.6 467.0 465.9 - - _ 150.7 154.9 154.9 2.9 2.8 0.0 242.4 249.2 249.2 - - _ 149.6 153.4 153.4 2.6 2.5 0.0 242.2 248.4 248.3 - - _ 153.9 159.3 159.5 3.6 3.6 0.1 237.4 245.6 246.0 - - _ eise classes: A - 1,250,000 and over, 8 - Not available for West, C - 50,000 to 330,000, D - Not available for West. Release data September 13, 1996. For more information call (415) 975 -4350. CPI 24 hour hotline numbers for the pacific cities are as follows Anchorage (907) 271 -2770 Los Angeles (310) 235 -6884 Honolulu (808) 541 -2808 Portland (503) 231 -2045 San Diego (619) 557 -6538 Seattle (206) 553 -0645 San Francisco (415) 975 -4406 SEP 2 6 1996