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Home My WebLink AboutAGENDA REPORT 1990 0613 CC SPC ITEM 07Dt�111 T 17 KID 9809980 Jun 12,90 15 :27 P.02 Smi!h, iai,•sc 5 A$$0C u* Mc- +(4101:400 in ACOteUCc 0�a1 June 11, 1990 Wolf /Lang /Christopher, Architects, Incorporated,, 10470 Foothill Boulevard Rancho Cucamonga, California 91730 -9980 Attention: Mr. Dale Lung, AIA Subjects Spend, Audio - Visual and Voting System Options Moorpark City Hall Dear Mr. Lang: Contained herein is a summary of pertinent options for the suhject systems. The criteria proposed herein by SFAY should be taken as suggestions for the city and design team to consider. Such suggestions are based upon our experience with other California municipalities on past. projects. !° 1.0 �pound Sygtem Crite�_1a r 1.1 Council Chamber -- • -,. Proper acoustical }design of the�Council Chamber space to provide ti8egtiate speech articulation for most talkers at 'norpial voice levels facing public seating is necessarily constrained by the "multi -use" nature of the space. Therefore, a sound system to reinforce the spoken voice is essential to insure intelligible speech. In addition to providing speech reinforcement, the sound system generally provides for playback of prerecorded..:. Program material and source origination for the recording of Council pro<:cedings and pos:;ibie distribution to the media. TEL No. 9809980 Jun 12,90 15:28 P.03 Mr. Dale Lang Sound /Audio - Visual /VotIlyg System Options Moorpark City Hall Junc 31, 1990 Page 2 In the general case.. distribution of sound in the public seating areas is accomplished via either ceiling - mounted distributed loudspeaker or a compact central loudspeaker Cluster with'practical options depending upon interior design, lighting, and projection requirements. in the present case, distributed loudspeakers present the only practical solution. Council and staff seating areas are often covered by miniature furniture- mounted speakers to facilitate hearing among Council and staff seated in widely separated locationz. Control of sound level within the chamber is usually provided "by a fully automatic voice activated microphone niixcr. Such.a System does not require an operator to adjust volume levels. I. M47rgphones 49" Gable- mounted microphones mounted on either swivel boom stands or l ,�,ong gooseneck ,s represent a generally aaceptabla type o m Consideration should also be given to miniat ae- icrophones which maintain a constant mouth- a distance and thus prevent dropouts when Counci emb s lean back i 1.3 SUectgl Features T ConSider possible. provision of the following features: 1.3.1 Mayor or. Chair "priority" switch -- A switch that would "mute's all microphones except the Mayor's could be provided at the Mayor's seat for control. rivacy /Cough Switches ment&ry action switches at ach Council member's seat;- to-.Peimi.t coughs or confidential discussions to take place by turning off the microphones. Note possible implications relative to California Open Meeting Laws. 1.3.3 Public podium time prompter -- A. built -in timer with digital display and /or green /yellow /red lights, to TEL No. 9809980 Jun 12,90 15:29 P.04 Mr. bale Lang SOUnd /Audio -Visu I /Voting System Options Moorpark ,Ci.ty H 1 June 11, 3 .99 - Pogo^ A ssist the presenter in maintaining proper length of ublic testimony. l.4 Hard of Hearin "q_Az sist - wireless receivers are often ' ovided for the hearing impairod. This is often construed o be an issue of equal access by the handicapped. T'at_e RecordiD of Council Pxog eeainas /Consider provision of a multichannel tape recording system record Council proceedings for legal record. the tapes 'Will be used as the Primary means of documenting ( �{ Co ncil proceeding$, then it is recommerided that a tl m tichannel'taping system be- adopted; most of our recent { p ojects have used four channel cassette machines built for is purppse. A matching portable player is provided for ` se by the Clerk when a written transcript of the proceedings is required. /J In any evert, the sound system is usually designed for latex inclusion of a multichannel taping systein. 1.6 Press LIOJFUdgs FUd Consider provision of audio distribution receptacles for the 40 Press. Members of the press then plug their recorders into the to }yang receptacles to obtain an eNtrenely high and intellig�ble recording. Taping from an indepAndent taping microphone usually leads to poor intelligibility and the possibility of misquotations. 1.7'�yer LoudspeakPrib c-iisider cover agc of foyer and exterior areas for ossible overflow public accommodation,., p 1 • I1.? sce2l.aneous h n'tr'ution of__C�vr2c.�i� Program Consider. Pr-Ovision of distribution of cou?7cil _sound- tam p1 G ram to City Selaoted ereas suGil as board /confergnce TEL No. 9809980 Jun 12 , 90 15:29 P . 05 Mr. bale Lang Sound /Audio- visual /voting System Options Moorpark City Hall June 11, 1990 Page 4 rooms, City officials offices, City Clerk's office, and other offices. If Council ineetIngs axe Cablecast, frequently the most economic scheme will be to provide tcicvision sets fed from Cable TV drops at the desired locations. t 1..9 Paging_, Consider provision paging to such areas as deemed necessary by the City. such pagibq could be Zoned individually for i7 each specific area or "a11- call ". Paging may originate from either a dedicated pact' 1149 ml cr•oplione or via a telephone 6yt;em interface. 1.10sackciround Music Consider provision of Background music to such areas as determined by the City. in the case of areas which would 14 have paging, the music and paging would be distributed over the same loudspeakers. 2.0 AudiovisiyA gygLem Considerations All of our recent: Council Chamber projects have required some curt of visual presentation system to expedite information comF$eh the Coundiland the Pub'c. •� 2.1.1• 35mm Slides Projection of 35mm slides may be accomplished via either front or rear projection. Front may be projection via either a fixed tcroen or an electric roll -down scxeon. Screen size is dependent upon the iequired slide format and viewing distances in the chamber. Acc( >>t,jao(l tit ion of dual images side -by -side is a typical 1 uquirement. 4 TEL No . 9809980 Jun 12,90 15:30 P.06 Mr. Dale Lang Sound /Audio -- Visual /Voting System Options Moorpark City Nall June 11, 1990 Page 5 2.1.2 ' QVorhead Projector 3..0 Vdting System hn automatic vote recording and display system is often required. VotjIVJ switches are provided at all Council The use'of an optical overhead projector would /�r! TEL No. 9809980 Jun 12,90 15:31 P.07 f 1'. l'I fig ♦ n .. _ . _ ...... 1 Mr. U,3 i e Lang Sound /Audio - Visual /Voting System Options Moorpark City Hall June 11, 1990 Page 6 positions, and vote results are displayed on a sign or panel or by video projection in convenient gublic view. vote tally for the Record may be manual by the Clerk or automatic by computer. Some Bodies report that use of such a system speeds the Proceedings. 1 4.0 Media Inter6or, All of our recent City Hall projects have included provisions for accommodation of the print and broadcast media to cover the Council proceedings in a dignified and 11on- intrusive manner. As a condition of the Cable T.V. franchise, many cities require the Cable T.V. operator to cover the City Council meetings for airing on a government access channel. .4 Coverage is ii� ;ually done using camc3ras, a mobile unit (T.V. truck) and crew all provided by the cable T,V. franchise. 1 The most significant impact is to lighting in the council Chamber. Properly designed television lighting is required to permit; flattering photography of the Council members without unduly intruding on the proceedings. Lighting must be carefully coordinated so as not to interfere with the projected images of the Audiovisual system. Additional re fired facilities are T.V. truck power at the parking location, tomporary or permanent routes for camera &ahles, and signal interface to the sound and audiovisual systems. In our experience, the use of a built -in control room and permanently mounted, remote controlled cameras has been Confined to those Cases where meetings are fr6quent and lengthy, the City originates the coverage with City staff, and the City sustbins the cost of such staff. The cost of �ernato camera positioning systems is strongly dependent upon the Rules of Order of the body being covered; this sets the pace of debate, which in turn eStabaishes the required mechanical speed of camera positioners and the amount of automation assistance required for a normal human operator to airy a rrimera on the recognized speaker without missing the first sentcrnc'e. „ TEL No 9809980 Jun 12,90 15:31 P.08 ,Mr. Dale rang Sound /Audio - Visual /Voting System Options Moorpark City Hall June 11, 1990 Page 7 We suggest that options for. council Meeting ,.be considered in detail following review of Cable Television Franchise Ordinance. This rights of the City, obligations of the Fran indicate resources potentially available to Coverage. Sincerely yours, SMITH,: FAUSE & ASSOCIATES, INC. Kenneth R. F u e” Princ3;pal i 1 i 0 coverage should thr applicable should establish - hisee, and address Council TEL No. 9809980 Jun 12,94 15:26 P.01 ��, � Larrrvloltt, A.I.A. I Dal. 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