The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 2018 0620 CCSA REG ITEM 10P CITY OF MOORPARK, CALIFORNIA Item: 10.P. City Council Meeting of June 20, 2018 ACTION Approved staff recommendation BY M Benson Consider Agreement with the Ventura County Transportation Commission for Reimbursement for Free College Trips on Moorpark City Transit; and Consider Bus Ticket Refunds. Staff Recommendation: 1) Authorize the City Manager to sign the Reimbursement Agreement, subject to final language approval by the City Manager; and 2) Authorize staff to refund individuals who purchased Moorpark City Transit bus tickets between May 1, 2018 and June 20, 2018, and can provide the purchased bus passes, a valid college ID, and receipt/proof of purchase. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Shaun Kroes, Program Manager DATE: 6/20/18 Regular Meeting SUBJECT: Consider Agreement with the Ventura County Transportation Commission for Reimbursement for Free College Trips on Moorpark City Transit; and Consider Bus Ticket Refunds BACKGROUND Moorpark City Transit’s current fare structure is $1.00 per trip for passengers age 6 through 64. The City offers discounted ticket books for $10.00 for a packet of 11 tickets (buy 10, get 1 free). Passengers 5 and under accompanied by a fare-paying parent, guardian, or responsible person aged 16 or older ride for free. Seniors age 65 and older ride for free, as do disabled passengers. The City currently has a free-transfer program with the Ventura County Transportation Commission (VCTC) which allows passengers traveling on Moorpark City Transit to transfer to a VCTC Intercity bus route for free, and vice-versa. The City also has a reimbursement agreement with VCTC for the VCTC 31-day bus pass. The City is reimbursed for passengers who travel on Moorpark City Transit and display a 31-day bus pass or a California State University Channel Islands (CSUCI) identification (ID). DISCUSSION VCTC has received Low Carbon Transit Operations Program (LCTOP) funding for a countywide free bus trip program for passengers that show a college ID. Specific colleges covered will be CSUCI, Moorpark College, Oxnard College, Ventura College, and California Lutheran University. The free bus trip program will be applicable to trips on VCTC Intercity bus services. Local transit operators also have the option of joining VCTC in the program. Participating transit operators will receive reimbursement in the amount of $1.10 per passenger. The draft Agreement (attached) is a one-year Agreement with the option to be extended an additional year (through June 30, 2020) by Item: 10.P. 951 Honorable City Council 6/20/2018 Regular Meeting Page 2 written approval of the VCTC Executive Director and participating transit operators’ City Managers/General Managers. Staff at VCTC reported that they expect to have ongoing funding sources for at least the next five years. Moorpark City Transit drivers would record passengers who show a valid college ID on Driver Passenger Count Sheets (Count Sheet). The City would then submit the Count Sheets along with a summary of all free trips provided and invoice to VCTC. Staff is also proposing to provide refunds to individuals who may have purchased bus tickets for college trips before they knew that there would be free bus service for passengers with a valid ID. Staff is proposing the City be able to refund bus tickets that were purchased between May 1, 2018 and June 20, 2018. To receive the refund an individual will need to return the purchased bus tickets, provide a copy of their college ID, and a copy of the receipt/proof of purchase of the bus tickets. FISCAL IMPACT The City would receive $1.10 for each passenger with a valid college ID that receives a free trip. Based on the City’s FY 2016/17 Moorpark City Transit Evaluation, an estimated 16% of Moorpark City Transit ridership involved college students. Based on FY 2017/18 current ridership it is estimated that a little more than 6,000 trips per year would be provided for free to passengers with a college ID. The City would receive an estimated $6,600 in FY 2018/19; potentially more if ridership increases due to the new free service. It should be noted that per the Agreement, VCTC has the sole discretion to change the reimbursement rate of $1.10 per trip. Refunds provided to individuals who purchased bus passes and qualify for a refund will be paid out of 2414.430.P0011.51000. Staff does not expect a significant amount of refunds to be provided. For example, in May 2018 a total of $370 in bus tickets were sold system-wide. STAFF RECOMMENDATION 1. Authorize the City Manager to sign the Reimbursement Agreement with the Ventura County Transportation Commission, subject to final language approval by the City Manager; and 2. Authorize staff to refund individuals who purchased Moorpark City Transit bus tickets between May 1, 2018 and June 20, 2018, and can provide the purchased bus passes, a valid college ID, and receipt/proof of purchase. Attachment: Agreement 952 Reimbursement Agreement for Transit Providers AGREEMENT BETWEEN VCTC AND VENTURA COUNTY TRANSIT OPERATORS For good and sufficient consideration, the receipt of which is hereby acknowledged, this Agreement is made and entered into by and among the Ventura County Transportation Commission (VCTC) and the Participating Transit Providers collectively referred to herein as the “AGENCIES.” Section 1: Purpose The purpose of this Agreement is for the VCTC to cooperatively provide reimbursement for the use of AGENCIES’ services by Enrolled College Students. Enrolled College Students are those individual college and university students currently enrolled at the Eligible Schools. Eligible Schools include the California State University Channel Islands, colleges within the Ventura Community College District, and California Lutheran University. Section 2: Term The term of this Agreement is effective August 1, 2018 through June 30, 2019. This Agreement can be extended to June 30, 2020, or an earlier date through written approval by the VCTC Executive Director and the Participating Transit Provider’s City Manager/General Manager. The Agreement may be terminated by either party with a 30-day written notification. Section 3: Operation The responsibilities of the AGENCIES with respect to the College Ride Pilot Program are as follows: • Fare Collection: The passenger shall provide the transit vehicle operator (driver) with the passenger’s individual student identification card from the Eligible Schools or the Approved Alternative Fare Media. Approved Alternative Fare Media shall be mutually agreed upon by the AGENCIES prior to acceptance. The collecting AGENCY shall record the ridership data by route for each Eligible School boarding. This data may be captured manually using “Tally Sheets” OR for collected using on-board vehicle technology. The per-route boardings data will be provided as backup to the AGENCIES invoice. • Reimbursement: An accounting invoice listing the number of boardings by Enrolled College Students will be submitted no more than once a month to the VCTC. As backup the Tally Sheets OR original, unedited, and untampered data system reports that accurately reflect the number of times valid Enrolled College Students were provided a passenger trip. The VCTC will reimburse the transit provider agency at a rate of $1.10 for each trip submitted. The VCTC will provide the reimbursement within thirty (30) days following acceptance of a complete invoice packet (i.e. invoice and tickets). Reimbursement amounts per trip are subject to change if the VCTC adjusts the value of the Enrolled College Student trip, which VCTC may do in its sole discretion. The VCTC shall provide sixty (60) days prior written notice to all transit AGENCIES participating in the program for changes to the reimbursement rate. 953 Section 4: Beneficiaries of Agreement This Agreement is for the sole benefit of the parties hereto and no individual, organization, group, firm, or other entity shall have any claim for benefits hereunder. Section 5: Changes to Agreement This Agreement may only be amended by written agreement signed by all parties. Section 6: Termination of Agreement An AGENCY may terminate this Agreement in whole or in part at any time, by provision of thirty (30) days written notice to the other AGENCY, whenever, for any reason, the AGENCY shall determine that such action is in its best interests. Section 7: Hold Harmless Each of the AGENCIES (individually when referred to herein as the “Indemnifying Party”) shall indemnify, protect, defend and hold the other AGENCY, their officers, employees and agents harmless from all liability, claims or damages arising out of, caused by, or resulting from, the Indemnifying Party’s negligence in performing its obligations pursuant to this Agreement. Section 8: Notices or Notification Any notice required to be given in writing under this Agreement, or other notifications, shall be given to the parties at the following addresses: Darren Kettle VCTC Executive Director 950 County Square Drive, #207 Ventura, CA 93003 Ventura County Transit Operators (See Exhibit “A”) In witness whereof, the parties hereto have executed this Agreement on the dates stated below. By: _________________________________ Date: __________________ DARREN KETTLE, Executive Director 954 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: City of Camarillo 955 By:_____________________________________ Date: ___________________ Name:__________________________________ Troy Brown, City Manager ATTEST By: ________________________ Maureen Benson, City Clerk Agency: City of Moorpark 956 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: City of Ojai 957 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: City of Simi Valley 958 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: City of Thousand Oaks 959 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: County of Ventura 960 By:_____________________________________ Date: ___________________ Name:__________________________________ Agency: Gold Coast Transit District 961 EXHIBIT A Ventura County Transit Operators General Manager Gold Coast Transit District 301 E. Third St. Oxnard, CA 93030-6048 City Manager City of Simi Valley Transit City Hall 2929 Tapo Canyon Road Simi Valley, CA 93063 City Manager City of Ojai Transit/Ojai Trolley Ojai City Hall 401 S. Ventura Street Ojai, CA 93023 City Manager City of Camarillo/Camarillo Area Transit City Hall 601 Carmen Drive Camarillo, California 93010 City Manager City of Moorpark/Moorpark City Transit City Hall 799 Moorpark Avenue Moorpark, CA 93021 City Manager City of Thousand Oaks/Thousand Oaks Transit City Hall 2100 Thousand Oaks Boulevard Thousand Oaks, CA 91362 County Executive Officer County of Ventura/Kanan Shuttle 800 S. Victoria Avenue Ventura, CA 93009 962