HomeMy WebLinkAboutAGENDA REPORT 1997 0416 CC REG ITEM 10CAGENDA REPORT
City of Moorpark
To: The Honorable City Council
From: Kenneth Gilbert Director of Public Works
Dirk Lovett, Assistant City Engineer
Anthony Cooper, Civil Engineer
//4, '7o �
ITEM /0-0-0
CITY OF MOORPARK, CALTFORNL4
City C,� ..a lvir
f 199
Date: April 7, 1997 (Council Meeting of April 16, 1997)
Subject: Consider Approval of a Notice of Completion for the Moorpark Avenue /
Spring Road Storm Drain and the Adoption of a Resolution Amending
the Budget for Said Project to Reflect Projected Actual FY 1996/97
Project Costs
EXECUTIVE SUMMARY
The construction of the subject project has been completed. This presents a summary of costs
and recommends recordation of a Notice of Completion. In addition, a Resolution amending the
budget to reflect final costs is also included.
DISCUSSION
A. Background
On April 15, 1996, the City Council awarded a contract to Lash Construction for
construction of the Spring Road and Moorpark Avenue storm drains.
B. Progress of Work
The storm drain project began on May 20, 1996 and final repairs were completed on
February 28, 1997.
Because Caltrans required that traffic control can be done only on one location at a time,
the contractor was required to complete construction on Spring Road before construction
on Moorpark Avenue storm drain began.
Utility conflicts and relocations caused significant delays to both the Spring Road and
Moorpark Avenue storm drain construction. As a result, the contractor was forced to
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Moorpark Avenue / Spring Road Storm Drain
April 16, 1997
Page 2
move his construction equipment to different locations of both storm drain projects in order
to continue with construction.
Redesign of the storm drain on Flinn Avenue and laterals on Spring Road was required to
avoid conflict with unmarked Pacific Bell duct structures.
An unmarked underground Caltrans signal conduit in the path of construction, at the
intersection of Moorpark Avenue and Los Angeles Avenue, caused additional construction
delay. This facility was relocated temporarily to overhead poles and will be relocated
permanently in April, at the cost of the City.
74INKI-WITUN AL
The quantities of bid items required to complete the project was more than the engineer's
estimate of quantities stated in the bid documents. The resultant cost increase is
summarized as follows:
Thirteen (13) construction change orders were issued for this project, totaling $105,487.75.
A brief description of these Change Orders is as follows:
Moorpark Avenue
Approved Final
Number Ast. W Cost Description
7 5,000.00 5,000.00 The cost to provide pavement grinding on the east side
of Moorpark Avenue, between Third Street and First
Street, to match the elevation of the new curb and
gutter.
8 (1,571.98) (1,571.98) Reimbursement to City Engineering by the contractor to
review a box culvert design alternative and process a
Caltrans permit for the box culvert alternative on
Moorpark Avenue. [Portion paid by Utility]
9 4,800.00 4,800.00 The additional cost to construct the box culvert on
Moorpark Avenue across Los Angeles Avenue at night.
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Moorpark
Spring
Item
Avenue ($)
Road ($)
Total ($)
Bid Amount:
907,122.50
597,447.66
1,504,570.16
Quantity Adjustment:
28,895.64
27,147.97
56,007.61
Adjusted Total:
936,018.14
624,595.63
1,560,577.77
Thirteen (13) construction change orders were issued for this project, totaling $105,487.75.
A brief description of these Change Orders is as follows:
Moorpark Avenue
Approved Final
Number Ast. W Cost Description
7 5,000.00 5,000.00 The cost to provide pavement grinding on the east side
of Moorpark Avenue, between Third Street and First
Street, to match the elevation of the new curb and
gutter.
8 (1,571.98) (1,571.98) Reimbursement to City Engineering by the contractor to
review a box culvert design alternative and process a
Caltrans permit for the box culvert alternative on
Moorpark Avenue. [Portion paid by Utility]
9 4,800.00 4,800.00 The additional cost to construct the box culvert on
Moorpark Avenue across Los Angeles Avenue at night.
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Moorpark Avenue / Spring Road Storm Drain
April 16, 1997
Page 3
Moorpark Avenue
Sub-ttl
Approved
Final
Number
Amt. M
Cost
Description
10
0
0.00
Zero cost change order for the approval of the box
to avoid a Pacific Bell duct structure. [Portion paid
culvert as an alternative to the double 48" diameter
by Utility]
storm drain.
* 11
5,791.13
5,791.13
Extra cost for delays to the storm drain project due to
accommodate the storm drain on Flinn Avenue.
utility conflicts on Spring Road and Moorpark Avenue.
12
6,873.39
6.873.39
The cost of the contractors overtime to open northbound
connection of two existing storm drain laterals not
traffic on Moorpark Avenue due to storm drain
shown on the plans.
construction detour.
Sub-ttl
20,892.54
20,892.54
Spring Road
1
53,766.36
53,766.36
Additional design and construction cost on Flinn Avenue
to avoid a Pacific Bell duct structure. [Portion paid
by Utility]
2
2,400.00
2,400.00
Construction cost to relocate a fire hydrant lateral to
accommodate the storm drain on Flinn Avenue.
3
3,846.45
3,846.45
Construction cost for removal of concrete and
connection of two existing storm drain laterals not
shown on the plans.
4
9,609.40
9,609.40
Additional design and construction cost on Spring Road
storm drain laterals to avoid a Pacific Bell duct
structure. [Portion paid by Utility]
5
2,742.50
2,742.50
Delay cost during construction to determine if and
unmarked Pacific Bell duct structure was to be
abandoned.
6
5,220.00
5,220.00
The additional cost to construct Spring Road storm
drain across Los Angeles Avenue at night.
* 11
3,241.64
3,241.64
Extra cost for delays to the storm drain project due to
utility conflicts on Spring Road and Moorpark Avenue.
13
3,768.86
3,768.86
Delay cost by the contractor to wait for Pacific Bell
to determine if an unmarked underground cable, in the
path of the storm drain, was active or inactive.
[Portion paid by Utility]
Sub -ttl
8 595.2
84.595.21
Total
105,487.75
105,487.75
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April 16, 1997
Page 4
E. Reimbursements from Utilities
Certain construction delays and /or re- designs were required by certain utilities. All City
costs for this additional work was billed to the utility which caused the delay and /or the
re- design. A summary of these efforts is as follows:
So, Cal. Gas 69,216.72 65,469.57
F. Fiscal Impact
1. Total Contract/ Actual Construction Cost: The final contract costs and actual
construction costs for the project are summarized as follows:
Amount
Received
Actual
utility
Billed ($)
To Date
Description
Pacific Bell
53,766.36
53,766.36
Re- design cost and increased
Bid Amount:
907,122.50
28,895.64
construction cost for the Flinn
C.O. # 7
5,000.00
0.00
Avenue storm drain lateral.
Pacific Bell
9,609.40
9,609.40
Re- design costs and increased
C.O. # 9
4,800.00
0.00
construction cost for storm drain
C.O. #10
0.00
0.00
laterals on Moorpark Avenue.
Pacific Bell
2,093.81
2,093.81
Costs for contractor delay time
C.O. #12
6,873.39
0.00
waiting for Pac. Bell crew to
Sub -total
928,015.04
28, 895.64
identify unmarked buried conduit.
Pacific Bell
1,968.39
0
Construction delay costs waiting for
utility relocation.
Shell Oil
867.77
0
Construction delay costs waiting for
utility relocation.
So. Cal. Gas
910.99
0
Construction delay costs waiting for
utility relocation.
So, Cal. Gas 69,216.72 65,469.57
F. Fiscal Impact
1. Total Contract/ Actual Construction Cost: The final contract costs and actual
construction costs for the project are summarized as follows:
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Approved
Actual
Item
Amount ($1
.Adjustment ($1
Cost ($l
Moorpark Avenue
Bid Amount:
907,122.50
28,895.64
935,982.14
C.O. # 7
5,000.00
0.00
5,000.00
C.O. # 8
(1,571.98)
0.00
(1,571.98)
C.O. # 9
4,800.00
0.00
4,800.00
C.O. #10
0.00
0.00
0.00
C.O. #11 *
5,791.13
0.00
5,791.13
C.O. #12
6,873.39
0.00
6,873.39
Sub -total
928,015.04
28, 895.64
956, 874.62
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Moorpark Avenue / Spring Road Storm Drain
April 16, 1997
Page 5
Spring Road
Storm Drain
Signal
Total
Bid Amount:
597,447.66
27,147.97
624,595.63
C.O. # 1
53,766.36
0.00
53,766.36
C.O. # 2
2,400.00
0.00
2,400.00
C.O. # 3
3,846.45
0.00
3,846.45
C.O. # 4
9,609.40
0.00
9,609.40
C.O. # 5
2,742.50
0.00
2,742.50
C.O. # 6
5,220.00
0.00
5,220.00
C.O. #11 *
3,241.64
0.00
3,241.64
C.O. #13
3.768.86
0.00
3,768.86
Sub -total
682,042.87
27,147.97
709,190.84
Total
1,610,057.91
56,007.61
1,666,065.52
2. Moorpark Avenue Los Angeles Avenue Traffic Signal Conduit Relocation: The
Moorpark Avenue storm drain line severed a traffic signal conduit across the north
leg of the intersection. Temporary aerial wiring was installed to reestablish the
electrical connections. By separate contract a replacement conduit will be placed
across the east leg of the intersection.
3. Total Project Costs: Total costs for the subject project is summarized as follows:
4
Note: The project costs and budget figures noted above and in the following sections, do
not include amounts which have been or which may be reimbursed from certain
utilities (see Section E for details regarding reimbursements from utilities.).
Those amounts, when and if received, will result in a reduction in project costs and
a budget surplus in a like amount.
Construction Contingency: The total approved project funding amount authorized by
the City Council is as follows:
Item
Bid Amount:
Plus Night Work (if Required)
Contingency (10 % ±)
Total:
Amount ($)
1,504,570.16
100,020.00
160, 810.00
1,765,400.16
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Storm Drain
Signal
Total
Element
Contract ($1
Conduit
Project
Design / Other
193,000
4,000
197,000
Construction
1,666,102
6,604
1,672,706
Admin & Inspection
125,000
2,000
127,000
Total
1,984,102
12,604
1,996,706
Note: The project costs and budget figures noted above and in the following sections, do
not include amounts which have been or which may be reimbursed from certain
utilities (see Section E for details regarding reimbursements from utilities.).
Those amounts, when and if received, will result in a reduction in project costs and
a budget surplus in a like amount.
Construction Contingency: The total approved project funding amount authorized by
the City Council is as follows:
Item
Bid Amount:
Plus Night Work (if Required)
Contingency (10 % ±)
Total:
Amount ($)
1,504,570.16
100,020.00
160, 810.00
1,765,400.16
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5. Multi -Year Costs: Costs for this project have been incurred over several years. A
breakdown of costs between current year and prior years is as follows:
Prior Total
Elenent Years 99 97 Project
Design 193,000 4,000 197,000
Construction 421,000 1,252,000 1,673,000
Adnin & Inspection 20,000 107,000 127,000
Total 634,000 1,363,000 1,997,000
6. Moorpark / Spring Cost Breakdown: A breakdown of project costs between the
Moorpark Road and the Spring Road storm drains is as follows:
Moorpark Spring
Eleeent Ave. Road of
Prior Years
Design 139,000 54,000 193,000
Construction 107,000 314,000 421,000
Inspection 5,000 15,000 20,000
251,000 383,000 634,000
FY 1996/97
Design
4,000
0
4,000
Construction
857,000
395,000
1,252,000
Inspection
68,000
39,000
107,000
929,000
434,000
1,363,000
Total
1,180,000
817,000
1,997,000
7. Moorpark Avenue -- Caltrans Share: Pursuant to a Cooperative Agreement between
the City and Caltrans, Caltrans will contribute $300,000 to project construction costs.
These monies are expected to be received prior to May 1997.
8. Moorpark Avenue -- MetroLink Parking Lot Lateral: The storm drain lateral serving
the MetroLink Parking lot is funded by Fund 241: State Transit Assistance Fund. The
total cost of that storm drain lateral is $77,000 (Construction: $63,000, plus non-
construction: $14,000).
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Moorpark Avenue / Spring Road Storm Drain
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9. Spring Road -- Caltrans Share: As a condition of the development of their new
Maintenance facility northeast of Spring Road and Flinn Avenue, Caltrans paid
$80,000 toward the cost of the construction of the Spring Road storm drain system.
10. Spring Road -- Flinn Avenue Lateral: The cost of the Flinn Avenue storm drain and
street improvements are to be split 150 - 50] between the Gas Tax fund and the
Moorpark Redevelopment Agency. The total cost of that work is $222,000
(Construction: $193,000, plus non - construction: $29,000).
11. Project Funding Summary: A breakdown of the funding sources for this project is as
follows:
** Current estimate of prorated costs for storm drain construction, per LDM92 -1 Agreement.
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Moorpark Spring
Funding Source
Notes
Avenue Road
Total
L. A. Ave AOC
a
603,000
211.901.8011.000.9903
b
595,000
1,198,000
Gas Tax
c
0 111,000
111,000
240.801.8011.000.9903
STA
d
77,000 0
77,000
241.801.8011.000.9903
KRA
a
500,000
410.801.8011.000.9903
f
1111000
611,000
Total
1,180,000 817,000
1,997,000
Notes: a Caltrans:
$300,000
Other:
$303,000
$603,000
b Caltrans:
$ 80,000
Andersen ( * *):
$ 90,817
Other:
S424,183
$595,000
c Fifty percent
(50 %) of Flinn Ave.: $111,000
[$222,000 / 2
= $111,000)
d MetroLink Parking Lot Lateral:
$ 77,000
e Maximum MRA costs
$500,000
f Fifty percent
of Flinn Ave.:
$111,000
[$222,000 / 2
= $111,000)
** Current estimate of prorated costs for storm drain construction, per LDM92 -1 Agreement.
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Moorpark Avenue / Spring Road Storm Drain
April 16, 1997
Page 8
12. Multi -Year Funding:
A breakdown of the above project funding summary between
prior year costs and costs incurred this fiscal year is as follows:
Revised
Funding Source
Prior
Change (S)
Funding Source
Years FY1996 97
Total
L A a0C
621,500 576,500
1,198,000
Gas Tax
0 111,000
111,000
STA
0 77,000
77,000
Path
12,500 598,500
611,000
Total
634,000 1,357,000
1,997,000
(50,200)
13. Contingency: It is recommended that an adjustment to the budget for this project
include a contingency for unanticipated costs. Accordingly, the funding level from the
Los Angeles Avenue AOC recommended below is more than the estimated year -end
estimated costs summarized in Section F12 [$576,500 + $23,500 = $600,0001.
14. Budget Adjustment: It is the intent of staff to prepare a resolution adjusting the FY
1996/97 Budget to reflect actual costs and funding sources for this project A summary
of that future proposed action is as follows:
RIERM 1711: ITFITt
The City Engineer has completed a final inspection of the project and has found the work
to be acceptable. At this time it would be appropriate for the City Council to accept the
project as completed, direct the City Clerk to file a Notice of Completion and authorize
release of the retention.
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Current
Proposed
Revised
Funding Source
B d t
Change (S)
Bud et
L. A. De AOC
516,300
83,700
600,000
211.901.8011.000.9903
Gas Tax
182,500
(71,500)
111,000
240.801.8011.000.9903
STA
127,200
(50,200)
77,000
241.801.8011.000.9903
Sub -Total
826,000
(38,000)
788,000
RRA
682,300
(83,800)
598,500
410.801.8011.000.9903
Total
1,508,300
(121,800)
1,386,500
RIERM 1711: ITFITt
The City Engineer has completed a final inspection of the project and has found the work
to be acceptable. At this time it would be appropriate for the City Council to accept the
project as completed, direct the City Clerk to file a Notice of Completion and authorize
release of the retention.
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Moorpark Avenue / Spring Road Storm Drain
April 16, 1997
Page 9
RECOMMENDATION (Roll Cali Vote)
Staff recommends that the City Council take the following actions:
1. Accept the work as complete;
2. Instruct the City Clerk to file a Notice of Completion for the project;
3. Authorize the release of the retention upon satisfactory clearance of the thirty five (35)
day lien period; and,
4. Adopt Resolution 97 - approving a budget amendment to revise the appropriation and
Budget amount for the subject project as follows:
• L A Ave AOC [211.901.8011.000.9903]: from $516,300 to $600,000 ($83,700 increase)
• Gas Tax [240.801.8011.000.9903]: from $182,500 to $111,000 ($71,500 decrease);
• STA [241.801.8011.000.9903]: from $127,200 to $77,000 ($50,200 decrease).
Note: Adjustment of the MRA Budget for this project will be presented to the Moorpark
Redevelopment Agency for approval.
000:.42
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