HomeMy WebLinkAboutAGENDA REPORT 1997 0319 CC REG ITEM 09ElRT
CITY OF MOORPARK
TO: The Honors ge City Council
FROM: Martbt R. Cale, Managenant Analyst
Department of AdmWIstradve SerMices
DATE: March 13,1997 (CC Meedng of March 19, 1997)
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SUBJECT: Conaider ReeekdIon 97- la()AwmWW4 the FY W97 Budget for the
Equ4wwW 1 {acMneAt Fund (Fund 903) fbr Replao en� snt of Office
FuFniMee In On Cky Manager's Qilice ($014*) and the R"eplaxwnent of
the VWteo RwAwdfEdit Tape Decks in the CaNe Broadcast Room
(:26,000) in the Aggregate Amount of $37,100
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The existing furniture set in the City Nfaper's Office was purchased for use by the City
at the time of the City's incorporation in 1983. At thrst time, the furniture was purchased
used. It is currently 20 years old and in need of repiacennt to improve ergonomics and
functionality. The City's FY 95/96 budget inducted a $6,000 appropriation to replace the
furniture in the City Manager's Office. However, due to more pressing priorities, the
expenditure was not made and was dropped from the FY 96/997 request. The recent
installation of a computer in the City Manager's Office has added to the need to replace
the current furniture with a set more conducive to computer use.
The four video record/edit tape decks in the csbie television broadcast room have been
inoperative for three weeks. This has led to the temporary discontinuance of the replay
of the City Council meetings on weekends.
In order to resume Council meeting replays, it is necessary to replace these tape decks.
DISCUSBION
Estimates have been obtained and are presented in Attachment "K to this Agenda Report.
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Nkinwandum to the City Council
Replacement of Office Furniture in the City Manager's Office/Tape Deck Replacement
March 13, 1997
Page two
Staff has also received estimates to replace the tape decks. Each of the decks could be
replaced at an estinuded cost of $6,000 per deck (or a total of $24,000). Staff is also
requesting $1,000 per deck to have the exiting ones refurbished. The refurbished decks
would be properly stored in the Cable Broadcast room and available for emergency use
in the case one of the new decks should malfunction.
It is recommended that the monies for these replacements be allocated from the
Equipment Replacement Fund (Fund 403).
RECOMMENOATION ( ROLL CALL VOTE REQUIRED)
That the City Council adopt Resolution 97 - amending the FY 96197 Budget for the
Equipment Replacement Fund (Fund 403) for the replacement of office furniture in the
City Manager's Office ($9,100) and the replacement of the video record/edit tape decks
in the Cable Broadcast Room ($28,000) in the Aggregate Amount of $37,100.
A,gends Mm" Report to the City Council
March 13, 1997
Atdichment "A„
ITEM
CWT ESTNATE
Desk
$3,000
Chairs
$600
Executive Chair
$1,200
Credenza
$1,800
Bookshelves
$1,500
Small Conference Table
$1,000
Sub -Total (City Mar's Office)
$9,140
Tape Decks (4)
$24,000
Refurbishment of Existing Decks
$4,000
Sub -Total (Take Decks)
$28,O00
TOTAL ESTIMATED COSTS:
$37,100
Note: Actual configuration of purchased furniture for the City Manager's Office shall be of
similar configuration as the existing set. However, actual pieces purchased may vary
somewhat from the quotations obtained. The $9,100 price shall not be exceeded.