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HomeMy WebLinkAboutAGENDA REPORT 1993 0804 CC REG ITEM 11BITEM /1. 13 & AGENDA REPORT OFFICE OF THE CITY MANAGER TO: Honorable City Council r jl FROM: Steven Rueny, City Manager I DATE: July 29, 1993 SUBJECT: Additiong /Changes to Proposed 1993/94 Objectives The enclosed list of objectives (dated July 29, 1993) incorporates the City Council's July 28, 1993, action of setting the highest priorities for divisions of the City Attorney, City Clerk, City Engineer, Community Development and Public Works Departments. The highest priorities are printed in bold and contain a double asterisk on the left - hand margin. Other changes made by the City Council including high priorities (denoted by a single asterisk in the left -hand margin) and additions by the City Manager are shown in legislative format; i.e. additions being shown in shaded print and deletions shown in strike -out print. Also shown in this format are additions to the proposed objectives for the departments that have not yet been reviewed. SK:db Enclosure c: \wp51 \citymgr \obj93 -94.Bm OOPPARK. CALIFORNIA City Cound ill ofirg of ))''19''9! ACTION:Ii2��a�..�1.0 By Revised 7/29/93 CITY OF MOORPARK Mission Statement, Goals, and Objectives CITY MISSION STATEMENT Striving to preserve and improve the quality of life in Moorpark. DEPARTMENTAL GOALS AND OBJECTIVES FOR FY 93/94 City Manager Management Oversee and coordinate activities of all City departments consistent with City Council approved policies and priorities; provide courteous and responsive public service. 1. Conduct monthly in -house management staff development meetings. * 2. Coordinate City's public information efforts and prepare no less than forty (40) timely, informative news releases about City activities. 3. Work with County, State and Federal officials to ensure that Moorpark kIs legislative interests and concerns are addressed and establish a legislation program which would allow the City to respond on a more timely basis to pending State and Federal legislation. * 4. Further develop the City's customer service program to include employee training and quarterly employee meetings with an emphasis on customer service practices. 5. Coordinate City's annual goal setting process. 6. Serve as staff liaison to Ventura Council of Governments. * 7. As Executive Director, direct redevelopment agency activities under the day -to -day management of the Deputy City Manager and assist with establishing redevelopment priorities and develop and implement expenditure plan for bond proceeds. Special Projects Provide responsive staff support for special projects. * 11 Assist in the acquisition and development of a downtown park. * 2. Assist in the relocation of the Post Office to a downtown area location. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 2 * 3. Assist in the development of an expanded library facility. * 4. Assist with implementation actions as follow up to General Plan Update including traffic mitigation program, and other items of potential impact to City services and facilities, and preparation of specific plans and modifications to Recreation Element. 5. Serve as staff liaison on matters pertaining to day laborer gathering site and related activities. 6. Assist City Council in planning annual meetings with Parks and Recreation Commission and Planning Commission. 7. Assist with City's participation in developing Traffic Control Measures (TCM) in conjunction with County APCD. 8. Assist with modification to Municipal Code Section pertaining to duties of Parks and Recreation Commission and Planning Commission. 9. Assist with updates of the three (3) existing Areas of Contribution (AOC). * 10. Assist with development of Citywide Traffic Mitigation program and coordination with Ventura County on traffic impact matters. * 11. Coordinate settlement efforts with Caltrans for relocation of maintenance station. ionsQr rov dbree$ a T e.te senc ©x'dinancW Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 3 Public Transit provide a safe, efficient alternative to single - passenger automobile travel in Moorpark. * 1. Pursue a marketing program to increase ridership on City bus system and assist with the marketing program for commuter rail and Amtrak services. * 2. Implement the city's Paratransit Plan. 3. Insure timely and efficient City funded maintenance of commuter rail and park and ride facilities. * 4. Work with VCTC and other East County jurisdictions to facilitate regional transit linkage. * 5. Work with VCTC to evaluate feasibility of transit service from Cities of Thousand Oaks, Camarillo and Fillmore connecting with commuter rail service. * 6. Assist with City's work on complying with obligations of the Congestion Management Program (CMP). * 7. Evaluate cost benefit of purchasing a City owned bus for use by City's transit contractor. Solid Waste Ensure that solid waste is disposed of in accordance with the adopted State hierarchy of "reducing, reusing, recycling, and landfilling." 1. Work with the refuse haulers to develop and implement an industrial and commercial recycling program. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 4 2. Participate in regional solid waste planning efforts and formation of a Regional Waste Authority. * 3. Work with the refuse haulers to develop and implement a green waste program. 4. Organize and implement two communitywide clean -up days. 5. Organize and implement a Christmas tree recovery program. 6. Develop educational and public awareness programs utilizing the City's cable television channel and other media forms. 7. Conduct an educational workshop on source reduction and recycling for youth. 8. Conduct a workshop on composting. 9. Conduct a workshop on identifying safe alternatives to products that are considered household hazardous waste. * 10. Assist with the development and implementation of a recyclable household hazardous waste collection program in coordination with the City of Simi Valley. 11. Enforce the City's mandatory refuse collection ordinance. * 12. Evaluate feasibility of implementing a variable can rate structure or similar alternatives for residential refuse collection. * 13. Develop and implement a program designed to encourage participation in residential curbside recycling for residents not currently participating and to reinforce participation with residents who are participating. 14. Coordinate the City's implementation of the Countywide Recycling Market Development Zone (RMDZ) among the City Departments, and serve on the County Economic Development /Recycling Market Development Zone Subcommittee. 15. Coordinate the City's participation in an East County Business Symposium and Recycled Products Fair, sponsored by the Department of Conservation, in conjunction with the cities of Simi Valley and Thousand Oaks. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 5 16. Develop educational materials for environmental shopper awareness to be placed at local grocery and super markets. 17. Evaluate the Commercial Refuse Franchise Agreements (expiring June 30, 1994). 18. Draft ordinance for space allocations for the collection of recyclables in all development projects, as required by AB 1327. Emergency Preparedness Ensure that City properly anticipates and is prepared to respond to natural and manmade disasters. 1. Develop a list of equipment and resources needed in the City's Emergency Operation Center to respond to an emergency. * 2. Develop Standard Operating Procedures (SOP) which outline each department's role in responding to an emergency. * 3. Provide training for staff in emergency response procedures and responsibilities. * 4. Plan and conduct a desk top emergency management simulation. * 5. Prepare a portion of City Hall /Community Center as an emergency operation center (EOC). 6. Recruit and train a citizens emergency response team. * 7. Develop a program to regularly inform the public about the need to adequately prepare themselves for a potential disaster. 8. Purchase supplies for EOC and for response activities. * 9. Provide disaster response training for the City Council. City Attorney Provide sound and timely legal advice to the City Council and staff which encourages solutions and discourages litigation. Mission Statement, FY 93/94 Revised 7/29/93 Page 6 Goals, Objectives 1. Assist with preparation of draft documents and ordinances for subdivision ordinance and implementation items related to the update of the Land Use and Circulation Elements. 2� Assist in resolving City lawsuits. 3.. Develop an ordinance to address overcrowding in residential units. 4. Prepare a standard lease agreement. City Clerk Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. 1. Assist in the development of a proposed business license program. ** 2. Insure the City is in compliance with Americans with Disabilities Act (ADA) requirements pertaining to access to public meetings and documents. ** 3. Expand the Citizen Link computer by adding additional city information. Expand system to the Library when /if that becomes feasible based on budgetary constraints. Provide an annual report on the program to the Council. 4 Submit an article to Western City on the Citizen Link computer. 5. Speak at the annual League Conference on implementation of an Optical System. ** 6. Implement a volunteer program and an annual recognition event for city volunteers. £+ 3Y817 ]ilt;G81tf€S<}'1Qlk1C�LiG.e38� Mission Statement, FY 93/94 Revised 7/29/93 Page 7 Goals, Objectives Records Management Provide responsive service and support to City Council, staff, and public through efficient recording, storage, and retrieval of City records. ** 1. Finalize and implement a comprehensive records management plan including procedures for purging and destruction of specified records. ** 2. Complete scanning of all permanent records to the Optical Disk system. * 3. Implement a two station expansion of the optical system to allow easier access for departments. * 4,. Investigate alternatives for cost efficient means of storing public improvement plans, maps, exhibits and similar oversized documents. 5. Implement use of a volunteer in the City Clerk's Office to do optical scanning (particularly closed claim and contract files). 6� Input list of organizational administrative procedures into Clerk's Index. 7, Continue codification of City ordinances. 8. Maintain insurance, recorded documents, developer guarantee, and contract databases and create others as needed in the Clerk's Index. ** 9. Compile and submit a comprehensive list of Council policies to the Council for formal adoption. Elections and Required Filings Ensure timely compliance with the Political Reform Act and Elections Code. 1. Begin an outreach program to increase voting registration and voting. Administrative Services Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 8 1. Develop proposed Business License program for consideration by the City Council. 2. Initiate discussion with Mountain Meadows Cablevision for franchise extension. * 3. Purchase and install emergency generator for City Hall /Community Center. * 4. Coordinate with the City Attorney's office on validation of a new appropriations limit. * 5. Preparation of ADA Compliance Manual and training for staff. 6. Develop business registration program for contract with computerized database system. 7. Develop and conduct a public information program for animal regulation services with Ventura County. * 8. Implement provisions of the new Cable Act regulations and revised fee regulations. * 9. Retain a contract firm to review and analyze the City's and Redevelopment Agency's property tax receipts. Redevelopment and Economic Development Provide necessary staff support that facilitates the revitalization of the redevelopment project area, expands the tax base, increases revenues and encourages greater diversity of businesses and services. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 9 * 1. Coordinate City's downtown improvement efforts including relocation of the post office to a downtown area location. * 2. Develop for City Council consideration and adoption and implement a business attraction, promotion and retention plan including provisions for working with the business and development community to increase sales tax capture. * 3. Monitor processing of projects that offer significant economic development benefits to insure timely completion of construction and opening. 4. Work with Moorpark Chamber of Commerce on economic development and business promotion matters, including the Shop Local campaign and Moorpark Economic Development Committee (MEDC). * 5. Consistent with City Council policy and approved plan for the downtown area, seek long term commercial development of the former rail property on the south side of High Street including retail and services compatible with commuter rail service. * 6. Purchase the former rail property on the south side of High Street from Ventura County Transportation Commission. 7. Participate in County -wide Economic Vitality task force. 8. Administer agreement for sales tax audit and reporting. * 9� Manage the activities of the Moorpark Redevelopment Agency including development and implementation of a work program and Capital Improvement Plan (CIP). Budget, Accounting and Finance Plan and account for City revenues and expenditures and invest funds safely while maximizing yields in accordance with priorities established by the City Council. * 1. Prepare a summary budget for public distribution. * 2. Prepare a capital project and equipment replacement schedule and funding program. Mission Statement, FY 93/94 Revised 7/29/93 Page 10 Goals, Objectives 3. Develop and implement system to have periodic independent third party review and verification of City's investments. * 4. Develop allocation formulas for appropriate cost sharing between departments, divisions and funds. * 5. Prepare comprehensive annual financial report by November. * 6. Implement Accounts Receivables Program. 7. Evaluate expansion of the current financial management system or the purchase of an alternative comprehensive financial management system. Computers Improve workload efficiency by planning, acquiring, and maintaining hardware and software systems and training personnel in their use. 1. Link databases for home occupation permits, zone clearances, land use information, property tax, and sales tax information. * 2. Submit for Council's approval a five year computer system plan. Risk Management Minimize losses caused by unforeseen occurrences in all phases of city operations. * 1. Prepare Risk Management Manual. 2. Provide formal Safety Training program for all employees. * 3. Conduct annual audit of City facilities and projects for SB 198 and CALOSHA compliance and provide written report to City Council and City Manager. 4. Develop a training program for all employees in the identification on handling of hazardous materials. 5. Conduct annual audit of City facilities and practices for the Injury Prevention Program. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 11 Personnel Provide a recruitment and selection process which fairly evaluates abilities of applicants consistent with the Equal Employment Opportunity Act; oversee staff development and training to maximize employee potential; and manage benefit program to facilitate employee use while minimizing cost. * 1. Revise personnel rules to reflect actual operating conditions and approved MOA with employee groups. 2. Evaluate potential for developing an Employee Wellness Program. 3. Prepare updated Personnel Manual. 4. Implement Employee Assistance Program. 5. Prepare ordinance revising personnel practices for recruitment and incorporating an Affirmative Action Plan. 6. Develop formal employee orientation process. 7. Develop Management Employees Personnel Rules. Selo mcadx iced merit. anfii �rfnrman,e �a3 ur:sysm. Purchasina Ensure that all expenditures conform to established purchasing procedures. * 1. Revise purchasing ordinance and develop purchasing procedures manual. 2. Prepare local vendor resource guide. 3. Update fixed assets listing semi- annually. Community Development Block Grant (CDBG) Administer the application and allocation processes of the CDBG program consistent with the program's objectives of assisting low and moderate income persons. 1. Provide liaison support and assistance to sub - recipients. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 12 * 2. Assist with activities to expend funds reserved for low and moderate income housing. 3. Prepare analysis of urban county grant program versus small City entitlement for city's participation in CDBG. Property Management Maximize return on investment consistent with City Council policy on use of City owned /managed real property and buildings. * 1. Implement City Council directive for rental, development and maintenance of former rail property on the south side of High Street. * 2. Assist with the preparation of a standard lease agreement. Public Safety Administration Provide coordination and the leadership necessary to introduce new programs, enhance existing services, public support, and respond courteously to the public. * 1. Identify revenue sources to support police activities and recovering costs. * 2. Participate in the Sheriff's Department Disaster Plan exercises and coordinate with the City's Disaster Plan. * 3. Expand use of Police Public Information Videos' on City's public channel. 4. Work with City's Ad Hoc Committee in developing techniques for addressing gang and at -risk youth issues. Investigation: Promptly investigate all crimes and apprehend criminal suspects. 1. Increase the number of investigated criminal cases by 20 %. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 13 Community Services Officer Provide public education and crime prevention programs to general public, students, and businesses. Patrol Services Provide a safe environment, timely response to calls for service, visible presence and proactive approach to identified problems, and Traffic Enforcement Encourage vehicle code compliance and provide a visible presence on City streets and State highways. Community Development Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. * 1. Coordinate the development of a new Improvement Agreement, Subordination Agreement and other documents required to better advise those affected of development requirements and to better affix responsibility for construction of same. ** 2. Coordinate preparation of the Citywide traffic mitigation fee program. ** 3. Improve the automated financial accounting system used to track entitlement projects' billing. 4. Create a cross reference /index of approved and denied entitlement projects. ** S. Implement and monitor a contract with a consulting firm to utilize the traffic model for specific projects. * 6. Prepare a Request for Proposal (RFP) for the purpose of hiring a consultant to provide the city with its own Geographic Information System (GIS) program. 7. Assist with review of developer proposed Development Agreement for Carlsberg Specific Plan. ** 8. Monitor applicant and Ventura County work on Happy Camp Regional Park draft EIR and development plan. 9. Complete development of draft Cultural Heritage Ordinance for City Council consideration. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 14 Current Planning Ensure that entitlement requests are consistent with the General Plan's goals and policies; mitigate all impacts; and are processed within prescribed time limits. -- 1. Process and initiate implementation of an amended Carlsberg Specific Plan. ** 2. Improve the standard development project conditions used for each type of entitlement. * 3. Simplify and modify information pamphlets and application materials for all types of development entitlements. ** 4. Update the subdivision ordinance. 5. Finalize draft revisions to Zoning Ordinance sign regulations. * 6. Finalize other language clarification revisions to the Zoning Ordinance. Advance Planning Monitor the General Plan for consistency with State law; monitor projects, plans, environmental documents, and activities of other agencies for potential impacts to Moorpark. ** 1. Work in conjunction with the Redevelopment Agency staff to implement the Downtown Plan, including creation of a design manual, zoning overlay, development standards and parking in lieu fee. ** 2. Create hillside development policies. * 3. Complete Noise Element revisions required by update to Land Use and Circulation Elements. 4. Submit an application to LAFCO to amend Sphere of Influence for Specific Plan No. 8 area following approval of the specific plan. * 5. Complete OSCAR Element revisions required by update to Land Use and Circulation Elements. Mission Statement, FY 93/94 Revised 7/29/93 Page 15 Goals, Objectives * 6. Complete Safety Element revisions in conjunction with approval of Specific Plan No. 8 to ensure General Plan consistency. ** 7. Complete an update to the Housing Element by July 1, 1994. 8. Continue to coordinate with the County the implementation of transportation control measures (TCM). 9. Create a Transportation Demand Management (TDM) Ordinance and program for implementing TDM strategies, including a list of projects or activities which will be funded by air quality mitigation funds. * 10, Develop the Arroyo Simi management plan required by the Urban Streams Restoration Grant. ** 11. Submit the product of the Measure "F" Committee to the City Council for review. 12. Treeess and -- initiate - were- preparatien e€- speeifie -p3: .., at Code Enforcement Encourage timely compliance with the municipal code. 1. Complete a policy and procedures manual for code enforcement activities. ** 2. Implement the City's Neighborhood Preservation Program. 3= Revise 'News-aek Ord -- =- r'"- - - -- (completed) Housing Provide safe and varied housing stock to accommodate all economic and social groups, with an emphasis on affordable housing. 1. Work with developers of approved projects with low, lower and moderate housing units to ensure timely and continued occupancy by low, lower and moderate income households. ** 2. Conduct a feasibility study for adopting an inclusionary zoning ordinance for low and moderate income households and creation of a housing trust fund. ** 3. Work with Redevelopment Agency staff to develop a first time home buyer program and other housing programs. Mission Statement, FY 93/94 Revised 7/29/93 Page 16 Goals, Objectives 4. Monitor approved affordable housing projects to ensure timely and continue occupancy by qualified households. 5. Update the City's components of the Ventura County Comprehensive Housing Affordable Strategy (CHAS). Building and Safety Ensure that development conforms to adopted building codes and standards. * 1. Develop and implement permanent storage of construction plans and related records. 2. Evaluate moving Building and Safety services to City Hall complex. ** 3. Present draft updates of Uniform Building Codes for City Council consideration. 4. Obtain compliance from all property owners affected by the City's Un- reinforced Masonry Building Ordinance. ** S. Evaluate feasibility of creating an in -house Building and Safety Department. 6. Evaluate initiating a requirement for permits for block wall construction. * 7. Develop procedures and standards for geotechnical and geological review services. Community services Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. 1. Maintain "Emergency Notification" listing. * 2. In conjunction with the Community Development Department, review and process modification of the Open Space Conservation and Recreation (OSCAR) Element for consistency with the other General Plan elements. * 3. Revise park land dedication ordinance and Park Master Plan including evaluation of existing Park Improvement Fund Zones. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 17 * 4. Coordinate City's participation in contract at -risk youth programs. 5. Complete Five Year Capital Improvement Program (CIP) Report for parks. 6. Develop a Department procedures manual. 7. Prepare ordinance updating rules for use of parks and facilities. 8. Claim balance of Proposition 70 Bond Act money for Arroyo Vista Community Park construction. 9. Administer the Art in Public Places and the Tree and Landscape Fee programs and develop draft policies for use of funds. 10. Evaluate City's role in developing child care facilities. * 11. In conjunction with the Public Works Department, develop a joint training program for maintenance staff. * 12. In conjunction with the Public Works Department, develop and implement an inventory control system for tools, equipment and materials. 13. Assist with modifications to City's radio communication system. 14. Develop and implement a program to utilize the 200 trees provided to the City each year as partial compensation for the lease of undeveloped park land. 15. Administer the Senior Lifeline Program. 16. Serve on technical group for County's Regional Trails Advisory Committee. 17. Evaluate potential for developing use of Flood Control District facilities for equestrian, biking and hiking trails. * 18. Develop staffing plan and maintenance cost estimates for Arroyo Vista Community Park. 19., Serve as primary staff contact for Air Pollution Health Advisory Episode Notification. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 18 20. Apply for "Tree City U.S.A." designation. 21. Coordinate Parks and Recreation Commission review of park names. 22. Review Landscape Maintenance Contract and evaluate options for implementation on July 1, 1994. * 23. Develop real time billing rate for all department staff. Recreation Enhance and expand quality recreational opportunities for all Moorpark residents, and effectively coordinate recreational activities with other organizations. * 1. Develop recreation programs targeting teens and at -risk youths. * 2. Provide recreation staffing for programs and activities for Senior Citizens. A. Expand, volunteer program, including training and recognition. B. Include other active programs such as dance, fitness, and senior softball as interest warrants. Coordinate tournaments and activities with other cities' senior centers. C. Include more social services through joint- agency cooperation, such as referral programs, respite programs, educational programs and health clinics. D. Conduct a Senior Expo. E. Conduct an intergenerational holiday program. F. Research feasibility and interest in offering a monthly evening dance. G. Continue to research other grants and funding available to offset program costs. H. Consider "Adopt a Senior" program. 3. Expand youth programs including preschool activities at Arroyo Vista Community Park facility. Mission Statement, FY 93/94 Revised 7/29/93 Page 19 Goals, Objectives * 4. Evaluate feasibility of establishing a teen center. * 5. Provide activities for physically challenged persons. 6. Evaluate community interest in conducting a multi- cultural recreation special event. * 7. Conduct activities to commemorate the City's Tenth (10th) anniversary'of incorporation. 8. Develop procedures for a scholarship -type program for low income families to participate in recreation programs. 9. Provide an annual program for youth arts. * 10. Conduct special events and other recreational programs approved and funded in 1993/94. 11. Expand programs to include other sports including adult soccer and roller and street hockey. 12. Conduct a citywide youth track meet with cooperation from school district. * 13. Look at offering a more diverse variety of classes which will appeal to all age groups and interests. Expand classes to increase revenue for department to fund 50% to 75% of one recreation position from this source by June 30, 1994. * 14. Develop standard procedure for pricing of recreation classes and programs. * 15. Research alternatives and implement an improved method of processing class and program registration. * 16. Develop guidelines for solicitation of corporate and public donations for special events and other programs. Parks Provide well- maintained, safe general purpose parks in all areas of the City and construct budgeted improvements in a timely manner. * 1. Provide training to have at least one maintenance staff person certified in maintenance and repair of backflow prevention devices. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 20 * 2. Construct improvements at Virginia Colony Park with park opening by August 31, 1993. 3. Investigate potential for improvement of the land above the underground portion of the Happy Camp Drain in the Virginia Colony as a linear park. * 4. Assess feasibility of performing additional park maintenance functions by City staff. 5. Develop proposed funding plan for completion of Arroyo Vista Community Park (part of 5 year CIP). * 6. Coordinate with homeowners in the Villa Campesina development for the improvement of the required neighborhood park. * 7. Develop preliminary improvement plans for improvement of open space buffer area between Home acres and West Village of PC -3. * 8. Complete plan review and approval of West Meadows Park consistent with approved conceptual plan. 9. Work with Public Works Department to install directional signs to City parks. * 10. Develop hourly costs for the lighted basketball court at Griffin Park. * 11. Develop plan to turn College View Avenue into parking lot and /or other uses for Griffin Park when the freeway project is completed and the street is vacated. * 12. Obtain surplus Caltrans property adjacent to Griffin Park for additional park use. 13. Continue implementing the system to track historical maintenance costs at all City parks. * 14. When a site is acquired for a downtown neighborhood park, prepare a conceptual improvement plan. * 15. Complete other improvements in the 1993/94 Budget. 16. Develop a report on the estimated construction and maintenance costs for a municipal swimming pool. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 21 * 17. Install park name sign for Campus Park. Facilities Efficiently maintain Community Center, City Hall, and other facilities in a clean and safe condition. 1. Improve the illumination of Community Center parking lot. 2. Update security system agreement for City buildings. * 3, Develop maintenance program for new Arroyo Vista Community Park building. * 4. Upgrade facilities to enhance their use by completing budgeted improvements by June 30, 1994. Landscaped Parkways and Medians and Street Trees Provide for well- maintained landscaped areas within and adjacent to City street rights -of -way. * 1. In conjunction with Public Works Department, plan, design and install improvement of currently unimproved parkways and medians at various locations. 2� Develop a Citywide program for tree planting, including on the south bank of the Arroyo Simi, the slope on the north side of Los Angeles Avenue, east of the intersection of Spring Road and High Street and other areas, possibly in conjunction with HOA's. 3. Install french drains where needed on the slope on the south side of Tierra Rejada Road. 4. Develop and implement a program to effectively and efficiently reduce water consumption and reduce overspray onto streets and sidewalks. 5. Maintain all parkway and street trees. * 6. Repair Tierra Rejada Road Slope damage by August 31, 1993. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 22 Cable Television Provide a variety of quality programming on the City's public access channel. 1. Administer government channel (Channel 10) operations. * 2. Complete approved program introduction to public meetings. 3. Assist in developing script writing capabilities of in- house staff. 4. By June 30, 1994, establish an average of eight (8) hours of programming each day. 5. Film 200 hours of Moorpark activities for replay supporting public information and community promotion efforts and evaluate the feasibility of filming a video about Moorpark City government. 6. Prepare a video special on Moorpark's first 10 years. * 7. Develop community resources and volunteers to assist in programming. * 8. Secure videos from other public agencies for play on City's government channel. Public Works Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. 1. Continue aggressive graffiti abatement program. +* 2. Complete Master Drainage Study and Stormwater Management Program pursuant to the requirements of the National Pollutant Discharge Elimination System (NPDES). 3. Implement the requirements of the Stormwater Management Program and the Park 2 NPDES permit. 4. Manage the annual update of the City's Assessment Districts for parks maintenance (AD 85 -1) and street lighting and landscape maintenance (AD84 -2). Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 23 * 5. Retain consultant to prepare an Engineering Fee Study based on the actual cost of Engineering Services. 6. Assist in the development of a new Improvement Agreement, Subordination Agreement and other documents required to better advise those affected of development requirements and to better affix responsibility for construction of same. 7. Administer a number of state and federal transportation grant programs (ISTEA, STP, CMAQ, STIP & SLTPP). ** S. Establish Lgase Agreement with the county of Ventura for the use of a portion of Waterworks District #1 property for use as a Public Works Maintenance Yard or select alternative site and plan for relocation. * 9. Establish agreement with the County of Ventura for the use of County radio frequency, then proceed with procurement of new VHF radio equipment. 10. Assist in efforts to develop Transportation Control Measures (TCM). 11. Develop and improve departmental safety programs and practices. 12. Finalize and implement Underground Service Alert response capability. * 13. Develop handouts for the public on encroachment permits and tree removal. 16. In conjunction with the Community Services Department, develop and implement an inventory control system for tools, equipment and materials. * 17. Coordinate City's participation in County Library Services' Agency expansion of the Moorpark Library. Mission Statement, FY 93/94 Revised 7/29/93 Page 24 Goals, Objectives 18. Conduct study on street light glare reduction. * 19. Assist in developing Capital Improvement Plan (CIP) for the Redevelopment Agency. ** 20. Evaluate feasibility of having an in -house City Engineer. 21. In conjunction with the Community Services Department, develop a joint training program for maintenance staff. Capital Projects Coordinate the economical design and construction of budgeted capital improvements in a timely manner. ** 1. Submit the seven -year Capital Improvement Program (CIP) for City Council's consideration. * 2. Administer the annual update of the Congestion Management Program (CMP). 3. Locate, establish and implement one or more underground utility districts utilizing Rule 20A funds. ** 4. Administer the design and construction of the capital improvement projects in the 1993194 Budget, including the Redevelopment Agency projects. ** 5. Coordinate construction of Tierra Rejada Road Widening project with completion by �pebar7 1994. ** 6. Coordinate construction of Arroyo vista Community Park building with completion by 1994. * 7. Complete the Flory Avenue area sidewalk improvement and Sherman Avenue wall projects by August 31, 1993. Streets Maintenance Ensure proper and ,timely maintenance of streets and installation of traffic control devices and pavement markings for safe and adequate traffic flow. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 25 ** 1. Develop data bases for street signs, pavement markings, rights -of -way improvements and various Public Works functions to track and schedule maintenance. 2. Develop and implement an inventory control program for tools, equipment and materials. * 3. Review existing maintenance practices and determine if any changes are required. ** 4. Implement new in -house street marking program. 5.. Develop an annual storm drain maintenance program. 6. Develop annual schedules and manage maintenance programs related to street striping, and pavement marking, slurry seal, sidewalk inspection/ replacement program, street trees and minor asphalt repairs. * 7. Develop a pavement condition inventory and maintenance program. ** S. Complete restriping and related modifications to Collins Drive by August 31, 1993. Fleet Maintenance Ensure that well- maintained, fuel- efficient vehicles are available as needed for City purposes. * 1. Implement revised fleet maintenance program. 2. Establish and administer vehicle maintenance contracts. 3. Ensure that City vehicles adhere to State smog check program requirements. ** 4. Conduct evaluation of converting City vehicles to an alternative fuel source. Crossing Guards Provide a safe crossing at designated intersections for children walking to and from school. 1. Administer the annual training program. Mission Statement, Goals, Objectives FY 93/94 Revised 7/29/93 Page 26 2. Review and update the Crossing Guard Training Manual. 3. Review and revise Crossing Guard policies, procedures and methods as required to improve program effectiveness and safety. City Engineer Develop civil and traffic engineering conditions for proposed developments; provide timely plan checking, inspection, and traffic engineering services; ensure appropriate design standards for capital improvement projects; and provide courteous and responsive public service. 1. Develop policies for the issuance and administration of annual permits to utilities and special purpose districts. 2. Assist Public Works Department in the development of a Pavement Maintenance Program. 3. Assist Public Works Department in the development of computerized inventories to manage street maintenance. 4. Determine the feasibility of developing City's own engineering-standards. 5. Create standard engineering conditions for proposed developments for each type of entitlement. ** 6. Finish preparation of Floodplain Ordinance per F.E.M.A. requirements. 7. Complete alignment study for Los Angeles Ave. east of Spring Road. 8. Assist in the update of Areas of Contributions. 9. Assist in the development of a citywide traffic mitigation fee. ** 10. Complete design of Moorpark Avenue storm drain and related improvements, Charles Street Phase 2, #xeat, and other projects as assigned. c: \WP51 \CiTYMGR \G0ALS93.94B