HomeMy WebLinkAboutAGENDA REPORT 1997 0115 CC REG ITEM 10MAGENDA REPORT
CITY OF MOORPARK
TO: The Honorable City Council
FROM: Nelson Miller, Director of Community Developmeux xl f
DATE: January 7, 1997 (For the City Council Meeting January 15, 1997)
SUBJECT: Interim Contract Planning Services
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Due to projected increase in planning activity and the pending absence of one of the Senior Planers
due to maternity leave, there is a need for interim planning services to assist the Planning
Department in processing applications and complete several ongoing projects, such as the Downtown
Specific Plan.
DISCUSSION
For fiscal year ending June 30, 1996, the Community Development Fund had a positive balance of
$214,127. The 1996/97 budget projected revenues of $1,424,172 and expenditures of $1,415,821,
resulting in an increase in the fund balance of $8351. At present, revenues are projected to be
$1,352,172 and expenditures of $1,346,121, resulting in an increase in the fund balance of $6051.
The decrease in revenues in primarily related to less tract and residential construction this year and
lower outside professional services. However, due to the methods the city utilizes to account for
processing costs, through the use of a trust fund, limited staffing will reduce revenues to the
Community Development fund. This results because funds are transferred from the trust account
when costs are actually incurred. Therefore, if there is insufficient staff to process a project revenues
are not realized, because the cost is not incurred.
Staff had recruited for a contract planner to provide assistance, however, has been unsuccessful in
in securing a person that met the desired qualifications and availability. It is recommended that City
Council authorize the an additional allocation of $66,000 in the 1996/97 Planning Division budget
for Professional Services (Line item 220 -600- 0000 - 000 -9199) for contract planning services and
authorize the City Manager to select a consultant and execute a contract with a firm or qualified
individual(s) to provide additional planning services. It is anticipated that most of the additional
services would be offset by increased revenues to the Community Development fund from transfer
of trust deposits relating to work by the contracted staff. There are already projects received or
pending that would fund this staffing. Several projects have already been delayed due to limited
staff to process these projects. If additional staff were fully utilized on non - development projects
(i.e. no revenue offset), this allocation would still result in a projected fund balance for year ending
1996/97 of $154,178. The exhibit attached to the Resolution assumes that one -half of the time
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Contract Planning Services
January 15, 1997
Page 2
would be charged to development projects and one -half would be attributable to non - development
projects, which is consistent with the current Senior Planner position. This would result in projected
additional revenues of $37,840 (Line item 220- 600 - 0000 - 000 -3616, Planning Department Time
Charges) and a projected fund balance of $185,967 for the Community Development fund.
Adopt Resolution No. 97- _ , approving an allocation of $66,000 for Contract Planning Services to
be added to the Planning Division budget under Professional Services, an additional allocation of
$37,840 in revenues for Planning Department Time Charges, and authorizing the City Manager to
select a consultant and execute a contract with a firm or qualified individual(s) for provision of
services.
Attachments: Draft Resolution.
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