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HomeMy WebLinkAboutAGENDA REPORT 1996 1204 CC REG ITEM 10Qa ,, MIP •. AGENDA RE PORT TO: The Honorable City Council 4 ( l� FROM: Kenneth C. Gilbert Director of Public Works C DATE: November 21, 1996 (Council Meeting 12 -4 -96) SUBJECT: Consider Request for City Participation in the Funding of the Development of Campesina Park This presents a request (Exhibit 1) from Cabrillo Economic Development Corporation [CEDC] for City participation in the cost to develop Campesina Park, and presents recommendations regarding the development of additional information required to act on that request. 1. By Resolution 86 -297 the City Council approved Tract 4147 for the development of the Villa Campesina neighborhood. The Conditions of Approval for that tract required the developer, CEDC, to construct a park on a lot at the south end of the tract (Parcel 'A'), which was encumbered by an easement granted to the Ventura County Flood Control District [VCFCD] (see Exhibit 2). 2. In late 1995 City and County officials met with the resident of Villa Campesina and representatives of CEDC to discuss VCFCD plans for the construction improvements to the Arroyo Simi. Those plans called for the widening of the channel into the area proposed for the park (Parcel 'A'). At a subsequent meeting of this group, there was a discussion of revisions made to the channel widening plans, which moved the channel widening to the east. This change allowed for the development of a parksite upon the westerly portion of Parcel 'A' which was deemed to be adequate for the needs initially identified. A conceptual plan for this revised park is attached as Exhibit 3. 3. The VCFCD has prepared a legal description for that portion of Parcel 'A' to be developed as a park site. Presuming that this park is to be maintained by the City, the plan would be to have CEDC convey all of Parcel 'A' to the City. The City would then convey that portion east of the park to VCFCD coincidentally with the VCFCD relinquishing its easement over the entire Parcel 'A'. canpl OW170 Campesina Park December 1996 Page 2 4. CEDC has stated that they have approximately $40,000 set aside for the development of this park. They have also stated that they do not believe that this will be enough funds to complete the construction of the park. They have, therefore, contacted the City to seek City participation in the funding of this project. 5. In response to that request, staff sent a letter to CEDC last September (Exhibit 4) outlining the steps deemed to be necessary to undertake and complete the development of the design for this project and to proceed with construction. In response to that letter, the City received the subject request (Exhibit 1). 6. Also, in prior discussions with CEDC, it was agreed that efforts should be maximized to contain the costs of the development of the park through the use of donated materials and labor. It was also agreed that the City would, to the extend possible, offer at no cost to CEDC a certain level of City staff time and expertise in managing and supervising that work. W �• A. Condition of Approval c•mpl As stated earlier, the Conditions of Approval for this Tract placed the responsibility for the construction of this park with the developer, CEDC. Certain of those conditions are attached as Exhibit 5 and are summarized as follows: • Tract 4147 -- ( 115): This condition states that the parksite shall be developed by the residents as a private park facility to be owned by CEDC. • Tract 4147 (119) & RPD 11049 ( 126): This condition states that an easement for the parksite shall be offered to the City, but presumably not accepted unless the need arises. The condition states that, in the event proper maintenance is not provided by the residents, said maintenance shall be taken over by the City and a special assessment shall be levied upon all of the properties within the Tract to fund the cost of said City maintenance. • Suamarv: 1. If the City approves City participation in the costs of the construction of this project, the City would be rescinding or amending those conditions requiring the property owners, or the property owners via CEDC, to construct these improvements. OV11 Campesina Park December 1996 Page 3 2. There have been a number of discussions which imply that it is the intent of both CEDC and the City to have the park conveyed to the City and maintained by Assessment District 85 -1 (a Citywide assessment). This action would be contrary to the conditions requiring the property owners to pay for the maintenance of this park. B. Park Maintenance Costs 1. Additional Parks: During the public hearings last June related to setting the assessment amounts for FY 1996/97, the City Council stated concerns regarding the growing costs for parks maintenance. The City Council stated that, in order to keep these costs under control, that there would be no new parks added to the City's park system. 2. Proposition 218: It appears that the passage of Proposition 218 will make it difficult to use the 111972 Landscaping and Lighting Act" to levy assessments to fund maintenance costs for a) street lighting, b) parkway and median landscaping or c) parks maintenance. It is the intent of staff to provide a report to the City Council in the near future, discussing the impact of this measure. Until these questions are resolved, it is recommended that the City take no action increasing the landscaped areas to be maintained by the City. The subject request and the recommendations set forth in this report do not address the future maintenance of this park -- only design and construction costs and efforts. C. Design Development CEDC has prepared a conceptual design for the park (Exhibit 3). A complete set of plans and specification for these improvements have not yet been prepared. If the park was to be solely privately owned and maintained, the City would normally require a complete set of landscape improvement plan which would be reviewed and approved by a landscape architect retained by the City for this purpose. If the park was to be maintained by the City, those plans and specifications would be required to be even more detailed with requirements consistent with City standards. As stated in the response letter from staff (Exhibit 4), it is the opinion of staff that the implementation of this project would proceed much sooner if the City were to take over the responsibility for the development of the project design. This statement was made with the assumption that this park will become a City park. C&MPl 00017L k Campesina Park December 1996 Page 4 A complete set of plans and specification would address all of the following types of improvements: • grading; • planting; • soil amendments; • water service (if required); ** • electrical service (if required): * ** • lighting: • fencing; • hardscape (sidewalks, basketball courts, etc.); • specialty items (BBQ stands, benches, tot lot area, play equipment, picnic tables, etc.). Notes: * * The pedestrian bridge project includes the installation of a water line from the Arroyo Vista Park Well to the north side of the bridge. If this source is available, a domestic water service will not be necessary for park irrigation. However, if there is no domestic water service to this park, it will not be possible to install such things as drinking fountains or hose bids for such things as spot watering or the cleaning of sidewalks and basketball courts. * * * The pedestrian bridge project includes the installation of an electrical service to provide power to bridge and parking lot lighting. This electrical service can also provide power to the irrigation system and any lighting proposed to be installed in the subject park. D. Cost Control As stated earlier, it has been stated many times that one of the goals of CEDC and the residents of the neighborhood is to keep costs down by having the local residents do as much of the work as possible. It would be the intent of staff to have the design prepared in a manner which would maximize the use of this resource. Also, consistent with prior discussion and with City Council confirmation, it would be the intent of staff to offer staff time and /or expertise to assist in the management and /or supervision of the work. E. Project Funding cenpl CEDC has stated that they have in excess of $40,000 set aside for this project. They believe that a like match by the City would provide the funds required to construct the project. 0003, Campesina Park December 1996 Page 5 F. Conclusions 1. It is difficult to make recommendations regarding City participation in this project without knowing the costs involved. A construction cost estimate (including design, inspection, etc.) prepared by a qualified landscape architect would provide this information. Such work should be performed by a landscape architect retained by the City. 2. The only near term costs are those related to the preparation of project cost estimate by a landscape architect to be retained by the City. If these costs were to be funded by CEDC, consideration of a budget amendment to provide City funding for this project could be deferred until all of the above information is compiled. RECO OMDATION Staff recommends that the City Council take the following actions: 1. Direct staff to retain a qualified landscape architect to prepare a project cost estimate based on the conceptual design prepared by CEDC, the cost of said report not to exceed $2,000, upon receipt of an advance payment in said amount from CEDC. 2. Direct staff to gather this and other information and present same to the City Council for its consideration. carpi 474 �xCabrillo Economic Development Corporation 11011 Azahar Street, Saticoy, California 93004 (805) 659 -3791 Fax (805) 659 -3195 November 8, 1996 KENNETH R. MERIDETH President Scares, Sandell, Dear Mr. Gilbert: Bernacchi & Petrovich DAVID J. A Kenneth C. Gilbert Vice President ident This is to follow up on our meeting of Friday, November 1, Channel islands Director of Public Works National BankBank We made a lot of progress at that meeting in terms of JOHN J.VACCA 799 Moorpark Avenue RICHARD FRANCIS Vice President Moorpark, CA 93021 Attorney OSCAR GONZALEZ Treasure r r Dear Mr. Gilbert: England, Whitfield, Schroeder & Tredway BARBARAA.JOURNET This is to follow up on our meeting of Friday, November 1, Secretary 1996 with a proposal to complete the Villa Campesina park. Community Representative Oxnard We made a lot of progress at that meeting in terms of JOHN J.VACCA determining the best way tc? proceed. Assistant Secretary Corporate Broker Attorney Our proposal is based on the following concerns: POLLY EE Community Community Representative We as well as the residents of the Villa Campesina � r p Ojai tract, are anxious to complete the park as soon as MARY KAISER possible. Caldomia Community Reinvestment Corporation We want to make sure that the completed park meets City ERNIE MORALES standards. Community Representative Fillmore • If possible, we, as well as the residents of Villa JESSICAMURRAY Campesina, prefer a park that not only meets minimum Montgomery Oaks Montgomery Oaks Community requirements but provides opportunities for activities � Homes, Inc., Ojai for small children and youth, and has appropriate site SISTER CARMEN RODRIGUEZ lighting. St. John's Community Outreach We prefer that the park be built as cost effectively as Oxnard possible. MARLA SANDALL Community Representative Apricot Ranch Simi valley propose We P P y r0 that the City allocate funds to finalize the FATHER MIKE WALSH design for the park, based the plan proposed by the CEDC St. John's Seminary which has undergone extensive review by the residents of Villa Campesina, and to cover the additional costs of ADVISORY BOARD including lighting, a tot lot, and a basketball court. We RON L. Hertel C nstRuctors propose that the City take over the construction of the BARBARA MACRI-ORTIZ park. We will contribute the approximately $40,000 in Legal Legal Services escrow for the park. I am enclosing the projected Association schedule that we discussed on November 1. RICHARD McNISH Strathmore Homes There has been discussion about the City contributing ALZAPANTA Atlantic Richfield $40,000 in redevelopment funds for this purpose (see City Company CDEG report dated March 14, 1996). We believe this will EXECUTIVE DIRECTOR be close to the amount of funding necessary when combined RODNEY E. FERNANDEZ with the CEDC ' s approximately $40,000. We have previously provided a budget to you based on our costs to build the park to City standards. 00017 Q I 1 1 Kenneth Gilbert November 7, 1996 Page 2 An alternate source would be the approximately $160,000 in Villa Campesina Home Owner loans that have been repaid to the City. These funds were from a CDBG grant that the City obtained through a competitive process primarily for the Villa Campesina development; the application was made at the CEDC's request and the CEDC was largely responsible for producing it. We believe that the most efficient way to build the park would be to do it all at the same time, instead of in stages, although if financially necessary, it could be done in stages. There are two main alternatives to this proposal. The funds could be allocated to the CEDC to complete the park to City standards. The CEDC should be able to complete the work more cost effectively. On the other hand, the timeline could be shortened and the required documentation minimized by direct City involvement. The second alternative, if additional funds are not allocated, is for the CEDC to build a scaled down park that still meets City standards. The park would be transferred to the City. This is clearly a less desirable option for the residents. Please contact me if you have any questions. Sincerely, Karen Flock Project Manager CC: City Council Melissa Harris, Villa Campesina Via FAX 529 -8270 00()Jr Projected Schedule for City Construction of Park 11/8/96 CEDC request for City participation 1/97 City allocation of funds for and approval to contract for working design of park 2 -3/97 Design complete 5/97 Bid construction 7/97 Begin construction \ 1 Uwr i a' 0 V x N V �-TOTI 05 y zl.d 34,11 40 O 1/J�' O O O l0.0 rr rD 4 ° 2efP CD 3 4 's r 9 9 !40 g11 f2 ?12 11.11 40' 6 7 ko e0' °, 1401' �t0.rs °O�o22 L IO1t.e0 ° 2efP CD 21 '?0 6 CD Co 17 16 15_ I4.'S rr 13 r2 ;- 24 ko 'e' 0 342 S, 25 23 S 22 g27 21 28 O 19 79 ` IB r7 32 16 33 /5 34 14 35 r r3 �36� ef.tt� 0 26 ,i ""- deo.t2 sd 3C 31 b' - lt.e 'I 10 v�k t1 ;05 i C C C 1 c r 00 Cb vn Cb m 0 C 1.,• 100' n L CD qq CD Co Z co ko pa� 0 m m � !t L 'C l , 10 v�k t1 ;05 i C C C 1 c r 00 Cb vn Cb m 0 C 1.,• 100' n TILL �p+ Iy1i. ,W �,. • rd+w� �� •a`f.�,,,yt ��4 fi 1} -d Oboar 5 �tLL dRUH TEA" mho �* - X�as►�,� �iuttsYUH 0 -D►MJ:S -V"M i UQu1►AH� �N4La r0 = GISTUS._. foultr lteus �flb Vzz"JaLejom liftM&T.Irq- seta • CLMttb�1A - 4�7xGibrt ' ' � p�#IC�tA �MutT o �mm f11 vi blv\,C) 4f MOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 September 16, 1996 Cabrillo Economic Development Corporation Att: Karen Flock, Project Manager 11011 Azhar Street Saticoy, CA 93004 Re: Villa Campesina Park Dear Ms. Flock: This is in response to your letter 30, 1996, requesting direction development of the subject park. leads me to believe that there are attention before construction can those issues are listed as follows: to Richard Hare, dated August )n how to proceed with the My understanding of the facts a number of matters requiring begin. A summary of most of 1. The City is in receipt of a conceptual design which you have had prepared for these park improvements. In that I believe that it is our mutual intent that this park ultimately be conveyed to, and be maintained by, the City, it is necessary that the park be constructed to City standards. In order to be able to do that, it will be necessary to undertake additional design efforts necessary to provide a complete set of plans and specifications. The completed design package should include the following: a. a legal description of the property to allow for the surveying and staking of the limits of the park improvements (I believe the Ventura County Flood Control District [VCFCD] has already provided this to you); b. a completed set of landscaping plans and specifications using your conceptual design as a guide; C. a completed set of irrigation plans and specifications using your conceptual planting design as a guide, • said plan may show the proposed water source to be the Arroyo Vista Community Park irrigation wells via an irrigation line to be constructed across the arroyo with the construction of the pedestrian bridge, and • said plan may also have to show an alternate source of water (possible temporary) if park construction proceeds prior to the bridge construction; • the irrigation design may have to accommodate the difference (pressure, availability, etc.) between these two different sources of irrigation water; ou -IFt0 PAUL W. LAWRASON JR. JOHN E. WOZNIAK ELOISE BROWN PATRICK HUNTER BERNARDO M. PEREZ Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Campesina Park September 1996 Page 2 7-Cl 3) d. a lighting and electrical plan, • said plan may show the electrical source to be the electrical panel proposed to be installed by the City with the construction of the pedestrian bridge, and • said plan may also have to show an alternate source of Power (possible temporary) if park construction proceeds prior to the bridge construction; e. a fencing plan; f. a grading plan; 9• a hardscape plan (sidewalks, basketball court, etc.); and, h. plans for any other park amenities (sand lot, picnic tables, BBQ stands, benches, etc.). 2. Your letter states that you have approximately $40,000 set aside for the development of the park. Your letter also states that You believed that those funds were to be matched by a grant from the Moorpark Redevelopment Agency (MRA). I know of no such commitment. The adopted budgets for both the City and the (MRA) show no such project. If it is your wish that the City /MRA consider such an action, I would recommend that you put your request in writing and send it to the undersigned. Your request, with a recommendation from staff, will be forwarded to the City Council /Agency Members for consideration. 3. One approach you may wish to consider would be to request that the City undertake the tasks necessary to complete the project design and that those efforts be funded by the City or MRA. That commitment of dollars (consultants, etc.) and staff time could represent all or a portion of the City /MRA share of the total project costs. 4. A request for City dollars prior to a full understanding of the scope and cost of the project, may be a difficult grant. Normally, such a request would be accompanied by a well defined description of the end product and a specific dollar amount. It is understood that it is difficult to specify the scope of the park improvements and /or the dollar amount requested prior to the completion of the project design and the development of an Estimate of Probable Construction Cost. It may be preferable, therefore, that your request defer a request for a specific funding amount until after the design and cost estimate has been completed. (AILIL Campesina Park September 1996 Page 3 4 5. Another approach you might wish to consider would be a proposal that the Cabrillo Economic Development Corporation (Cabrillo) be allowed to transfer all of the funds ( almost $40,000) it has set aside for this project, to the City /MRA. The City would then agree to proceed with the design and construction of the park. 6. I would also recommend that your request make reference to the fact that is the intent of both Cabrillo and the City to keep intact the original assumption that, to the farthest extent possible, the construction of the park would utilize the efforts of the local residents. In spite of my belief that it is necessary to prepare detailed plans in the manner described above, I still believe that it will be possible to undertake a significant amount of the construction using volunteer labor. The exact extent to which this may be possible or could be actualized is yet to be determined. I hope that this letter has provided need to "push" this project forward. assistance in that effort, please d o call. Sin e ^y, Kenn' C. ilbert Director of Public Works you with the information you If I can be of any further not hesitate to give me a cc: Steven Kueny, City Manager Richard Hare, Deputy City Manager cnpsnal ()O(:L -?* s- C3� T4ci 4-1 That the development shall be subject to all applicable regulations of the _'Ft- P -D -7U" (Residential Planned Development, seven zone. units per acre) - 9. That all on -site utilities shall be placed underground. 10. That no zoning clearance shall be issued for residential construction until the Final Map has been recorded. Prior to construction, a zoning clearance shall be obtained for each individual unit from the Planning Division and a building permit shall be obtained from the Building and Safety Division. 11 That prior to recordation, the applicant shall demonstrate by possession of a District Release from the Calleguas Municipal Water District that arrangement for payment of the Capital Construction Charge applicable to the proposed subdivision has been made. 12. That the Tentative Map shall expire three years from the date of its approval. Failure to record a final map with the Ventura County Recorder prior to expiration of the tentative map shall terminate all proceedings, and any subdivision of the land shall require the filing and processing of a new Tentative Map. 13. That at the time water service connection is made, cross - connection control devices shall be installed on the water system in accordance with the requirements of the Ventura County Division of Environmental Health. 14. That prior to recordation, an Unconditional Availability Letter shall be obtained from County Waterworks District #1 for sewage and water service for each lot created. Said letter shall be filed with the Planning Department. Or if said Unconditional Availability Letter in a form satisfactory to the City cannot be obtained from the County Waterworks District, the developer shall execute a Subdivision Sewer Agreement in a form satisfactory to the City. Said agreement will permit deferral of the unconditional guarantee for sewer and water service until issuance of a building permit for each lot in the subdivision. 15. That the 78.5 foot wide (1.3 acre) area adjacent to the project site shall be developed by the residents of this project as a private park facility. Ownership of the 1.3 acre area shall be deeded to the Cabrillo Economic Development Corporation. The deed for this property shall contain a covenant retaining this area as a park site for the life of the project, consistent with Flood Control easement requirements for this area. (Refer to Tract 4147 Conditions 18 and 19, and RPD 1049 Conditions 24, 25, 26, 2"I and 47.) 16. That during grading of on -site roads and building pads, regular watering of unpaved areas shall occur to reduce fugitive dust emissions. 17. That if archaeological or historical artifacts are uncovered, the devel- oper shall ensure the preservation of the site; shall obtain the ser- vices of a qualified archaeologist to recommend proper disposition of 59047A/G-2 0( &183 -TR" -T � the site; and shall obtain City of Moorpark, Department of Community Deveelopment written concurrence of the recommended disposition before resulting development. — - 18. That in conjunction with recordation, the applicant shall offer to dedi- cate on the Final Map to the City of Moorpark, an easement for the possible future installation of the bike path and equestrian trail as shown on the Circulation Element, consistent with the requirements of the Ventura County Flood Control easement for this area. There shall be no requirement to install the path and trail improvements at this time. However, the applicant shall record with the deeds of the properties of the subdivision a covenant waiving the right of future home buyers to protest the formation of an assessment district to finance the installa- tion of the equestrian trail and bike path. 19. That prior to recordation of the Tract Map, the subject property, including a maintenance easement for the private park, shall be annexed to City Assessment District 85 -1. The proposed private park facility shall be maintained to City standards by the residents of the project. The City Assessment District 85 -1, shall provide for park maintenance of this area, to be activated as necessary at the City's option, should the homeowners not maintain the area in a satisfactory manner. Residents of the project may be assessed a separate assessment fee, above and beyond the standard City -wide assessment, for maintenance of this private park. 20. That twenty percent of the project (12 units) shall be reserved for households with very -low, or low incomes, as defined by the Department of Housing and Urban Development, for a period of ten years. FIRE DEPARTMENT CONDITIONS: 21. That a minimum street width of thirty -six (36) feet, accommodating two - way traffic, and on- street parallel parking on both sides shall be pro- vided. A street width of at least thirty -two (32) feet shall be pro- vided for the cul -de -sac serving 15 or fewer units and less than 800 feet in length. 22. Access roads shall be installed with an all- weather surface, suitable for access by Fire Department apparatus. 23. That the access roads shall be certified by a Registered civil Engineer as having an all- weather surface in conformance with Public Works' Standards. This certification shall be submitted to the Ventura County Bureau of Fire Prevention, prior to occupancy. 24. That all drives shall have a minimum vertical clearance of 13 feet, 6 inches (13'6 "). 25. That when only one access point is provided and the zoning allows parcels of less than one acre in size, the maximum length of -such access shall not exceed 800 feet. 0 s� _ W %_ J 59047A/G -3 24. That the 78.5 foot wide Flood Control easement area adjacent to Lots 27, 28, and _56 -62 shall be designated as -a recreation area by a covenant on the -property deed, consistent with the requirements of the Flood Control easement. - 25. That prior to the issuance of the last occupancy permit, all park facilities shall be installed and approved by the City of Moorpark. 26. That prior to recordation of the Tract Map, the subject property, including a maintenance easement for the private park, shall be annexed to City Assessment District 85 -1. The proposed private park facility shall be maintained to City standards by the residents of the project. The City Assessment District 85 -1, shall provide for park maintenance of this area, to be activated as necessary at the City's option, should the homeowners not maintain the area in a satisfactory manner. Residents of the project may be assessed a separate assessment fee, above and beyond the standard City -wide assessment, for maintenance of this private park. 27. That the only approved use of the recreation area is for passive and active recreation related uses. Other -uses and structures not specified in the approved plan are not permitted without first obtaining a minor modification of this permit. 28. That prior to the issuance of a zone clearance for Lot No. 1, plans shall be approved by the Director of Community Development for the reorientation of the residence. The driveway for the unit shall be moved so that ingress /egress is from "B" Street. VENTURA COUNTY SHERIFF'S DEPARTMENT CONDITIONS: 29. That a licensed security guard is recommended during the construction phase, or a 6 foot chainlink fence will be erected around the construc- tion site. 30. That construction equipment, tools, etc., will be properly secured during non- working hours. 31. That all appliances (microwave ovens, dishwashers, trash compactors, waterheaters, etc.) will be properly secured prior to installation during non - working hours. All serial numbers will be recorded for identification purposes. 32. That landscaping will not cover any door or window. 33. That landscaping at entrances /exists or at any intersection will not block or screen the view of a seated driver from another moving vehicle or pedestrian. 34. That prior to issuance of the first zone clearance, 'landscaping plans shall be submitted to the Sheriff's Department for review and approval. OUP 1.80 59047A/H -5