HomeMy WebLinkAboutAGENDA REPORT 2018 0502 CCSA REG ITEM 10F
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Sean Corrigan, City Engineer/Public Works Director
DATE: April 19, 2018 (CC Meeting of 5/2/18)
SUBJECT: Consider Notice of Completion for the Asphalt Overlay of Spring
Road, Princeton Avenue, Poindexter Avenue, and Gabbert Road
(M0021) Specification No. MPK 15-03 and Authorization for Release
of Project Bonds in Accordance with Contract Provisions
BACKGROUND
On September 6, 2017, the City Council awarded a construction contract to All
American Asphalt for the Asphalt Overlay of sections of Spring Road, Princeton
Avenue, Poindexter Avenue, and Gabbert Road (M0021), Project Specification No.
MPK 15-03, in the amount of $497,854. The effective notice to proceed started on
November 6, 2017 with a contract completion time of 55 working days. The scope of
work included the placement of approximately 2,400 tons of rubberized asphaltic
concrete, curb ramp replacement, and restoration of thermoplastic traffic striping.
DISCUSSION
Final inspection for the project is complete and the work performed by All American
Asphalt is satisfactory. It is staff’s determination that All American Asphalt has executed
100% of the construction contract and that it is now appropriate for the City Council to
accept the Asphalt Overlay of Spring Road, Princeton Avenue, Poindexter Avenue, and
Gabbert Road (M0021) as complete. As part of this project completion and acceptance,
the City Clerk will file a Notice of Completion with the County Recorder’s Office. If no
Stop Work Notices are received from the sub-contractor(s) and/or materials supplier(s),
the retainage will be released thirty-five (35) days after the date of recordation of the
Notice of Completion. Additionally, in accordance with the contract documents, the
Faithful Performance and Material Suppliers and Laborers Bond, Bond No. 7654608 in
the amount of $497,854.00, will be released by the City Clerk’s Office one year after the
date of recordation of the Notice of Completion.
Item: 10.F.
CITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of May 2, 2018
ACTION Approved staff
recommendation
BY M. Benson
156
During the execution of the construction contract, four contract change orders were
recommended by staff and approved by the City Manager. The following table provides
a summary of the contract change orders:
Contract Change Order Summary
No. Description Amount
1 Modify Curb Ramp Types $0.00
2 Additional Removal and Replacement of Asphalt Concrete
(472 s.f. on Poindexter Avenue, 205 s.f. on Spring Road) $4,306.10
3 Full Width 1.75" Grind Along Princeton Avenue
(between Campus Park Drive and SR-118) $27,981.20
4 Reduction in Traffic Loop Scope ($3,213.00)
Total Contract Change Orders $29,074.30
FISCAL IMPACT
See following Table for summary of project costs.
Construction Contract Cost Summary
Award Budget Amount Amount
Original Bid Amount $497,854.00
10% City Manager Authorized Contingency $49,785.40
Total Budget Amount $547,639.40
Construction Contract Amount Amount
Original Contract Amount $497,854.00
Approved Contract Change Orders 5.8% $29,074.30
Total Contract Amount $526,928.30
Estimated Construction Reimbursement Amount
Federal Grant Construction Reimbursement $400,578.58
County Waterworks Utility Reimbursement $19,723.65
Total Estimated Reimbursement $420,302.23
157
STAFF RECOMMENDATION
1. Authorize the City Clerk to file the Notice of Completion for the Asphalt Overlay of
Spring Road, Princeton Avenue, Poindexter Avenue, and Gabbert Road
(M0021), Project Specification No. MPK 15-03, and
2. Authorize the City Clerk to release the Faithful Performance and Material
Suppliers and Laborers Bond, Bond No. 7654608, one year after the date of
recordation of the Notice of Completion.
Attachment: Notice of Completion (Specification No. MPK 15-03)
158
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, California 93021
Attn: City Clerk
NO FEE REQUIRED PURSUANT TO:
Government Code Sections 6103 and 27383
Space above this line for Recorder's use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204 must be filed on or within 15 days after the date of completion of a work of
improvement. Civil Code Section 9200 provides that completion of a work of improvement occurs at the earliest of
(a) acceptance of the work of improvement by the public entity or (b) cessation of labor on the work of improvement for a
continuous period of 60 days.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the
property hereinafter described:
2. The full name of the owner is: City of Moorpark
3. The full address of the owner is: 799 Moorpark Avenue, Moorpark, California 93021
4. The nature of the interest or estate of the owner is: fee
5. The owner retained a contractor to perform a work of improvement as follows:
Asphalt overlay of sections of: Spring and Gabbert Roads; Princeton and Poindexter Avenues
The name and address of the contractor, if any, for such work of improvement was:
All American Asphalt, 400 East Sixth Street, Corona, California, 92879
The date of the contract was: October 5, 2017
6. The name and address of the surety, if any, was:
Fidelity and Deposit Company of Maryland, 1299 Zurich Way, Schaumburg, Illinois 60196-1056
7. The name and address of the construction lender, if any, for such work of improvement was:
None
8. The property on which the work of improvement was constructed is in the City of Moorpark, County of
Ventura, State of California, and is described as follows sections of: Spring Road, Princeton Avenue,
Poindexter Avenue, and Gabbert Road
9. The street address of said property is: Not applicable
10. Date labor ceased on the work of improvement: February 26, 2018
11. The work of improvement was completed on: February 26, 2018
Dated: Signed:
Troy Brown, City Manager, City of Moorpark, 799 Moorpark Ave., Moorpark, California
VERIFICATION
I, the undersigned, say: I am the City Manager of the City of Moorpark. I am authorized to make this
verification for and on behalf of the City of Moorpark and I make this verification for that reason. I have read this
Notice of Completion and the matters stated in this Notice of Completion are true of my own knowledge. I
declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on , 2018, at Moorpark, California.
Signed:__________________________________________________________________________________
Troy Brown, City Manager, City of Moorpark, 799 Moorpark Avenue, Moorpark, California 93021
159