HomeMy WebLinkAboutAGENDA REPORT 1996 1204 CC REG ITEM 10G..._
1 AGENDA REPORT
TO: The Honorable City Council
FROM:
Kenneth C.
Gilbert,
Director
of Public Works
DATE:
November 8,
1996 (CC
Meeting:
11- 20 -96)
y
SUBJECT: Consider Approval of a Special Meeting of the
Transportation and Streets Committee for the Purpose of
Seeking Public Input on the Final Draft Designs for
Pavement and Drainage Improvements Planned for Maureen
Lane, Bonnie View Street and the Alleys South of First
Street.
This report request authorization to schedule a special Saturday
morning meeting of the Transportation and Streets Committee, to
which affected property owners would be invited, to discuss the
final draft designs for the pavement and drainage improvements
planned for Maureen Lane, Bonnie View Street and the Alleys south
of First Street.
DISCUSSION
A. Combined Project
The proposed pavement and drainage improvement projects planned
for Maureen Lane (south of Los Angeles Avenue), Bonnie View
Street and the Alleys south of First Street are all partially
funded by a grant from Cycle 7 of the State -Local
Transportation Partnership Program. This grant will fund 22%
of the construction cost for these improvements. One of the
requirements of this grant is that a construction contract be
awarded prior to June 30, 1997.
In order to meet the grant requirements and to facilitate
accounting efforts related to this grant, it is proposed that
these three designs be combined into one project. It would be
the intent of staff to bring the final plans and specifications
to the City Council for approval and authorization to advertise
in January 1997.
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00034
Maureen / Bonnie View/ Alleys
November 1996
Page 2
B. Fiscal Impact
1. Costs: A summary of the total estimated cost for this
combined project is as follows:
_Element
Design
Construction (incl. contingency)
Admin. & Inspection
Misc. Contingency
2. Budget: Some of the design costs for these projects were
incurred in FY 1995/96. It is possible that some of the
construction and inspection costs might be incurred in FY
1997/98. The total anticipated budget for this combined
project is as follows:
Project Cost Estivate
Budget by Funding Source ($)
Maureen Ln.
Bonnie V'
Alleys
Total (S1
6,601
7,600
10,600
24,800
100,000
33,000
206,000
339,000
10,000
3,500
21,000
34,500
3,400
2,900
8,400
14.700
120,000
47,000
246,000
413,000
2. Budget: Some of the design costs for these projects were
incurred in FY 1995/96. It is possible that some of the
construction and inspection costs might be incurred in FY
1997/98. The total anticipated budget for this combined
project is as follows:
Note: a): Presently there are no funds budgeted from the State -Local Partnership Program for this
project. When the project is completed, a portion of the construction costs will be
transferred to this source. The amount of the estimated fund transfer is based on the maximum
allowable grant share, which is 12.84% of construction costs.
muren2
000035
Budget by Funding Source ($)
Element
Surplus
SLTPP (a)
_ W _
Total (S)
Current Budget
Maureen Lane
0
150,000
150,000
Bonnie View
0
75,000
75,000
Alleys
0
300,000
0
525,000
525,000
Estimated Future Final Budget
subsequent to Construction
Maureen Lane
30,000
12,840
107,160
150,000
Bonnie View
28,000
4,237
42,763
75,000
Alleys
54,000
26,450
219.550
112,000
43,527
369,473
525,000
413,000
Note: a): Presently there are no funds budgeted from the State -Local Partnership Program for this
project. When the project is completed, a portion of the construction costs will be
transferred to this source. The amount of the estimated fund transfer is based on the maximum
allowable grant share, which is 12.84% of construction costs.
muren2
000035
Maureen / Bonnie View/ Alleys
November 1996
Page 3
C. Design Review
Prior to approving the plans and specifications and advertising
for bids for this combined project, it is the recommendation of
staff that the owners and residents of properties adjacent to
these improvements be allowed an opportunity to preview the
project. It is recommended that this be done by inviting said
owners and resident of the properties affected by all three of
these projects to a special Saturday morning meeting of the
Transportation and Streets Committee, to be held here at City
Hall. It is suggested that the date and time for this Saturday
morning meeting be set at 10:00 a.m. on November 30th, December
14th or December 21st.
It would be the intent of staff to send a notice of this
meeting to the owner and resident of each of the properties
most affected. The location of those properties is shown on
the maps attached as Exhibit ].
D. final Draft Design
A copy of the final draft design has been placed in the City
Council office for your review. These design plans will be
made available to the public at the Saturday morning meeting.
It is the intent of staff to have the design engineer present
to assist with answering questions.
• � ice_'_, � � •
Staff recommends that the City Council take the following actions:
1. Direct staff to schedule a Special Meeting of the
Transportation and Streets Committee to discuss the design for
the proposed pavement and drainage improvements planned for
Maureen Lane, Bonnie View Street and the Alleys South of First
Street.
2. Set the date, time and place for said meeting to be held on a
Saturday morning, at 10:00 a.m., in the City Council Chambers,
City Hall, 799 Moorpark Avenue.
3. Direct staff to send a notice to the owner and /or resident of
each of the properties affected by the project, as shown on
Exhibit 1.
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JUSTIN CT.
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