HomeMy WebLinkAboutAGENDA REPORT 1996 1106 CC REG ITEM 07D 6::7
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Agenda Report
City of Moorpark
To: The Honorable City Council r- 4
From: Kenneth C. Gilbert, Director of Public Works7(3- 1 f
Dirk Lovett, Assistant City Engineer r G,A
Prepared By: Anthony Cooper, Civil Engineer
Date: October 28, 1996 (Council Meeting November 6, 1996)
Subject: Notice of Completion for 1996 Slurry Seal Project
BACKGROUND
On November 15, 1995, the City Council awarded a contract to Valley Slurry Seal for slurry
sealing various streets throughout the City. Slurry sealing protects the existing pavement
from the effects of the sun and elements, thus extending the life of the pavement.
DISCUSSION
A. Slurry Application
The City Council awarded a contract for this work in November 1995. The slurry
application began on April 1, 1996. Final repairs were completed on October 9, 1996.
B. Additional Work
In May of 1996, the City Council approved an increase to the cost of the project. to
cover an anticipated increase in the amount of materials required to apply slurry seal to
all of the streets specified. The initial bid documents quoted estimated quantities for
certain bid items which were too low. This error was caused by the use of aerial photos
in lieu of actual field measurements to estimate those quantities. Again, the scope of
work did not change, just the estimated quantities of material required to perform that
work. That City Council action included the approval of an increase to the budget
amount for this project from $400,000 to $500,000.
C. Change Orders
Two Change Orders were issued. The first change order [$3,110.00] added a number
of industrial streets to the list of streets specified. The second change order [Credit
amount of ($784.00)] was a credit amount for City costs for premium overtime pay for
inspection.
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Slurry Seal
November 1996
Page 2
D. Slurry Repair Work
After application of the slurry some of the streets were observed to have some rippling
and rough texture. City Engineering sent the contractor a letter on May 22, 1996
regarding this and providing a fmal punch list for repairs. The contractor returned in
October and applied a thin course of slurry to those areas of the streets deemed
unacceptable. Patching due to tire damage was also done as part of the repair. The
repair work has provided a smoother driving surface to these localized areas.
E. Final Inspection and Acceptance
The City Engineer has completed a final inspection of the project and has found the
work to be acceptable. At this time it would be appropriate for the City Council to
accept the project as completed, direct the City Clerk to file a Notice of Completion and
authorize release of the retention.
F. Fiscal Impact
1. Total Cost: The following is a summary of the total project costs:
Element Cost ($)
Design 200.00
Construction
Bid Amt. 238,213.85
Qty. Adj 166,078.74
Sub-Total 404,292.59
C. O. #1 3,110.00
C. O. #2 (784.00)
406,618.59
Misc. (public notice, etc.) 283.47
Admin. & Insp. 41,912.00
Total 449,014.06
2. FY 1996/97 Costs: The full amount of the FY 1995/96 Budget for this project
was $500,000. As you know, all of the work was not completed prior to July 1,
1996. As stated above, the fmal repairs were completed in October 1996. A
summary of actual FY 1995/96 costs vs. anticipated FY 1996/97 costs is as follows:
Element FY 95/96 ($) FY 96/97 ($) Total ($)
Design 200.00 0.00 200.00
Construction 352,819.88 53,798.71 406,618.59
Admin. / Insp. 38,132.00 3,780.00 41,912.00
Misc. 283.47 0.00 283.47
Contingency 0.00 2.421.29 2,421.29
Total 391,435.35 60,000.00 451,435.35
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Slurry Seal
November 1996
Page 3
3. Budget Amendment: No funds were budgeted for this project for FY
1996/97. It will be necessary, therefore, to amend the FY 1996/97 Budget to
appropriate funds and add this project. A Resolution has been prepared for
this purpose. A summary of that requested action is as follows:
ACCOUNT CURRENT FY96/97 SUBJECT TOTAL FY 96/97
NUMBER APPROPRIATION APPROPRIATION APPROPRIATION
203.801.xxxx.000.9903 $0.00 $60,000.00 $60,000.00
TOTALS: $0.00 $60,000.00 $60,000.00
Recommendation
Staff recommends that the City Council take the following actions:
1. Adopt Resolution 96 - _ approving a budget amendment to fund remaining
expenditures for the subject project from the Local Transportation 8A Fund
(LTF) [Fund 203] in the amount of $60,000;
2. Accept the work as completed;
3. Instruct the City Clerk to file the Notice of Completion for the project; and,
4. Authorize the release of the retention upon satisfactory clearance of the thirty
five (35) day lien period.
slry95.cnp
000060
RESOLUTION NO. 96 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AUTHORIZING A
BUDGET AMENDMENT TO THE FISCAL YEAR 1996/97
ADOPTED BUDGET FOR THE LOCAL
TRANSPORTATION 8A FUND (FUND 203)
WHEREAS, on June 19, 1996, the City Council adopted the Budget for Fiscal Year
1996/97; and,
WHEREAS, a staff report has been presented to the City Council requesting a budget
amendment in the aggregate amount of $60,000; and,
WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget
amendment and its resultant impacts to the budget line item(s) and projected year end fund
balance(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the amount of $60,000, to the Local
Transportation 8A Fund, as more particularly described in the aforesaid Exhibit "A," is hereby
approved.
PASSED AND ADOPTED this 6th day of November, 1996.
•
Paul Lawrason, Mayor
City of Moorpark, California
ATTESTED:
Lillian Hare, City Clerk
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•
Resolution No. 96 -
Exhibit "A"
SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER
ACCOUNT CURRENT SUBJECT REVISED
NUMBER APPROPRIATION APPROPRIATION APPROPRIATION
/ (REDUCTION)
203.801.xxxx.000.9903 $0.00 $60,000.00 $60,000.00
TOTALS: $0.00 $60,000.00 $60,000.00
EFFECT OF PROPOSED SUPPLEMENTAL APPROPRIATIONS TO FUND BALANCES
FUND CURRENT SUPPLEMENTAL REVISED
PROJECTED FY 96/97 APPROPRIATION PROJECTED FY
YEAR END BALANCE 96/97 YEAR END
BALANCE
203 (LTF) $461,008.00 $60,000.00 $401,008.00
TOTALS: $60,000.00
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