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HomeMy WebLinkAboutAGENDA REPORT 1996 0313 CC ADJ ITEM 03Bt � �4''s 8 ITEM 4's CITY OF MOORPARK AGENDA REPORT TO: The Honorable City Council FROM: Christine Adams, Director of Community Serviceiy DATE: March 6, 1996 (Special Meeting of March 13, 1996) SUBJECT: Consider Donation of Park Improvements from Moorpark Packer Youth Football IILI� i Moorpark Packer Youth Football, a non - profit organization in Moorpark, is offering to improve approximately six (6) acres of land at the east end of the currently developed portion of Arroyo Vista Community Park, at no cost to the City's Park Improvement Fund for the proposed improvements. BACKGROUND The Moorpark Packer Youth Football program has been in existence for seven years, and serves over 300 youth in Moorpark (including girls, who participate as cheerleaders). Since the beginning, Packer Football has used the football field at the former high school on Casey Road. Some team practices have occasionally been accommodated on City park facilities, but all games have been on the football field. In light of the recent Moorpark UnifiE decision to sell the property for a build a new elementary school at the Packer Football has been notified football field at the old high school for their use. d School housing north e by the will no District (District) development and to nd of the property, District that the longer be available The football organization has explored other possibilities for fields in Moorpark. The Moorpark High School Memorial Stadium is not available for use, as the high school football teams use the stadium field exclusively during the same time period. Moorpark College fields are also not available during that time of year, due to college games, and Royal High School use of the fields for their high school games, as their stadium which is under construction will probably not be ready for use until 1997. Representatives from Moorpark Packers even explored the possibility of using the open field area at Litton on Condor Drive for their program, but have determined that the field was too small to accommodate their needs. 1 cf & -a_/ Finally, representatives from the Packer Football organization approached City staff about the possibility of improving six acres of park land to the east of the soccer fields at Arroyo Vista Community Park, to serve as a temporary home for their football program. Packer Football has made an offer to the City to improve approximately six acres at Arroyo Vista Community Park, solely at their own cost. These improvements would include: all survey work, soils testing, grading, drainage, irrigation, hydroseeding of approximately 5.5 acres, and grading an area for additional (dirt) parking. To date, Packer Football has had most of these services donated to their organization. Westland Civil has developed a grading plan; Jensen Surveyors is providing all survey work; Pacific Soils has agreed to do a soils test in the subject area; Landscape Development, Inc., has agreed to install all irrigation; and Burhoe has agreed to provide the grading and drainage construction work. They are still seeking a donation of the grass seed and soil amendments. The organization has also been promised by the School District that they could have, and relocate the bleachers and goal posts from the old high school football field, which could be located at Arroyo Vista Community Park. Finally, Picon (Phil Vein) which was directly involved with the Phase I design and construction of Arroyo Vista Community Park, has also volunteered his time to assist Packer Football in any way it can. Staff estimates that the value of this donation of labor, materials and improvements is approximately $200,000. City out - of- pocket costs, associated with this proposed improvement, will be approximately $5,500 annually ($5,000 for annual landscape maintenance, and $500 for well water extraction charges, electricity, and domestic water costs for proposed drinking fountain). The football field lights at the former high school stadium are also available to Packer Football; however, staff is not recommending any installation of sport field lights in this area at this time. Packer Football is considering drawing power from the existing Edison poles to provide power for a P.A. system, and would also work with Edison about placing some lighting on those poles to help illuminate the east area of the park for security purposes. The currently approved park master plan includes sports field turf that would extend to near the pepper tree line, near the middle of the park, with parking to the east of the sports fields. The City, when improving Phase I of the park in 1993, made improvements approximately six acres short of that, due to limited park funds. Packer Football is offering to provide the additional 2 .improvements, previously considered and included in the park plan by the City, at no cost to the City' Park Improvement Fund. The Packer Football plan (Exhibit 1) will include enough area for one regulation size football field, and additional grass area to have practices. The plan would provide for additional parking off of the access road to the north and to the east of the planned improved area, in anticipation of football and soccer parking occurring at the same time. This parking would accommodate 70 - 100 additional cars, beyond what is already available in the two gravel parking lots, and what was graded along the east end of the developed park. It is possible that the area currently graded for excess parking at the east end of the turf area may remain to provide drainage for the proposed improvements. Staff will provide an update to the Council on the proposed final design on March 13. The grading plan will need to be reviewed by the City to insure that the grading, compaction and drainage are consistent with the existing developed area. The engineer who will be preparing the grading plan will be meeting with the Director of Public Works to review these plans. Staff is recommending that the irrigation plan should be reviewed by T.I. Maloney, who designed the irrigation plan for the rest of the park, to insure that the proposed irrigation plan conforms with the current system, and is compatible with the current well system. Maloney has told staff that they would review the plans for no cost, and charge $1,000 for three inspection visits during the installation. It may be appropriate for the City to pay for this cost and other professional service out -of- pocket costs not to exceed $2,500. This could come from anticipated savings in the current budget for AVCP improvements. At a minimum the City can waive its administrative costs on these services. In all cases, work would be inspected by the City, and all work will meet City specifications and requirements. Staff has provided the hydroseed mix specifications to Packer Football, as the hybrid bermuda grass that has been used at the park is tolerant of the high boron levels in the well water. Staff estimates that the cost to the City would be approximately $5,500 per year for an additional six acres, based on current maintenance costs for that park. This is for mowing, weeding and fertilizing, plus utility costs. Staff would recommend that the City include these costs in the annual park maintenance budget. Packer Football has also offered to assist in all maintenance during their season, and would also overseed the grass during the spring of each year, to enhance the turf growth in future years. Packer Football is also offering to trench and install a t -valve from the new restroom /concession building, and install a drinking fountain near the proposed improvement area. Staff has determined 3 that there would be enough water pressure from the current line to accommodate a drinking fountain. During other times of the year, when football is not using the fields for their program, the area can have other uses, such as youth and adult soccer programs that extend throughout the year, with the exception of the time period when the area is being overseeded. Exhibit 2 (attached) is a rendering prepared by BSI, for the original park master plan. The rendering identifies that the subject area was planned as additional open sports fields, and that the offer from Packer Football to improve this area does not deviate from the plan. The improvements being offered by Packer Football are acknowledged by the organization as possibly a temporary solution to their immediate problem of finding adequate field space for their program. In reality, the long range improvements for the rest of the park may not be done in the next three to five years, depending on available park improvement funds. Therefore, the temporary use to Packer Football could continue for several years, which would also provide the organization with time to explore the possibility of other sites if necessary. In their preliminary review of Phase II of Arroyo Vista Community Park, the Parks and Recreation Commission did not envision that this portion of the park be anything other than open sports field turf. Staff feels that the plan proposed by Packer Football fits in well with the current park master plan, and any new design of Phase II of the park can include this improvement. RECOMMENDATION 1) Accept the donation from Moorpark Packer Youth Football to fund and make improvements to six acres of land to the immediate east of the developed portion of Arroyo Vista Community Park, consistent with City specifications and requirements; 2) direct staff to work with Packer Football in scheduling and implementing the necessary work; 3) direct staff to prepare an agreement between the City and Moorpark Packer Youth Football to recognize donation, provide hold harmless, indemnification, and insurance for the construction period including their contractors and during the annual use by Moorpark Packer Youth Football and memorialize use priorities and restrictions, to be approved and signed by the City Manag ralf of the City, and 4) - PesslaLe Ci�'fi`nan al contribution of $2,500 and waiver of city administrative cost for any required professional services. C/ Attachments: Exhibit 1 - Moorpark Packer Youth Football Drawing of Proposed Area for Improvements Exhibit 2 - Original Master Plan Design, prepared by BSI, in 1989. M > , "I s�'L�{R,� � �� �1 n�!�,,,�,.,�;., `� , .� �. c�ti . s�'L�{R,� � �� �1 n�!�,,,�,.,�;., `� , .� I OORPARK PAOKERS YOUTH FOOTBALL PROD "M PROP AL FOR 69 ACRE PARK 0111 ► of Moorpal k Olty Park Oommisnion f ;o"ary ttfdth 1 De*r Oomm The Moor rk Packer football organisation was formid In f 909 to provide n opportunity for the youth of Moorpark. 1Mo offihr a contact f bell and cheerfeading program for kids ages 8 -1 Ayrs. For the 1 7 years the former Moorpark High school hark been the ho • of the Moorpark Packers. As you are aware at portion of this s to Is to become a new elementary school, with the remainder to • sold for developement. Our Club liaooking the city to consider developing a portion of the re sining as more Park to accomodate our football program We well as providing a multi -use flaid for the coMmunity. I In Deco bar when we first addressed the commission with our requests -we believed the Packers had another your at the old high scho i alto. The School District is now moving forward with th•t devolopemsnt and our use of the flald Is no longer possible. : All of ouO youth sports program: In town sire Valuable. Tha clubs provld healthy activities for the kids and are osdontiil to the h�gh school programs. Collectivo/y ail of the sports programs Ihavo brought wonderful recognition to the City of Moorpark and ontinuo to do so •vary year. The M~park Packers are now In a position of being the only youth club In town without a home (told. We are looking to our oily for aselstanca. We ppP�oclate your review of the following proposal and thank you for'the wccomadatlans the commission may praivide to our program. 8lncaraly. Moorpark P�ckers Board of Directors MAR 01 196 01:71 I For DevelOpemenf 4he football : site Is estimated to require 6 acres Oujr attached tokyout design Includes the football fields bleachers and snook bar area with a practice field and additions parking should It be required_ the football laid dImentions are 120 yrds by Be yrds. Side lin requirements are SO yrds such side. bur iRrograni In prepared to bring to the prOJect: Inl6nd C�anmMans Donations S RVEYORS BLEEOMMM (MUSD) GFUMIERS, COAL POSTS (musd) LMOSOAPE D6WLCPERS LIGHTS (MUSD) SOD or SEED BUILDING MATRRIAL6 A list of the 1 ail oontractor names will be provided to 'you upon y r request. THE PAO" BOARD OF DIREOTONS AND OONTRAOTO" Art OAPASL s o KXPIDMP410 THIS PRO jacrr, 0"42ULD Ours ROQUEST MEET OYR APPROVAL. 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