HomeMy WebLinkAboutAGENDA REPORT 1996 1204 CC REG ITEM 07HAGENDA REPORT
CITY OF MOORPARK
TO: Honorable City Council />
FROM: Kenneth C. Gilbert, Public Works Director
Baldemar J. Troche, Public Works Management Analyst 3
DATE: November 21, 19% (CC Meeting of December 4, 1996)
SUBJECT: Consider a Project for the Construction of Landscape and Related Improvements
Within the State Route 118 Freeway Right -of -Way Between Collins Drive and
Princeton Avenue
This requests that the City Council direct staff to prepare a Memorandum of Understanding
(MOU) relative to the design, construction and maintenance of the subject project and approve
a Resolution amending the budget in order to appropriate funds for this project.
The City /State Freeway Agreement, pertaining to the Route 23 / Route 118 freeway connector
project, as well as the Environmental impact Report for that project, required Caltrans to
construct landscape improvements along said freeway. However, these improvements were
never constructed due to State funding cutbacks. Staff, therefore, sought alternative funding
sources to fund a portion of these landscape improvements.
Staff and Ventura County Transportation Commission (VCTC) personnel prepared a grant
application under the Transportation Enhancement Activities Program (TEA), one element of
the Federal Intermodal Surface Transportation Efficiency Act (ISTEA). This grant program
funds improvements `over and beyond' the scope of improvement normally required by
transportation facilities. The scope of work requested in the City's application went beyond
the landscaping work originally anticipated by the Caltrans landscape project by requiring
additional trees and a City Entry Monument sign at the Collins Drive westbound off -ramp.
Rte. 118 Landscaping Project
Page 2
On November 1, 1995, the City Council approved Resolution No. 95 -1152 (Exhibit `A')
authorizing staff to submit said grant application. The City's grant application proposes to
construct an entry statement by constructing a `Welcome to Moorpark' monument sign. As
shown on Exhibit `B', the illuminated monument sign would be installed in area #1.
Landscaping would be installed along areas #146. If surplus grant funds are available, the
landscaping will be expanded to encompass areas #7412. Staff will continue to work with
VCTC and Caltrans to seek funding for the remainder of the landscaping required by the
Caltrans' freeway connector project.
A. Transportation Enhancement Activities Program (TEA) Grant Application
As expressed in the attached letter (Exhibit `C'), the City's grant application was
approved. The amount approved is $300,000. The City is required to meet the
minimum local match of 11.5 % ($34,500) for the project. As shown below, the
estimated total project cost is $334,500.
State Route 118 Landscaping Project
Description
Preliminary Engineering (Design)
Right -of -Way Acquisition
Construction
Construction Engineering (Inspection & Contract Adm.)
TOTAL PROJECT COST
Cost Estimate
$ 20,000
$ 0
$281,000*
$33,500
$334,500
*Includes City match of 1 1.5% ($34,500)
Allocation to the categories described above will be determined during the Caltrans field
review.
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Rte. 118 Landscaping Project
Page 3
B. Implementation Plan
Should City Council determine that the landscaping project is warranted, staff
recommends proceeding with the following steps:
1. Memorandum of Understanding (MOU): Direct staff to prepare a draft MOU
between the City and Caltrans identifying and agreeing to the responsibilities
between both parties prior to the commencement of the conceptual landscape
design. During a recent meeting with Bill Koval, Caltrans District Landscape
Architect, Mr. Koval advised staff that upon completion and acceptance of the
project by the City, the City's construction contractor will be responsible for
maintaining the area for the first year. Mr. Koval further informed staff that
after this period is completed, landscape maintenance will be the responsibility
of the City for the following three years. Caltrans would commence
maintenance of these improvements beginning the fifth year. The draft MOU,
to be prepared by staff, will request that Caltrans be responsible for landscape
maintenance after the first year. City Council will be kept informed of the
anticipated MOU negotiations between staff and Caltrans.
2. Conccgptual i aandsc= DesiglL Once the MOU is approved by both the City
and Caltrans, staff will seek proposals and recommend to City Council selection
of a landscape architect to design the subject project. It should be noted that
Mr. Koval advised staff that cities who have requested the placement of a
monument sign within Caltrans right -of -way have always been denied due to
liability exposure. Staff will explore any means possible to set precedence and
have the `Welcome to Moorpark' sign approved so that we may comply with the
grant requirements. City Council will be kept abreast of any decisions made by
Caltrans.
cmo7z
Rte. 118 Landscaping Project
Page 4
C. Fiscal Impact
During preparation of the Fiscal Year 1996/1997 Budget, an allocation for said project
was not made. Staff recommends City Council defer appropriation until the MOU is
approved. At that time, staff will recommend to City Council that $334,500 be
appropriated from the Gas Tax Fund as an advance for this project. Subsequent to
construction, grant monies will be received and deposited back into the Gas Tax Fund.
That the City Council (1) Direct staff to develop and present to the City Council a draft
Memorandum of Understanding (MOU) between the City and Caltrans relative to funding of
the design, construction and maintenance of certain landscape and related improvements within
State Route 118 freeway right -of -way between Collins Drive and Princeton Avenue, consistent
with the guidelines set forth in this staff report.
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Exhibit A (page 1 of 2)
RESOLUTION NO. 95 . - 1152
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK,
CALIFORNIA, APPROVING THE APPLICATION FOR FUNDS FOR THE
TRANSPORTATION ENHANCEMENT ACTIVITIES PROGRAM UNDER
THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY
ACT OF 1991 FOR THE ENTRYWAY PROJECT
WHEREAS, the United States Congress has enacted the Intermodal
Surface Transportation Efficiency Act of 1991, which is intended to
provide over $200 million in federal dollars over a 6 year period
as matching funds to local state and federal agencies and nonprofit
entities for transportation enhancement activities; and
WHEREAS, the Department of Transportation has established the
procedures and criteria for reviewing proposals and is required to
submit to the California Transportation Commission a list of
recommended projects from which the recipients will be selected;
and,
WHEREAS, said procedures and criteria established by the
California Department of Transportation resolution certifying the
approval of application by the applicants governing body before
submission of said application to the California Transportation
Commission and the State of California; and
WHEREAS, the application contains assurances that the
applicant must comply with; and
WHEREAS, the applicant, if selected, will enter into an
agreement with the State of California to carry out the
transportation enhancement activities project;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK,
CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE, AND AUTHORIZE AS
FOLLOWS:
SECTION 1. That the filing of an application for
Transportation Enhancement Activities Program funds is hereby
approved.
SECTION 2. That in the event the grant is approved, the City
hereby certifies that construction of the proposed improvements
will not commence prior to review and certification from Caltrans
stating that the future operation and maintenance of said
improvem nt wiL� be rov' d by Caltrans.
Vre *Sy Cerra y, undOrr penal
of perjury, that the attached is I
a true and correct copy of the
original document which is on
file in this office.
r
Executed on //- %- 9�5
at Moor ark, California.
OOIU()74
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Exhibit A (page 2 of 2)
Resolution No. 95- 1152
Page 2
SECTION 3. That Steven Kueny, City Manager, or his alternate:
Kenneth Gilbert, Public Works Director, is hereby appointed as
agents of the City of Moorpark to conduct all negotiations, execute
and submit all documents, including, but not limited to
applications, agreements, amendments, payment requests and so on,
which may be necessary for the completion of the aforementioned
project.
PASSED AND ADOPTED on this eighteenth day of October, 1995.
Mayor, Ci of Moorpa , California
ATTEST:
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A- Exhibit C
October 9, 1996
Mr. Steve Kueny
City Manager
City of Moorpark
799 Moorpark Ave
Moorpark, CA 93021
Dear Mr. Wilkinson:
`L" VENTURA COUNTY
TRANSPORTATION COMMISSION
950 County Square Drive Suite 207
Ventura, CA 93003
(805) 654 -2888
(805) 642 -4591
q FAX (805) 642 -4860
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Last month the California Transportation Commission (CTC) formally adopted its program for
Transportation Enhancement Activity (TEA) funding. The CTC only allocated funds to VCTC's
top two priority projects. These projects were the landscaping along Route 118 in Moorpark and
the pedestrian and other improvements around the Santa Paula Depot. Unfortunately, the
projects in the Ojai Valley, Fillmore, San Buenaventura and Rancho Camulos were not allocated
funding. Those agencies which received funds should begin coordinating with Caltrans' Office of
Local Assistance to begin the process of obligating and spending the funds. For those agencies
which did not receive funds, VCTC staff will retain your project information and you will be
notified if there is another opportunity to seek TEA funds in the future.
Thank you for your interest and patience and participation in this process. If you have any
questions, please do not hesitate to call me at 642 -1591.
Sincerely,
Christopher Stephens
Manager, Planning &c Highway Programs
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