The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 1996 1120 CC REG ITEM 10FAGENDA REPORT City of Moarparl� TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: November 8, 1996 (CC Meeting: 11- 20 -96) SUBJECT: Consider Approval of Certain Parkway Landscaping Improvement Projects Funded by AD84 -2 (Fund 210.711) This report summarizes the amount of funds anticipated to be available from the Assessment District 84 -2 Fund for parkway improvement projects, and requests an appropriation of funds to proceed with the design for one such project. In late June 1996 the City Council approved the assessment amounts for Assessment District 84 -2 (AD84 -2). The City Council also approved the budget for FY 1996/97 for the expenses funded by those assessments. The approved amount of the assessments was less than the amount estimated to be required to fully fund FY 1996/97 costs. The difference was to be drawn from surplus assessments from prior years, which had previously been "earmarked" for certain parkway landscaping improvement projects. The City Council deferred budgeting any monies for AD84 -2 funded capital improvement projects until all FY 1996/97 revenues, expenses and available funds were known. Staff was directed to report back to the City Council in October 1996 with a report showing the amount of funds available for this purpose. This report provides that information. When these matters were being considered by the City Council last June, the amount of the FY 1996 /97 beginning year fund balance was estimated to be $140,980. This was only an estimate based upon perceived prior year revenue activity. The actual amount of the FY 1996/97 Beginning Year Balance is far less than the amount previously estimated. The actual amount of the Beginning Year Balance is only $91,699. It is believed that an error in predicting FY 1995/96 revenue was in some way related to the timing of the revenue installments received in ad84_97.r1 (Mils AD84 -2 Citywide Improvements November 1996 Page 2 prior years. The following chart show the impacts of these changes to the amount of the funds available at the beginning of the fiscal year: The amount of the Single Family Residential assessment required to fully fund Citywide landscaping and lighting costs is $35.21 per year (Total: $353,125) . The actual amount assessed was $27.69 (Total: $273,728). A number of factors played a part in the City Council's action to reduce this assessment. These factors are summarized as follows: June 1st Revised Description Est • (S) Chance f S 1 AwW t ( S Beginning Year Bal. (FY 96/97) 140,980 (42,439) 98,541 Less Set Asides * (34,603) 0 (34,603 Net Citywide 106,377 63,938 Less Carryover Credit to FY96/97 (27,827) 0 (27,827 Available for L/S Impr. Projects ** 78,550 36,111 Note: * Beginning Year Surplus fron all Zones of Benefit. (26,285) ** Last June this amount was estimated to be $90,000. Amount Requested The amount of the Single Family Residential assessment required to fully fund Citywide landscaping and lighting costs is $35.21 per year (Total: $353,125) . The actual amount assessed was $27.69 (Total: $273,728). A number of factors played a part in the City Council's action to reduce this assessment. These factors are summarized as follows: Amount Assessed SF Res Assessment 19.77 7.92 27.69 Total 187,360 86,368 273,728 Note: * ** The amount of the anticipated reduction in revenue estimated last June was $48,000. sd84_97.r1 Street Landscape crirrtion LiZina (S) Naint. Total Anount Required SF Res Assessment 21.59 13.16 34.75 Total Revenue 204,632 148,493 353,125 Less Carryover (1,542) (26,285) (27,827) Amount Requested SF Res Assessment 21.50 11.12 32.62 Total Revenue 203,188 122,108 325,298 Less Reduction (15,830) (35,740) * ** (51,570) Amount Assessed SF Res Assessment 19.77 7.92 27.69 Total 187,360 86,368 273,728 Note: * ** The amount of the anticipated reduction in revenue estimated last June was $48,000. sd84_97.r1 AD84 -2 Citywide Improvements November 1996 Page 3 C. D. FY 1996/97 Budget Summary The adopted FY 1996/97 Expenditure Budget, revised to reflect the reduction in anticipated revenues discussed above, is summarized as follows: FY 1996/97 Year End Balance 1. As you can see from the above chart the year -end balance for AD84 -2 is estimated to show a deficit of approximately $5,000. However, the year -end balance adjusted to reflect Zone surpluses (obligated monies) and Zone deficits (monies to be recovered by future Zone assessments) shows a positive balance of over $13,000. 2. It should be noted that if the City is unable to recover projected year -end Zone deficits from FY 1997/98 Zone assessments due to Proposition 218, the revised adjusted FY 1996/97 year -end fund balance would be a deficit figure of over $29,000. 3. As you may recall, last June it was believed that the City had a surplus of funds for Citywide maintenance and /or improvements of approximately $90,000 [The chart in Section A of this report shows the adjusted figure for this beginning year surplus to be only $81,928.] The fund balance for this purpose is now projected to be only $13,000 ±. The two primary factors which caused this change are discussed above in this report and listed as follows: • Reduced Beginning Year Balance $42,439 • Revenue Reduction $51,570 Total $94,009 ed84_97.r1 ■ u Y ■UI Beginning Year Description Year Revenue Expense End Street Lighting 17,272 1871360 204,632 0 Citywide Landscaping 64,656 92,368 143,491 13,533 Citywide Improvements 0 0 0 0 Subtotal 81,928 279,728 348,123 13,533 All Zones 16:613 239,044 72 4,084 (18,427) Sub -total 98,541 518,772 622,207 (4,894) Less Zone Surpluses (34,603) (24,506) Sub -total 63,938 (29,400) Plus Zone Deficit 17,990 42,933 Actual Funds Available 81,928 13,533 FY 1996/97 Year End Balance 1. As you can see from the above chart the year -end balance for AD84 -2 is estimated to show a deficit of approximately $5,000. However, the year -end balance adjusted to reflect Zone surpluses (obligated monies) and Zone deficits (monies to be recovered by future Zone assessments) shows a positive balance of over $13,000. 2. It should be noted that if the City is unable to recover projected year -end Zone deficits from FY 1997/98 Zone assessments due to Proposition 218, the revised adjusted FY 1996/97 year -end fund balance would be a deficit figure of over $29,000. 3. As you may recall, last June it was believed that the City had a surplus of funds for Citywide maintenance and /or improvements of approximately $90,000 [The chart in Section A of this report shows the adjusted figure for this beginning year surplus to be only $81,928.] The fund balance for this purpose is now projected to be only $13,000 ±. The two primary factors which caused this change are discussed above in this report and listed as follows: • Reduced Beginning Year Balance $42,439 • Revenue Reduction $51,570 Total $94,009 ed84_97.r1 ■ u Y ■UI AD84 -2 Citywide Improvements November 1996 Page 4 E. F. 4. An aggregate year -end deficit of approximately $18,000 is projected for all Zones of Benefit. As stated above, absent constraints posed by Proposition 218, these deficits would be recovered by FY 1997/98 Zone assessments. 5. The primary source for the $18,000± aggregate year -end deficit for all of the Zones of Benefit is a projected $28,000± deficit in Zone 10. This projected year -end deficit is the result of an inaccurate estimate for the costs to maintain the Peach Hill Wash. Last June these costs were estimated to be $58,000. A more recent revised estimate for the annual cost to maintain the Peach Hill Wash is only $28,000 ±. When the Zone 10 assessment was reduced to reflect City Council's action to delete the Peach Hill Wash from the areas to be funded by this source, the assessment should have been reduced by only $28,000, not $58,000. A summary of this action is as follows: Action Preferred Taken S Action S Difference S Initial Total Assmt 173,587 173,587 Reduction 55.455 26,172 Revised Assmt 118,132 147,415 29,283 Some of the candidate funding sources for parkway landscape improvement projects are as follows: • Future AD84 -2 assessments; • Moorpark Redevelopment Agency; • Gas Tax Fund; • General Fund; • L A AOC (Los Angeles Ave and Spring Rd only); • Miscellaneous Grants vivo - • f!. t7tlp O_W- #17i I /_ - As previously discussed by the City Council, every time the City adds a landscaped parkway, landscaped median or new park, maintenance costs go up. Accordingly, the total annual expense subject to funding via an assessment district also goes-up. ad64_97.rl AD84 -2 Citywide Improvements November 1996 Page 5 G. Parkway Landscaping at L A Ave and Tierra Rejada Rd 1. South Side L. A. Ave., East of Tierra Rejada Rd.: For a number of years it has been the intent of the City to construct parkway improvements on the south side of Los Angeles Avenue, east of Tierra Rejada Road. A portion of the funding for this project comes from a deposit in the amount of $7,315 from the developer of the residential project located southeast of Los Angeles Avenue and Tierra Rejada Road. A number of years ago those monies were deposited into the AD84 -2 fund. It has been presumed that the remainder of the funding for this work would come from a surplus of prior year assessments for Citywide landscape maintenance. The total estimated cost for this project is $25,000. It should be noted that, since the project design has not yet been completed and the full requirements are not yet known, this is only a very rough estimate. 2. South Side L. A. Ave. West of Tierra Rejada Rd. and West Side of Tierra Rejada Road South of L. A. Ave.: It is suggested that the scope of the above described parkway improvement project be expanded to include the parkway on the south side of Los Angeles Avenue west of Tierra Rejada Road and the parkway on the west side of Tierra Rejada Road south of Los Angeles Avenue. The present condition of the streetscape in these areas is similar in nature to the present condition of the area mentioned in Section G1. 3. Design and Construction: A preliminary design for these improvements has been prepared. That design calls for a combination of tree wells near the curb and planters (suitable for clinging vines) adjacent to the walls. it will be necessary to seek Caltrans input prior to completing the design. It will also be necessary to seek and obtain a Caltrans Encroachment Permit prior to construction. 4. Total Project Cost Estimate: The estimate cost for the construction of all three of these parkways is approximately $70,000. 5. Priority Project: As stated above, the City has received funds for the construction of parkway improvements in the area described in Section G1 above. It is recommended, therefore, that this project (expanded to include additional areas as described in Section G2) be approved and that funds be appropriated to allow staff to proceed with the development of the project design. edB4 97.r1 v« ■ou AD84 -2 Citywide Improvements November 1996 Page 6 The list of other possible landscape improvement projects includes the following: • Tierra Rejada Rd. Median: East of Spring Road • Tierra Rejada Rd. City Entry: @ Rt 23 freeway • Poindexter Ave. Pepper Trees: N /S; E/O Gabbert Road • Spring Rd Parkway and Entry Statements: W /S; N/0 L. A. Ave. • Moorpark Ave. Parkways: N/O L. A. Ave. • Peach Hill Rd. Parkways: S/O Mesa Verde Drive • Peach Hill Rd. Parkways: E/O Mesa verde Drive Note: Tierra Rejada Road Parkway east and west of Southhampton Road is scheduled to be funded by several years of improvement assessments levied upon the lots in Zone 2. As you know, Proposition 218 was approved by the voters. It appears that this measure may severely limit, or even eliminate, the ability of cities to use the Landscaping and Lighting Act of 1972 to fund lighting and landscape maintenance and /or improvement costs. It is the intent of staff to prepare a report to the City Council in the near future, defining those impacts and recommended alternative courses of action. The City Council is advised that the amount of the City's total assessment revenues for FY 1996/97 exceeds $900,000. J. Summary 1. As summarized in Section D of this report, the projected adjusted year -end balance for the AD84 -2 is $13,533. Note: Also mentioned in Section D is the fact that the adjusted year -end balance would be a negative $29,400 if the City is unable to recover anticipated year -end Zone deficits next fiscal year. 2. A portion of the monies in the AD 84 -2 Account (Account Number 210.711) is actually a payment by a land developer in the amount of $7,315, "earmarked" for the construction of the parkway improvements described in Section G1 above. It is recommended that the City proceed with a project to construct those improvements. 3. It is recommended that $7,500 be appropriated from Account Number 210.711 to fund the initial design costs for that project. edH4_97.r1 1.24 AD84 -2 Citywide Improvements November 1996 Page 7 4. It is also recommended that the scope of that parkway improvement project be expanded beyond the project described in Section G -1 ( South side of L.A. Ave. E/0 Tierra Rejada Rd.) to the larger project described in Section G2 of this report to include landscape improvements along the following parkways: • South side of L.A. Ave. E/O Tierra Rejada Rd. • South side of L.A. Ave. W/O Tierra Rejada Rd. • West Side of Tierra Rejada Rd. S/O L. A. Ave. 5. If approved, it is the intent of staff to proceed with the development of the design for this project. It is also the intent of staff to present to the City Council as a part of the review of the FY 1997/98 assessments, a discussion of the total costs estimates and funding sources for this project. Staff recommends that the City Council take the following actions: 1. Authorize staff to proceed with the development of a design for a project to construct parkway landscaping improvements in the vicinity of Los Angeles Avenue and Tierra Rejada Road, as defined in the Summary set forth in this report. 2. Adopt Resolution 96 - approving a budget amendment to fund these expenses. ed84_97.rl 12C RESOLUTION NO. 96 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING A BUDGET AMENDMENT TO THE FISCAL YEAR 1996/97 ADOPTED BUDGET FOR THE ASSESSMENT DISTRICT AD 84 -2 ACCOUNT (ACCOUNT NUMBER 210.711) WHEREAS, on June 19, 1996, the City Council adopted the Budget for Fiscal Year 1996/97; and, WHEREAS, a staff report has been presented to the City Council requesting a budget amendment for an increase in expenditures in the amount of $10,000; and, WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s) and projected year end fund balance(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a budget amendment in the amount of $7,500 to Account Number 210.711 (expenditures), as more particularly described in Exhibit "A," is hereby approved. PASSED AND ADOPTED this 20th day of November, 1996. Paul W. Lawrason Jr. ATTESTED: Mayor, City of Moorpark, California Lillian Hare, City Clerk 00(j u'-- Resolution No. 96 - Exhibit "A" SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER ACCOUNT NUMBER CURRENT APPROPRIATION SUBJECT APPROPRIATION / (REDUCTION) REVISED APPROPRIATION EXPENDITURES 210.711.XXXX.770.9903 $0 $7,500 $7,500 REVENUE APPROPRIATION: INCREASE /(DECREASE) $10,000 TOTAL: 210.711 (A /D 84 -2) $7,500 $7,500 EFFECT OF PROPOSED SUPPLEMENTAL APPROPRIATIONS TO FUND BALANCES FUND CURRENT SUBJECT REVISED APPROPRIATION APPROPRIATION APPROPRIATION / (REDUCTION) 210.711 (A /D 84 -2) ($4,894) $7,500 $(12,394) TOTALS: $10,000 LESS: FY 1996/97 Year End 7 $(24,506) Zone Surpluses obligated for future zone maintenance and /or improvements PLUS: FY 1996/97 Year End 42,933 Zone Deficits to be recovered by future Zone assessments NET AVAILABLE FOR $6,033 FUTURE CITYWIDE IMPROVEMENTS AND /OR MAINTENANCE ASSESSMENT REDUCTION LVIVIGO (mub