HomeMy WebLinkAboutAGENDA REPORT 1993 0804 CC REG ITEM 08HITEIWG*Ho
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An" KdA Z` TY OF MOORPARK
c� AGENDA REPORT
TO: The Honorable City Council
FROM: Donald P. Reynolds, Jr., Administrative Services Manager
DATE: July 27, 1993
SUBJECT: Consider Additional Computer Hardware for New City
Positions
The following report will recommend a budget appropriation for the
purchase of computer hardware. No funds are currently available
in the City's budget for computer hardware.
Background
At the end of fiscal year 1992/93, two new positions were added to
the Moorpark Redevelopment Agency ("MRA"), and later during the
budget process, Council authorized recruitment for a Management
Analyst and a Director of Finance during fiscal year 1993/94. The
Director of Finance is funded half by the General Fund and half by
MRA. The Management Analyst is funded solely by General Fund,
(derived from Gann monies).
The MRA staff began in July of this year. Staff is currently
recruiting for a Management Analyst, and studying the needs of the
Finance Department for logistics related to the Director of Finance
position. The Management Analyst position is expected to be hired
by mid - September.
To accommodate the new MRA staff, $9,000 was appropriated during
fiscal year 1992/93 for two new personal computers ( "PC's "), a
small printer and a larger laser -jet model. Approximately $6,200
of these funds were used to buy the new PC's and monitors, however,
no printers were purchased. The balance of $1,800 was not re-
appropriated in 1993/94, and no General Fund or MRA funds were
appropriated by the City Council to accommodate the needs of the
new Finance Director and Management Analyst.
Discussion
MRA is in need of completing the prior year's computer purchases by
acquiring a laser -jet printer. This printer will be used by the
Secretary for staff reports, desk top publishing, and graphs and
charts related to economic development and the MRA.
The Finance Director and the Management Analyst will each need a
PC, monitor and at least one printer. There is one small printer
currently available. The Assistant to the City Manager is also in
need of a laser -jet printer. The existing small printer being used
now by the Assistant to the City Manager will be placed in the
office of the MRA /Economic Development Manager for drafts and
informal reports.
The standard PC in use at City Hall with a black and white monitor
cost from between $2,400 to $2,800 each. The laser -jet printers
cost from between $900 to $1,100. Staff estimates the cost of
purchasing the above mentioned hardware, and to divide the costs as
follows:
The proposed expenditures have been split between the MRA and the
General fund based upon the use of the equipment, and by the
funding of the position to use the equipment. Therefore, half of
the Director of Finance's PC and monitor, half of one printer and
all of a second printer are being recommended for funding by the
MRA.
These expenditures will have to come from the City's General Fund
Reserve account. There is a possibility that a salary savings will
become available because the Director of Finance and the Management
Analyst positions have not been filled, however, the Council
appropriated ten months of salary and the difference may be
insufficient to pay for all of the needed equipment.
Recommendation
That the City Council authorize an appropriation from the General
Fund reserve in the amount of $8,600 to line item 01.4.117.906, for
the purchase of computer hardware to accommodate new staff
positions and other needs per this report, with the understanding
that the cost of one printer, half of one printer and half of one
PC with monitor will be charged to MRA when final, (approximately
$2,950).
N
Total
MRA
General Fund
PC and Monitors (2)
$ 5,000
1,250
3,750
(Finance, Mgmt. Anal.)
Laser Jet Printers (3)
$ 3,000
1,500
1,500
(Finance /Mgmt. A., MRA,
Assistant to the CM)
Sub - Total ................$
8,000
2,750
5,250
Tax (7.250)
$ 582
199
381
Total Estimate ................$
8,582
2,949
5,631
The proposed expenditures have been split between the MRA and the
General fund based upon the use of the equipment, and by the
funding of the position to use the equipment. Therefore, half of
the Director of Finance's PC and monitor, half of one printer and
all of a second printer are being recommended for funding by the
MRA.
These expenditures will have to come from the City's General Fund
Reserve account. There is a possibility that a salary savings will
become available because the Director of Finance and the Management
Analyst positions have not been filled, however, the Council
appropriated ten months of salary and the difference may be
insufficient to pay for all of the needed equipment.
Recommendation
That the City Council authorize an appropriation from the General
Fund reserve in the amount of $8,600 to line item 01.4.117.906, for
the purchase of computer hardware to accommodate new staff
positions and other needs per this report, with the understanding
that the cost of one printer, half of one printer and half of one
PC with monitor will be charged to MRA when final, (approximately
$2,950).
N