HomeMy WebLinkAboutAGENDA REPORT 1991 0522 CC ADJ ITEM 11Fr
MOORPARK
799 Moorpark AvenuE� M rorpark, California 93021 (805) 529 -6864
MEMORANDUM
TO: The Honorable City Co inci..I
FROM: Philip Newhouse, Direc or of Community
Services t
DATE: May 17, 1991
SUBJECT: Review of Cinco de Ma,..-o Special Event
Meeting •
-1 1994
of 0
/ ,� 097 1-12
u �
r'
The City Council approved this sp -ia 1_ e�rent as part of the
1990/91 budget. The City Coun( -i s•ibsequently appropriated
$12,000 from the general fund rase and approved a program
budget at the April. 17, 1991 c MF- et.ing. Total funds
expended for this event were 23; tota- program
revenue was $4, 1� 5, resulting, �.r �rr Dgram e::pendit.ure
of $1l, 141 . c�� .
COMMITTEE FORMATION
At the October S, 1990 Parks Id Recreation Commission
meeting, Teresa Godinez and Johr zes w,_re appointed by the
Commission to serve cn the 199: r c:> ie Mayo Committee.
However, as you are aware, Teresa -,ainez was not reappointed
to the Commissdr,n, a.rld John a -TpointEJ to the
Planning Cor missi )n.
At the December 10, 1990 Park .7
n i I e.
reation Commission
meeting, Chairman Lynn. Crockatt
[r,( Vice-
Chairman Ronald
Corzine were appcint.ed by the C.�T;
o serve or': the 1991
Cinco de Mayo Commit tec .
It has been reported to me 1 >y
er_: >a
Gc:,dinez ghat Lynn
Crockatt called her for assi st,j-!.
e,
+_ i_rig up a committee
fer the Ci.nc(-. dje '1ayc, event. 1 +�-
3 x
�f -�:. -_old me she and
i.ynn met in Jana iry discuss C
1 I _(mmittee
members.
They called ,ever --i- :)e,)ple- and
`t_ �ri
at tend a rr.eeting
at t_he Whist .- �,,1_, I Febrlic
1
At thi: meet ' ng,
whi.cii I atter:dc, i, the 1 G9
;
;o Committee was
r° t- ablished.
At the February 12, 1991 Pars__,
nj e_reation
Commission
meeting, Lynn Crockatt, preser,tt
E
991 Cinco de Mayo
Committee formed _it. *,h( Whistle
E
_.ary 6, 1991
PAUL W LAWRASON JR BERNARDO M PEREZ sccTI M
)KIIF,
ROY E TALLE_Y JR JOHN E WOZNIAK
Mayor Mayor P-o Tt—
r ,,r
CounCilmember Councilmemoer
The Honorable City Council
Page 2
May 17, 1991
Event Chairpersons Lynn Crc
Operations Director Teresa
Site Coordinator Phil Ile"
Security Pat Sand
Entertainment, Vickie P
Concessions Vacant;
*Joe Bey
Youth Activities August.
*Cher, '71
Sanitation /Cleanup Phil New
Public Relations Dir. Pat Ararr
Pageant Director; Gloria t'
*Linda
Financial Direct)rs Lynn
* *Phi
Members added at the Februc:.
Recreation ,ommi sion meet_
** Added to s po: it ion n ^1
,catt,
-onald Corzine
i>y Teresa Godinez,
Steve Brodsky, Noemi Ruiz, Hope„
nar.ic:z,
-Mario Barrere,
val "P:ul
Garcia
rez 'J
,,m Jennings
)i:r - -o:
errs / *Terry Trein/
r' ci r
i;re:
'Vickie McGowan/
IT ,C Il
to the daytime
)1': E E::'
.E 3C
rla *
S_�m Nainoa
r.ca,
: ila Prado,
riks, *Antonia
Puentes
k.att'
onald Corzine,
� i ,_ .
e
1 .1, V Parks and
�'I c
The Cinco de Mayo Committee ri« apx:.r ximately six times
between February and I.pril, 19� :_ Thy mf et:ings were not well
attended, and many of the origil n(�mbE :-s appointed did not
attend more t-harr one Cr two ofnF>e�� r
1 D iN
Admission tickets to ~his even,
r— s�)
i>y Teresa Godinez,
Steve Brodsky, Noemi Ruiz, Hope„
nar.ic:z,
-Mario Barrere,
Tracey Gonzales, Gabriella Gor z
��,, 7;111
crnio Castro, Gracie
Valerio, and Mr.. L,eo Barrera.
m_ ssic
I was not accurately
recorded. The print : r.g for th,
f.�r youths, adults,
the combination adult tickets
3zmi: >sion
to the daytime
activities and E�veninq dance, rr
.E 3C
) free tickets given
to 'Teresa Corte: t.o iistributo,
I_:,
r1cDme families were
not different =l - ed. Normally, �a�
Brent
admissions are
charged, the t. �k(fts are pr ir::�
_ d
rrt ify the admission
price and sire pre - Lumbered
he -- umber of
3lilt _� ssi')ns
Paid admission by a<te group,
A t
youth, daytime or
evening_ dance c :Inn ot i
be verif r>
t:
t: ickets collected.
People stopped umi no in arou :,c;
n so Teresa Godinez
closed the ticket booth. Hov.-
r, p;
roximately liJ - 15
people came in ., `ter 0: 00 pm �_
� t t e d f re,, .
The Honorable City Council
Page 3
May 17, 1991
Moorpark Business Center prin1.--E_ (
Of these, 383 tickets were c.
disposition of the remaining 2,
attendance at the daytime evert .
estimated to be about 600 people;
evening dance ,7:30 pm
people.
I called Lynn Crockat
bring in the tickets
fallen and broken a
Wednesday, May 8, with
drive by his home anti
declined.
t on Mond .
and reven�
rib. Lyrl
the ticket
pick uF: -
a total of 3,000 tickets.
�ected at the event, and
9 ticKets is unknown. The
(I L:01 am - 5:30 pm) was
�E t ,.rrra, ed attendance at the
1 _: -,rt �ht.) was about 250
May 6 and asked him to
I.,ynr said his wife had
s3id he would be in on
and revenue. I offered to
k is and cash, but he
On Wednesday, May 8, Lynn Crocks
came nto my office with
the tickets and revenues. Tht•
,E. -.( receipts reported
by Lynn Crockatt were $2,�"
:6 The revenue from
admissions, beer garden and -;c;
koott. were combined and
counted several times throughcut ,
--Ye is , i.n the Maintenance
Supervisor's Office by Lynn is
-kat:?, Ronald Corzine and
Teresa Godinez . This was done
-- :.lcuyh staff had informed
the Committee and Mr. Crockatr_
eparat?iy, at least three
times, that the individual gro:F
s iir._I beer and soda were
to account for their own reve ,.u+
11r: t•xpenditurE s separate
from the admiss " on revenues.
t. J= )r �Ad Corzine my key
to the Community Center when I
, F. r oxi-mate__y 12:45 pm
and told Ronald Corzine the rt
be counted in the
Maintenance Supervisor 's Of'ficF,
The receipts wez e collected by
i .nez and counted in
the Maintenance Office by Lynr
ka -:t., Ronald Corzine and
Teresa Godine.z. The amounts
:::,grim funds collected,
verified and recorded on May �, ,`�
1 , -r' c. given t,., the City
on May 199], �>y �.yr ,� Crockat
ow:;
],-,t pickup F'
Less
riachis by Lynn
Balance $
Less $
7ri.o Harocho by
c;ckatt
Balance $ 2
The Honorable City Council
Page 4
May 17, 1991
2nd pickup 20 P, M. $ 41-
Subtotal $
Less $
Balance $
Mariachis by Lynn
.k itr
3rd pickup 4:00 p M. $ y
Subtotal $
Less irnival :services by
Balance $ 3
Returned crn " rr.ival Services
Subtotal $ 3,
4th pickuT) F:00 p m. $ 1�
Subtotal $
Less $ ( :. ony Pals 1) 1✓ Lynn
r: t
Subtotal
Total funds collected $
Total funds paid out $(1,3-
Balance $
When Lynn Crockatt gave the Ci *. he ca-h on May B, he also
provided receipts for all c:f h, bc,ve- referenced cash
payments. The ,i ty did not s_e Iris additional reports
verifying receipts from Lynn C,, )r any other member of
the Cinco de Ma,,,,o (=ommittee d r_e 6:30 ,p.m. reporting
period. It is known that the Fa � C ��: ;� r �, 1 -,vkenue balance had a
deficit of i t t e e- I c' rc>ckatt gave the
City $371.36 cas`� p�u,, handwrit t showinc 11,050.00
paid out irl c1i,l_i iu� -.ing the r I : 30 p.m. tc i2:00
midnight) thc� :eforc.,, $1, 43 1 1 .F :p ars to Nave been
collected during the evening. 1 �1_c- a:.1-,9 additional cash
payments3 were :c� :,ic I ;ynn u <�n 7 : 3(�
12 : 00 m_dnig; -i t :
':demo f? inrt
�r�epe ��r.; 13an�; 450.00;
Jim J�_,i :icl� Stage/l�
The Honorable City Council
Page 5
May 17, 1991
Total cash payments made by Lynn cka t
were as follows: May 4, 1991 :(2,930.00)
May 8, 1991 ( 40.00;
Total recorded program revenue Y, 341.36
Balan(c, 371.36
About 10 p.m., Lynn Crockatt, F.or;
the Senior Center to count reve :a:r
As the money was being countec,
joined us; however, she left at
three of us remained in the Sen
counting the money. As Lynn w(
money collected, he said he neede
Ronald Corzine said-he gave 50 :.
Lynn gave Ronald 50 cents from
Once again the committee membez
to them not to maze cash pay ner
them; therefore, I left so - 1 _I'
consider their ac_'ons to be co: i
is Cc.,rz ine and I went into
by Mr. Crockatt.
erEsa 3odinez came in 'and
a ew minutes and the
._ (.ent Lynn continued
r ec:o ding the amount of
tc )a,, Jim Jennings $500.
t3 fo: change earlier and
rive; je he was counting.
rr ?ating my direction
c;uld not dissuade
r resent( would not
c
The total program revenue recF,q �,( r „lE, City on May 8,
1991, from Lynn Crockatt was 6 The total program
revenue collectec:i (admissions, ;F.F 1��_�s and soda sales) was
$3,341.36. This aas a r-rived at r l )wing mar ner :
Cash box counts:
1:20 pm
635.00
2:20 pm
?40.00
4:00 pm
613.00
6:00 pm
_182, 00
Subtotal_
1 1370 00
Cash deposited
(plus $ "_0 previoll
deficit)
381.36
Total recorded
.ash bo_: receipt
?.251.36
Beer
Garden
925.00
Soda
Pc ot:i
- s Q8 . 0!a
SUl) -t:
l �'3.: e7E'nlle
.2 , . U:)
Admissi
, J18.36
Beer
& Qoda - evenue
1, 323.00
Total
.36
The Honorable City Cot:ncil
Page 6
may 17, 1991
Total cash paid out
Deposit_
Total
The determinati(;r- of total f- ur.cj:,
funds receipted by the fina:ic
receipts turned !n t -o the City
Crockatt to var:, ous vendors a: ,j
from the sale o, beer and sod,,,:
from Sam Na:inoa and cda boots
May 9, 1991. Pr , lran) revenue-
Cash Receive
Program Admissi.or
Beer Garden Sale
Soda Booth :ales
Subt.ot .1
Cash Donati ins
Hughes P1ar: t /!1 _f t Cert i. r
Randy's Tires
Simi Enterprise
Ely Realty /Vickie Perez
Subtot i 1
Con essj :)n _3oot1T_R,ep al
Chuy's
The Rib Cage
Subt,ct I 1
Progr_ _ m 'T zi 1 RevenuF
Non -Cash
Coca Co-a—) ,,a >c s oke
plus (CVF:) s'r_ rc� =urn %,.i
for a t,)t
Doyle Shan,-, Ic «, Iel iv(,2- %, E
i CE,
X2,970.00
L._ 3 71
341, 36
:c - .it r_' ed was derived from
Depart ment, hand written
vas:-. ayments made by Lynn
count of tickets
garden received
from Terry Trein on
S.
018.36
925.00
_ _39$ 00
,341. 36
20.00
25.00
300.00
495.00
100.00
_..10 L
200.00
4,036.36
The Honorable City Council
Page 7
May 17, 1991
The cash difference between actu,-
Crockatt ($371.36) as recorded b
May 8, and the total program revs:
Cinco de Mayo Committee Members L
and Teresa Godinez was $2,97-1
various vendors at the event o.
chairman Lynn Crockatt as follo.a
Carnival Services -
Humpty Dumpty Air Ride
Pony Pals - Pony Rides
(From cash receipts)
(From Lynn Crockatt)
Arrepegio - Band
Mariachi Jalisco -- Ban i
Memo - Band
Trio Harocho - Band
Jim Jennings - Stage /Lights/
Sound /Generator
*Contract amount increased
$300 by Lynn Ciockat7.
Balance due Jennings Ls
$700.
rejenue received from Lynn
the F_nance Department on
se ol__ected ($3,341.36) by
in 1rockatt, Ronald Corzine
w i+ i was paid out to
y 4 1 991, by Program Co-
nt:s
,'approved
A Ewe-
I had given him on
i t hc,
V her box had money
t
335
$ 75
C
600
.a-th Mrs. Karthia
;C
0
$ 0
C
450
$ 0
un
550
$110
(
100
$ 0
1. :m�
250
$ 0
U boxes, along with
a 1,01-a
7 *
�? (
2,485
$885
When Co- chairman Crockatt came t
he had with him two gray metal ca
May 3, 1991. One box was empty
and cash recei-p, s, Lynn counr(
$411.36. Lynn indicated, and
conservation on Mc,ndLy, May
Eppsteir., owner, Pony ]gals, he
check at the event and was tak_inz
then took $40 cast from the cash
compelled to cosign up the hand
Pony Pals to verify -hat Lynn 1
remainder_ of Lli c,asli was suii-
which totaled $3-1.3E. Lynn wrot
ul paper, placed it in one of t—
the cash and gave A t> me. La,e:
I deposited the money with thr
verified the amo ,.lr 'a be $37'
m; of! ;
ce on May 8, 1991,
A Ewe-
I had given him on
i t hc,
V her box had money
r fl
)pt�y which totaled
Q;
if ied in a phone
.a-th Mrs. Karthia
er Pony Pals a $40
� r L ,
040 dollars, Lynr:
i 1
: t counted. I felt
un
r,,velpt mode out to
he -
' ne 040 cash. The
.- wcounte : by Lynn
1. :m�
JAI down on a piece
U boxes, along with
a:
e day. Mal 8, 1991,
yart_ment and they
The Honorable Cir.y Council
Page 8
May 17, 1991
Funds paid out on May 4 by , ii �'r,ckatt weze against
direction of City staff and Mur. =i,: al. Code. At the April 22,
1991 Cinco de Mayo Committee meo ir;g, i personally informed
the Committee cash payments cou 1(-: ; ,ade .
At the April 30, 1991 event Cc,mm
_tee m=
et ings, I was asked
by Lynn Crockat.t and Jim Jennin(,
-he
person who
provided
the stage /.lights /sound and gen-i
:'reasure
the event ,-)
if cash
payment could k)e made. 1 info-
:e4 Mz
Jennings
and the
Committee they could :got. Revei:
arnc:
expenditures
were to
be recorded separately, and it
ic,.
-ity poli,--y
to make
cash payments fo - services ren<ie:
i MI
Jennings said cash
payments are a standard prat, .
r 9
= was done
all the
time. 1 did not alter -ny comrne it
"e
Committee
Vickie Perez, who was in attendai,
up the agreement forms for the e
delivered by me '.�.o he:- office ;,r:
if the bands' checks were writ -
the event. I tc;Ld Vickie the
until the agreement forms had bce_
if the checks c;;ald bc� written
bands. I told h +_r no. Co- chayr_
customary to pay musical
performances, an(i he would takc
agreement forms 'rom Vickie on
Three of the ac,reements were
groups. The fou.ith was not.
s ii _i, :_she had gust picked
et a r.rnent ( forms had been
ca °a, April 26) and asked
could be paid at
s{ uld not be written
Vickie then asked
she would pay the
:} 3t r said t :Ii at it was
t t s k I I(is after their
F t. -- received four
3 around 2:30 pm,
he ent °rtainment
There was not enough time to :.< :.
ze greements
executed,
receive approva _
f rcm the C-11
1-'c ]7 -icl prepare manual
checks, have the ;n
s- igr.ed by the
:'reasure
and :nave
them available _.;t_ributiori
.;t .r i.`r May 4,
1991. I
made arrangement
for the che_
_ ;, pai-ed n
Monday,
May 6, with dis' . -bu+
f ,n for rug
Beer Garden
For the second :or,se_�utive y� _3
sponsored t_he beer garden. 13
this year: Beer $1.50; Wine
donated several uses of Mexican
on1.y, The bE_,er garden revenue II
pm, 4:OC. pm, and 6:00 pm by Tei
the gate revenu- t,verl though
several of their mE�c t_ i ngs �h
nights of Columbus
r,e and soda were sold
sr� `)0 cents. Someone
c; ales were by ticket
c ( at :2 1 pm, 2 :20
nz and combined with
r�nE i the Committee at
Lumbus t.,e.., e to be
The Honorable City Council
Page 9
May 17, 1991
responsible for the separate
their revenues and exFenditure;.`
Revenue:
i and ar.counting of
Beer and Wine Sales $900.00
(Beer and Wine tickets were e ;am(
color and not separated whei :_e .t Ica
at the beer garden)
Soda Sales +50 sodas] S 25.00
Subtotal $925.00
Expenditures;
5 kegs of beer @ $56. 4t a . $282. (ZQ
°evenues BalancF $643.00
However, expenditure:> were no- ~• ed for wine. The
assumption is the wine wa;r ��>n��teci by Lagomarsino's
Beverages, but this has not bee,)
The City's signed agreement .i
required them tc provide insur:al
beer. Co- chairman (rockatt info°
that the City would reimburse t ~-
Crockatt reitera* ed tr.at agreerr.
8, 1991, in the presence of M,
confirmed that mr. Cr_Dckatt ha.i
City would reimburse the Krligh�
their insurance
e knights of Columbus
as a requirement to sell
<: -e Knights of Columbus
.eir insurance. Mr.
tc �r.e in my office on May
z_rn ainoa. Mr. Nainoa
i[ifcrmed him the
n k:, s for the cost of
The agreement with t_le Knight:, 1 bus was a 756 -25
split in favor the City aft(,, ;� E �� e: ;beer, cups, etc.)
not including t_,.e re ._mburseme,ii f r once co;:ts . Based
upon the written Ligie(jt F nt, -rata share of the
$643.00 of r(,vena_., ;-)e:
City's ;;hare
K of C'
4 N 2 . 2 5
). 15
Staff plans to request a warra:it 4i? ,
' S to the Knights
of Columbus for the expense c e t"Ee:, cups, etc., plus
their share of the rev,�nue per ; r � agreement ( $282 &
$160.75 = $442.7`).
The Honorable City CoLncil
Page 10
May 17, 1991
Our Town Teens sold sodas. The 4.i i event agreement and
program insurance was not prop i. _j i to i ae City for them to
participate in the event. Alsc, ley not pay their .booth
rental fee of $100 dollars. How,e,., he-, were allowed to set
up and sell sodas. i� total o 6 ()c7 i s were sold at $ .50
each for a total revenue of 113 A<� _ ,.r. as wit:: the beer
booth, the revenues ar.d expendit_ •s be accounted for
separately; however, the Commits C �.. , , -� e r,;ons recei.pted the
revenue with other program rev(,
Soda Booth Anaiv::.is:
Revenues:
Soda Sales (796s�
Expenses:
Revenu- Balance
Agreement for soda sales was
$148.55 revenue:
City Share (75 °o)
Our Town Teen (250)
Staff plans to request a warrant
for their share of the profits
B &V Markets to pay the cost
recommending Our Town Teens rei,nt,
of use for a booth du(, to plac_ n,
in respect to se : ]_irla sodas at
Security
398.00
( %49.451
1.48.55
r �
t,E c
I.E In
evenue split of the
14.41
7.14
L'= to Our Town Teens
quest a warrant for
ias. Staff is not
City for their cost
<i Ciefi l : pOs1t10n
Sgt. Marty Rouse, Ventura C,> h <�riff's Department,
coordinated security for this Sherif's mobile
command post wa: yet u:) neh ir.d :: .: * .t Center.
The Cinco de Mayo l unittee ti"(,
eight volunteer _�ecuriLy person F
5:30 pm and 7 :30 - �2 midnight
there were fewer t.haii our.
There were no reported seri< _
Sher4_ff's Department did
persons because of garlg- relate
'lad a minirmrm of
`. ". (daytime _ 1 arr•, -
hrougho _.t she day
ms . However, the
U IIII f ❑��� of eleven (11)
h iE)s, or they ,Tere
The Honorable Ci-_y Cor.ncil
Page 11
May 17, 1991
wearing gang attire. Four ct.:: �e��F e were ejected for
attempting to sneak - -nto th,, en Lt. Rodriquez has
previously submitted a report 'o.incil detailing
security and tra- fic cor:trol fc: i_ ;( ,t
The lower athletic fi, -'id at tr, ,
parking for this event. The Exj 1
security for parking )n the fi,,
to their group. _he Urr.ount of _ ..
at the event by :_�qt. . Rouse and
$225 dollars; hc,,;ever the City w i
agreement of $200. Approximate
athletic field during the dli,:
nightfall. As th>
duties, they wer g n e d t�
Staff contacted : ;Y- Richarc
athletic field : _r_ a �t ion, and
the field ($60).
Additionally, at the request
staff posted walnut Canyon Rojc:
Zone" from 8:00 .:.m. to 12:00 rr:_(
High Street. Tra ` fir: control an :.
a problem.
Concession Sales
There were four l;ooths selling
g.! s 1L:x >1 was reserved for
-r Sco_.ts agreed to provide
a $200 dollar donation
i <r at _on was renegotiated
,r <;c -catt and increased to
i >e } )poring the original
ar parked on the lower
N'c f them were gone by
E. " needed for parking
event s c grit .
i xplained the lower
t_ use charges for
E .::eriff's Department,
s "'o Parking - Tow Away
g i : _')(, __Ween Wicks Road and
iii. not appear to be
Chuy's hicken, R_bs
The Rib Cage fibs
Moorpark Soccer Express oft Tacos
Miss Cinco de Mayo pageant ruits & V(,getables
All booths were repor-.ed to ha, v- ry well, ,specially
Moorpark Soccer r'x,,)r_es which w,
u:;�_i� midr icht_.
Ten (10) booths were rented i)r� y�� cckatt from Taylor
Rental at a cost of $69.13 e : :cr total of $691.30.
Chuy's and The Pib Cage each i,4, �c,r their booth of
$100. The City 's. cost for the s $6'9.13. Phe City's
revenue from th 4 F:;e 'w��> space r:�: > "'0.87 ez:ch, for a
total of $61.7,
The Honorable City Council
Page 12
May 17, 1991.
The Moorpark Soccer Express prow --c t:;:"e..r own booth and were
not charged a fee to sell. The 1✓ ~e• for concessionaires
was for their booth. Also, th(• t a -:-,e 100' of .�11 revenue
collected from their ; ales .
The Miss Cinco de May) Pageant *tfe used a rented booth.
However, they were not charged f the booth, and all
of their revenue.' from sales we �',, -,'ie scholarship fund
for the queen cndi_dat e; .
Trash pickup was provided by Mo >i E
: ?; Exp
: -ess Soccer Club.
They did an excellent
job. The
_n,1:.i *,_y
Center grounds were
almost spotless whert
inspected r
ncia ; ,
May 6, 1991. A $200
donation to Moorpark
Express Sc, _ �
'_ur.'�
aas approved as part
of the event bud:xet
: rash b _n� �_�
� �
e °cj by I3FI
Entertainment
Music was provided by four grol:p
to 2 pm.; Memo, 3 pm to 4 pm; I`:
pm, and Arrepeqio, 7:30 pm
stated, contrary to direction f
of the City cede, the band.;
Performances t. Co- Chairma:
performing were i groiip of dan �e
and Students,
h'.ar-a�.nl Regional, 12 noon
:iar c °io from 4 pm to 5:30
"I As previously
�' } >t ,if t: and in violation
p . i cash for their
It Other groups
' eci by Teresa Cortez
ry Scho� 1.
Additionally, MYAC provided a _.i; puppet :how which
was wel_- receive 1. h cost of ,
paid. b-. MYA,..
Youth Activiti s
A large number ;f
caildren _(c
grafts supervi �._,
�. August
provided 12 po�.:es
and gave
Pony Pals had
informer
by August
event.. The or -i gir:al
ly agree:i
quoted to the �ommiI
tee by,�
increased to (
,F�,,0 .
"taff to .
agreement for $(,0O
to secure �
The amended agrc emernt
was pro', I
6:00 p.m. on E'r isy,
r"ay ?, an�
d by arts and
�i Also, Pony Pals
250 free rides.
tc� ides would be free
��n ing r efor�e tt,e
for the ponies
>' o i.r:ez was $500 but
tj sub,nit to an
c r r ..des for the event.
i h : City :`Manager at:
t informe ? -hat the
The Honorable City Council.
Page 13
May 17, 1991
original agreed upon, price
Council approved budget.
I spoke with Mrs. Eppstein of 'r,
1991. She confirmed tc me Aucui'
Thursday evening, May 2, and c
for rides at the Cinc) de Mayo e,, .
her the estimated attendance i Dr
between 2,000 to, 4,000 people,
Mrs. Eppstein suppl i.ec. two whee�:�,
standard rate for a wheel is
of the -Late not i. _,e, Mr s . EppstE, . r:
help to assist with the s( :,
increased the price -to $300 pe,
signed the Pone Pal.; agreem,.��
Payment was rnade� i_i cash by
event .
Carnival Service provided a Hum >>t
a problem associated with this
The machine pumping air into t-:
Lo the number of children bounc:
or pipe supplying the air wou_l
ride to deflate. The operator u.
Committee Members and the Shc>r
problem, but tr.e per_ator d_ i
corrective action.. "he origi
services was $335. At the even
Crockatt the cost of the insu
passed on to t_ l,e which
Contrary to the -igreem(�nt,
amount in cash.
Additional youth activities pr(-,,,,
Council were Anabelle the Clowr.
Turtle ( $310 for hrs . ) . Cc
the additional e.�pensfr were
Committee at r pril
attendance at th�_� hpr� 1 22 rnee
Committee app n the exp,
Chairman Ronald forzi:e regal
does not recall apprl)val of
Even if such wa-, tY:e case,
authority to do sc,, especiall
approved by City ouncil on Api-�:
Teresa Godinez w,is authorized
i ,,:r 13ed $100 above the
i a l:a on Monday, May 13,
;0d ir.,.!z. contacted her on
he could not charge
r Mr Godinez also told
ev,:�nt was going to be
ed pcn that information,
�. -Kc Il Les for rides . The
c ar.s; however, because
3he had to hiring extra
Whec� l of ponies which
�F 1 $ r)00) Mrs. Eppstein
r . AciY, May 3, 1991.
r k HT )n the -lay of the
J:npt}
air ride. There was
de e�ause
of -,,ts setup.
W,j
s not anchored. Due
L;tt
the ride, the shoot
nr:hed
off causing the
d several times by
'=
pa rtment. about the
=:E
the appropriate
c;r
eca price for their
c.p, ,
r,11-or informed Lynn
t-
dollars was being
t he fee to $410.
,.id the increased
1 : 1 r ckatt to write her
approved by the
hrs .) and Ninja
ckatt ir,formed me
J
the Cinco de Mayo
was
:o not ecall the
spoke with Co-
L:asue, and he also
; oral expenditures.
�iid not have the
t-
budget had been
1 : 1 r ckatt to write her
The Honorable City Council
Page 14
May 17, 1991
own personal checks to pay fo _ e.; e: tertaineres and some
other miscellaneous excpenses. �ub;rlitted a claim for
reimbursement of her expenses.
Gloria Nainoa directed the _,I
°ant -
The City Council
approved a budget
of $560 for t.l.,
pagearit
at their, March 6,
1991 meeting.
The Council direct
that
the City was not to
be involved
with this portir
-f tht-
event beyond the
appropriation
o: the $560 for
ense_s
Therefore, staff
does not know
the tota amount
c. o` f
for the scholarship
fund. The Pageant
Director rep�
ed th,jt
$544.60 was spent
for pictures,
tr.-phi.es, plaques I
I as.
et.'- _eying and :Lace.
Additionally, n.i:,e di,play ads iz
event brochure. Revenue from e.
checks written to Knig--: *,
Miss Cinco de Mayo s(holarshil
received this revenue to help
brochures $1,494.94). According
the other two ads (The Rib Cage
Perez ($150) was to have gone i
the brochure. The City has r(:,-
riot The Rib Cage's check. The
riot credited to evenues in thi
On May 15, 1991, Mrs. Nainoa in ::c : ," m r:.at the printing of
the queen candidate tickets we "Ii r a ci from tic1 :et sale
proceeds. Previ(-)usly, staff ha :i i *_; believ,- that the
bill was to be sc_nt to the Citr�
Teresa Godinez
the Cinco de
Mayo
she had
ads ($75 ea
x 9
c •'
u,mbus) went to
the
Trein.
1e City should
have
s. t:e
cost of the
1500
h'r_,
ainoa, revenue
from
taurat
($130) and Vickie
request -ht,
c. o` f
se *Ming the cost
of
Perez' check
but
J w-c
by -he R--.b Cage
is
c;
On May 15, 1991, Mrs. Nainoa in ::c : ," m r:.at the printing of
the queen candidate tickets we "Ii r a ci from tic1 :et sale
proceeds. Previ(-)usly, staff ha :i i *_; believ,- that the
bill was to be sc_nt to the Citr�
Teresa Godinez
reformed me or
;c:a May 16,
she had
received
a check.
from The Rit,
g� an gave it
to Terry
Trein.
Mr. Tre i
n mi sunderstoc �t
check was
for and
returned
it t.o t',�ie
�i.t� Cage. � _,:
��> tact the
The Rib
age and
request -ht,
^}1cck he r,
rJ, Cite.
Advertising
The approved adv, rt is'_ng budge:
Expenditures were 5893.30 ove.:
staff did not have the op
expenditures, nor did they hav(
prior to printing. Lynn Crocna
costs were appro,,rF>>d by the Cin�
April 22, 1991 meeting. I w,�
recall I his e tt,re being
r event was $1,250.
E apz -�ved budget. City
1'
'o screen. these
nF - (,View the brochure
rdic :ted the additional
h1a�
Committee at their
rdance and do not
r A jdit i - >nal1y, I
The Honorable City Council
Page 15
May 17, 1991
asked Ronald Corzine, who wa -;
meeting, if he recalled
expenditures being approved. M::
did not recall the additional aa%
approved. Advert isir.g expendit.ii,
Brochures (1500 copies)
:c Lr, attendance at the
Jdi:Tonal aavertising
C'or.:i. e concurred that he
rr,._ s:i_nta expenditures being
f o I Lows
$1,494.94
(Approximately 1000 copies were r,.. (:isl - r bused.
Cost per copy was $ . 94 . Loss �s
these 1,000 copies was $940)
Other costs:
Flyer. art work $ 26.50
Printing 3,000 c:>i $ 185.50
Tickets 3,000 S 64.66
Di_spla�, ads (2) .$_ 371.70
Total X2,143.30
A total of nine portable restrc-
handicap, were rented by Lynr
informed me on May 3 the handicaf>
It was not. Additionally, Mr. C co(:
sinks were rented. This was dcr:,
approved "Requirement-,; for Tempo:
were approved on April 30, 199L,
provided with food booths. The
however, with tht, add._t.ional thr,
handicap restrocm donated, tii,
($21'/.25 over buci(Xet .
Ten booths were rented from Za,,,
various vendors at the event. 1;a
to reimburse the City for the
was anticipated tha-_ six venci.c;:
However, only two vendors use,
Cage . The other booths were
entrance for ticket ;ales,
sound control booth, ] for Misr
Town Teens The tenth booth was
missing. Taylor Rental brough'.
however, the boo-,h was not set
s; f -i.,ht regular and one
rc crca
Mr. Crockatt
P -,,st r�oor,i was to be donated.
at t i_n; ormed me three wash
1 e Ventura County's
r° Food Facilit-es" which
�equi_.rd wash sinks to be
IMF ->� oed budget was $280;
r�;<s c nd not having the
ti:ctuall $49;.25
r Rt'nt al for use by
the
using a booth
was
a< =o t of the booth.
It
Yee using booths.
,1iuy' s and The
Ri b
y �,)mmittee; 2 at
the
a" r: ictiviti(�S, 1
for
P'.ayc anti 1. for
Our
r_e because a part
was
biter in the day;
'.ommitee for use.
The Honorable City Council
Page 16
May 17, 1991
Cost of the 10 booth rentals wer $E9I..0. Revenue collected
was $200 as previousl,! reporte
Mr. Jim Jennings agreed to pr,;% i
and portable generat :)r. for $1,-,(
from $1,200 to $1,500 when Ir
Provide portable heaters and
provided all of the preceding
tables and portable heaters. t]r
by Co- Chairman Crockatt at the
balance due Mr. Jennings per t h.,
However, Lynn Crockatt agreed c
Per the City's purchasing rul
expenditures in excess of $1,;C
that he did receive three quc
three bids has L —en provided tc
Due to Mr. Jerin ings not pry
tables, Mr. Crockatt rented si>
$349.80 and ten 72" round tat
cloths at a cost of .�89. 10 fr .r
total of $438.90. This does n_t
Mr. Crockatt agreed to pay ',I
Rentals provided tables without
were returned f or tables wi_t it
reduced the tot,-'l cc'st by $ "!
services is $12l, . 90 aver the r
the aforement io:ied additions
agreed to by Mr.
Temporary porary g nce
At the April 2 committee meetinc;
getting most of the temporary f<,f
I
encing needed w(is go'r.g to be a.
On Friday, May 3 Lynn indicate :i
charge to set1..1p and takedown
$48 7. Funds well nun �udge��ed
i c
stage, licghts, sound
T ^.e
amount was increased
J �nrn _ngs
agreed to also
.nj . a
es. Mr. Jennings
e r 41 -- c.
s except the round
er.nin -s
was paid $500 cash
gent.
May 4, 1991. The
c p-
f services is $700.
a , Mr
Jennings of $1,500.
s :,c
uld be- received on
^:
C'. ockatt has stated
7hr-ee
1,1- ri f icat : on of the
IIr. . `i-o ,kat t .
i c
L '-.ible heaters and
_2
�.,aters at a cost of
m
nt bases and table
is F'r
P,3r.ty Renrals for a
I = -�� IE
`.e additional $300
t uii
,cis . Lister Party
e t ..
.:nbrellas, and they
-F• °>
or umbrellas which
Cinco de Mayo
co, >t for these
of t
_iget-, r;o, counting
h« :;jage rental
LzI[ rockatt said he was
icc:red. The balance of
ed :rough Pat Sandoval.
would be a $500
Actual co:3t was
Solicitation
Le tar
City Council
Cinco de
approved a
solicit,
c1 for ue by the
Mayo
The letter
Committee
at the I� :r
�t E +91rCouunci l meeting.
was
donations for
tr; be
al i
used I
- :, ittee to solicit
Cinco de Mayo
asp« >cts
P�jge
of t
xc:ept for the Miss
«nt-
7hr-ee
approved by the
The Honorable City Council
Page 17
May 17, 1991
City Manager for use by membe.:- < the Committee: August
Godinez, Teresa Godinez and Lila ai,). )onations were to be
received by the City. None wer- 1� i ".. 4 cr report(,d.
Maintenance staff and Director o>
other Committee Members with >e�
and chairs, barr � cadet; and sicris
6:15 a.m. and 12:30 p.m. E,
afternoon and evening event,
cleaned tables, picked up t r4.:
members with rearranging the h
We also took down. some booths tha�
During the everting event, ,1 I .
Director of Community Service_,
and picked up i rash. The Coirm ,
Locked for this (went, however
the youth dancers place t,
Ladies insisted :)n ass ing the
even though we !-'I tinern x
for this event.
crnnun_ y Services assisted
C ,q ,he booths, tables
A, 1 completed between
t.� break between the
30 pm, ity staff
�.na assisted Committee
f )r -.he evening dance.
F r ei n t !�Deing u, ;ed.
Workers and the
a� he Community Center_
t Y �_�r was to remain
� required to allow
i�.�� ,��_.hes . Also, some
_ _he eve wing hours
s were_- provided
Generally, all areas
were not
t red by the
group using
them. The Moorpark Express
Socc i
i <h wa hired
to clean up.
However, with a tittle
more inst,
_.un f cm the
Committee to
each group, they could
have cl
areas
which would
have reduced sta, f
perf, '
~ur�ctior
Summary .
Considering the amount of tiny
event, approximately h months,
before the event= to ( cllect a <�r-
t =ie up _-oose enci:; . )u ng the i
staff emphasized three main
t -he agreemen'_- and irlsurai.: �
�;tay within I)udq�, _; ir, f 3) do .n
lc�e to organize this
way scrambling the day
ncrr f)rms, insurance and
�i(4s that were held,
t �ommittee : 1) get
c. :i as possible; 2)
rvi.e with cash.
I,s you know, or :groat ly funds ; r 1 for this event
,Vere $5,000. The budget was thy o $1C, ,I51 .87 and
eventually the t unci.l i r.
t o $12, 000. 1'he r n� :.penditu 5 8. 23
The Honorable City Council
Page 18
May 17, 1991.
1
2
3
4.
5.
6.
7
Mr. Jennings, a vendor, wa
de Mayo :''ommittee. C1.
stage /lights /sound /gener,: t.
for these i )
Cinco de Mayo Committee wc:,
Lynn Crockatr_, Chairman
Commission, ��itr. cut prior
Parks and - 2Ccr gat icon Comm ; ._
Admission revenue col:,
undocumented. Additiona._1,.
the same ind uinumbered.
account `or the lumber of
sold, and • 'ier F, � c_ re rio t _ .
Gaze receipts, bc-er and s<
contrary t spE cific ciirec
Four (4) da ys e ! apsed b� t
revenue and receipts were
Paid cash t o several cont :r
on at least three separ,it
This is coat- rarr to Muni
payments we:(- made to the
Carniv -1 Services
Pony P,
Arrepc,,;.i
Mar-'ac". , .1 ; sco
Memo E3 .rid
Tr i o Band
Lyr:n Crockac_t told Knight .;
Pay their al) it _: ty insurer
to prier
Knights �f' �G1umo.is subs, <a
are
by the Ci..
member of the Ci nco
e.:1, i-lgs provided the
ids are on record
>: rie^ : y Teresa Godinez and
t ne F it .� s and Recreation
✓ r -he City Council,
F 1:f
,y 6.00 p
x.1 ickets were printed
ability to easily
rl�< I admission ticket
S.
r
3-(,s were commingled
staff .
n t vent anci the date
y , o the City.
crs contrary to direction
by City staff.
is 3.12.010. Cash
> e ridors :
C o, L.,bus the City would
��.BC license contrary
f City Council.
t 1 ABC 11 cense but
will be picked up
8. No insuran, �, agreement h rental -ee
was
provided :�;�� cur 'I'c�wn Teens
The Honorable City Council
Page 19
May 17, 1991,
0
0
11
12
3
14
The Pony P rl.s contract w,;s
at the last minute or t,,e
canceled. Staff failed c
this prior -. hi,; signing
No agreement was signe_:
concession- by ,400rpark S
Carnival Service (Humpty
the amount approved i:z
signed aq ;;E,ri' =_
Services for Annabelle the
of $650 an(. a N -nja Turt _c,
$310 were :; )t in the appiz_ vt
The City proved $560 f
Expenses of $44.60 were
was found :or t A7is event
pageant hay not been ac,c u
member of 1 1 e pa<,eant c�mr
The advert - sing budget e :c,
amount of 51,250 by $89
Gloria Nain,_)a that the re r
toward the pageant. ThF_
additional two ads in tt.
Perez, $1`_i(_! -- rc- ceived)
received) re be recei
the cost o± the r rr,ch, -ire
15. Except for two ids in th_
was no advance cublicit
(3,000)
they were i si_c ut_E d.
One thousand (1000) of
brochur_('s _;: inted were
7 City staff was not q:-
content /forcat c,f , Drochure
18. The rest room rental budges_
Council was exceeded by
handicap nd ?
n, 1 e,_is, -d from $500 to $600
(DPI r `_ dc.'s would have been
r.f rm t:he City Manager of
a -4ro —,
r as pai,i to sell
and $410; $75 above
s budgE,t and the
wn `o! six hours at a cost
? we `.Ours at a cost of
i:co de Mayo Pageant.
r 'ity as no sponsor
,ollectt,d for the
he City by any
3. <i ty Councii approved
t._,ff was informed by
rt - brochure ads went
v�m:e collected from the
� Ely Realty /Vickie
r _1� Cage, :>130 - not
ty to help offset
r ws-
-
there
r ��, Three Thousand
does nc'_ know how
' _ --F i t.undred (1500)
t - nity to review
_ E before pr_ nt i n a .
approved by City
t (suit of need for
. quired by Health
The Honorable Ci-y Council
Page 20
May 17, 1991
19
?0
') 2
23
24
25
26
27
Department.
City
staff we_s
May
3 . ! h,J
cost
of the
from
the cost
of
the port,,l, .
the
rental.
attributed to t
ha ,,,,e
beer
.rcacG
o the
The
requii:,ments
of City
bids
on
penditures
corIpli_e
c,r
r_he prix. --
Total expe . r_ E _; e:r:ceedF
by
T- shirts pi.,-, chased for the
chairmanlc_,nald Corzine
approved bi_ ixe�_, or previ , or the : ar, i ?,t treat iC:!
Many de e defer z
did no'. w or appr
Council, F :s ar.d Recr,a
Committee �, f
Many items were decided
individua 1 1h0 d . _d not h�: �. 4
decisions.
Social Security lumbers
for vendor, were not obta n�
$600.
The cost_ f,;, nc _ng of
approved uij a e, .
The cost for Mr. Jennings
above the
heaters
The addit
ten round ~ ab 1 cs werF
approved i�t,:ri lei
i ir Drrrned of this until
�r.t<i 1 Ls not broken out
That portion of
:0S*' the sinks should
he food booths.
F 5Ci for receiving
i $1,CCO were not
cc� 1 _ghting.
- ic1 approved budget
in- 1 as requested by Co-
))t n the Cit -y Council
s;_;sed by - ommittee,
Y t : ast .7�ir.ute which
_ew 1by the City
r s inn, C -o de Mayo
Lt i y oversicht by one
r:ority tc make the
i zE It i f i cat ion numbers
. ✓ ices in e:�:cess of
1� the Ci _ y Council
zviue, Lncreased by $300
c rEt when t ables and
�crtable heaters and
e Council
28. While ger. ra l7' cons - ,t j success by the
participant_ 1A e event �;�� c- 1�., organized and
administer(2(i . Ma:1y items only partially
The Honorable Cii:.v Council
Page 21
May 17, 1991
done or not performed in i
in unnecessary, -cast minut
insurance and security.
Recommendation
Staff recommends that future
sponsored with -1.-, outside group k
event, be organized by the Commur :
staff coordinating vc.lu-nteers ar
In either case, the pageant anc.
event (revenue and expendit.�r
handled separate.y _run the Cite
mf? y rr, inner which resulted
t is r :, i.e. agreements,
de Mayo events either be
tt_ C'itv cooperation or the
y' :.;erg Lc,es Department with
>--her interested groups.
:nular ship port-..on of the
rho . 1-J continue to be
Staff requests ghat the City �c.�_ - c.1 __ consider amendment to
The apps- opriatioz fcr this even- ieter!n. ned by the Council
to allow for the payment of addi.,, :anal se rvices provided but
not approved in h,: C':ity Counci i 1-1 -0VOC 1�'Aget of April 17,
1991.
TOTAL PROGRAM EXPENDITURE $15,178.23
Current appropriation S12.O�JO.CO
Additional appropriation equested $ 31178.23
Funding source: General Funs
01.4.1 :Q c,q�,
PEN:db
Attachments
CINCO DE W 'O REVENUE
N
Fag(
A
B
C
D
2
REVENUE
3
4
ADMISSIONS -
TOTAL ALL DAY
$2,018.36
5
- _-
6
---
BEER BOOTH
BEER
$900.00
SODA
�-
$25.00
$925.00
1 0
--
SODABOOTH (SALES
- ( 796)1-
'3398,,)0
11
-
12
-
-
13
DONATIONS
14
-
- -
1 5
SIMI ENTERSRISE
$300.00
1 6
HUGHES MARKET - - --
--- - - - - --
—. -
$20._0_ 0
17
RAN DYSTIRES
- -- - --
_
$25.00
1 8
+ _
ELY REALTYNICKIE PEREZ
$150.00
19
SUB TOTAL
_ -
$495 00
20
--
21
22
CONCESSIONS / BOOTH RENTAL
23
24
25
CHUY'S -
_ —_
THE
-
$100.00
RIB CAGE 1
$100.00
E27]
SUB TOTAL
- - - - - --
-
$200.00
- --
TOTAL REVENUE
_-
$4,036. 6
N
Fag(
EXPENDITUR, SUMMARY
A B C D E
2 t -- - -
-- - -- _
3 EXPENDITURE APPROVED CTUAL BALANCE
4 ; BUDGET XPENDFRJRE fi -
5
YOUTH ACTIVITIES
-- --
RESTROOM RENTAL
TRASH PICKUP
ENTERTAINMENT C
-- - -- — f
, --
SECURTTY - SHERIFF
- - - -- — - - , -_
- - --
STAGE /LTS /SOUND/TABLES
--
PARKING SECURITY
- - --
l -
MISS CINCO DE MAYO
- - - - -- �
- - - --
—AD VERTISIN - -
G
DECORATIONS!
- --
EVENT INSURANCE
- - -_ -_ -- - -
7
STAFF COSTS
-- - - -- - --
- - - - --
MISCEANEOUS
- - LL - _-
(TOTALS
$1,400.00
$280.00
$200.00
$1,300.00�
_ $3,369.92'
-
$200.00
- -
$560.OG
$1,250.00
$250.0
-
$401 .95
$440.00
-
$8 48.1 ;3
-
$12,000.0(
6
7
8
$1 460.00
1 0
$3 055.95
12
13
1 4
1 5
1 6
17
1 8
19
20
21
2 2
24
26
27
2 8
29
30
31
32
$2.282 ,12
($882.22)
(x'497 '5
($217.25)
5200 1)0
$0.00
$1 460.00
($1_60.00)
$3 055.95
$313.97
$1 928.4 +0
($428.90)
1200 (10
$0.00
a 544 r 0 - $15.40
$ 2 143. 0 ($893.30)
1 1 ;' 1 - $132 29
$401.:,5 $0.00
$252..-,9 $18701
($1,245 23)
I' , 1.7 8 ::' 3 ($3,1.78 23
A B
C
D
E
F G H
1
CINCO DE MAYO MAY 4, 1991
2
FUNDED FROM GENERAL FUND RESERVE
3
APPROPRIATION $12.000 DATE 4/17/91
4
JACCOUNTNUNBER 001.5.510.5101
5
EXPENDITURE I YOUTH i RSTRM TRASH !ENTERTAINMENT
ACTIVITY RENTAL PICKUP
CITY COUNCIL APPROVED EVENT BUDGET $1,400.00 $280.00 $200.00 $1,300.00
Carnival -- Hwmpty Dumpt nde - -Paid by Cash $410.00
Entertainment express Clown & Turtle (Exp. App. by Comm.) i $960.00 i
- -- y - i - -- - - Y $560$560 00
Lnn n Pals Pon rides Paid b Cash
Crockatt Cash payment to Pony Pals Paid by Cash $40.00
6
7
8
10
1 1
1 2
1 3
1 4
Children prizes $257.55 j
Michales - tissue paper /flags/ headbands $21.25
y Vvorid buoe r sprizes- tissue paper $33 41
Sub ntai 1z? 932 2?
Balance t$882.22f
--
, iC itu iI
9 toiiets'3 wash nks $_497.25
Balance ($217.25 -
- - -.. -
MPK Express Soccer Trash pick up � I $200.00
- - - - -- -
1 5
i �t
i 18
i 9
20
2 1 iBh
22
23
24
l 2 5
2 66
Balance I — � I
$0.00 -
Arr e o Band Paid by cash
Mariachi Jalisco Band Paid b cash T
$660.00
28
29
3 0
Memo Band Paid b cash
-- - --
Trio Hardcho `Band Paid by cash
- -
'
_
$100.00
3 1
E3
-
'Sub -total
—
$250.00
32
Balance
_
$1,460.00
3
($16 0. 0 0
X145 54
$371.70
$1,494.94
$26.50
$185.50
$64.66
$2,143.30
($893.30
I
_1
A
B
C
D
I E
F
G H
3 4
EXPENDITURE
_ . --
POILCE SERV.
! STG /LGTS/
PARKING
MISS CINCO DE ADVERTISING
3 5
TABLES /GEN
MAYO PNG.
36
CITY COUNCIL APPROVED EVENT BUDGET
_ _ -_ _
$3,369.92
$1,500.00
$200.00
$560.00
$1,250.00
37
3 8
Ventura County
Sheriff
1 $3,055.95
39
~Balance
Jim Jennings Stage/sound/lights Paid by cash
Balance due
Lister Party Rentals 0 tables w /umbrellas
- - -- - - -
-- - -- _ Sub total
- Balance
Explorer Scouts parkin securit
-1- - - —� -- - -- -
- Balance
$313.97
--
$500.00
$1 ,000.00
$428.90
$1.928.90
$200_00
$0.00
- - -- - -___
-Y-
41
42
43
4 4
4 5
4
4 7
48
4
X145 54
$371.70
$1,494.94
$26.50
$185.50
$64.66
$2,143.30
($893.30
I
_1
Bev's r-afts ace
I "-
Letterin
Anderson supplies Tiaras_''
Sub total
Balance
Mirror -News /display adds
MPK Business CenterL Brochure 1500 copies
5 3
5 4
5 5
5 6
57
58
60
61
62
Flyer Art (2 versions) 1
Printing 3,000 copies
63
64
_ Tickets 3,000
65
6 6
ISub - total
'Balance - - - --
X145 54
$371.70
$1,494.94
$26.50
$185.50
$64.66
$2,143.30
($893.30
I
_1
A B
C
D
E
F
G H
6 7
EXPENDITURE
- DATE
DECORATIONS
6 8
EVENT INS,
!CITY STAFF
MISCELLANEOUS
69
A
CITY COUNCIL PPROVEID EVENT BUDGET
70
$250.00
$401.95
$440.00
$848.13
71
72
Decoration Discount Center -ball oons /streamers/ pictures
It's Your Affair Heilum tank/ placernat $83.84
-- - - - $33.87
;Sub - total $117.71
j Balance $132.29
Event insurance purchased by City
— — - - - - -- - --
- - - -' I
Effrain Alcazar 9 1 /2hrs. @ $21 31
John McGiness 3 1 /2hrs. @ $14.44
Uhil 1\V evY Div JSe 2 '1,41rs.
Balance
=�
Spec ., . sr' rte :Reti ��;ec oy �� �orz�ne)
B& V MARKS I sodas
Ed Blackwell - removal installation temp. fence
K of C's (Beer bill $282 and share of profit from beer sales) j
_ -_
Our Town Teens
- (Share-of -• Profit from -soda sales) Y
- Sub total -T-
_ - -- _
- Balance
$401.95
-
$0.00
$202.45
550.54
$187.0
_
��
-
-
_
--
- 1
-
� � 8 6
$249.55
$485.00
$442.75
$37.14
$2,093.36
52,093.36
($1,245.23),
73
75
76
77
78
79
80
81
-
A3!
8 4 J
85�
86
88
8 9
i 90
I 91
92
--
9 3
94
— - -_ - -�-
_ _
95
oP ,
F � y
MOORPARK
799 Moorpark Avenue .1o,>r, ark. ;alitornia 93021
MEMORANDUM
TO: The Honorable City Counc- 1
FROM Philip E. Newhouse
Service.
DATE: May 20, 1991
SUBJECT: Cinco de Mayo
Information
Staff wound like t(: present
the Cinco de M&i'Y event J1
contained innr
City Council
ATTENDANCE:
The report stated 000 adn i
collected at ?.he eve mt vid
2,069 tickets were unknown_
was retyped, _t rnot:, related
the City was �mi -�t�d. Thc,
follows:
3,000 t ic:ket s printed,
548 in >s ion of t i
of t`ie 2,N-)
NON -CASH DONATIONS:
The 600 !,)L;. were zc�
Ice DeIiv r vi ;u
FINDINGS /CONCLUSIONS:
N_oorpark cct, rrc ss lt,.� r
required - 0 7 _ )ncess _car
Stated
PAUL W. IAWRASON JO ;3i RNAHL)O '.' I H0 ,(
(805) 529 -6864
7-rector of Community
_�S�
Repo -t - Supplemental
information related to
- certain statements
Mayo report to the
: _ts were printed, 383
i'_..ion of t:he remaining
c. ently when the report
kets in possession of
-(: <_et. accounting is as
at the door,
c
the disposition
_ known .
✓:�') Ice neat Doyle Sha:�
d Signed agreement as
�nt It 's correct _v
c o aerate tt�e -r
HUY E V0ZNIAK
ors; 'gym« r,E �r i^ ;umber
PRINTING INFORMATION:
Staff received the followini iforma_ior,: from Sandy Brown,
Moorpark Business Service C�_�n -r, w��ch printed the event
brochures, flyers and ticket,
Flyers:
First contacted on April 199. E '-'eresa Godinez and
Sam Nainoa.
6,000 copies printed. , i each iri English and
Spanish.
Printing information reel c fror Teresa Godinez
4/29/91.
Flyers picked up on 4/21 r S om and on 4/30.
Tickets:
3,000 tickets were printr�:
First coritact.eci on Apri. _
Sam Nain;3
9' : 1 >y -eresa Godinez and
Meetings scheduled for P.pr 8 & 13 to review art work
were not held because tl E, ;mmit t-e :embers did not show
for the meet inns .
Art work ropy delivered o 1/2D/9 by Teresa Godinez.
Tickets printed on 4/23 ( ) 4,
Tickets
were original::_
g-)ir:g
to be
consecutively
numbered
and
perforated
dy 3r:wn
told
Teresa Godinez
on April
6
it would t
E. minimum
of
10 days from
approvai
cif
art work t
c _'.e
tickets
printed. Art
work approved
on April _
���],
by Ronald
Corzine too
late to
':av(-
the tic,cet
and have them:
printed
f -)r '
:I « ever °rt =
Brochure:
First C(_"i by Tere. d: l Sam �4ainoa on
4/6/11.
Go ahead liven for r)rin
Art ✓erd c,n
Changes
412 1/ 91 .
c,. 4 3 1.
Tes es <i Gcdinez.
_:a 1 'o z i_1e Orr
i
Sent out of town for pr i r.' -1 ; %2� 91 .
Received back and pickei ,;: 1 >, �1.
Attached are copies of I., F .,e _r. English and Spanish
and the event ticket.
COMMITTEE MEMBERS:
In the May 17, 1991 report,
member of the Youth Activit_es.
by Lynn Crockatt she was n�)t
committee minutes from the Ft
Zemont was a member, however,
did not part: icipate in ar:y
related to the C_inco de Mayo e,
Additionally, I was informed
Recreation Commission meeting
member of the Youth Act iv:i t:
spoke with Mrs. McGowan on 1A,i
did not participate in any
Youth Activities and did no,
the subcommittee..
s_at -d Cheryl Zemont was a
I;1,J,corrrli ttee. I was informed
I '_r accurately noted in my
,r.i3ry 6, 1991, . meeting Mrs.
e was '10t_. Also, Mrs. Zemont
t nf-1,t ings or functions
-lie February 12 Parks and
at -.i.kie McGowan was also a
�rnrnittee . However, I
v d she informed me she
i made relative to the
herself as a member of
I also incorrectly stated !air l.s was a Miss Cinco de
Mayo Pageant Director; she wa 1, )t Mrs. Plaks was a judge
for the event:_ and did not in the role of a
Pageant Direct or
PEN:db
Attachments
k.e s.
Fiesta de Moorpark Cinco de Mayo Celebration
A—
FINAL PROOF PLEASE -gNSr1--
!r �' T --.REFULLY
T'
C114-r-CK fPC,.-
NAME - ADDRESS - Ph.�1--'Z-1, U
Accepted by�e, Date
MOORPARK COMMUNITY CENTER
Saturday
May 4. 1991 7=-TESTA DE
...........
LL-
.')AYFIME. FUN
,ter
LL. 4 Z5 �2
OPP. lam Lv-a5f.)oP.m.
JL
.5 0
Children's Rides - .arnes
Dance Ticket
-0 0
Arts&Crafts � Food&()rinks
<C �
Live Entertainment - Manachis
Adults: $5
Crowning of Senorita (',irico dry Mayo
Co
*1C)0V-PA72K �----
--DANCE --
Ticket Sponsor
&'4e-s
OP" a' 7:-, p.m, until Midnght
The Rib Gage Restaurant
Presentation of Miss C! do Mayo and her Curt
Al( ay and Evening Ticket Combo: $6
A—
FINAL PROOF PLEASE -gNSr1--
!r �' T --.REFULLY
T'
C114-r-CK fPC,.-
NAME - ADDRESS - Ph.�1--'Z-1, U
Accepted by�e, Date
Cinco de Mayo
3�
`'•itElfr�sr�iy�t�i�w`�i4� �`
i 1
PARA LOS NINOS EN LA DIA : 11:00 am to 5:30 Pm
GATES OPEN HT 10.30 a_m.
Children's Rides • Games - Arts & Crafts
Food & Drinks • live Entertainment Including Mariachis
Senorita Cinco de Mayo Pageant Begins at 2 pm
Admission: Adults $3 & Youth $1
13 to 18 Years old (kids up to 13 Yrs. free)
f3AtlE: 8:00 Pm to midnight
GATES O( N -1 F ' 3() p_m.
Music for Dancing Until Midnight & Refreshments
Presentation of Miss Cinco de Mayo and her Court
Admission: (Idults $5
Dia y Noche Ticket combo: $G
Cinco de Mayo
Celebration
-�1 - Saturday
Ma y 4., 1991
t-��� Moorpark
`� _ Community Center
Sponsored by the City of Moorpark
.,f � i
Fiesta de Moorpark
DAYTIME FUN: 1 1:00 am to 5:30 Pm
GATES OPEN AT 10:30 a.m.
Children's Rides • Games • Arts & Crafts
Food & Drinks • Live Entertainment Including Mariachis
Senorita Cinco de, Mayo Pageant Begins at 2 pm
Admission: Adults $3 & Youth $1
13 to 18 years old (kids up to 13 yrs. free
DANCE: 8:00 Pm to midnight
GATES (--)P(" i'� AT 7:3C,
Music For Dancing Until Midnight & Refreshments
Presentation of Miss Cinco de Mayo and her Court
Admission: Adults $5
All Day and Evening Ticket combo: $6