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Home My WebLink AboutAGENDA REPORT 1997 0416 CC REG ITEM 10D114,683 � /14.739 ITEM /O.7) . AGENDA REPORT CITY OF MOORPARK, CALWORMA CITY OF MOORPARK City CMeeting o of - -199 TO: Honorable City Council ACT N: 7 FROM: Baldemar J. Troche, Public Works Management Analyst BY DATE: April 7, 1997 (CC Meeting of April 16, 1997) SUBJECT: Consider Matters Pertaining to a Contract for Miscellaneous Concrete Work at Various Locations: a) Rescinding Prior Action Awarding a Contract for Such Work; b) Awarding a Contract To The New Lowest Responsive Bidder; c) Amending the Contract Price to Include Certain Additional Work; and d) Adopting a Resolution Increasing the Budget Amount for Said Project This requests that City Council consider the subject matters. re "M At the March 5, 1997, City Council meeting, City Council awarded a contract to the apparent lowest responsible bidder - G.P. General Electric of Oxnard, California, in the amount of $16,956.47. The purpose of this contract is to replace sidewalk, curb and gutter, asphalt, and a driveway apron. A construction contingency of $1,720.00 was approved for said project. In addition, City Council approved a budget amendment for said project as follows: Current Additional Revise Fund Account Number All Allocation Total Gas Tax 240.801.8016.000.9903 $15,000 $ 4,000 $19,000 :. . Bid Bond: In order to entice companies to submit bids, bid bonds for public works projects under $25,000 are not required. This has proven beneficial since the number of competitive bids received from smaller companies has increased. 2. Performance and Payment Bond: Before commencing any public works project, the contractor awarded the project must submit a performance and a payment bond for 100% of the contract amount. In this case, G.P. General Electric has informed staff that he will not be able to submit said bonds. Staff recommends that the City Council rescind its prior action to award the contract to this firm. 000145 97-i/ Misc. Concrete Page 2 In light of G.P. General Electric's failure to comply with contract requirements, the lowest responsive bidder is now G.T. Equipment Company of Reseda, California. As shown on Exhibit `1', the amount of their bid is $17,842.02. G.T. Equipment Company possesses the proper contractor's licenses and is experienced in constructing concrete improvements. Inquiries made to previous employers have been favorable. The bidder has confirmed that prices bid are accurate and has stated interest in proceeding with the project. D. Additional Quantities In addition to a change in contractor, staff is also requesting an adjustment to the contract price due to an increase to the estimate quantities required for the project. During a field investigation of a residential complaint concerning a raised sidewalk, staff discovered that parkway trees had uplifted a sizeable amount of sidewalks along Harvard Street and Duke Street. As shown on Exhibit `2', the total cost estimate for said work and a few additional areas is $6,797. The actual cost, which exceeds the approved construction contingency, will not be known until the sidewalks located along Harvard Street are removed and an arborist determines if root pruning or tree removal is necessary. City staff will replace the tree(s) with a parkway - sidewalk friendly trees as needed. The adjusted bid price for G.T. Equipment Company is $22,639.02 ($17,842.02 + $4,797.00) E. Fiscal Impact Project Cost Estimate: An estimate of the total anticipated project costs is summarized as follows: MRA Gas Tax Dr,sgri2lio Funded _ Funded Total Design (In- house) $ 0.00 $ 0.00 $ 0.00 Construction Bid Amount $17,842.02 $ 4,632.00 $13,210.02* $17,842.02 Additional Quantities 0.00 797 0 4-797.00 Construction Total $ 4,632.00 $18,007.02 $22,639.02 Tree Work $ 0.00 $ 0.00 $ 0.00 ** Contingency (15 %) $ 694.80 $ 2,701.05 $ 3,395.85 Admin. & Inspection (est.) $ 673.20 $ 4,291.93 $ 4,965.13 TOTAL $ 6,000.00 $25,000.00 $31,000.00 Notes: *The Moorpark Unified School District will partially fund the work to be performed in front of the Mountain Meadows School driveway. Upon reimbursement, the Gas Tax Fund will be credited ($2,486.72). * *Tree work not to exceed $2,000 will be charged to Account No. 210.710.1012.000,9191 (AD 84 -2 Citywide Tree Maintenance) 000146 Misc. Concrete Page 3 2. Budget: The approved budget for this project is as follows: 3. Budget Amendment: Staff recommends adopting the attached Resolution, Exhibit `A', appropriating monies ($6,000) from the Gas Tax Fund for this project. It is stars intent to provide a Resolution to the Moorpark Redevelopment Agency requesting an additional appropriation of $3,000 for this project. RECOMMENDATION (Roll Call Vote) Staff recommends that the City Council take the following actions: 1. Declare the bid submitted by G.P. General Electric Company to be non - responsive and rescind the award of contract to said firm; 2. Award a contract to G.T. Equipment Company for said work, in the amount of $17,842.02; 3. Approve certain additional work increasing the contract amount to $22,639.02; 4. Authorize the City Manager to approve additional work, if required, not to exceed $3,395.85; 5. Authorize the Mayor to sign necessary contract documents; and 6. Adopt Resolution No. 97 -_ increasing the project funding from the Gas Tax Fund, from $19,000 to $25,000 ($6,000 increase). 0001,4'7 Current Additional Revise Fund Account Number Allocation Allocation Total MRA 410.801.8036.000.9903 $ 3,000 $ 3,000 $ 6,000 Gas Tax 240.801.8016.000.9903 $19,000 $6,000 $25.000 TOTAL $22,000 $ 9,000 $31,000 3. Budget Amendment: Staff recommends adopting the attached Resolution, Exhibit `A', appropriating monies ($6,000) from the Gas Tax Fund for this project. It is stars intent to provide a Resolution to the Moorpark Redevelopment Agency requesting an additional appropriation of $3,000 for this project. RECOMMENDATION (Roll Call Vote) Staff recommends that the City Council take the following actions: 1. Declare the bid submitted by G.P. General Electric Company to be non - responsive and rescind the award of contract to said firm; 2. Award a contract to G.T. Equipment Company for said work, in the amount of $17,842.02; 3. Approve certain additional work increasing the contract amount to $22,639.02; 4. Authorize the City Manager to approve additional work, if required, not to exceed $3,395.85; 5. Authorize the Mayor to sign necessary contract documents; and 6. Adopt Resolution No. 97 -_ increasing the project funding from the Gas Tax Fund, from $19,000 to $25,000 ($6,000 increase). 0001,4'7 I IIFilename:s_w_bids I Engineer's Estimate 1 vendor 1 I vendor z i Ve,uJL J III I I G.P. General Concrete I G.T. Equipment Co. I CNM Paving IIIBid Results: 2 -25 -97 I 1 335 Walnut Drive 1 18828 Strathent St. 1 2510 -G Las Posas Rd. 4449 111 I Oxnard, CA 93030 1 Reseda CA 91335 1 Camarillo, CA 93010 IIISidewalk Replacement 1 805 -983 -8050 ---------------- 1 818 - 996 -3811 I ------------------------- 1 I 805- 389 -1475 ------------------------- I I 11tem Description Oty, Units I _Unit S Total Bid I Unit $ Totted I Unit $ Total Bid I I unit Total Bid III 1111. Sidewalk 2000 I SF 1 $5.50 $11,000.00 I 1 $4.15 $8,300.00 I 1 $6.00 I $12,000.00 1 i $6.00 $12,000.00 III 1112. Curb & Gutter 141 LF I 1 $35.00 $4,935.00 I 1 $30.67 $4,324.47 1 $15.00 $2,115.00 1 I $30.00 $4,230.00 III 1113. Driveway Apron 50 SF I 1 $4.50 $225.00 i 1 $30.00 $1,500.00 I 1 $15.00 I $750.00 1 I $10.00 $500.00 111 1114. A.C.C. R &R 38 SF I 1 $4.50 $171.00 I 1 $1,683.00 $1,683.00 1 $51.-19 $1,968.02 1 $5.00 $190.00 i l l I I (LS Bid) I I 1115. P.C.C. Curb 56 LF 1 $33.00 $1,848.00 1 $20.50 $1,148.00 I $18.00 I $1,008.00 I $25.00 $1,400.00 III 1116. Release 1 LS I 1 $1.00 $1.00 i 1 $1.00 -------------- $1.00 1 $1.00 I --------------I $1.00 1 $1.00 -------- $1.00 - - - - -- III--------- 111 Total. - - - - $18,180.00 -I 1 Total $16,956.47 1 Total $17,842.02 1 Total $18,321.00 - - - - -- --------------- - ------------------- - ------ - - - - -- -- ----- - - - - - -- III------------------------------------ - ------------------------------------ N. I Vendor 4 1 Vendor 5 1 Vendor 6 I Vendor 7 CY III Driveway Specialists, Incl Nye & Nelson, Inc. I D.W. Burhoe Construction,) Mendez Concrete, W Inc. rt III 199 E. Thousand Oaks Blvcl P.O. Box 756 1 270 Q Court 1 1210 E.Santa Paula St. rr III Thousand Oaks, CA 913-K I Ventura. CA 930 1 Santa Paula. CA 93060 I Santa - Paula, CA 93060 III 805 -495 -0566 1 805- 654 -1682 1 805 -525 -7474 1 805 -525 -8043 III-------------------------------------I-------------------------I-------------------------I-------------------------I------------------------- IIITtem Description Oty. Units I Unit $ Total Bid I Unit $ Total Bid I unit $ Total Bid I I Total Bid III 1111. Sidewalk 2000 SF I 1 $6.13 $12,260.00 I 1 $7.50 $15,000.00 I 1 $10.70 I $21,400.00 1 1 $8.26 $16,520.00 III II12, Curb & Gutter 141 LF I $32.16 $4,534.56 I I $36.00 $5,076.00 1 $28.00 $3,948.00 1 I $47.00 $6,627.00 III 1113. Driveway Apron 50 SF I 1 $39.00 $1,950.00 I 1 $18.50 $925.00 I ( $19.00 I $950.00 1 I $29.75 $1,487.50 III 1114. A.C.C. R &R 38 SF I 1 $20.39 $774.82 I 1 $8.00 $304.00 1 $25.00 I $950.00 1 I $28.71 $1,090.98 III 1115. P.C.C. Curb 56 LF I 1 $22.55 $1,262.80 I 1 $34.50 $1,932.00 1 $19.00 $1,064.00 1 I $89.99 $5,039.44 III I l6 cRelease 1 LS I 1 $1-00 $1.00 - - - I 1 $1.00 -I -------------- $1.00 I 1 $1.00 I - -- $1.00 $1.00 ---- $1.00 - - - -- 111 C I --------- - III O I Total $20,783.18 1 Total $23,238.00 Total $28,313.00 1 Total $30,765.92 EXHIBIT 2 Description Location _Qjy. Remarks Sidewalk R &R 6414 Harvard St. 62 SF Root pruning & barrier or tree removal. Sidewalk R &R 6488 Harvard St. 84 SF " Sidewalk R&R 6516 Harvard St. 48 SF " Sidewalk R &R 6542 Harvard St. 74 SF " Sidewalk R &R 6580 Harvard St. 74 SF " Sidewalk R &R 6594 Harvard St. 52 SF " Driveway R&R 6596 Duke St. 80 SF Sidewalk R &R 6596 Duke St. 84 SF " Sidewalk R &R Note: 1 46 SF Curb & Gutter Note: 2 3 LF Sidewalk R&R 14359 Loyola St. 16 SF Sidewalk R &R 13455 Bonita Heights St. 16 SF Tree removal. Sidewalk R &R Metrolink 36 SF Total Sidewalk R &R 592 SF x $6.00 = $3,552.00 Total Curb & Gutter R&R 31,17 x $15.00 = $ 45.00 Total Driveway R&R 80 SF x $15.00 = $1,200.00 Subtotal Concrete Work $4,797.00 Estimate Tree Work $2,000.00 TOTAL COST ESTIMATE $6,797.00 Notes: 1. Located at the North -West corner of Collins Drive and Campus Park Drive 2. Located at the North -East corner of Collins Drive and Campus Park Drive. 000149