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HomeMy WebLinkAboutAGENDA REPORT 2018 0801 CCSA REG ITEM 10DCITY OF MOORPARK, CALIFORNIA City Council Meeting of 8/1/2018 ACTION Approved staff recommendation BY M. Benson D. Consider Minutes of Regular City Council/Successor Agency Meeting of May 16, 2018. Staff Recommendation: Approve the minutes. Item: 10.D. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California May 16, 2018 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on May 16, 2018, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:38 p.m. 2. PLEDGE OF ALLEGIANCE: Finance Director Ron Ahlers led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam (arrived at 6:44 p.m.), and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Joseph Fiss, Planning Manager; Stephanie Anderson, Recreation Services Manager, Captain John Reilly, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: Kelly Knight, a Moorpark resident, spoke in support of the City making an investment on High Street. Item: 10.D. 323 Minutes of the City Council/Successor Agency Moorpark, California Page 2 May 16, 2018 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the unanimous consensus to pull items 10.C, 10.D, 10.E, and 10.F. from the agenda for individual consideration. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Pollock reported he and Councilmember Simons had attended the Regional Southern California Association of Governments (SCAG) meeting on May 3 and May 4 in Indian Wells, California. Councilmember Pollock reported he had attended the Einstein and Dine annual fundraiser event at Flory School on May 4. Councilmember Pollock reported he had attended a meeting of the Air Pollution Control Board on May 18. Councilmember Pollock reported he had attended the awards luncheon sponsored by the Moorpark Chamber of Commerce on May 18. Councilmember Mikos reported she had read books at Walnut Canyon First5 preschool on May 11. Councilmember Mikos reported she and Mayor Parvin had attended a meeting of the Solid Waste Ad Hoc Committee on May 11. Councilmember Van Dam announced the Moorpark Kiwanis Club assisted in the food collection along with the U.S. Post Office on May 12 for Catholic Charities. Councilmember Van Dam announced Moorpark Kiwanis Club is holding their annual Wine and Moonlight fundraiser for local children’s charities at Walnut Grove on June 15. Councilmember Simons reported he had attended a meeting of the Channel Islands Site Authority on May 7. Councilmember Simons reported he had attended a meeting of the Ventura County Transportation Commission (VCTC) on May 11. Mayor Parvin reported she had read books on May 11 to First5 preschoolers and participated in the National Educational Association Reader’s Oath. 324 Minutes of the City Council/Successor Agency Moorpark, California Page 3 May 16, 2018 Mayor Parvin reported she had participated in a meeting of the Ventura Council of Governments (VCOG). Mayor Parvin reported she attended a meeting of the Thousand Oaks/Simi Valley/Conejo Valley Realtors Association. Councilmember Parvin reported she had attended the Moorpark Chamber of Commerce community awards luncheon on May 18. Mayor Parvin reported she had attended a meeting of the Local Agency Formation Commission. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Presentation from Dr. Lucy Jones Regarding Earthquake Preparedness Initiative. Staff Recommendation: Hear presentation and receive and file the report. Ms. Traffenstedt gave the staff report and introduced Dr. Jones who gave a presentation on earthquake resiliency. CONSENSUS: It was the unanimous consensus of the Council to hear the presentation and receive and file the report. B. Consider Presentations from Applicants and Make Appointment to Fill One Vacancy on the Library Board. Staff Recommendation: 1) Hear presentations from applicants and appointment one representative to serve on the Library Board for a three-year term ending June 30, 2021. Ms. Benson gave the staff report. The City Council heard presentations from Library Board applicants (Dale) Glenn Rowe and Linda Goble. MOTION: Mayor Parvin nominated and Councilmember Mikos seconded the nomination of Linda Goble to serve on the Library board for a three-year term ending June 30, 2021. The motion carried by unanimous voice vote. C. Consider Appointments to Fill Vacancies on the Area Agency on Aging Advisory Council. Staff Recommendation: Appoint two Area Agency on Aging Advisory Council representatives to serve a two-year term ending June 30, 2020. 325 Minutes of the City Council/Successor Agency Moorpark, California Page 4 May 16, 2018 Ms. Benson gave the staff report. There were no speakers. Mayor Parvin nominated and Councilmember Pollock seconded the nomination of Sandra Fide to serve on the Area Agency on Aging Advisory Council for a two-year term ending June 30, 2020. The motion carried by unanimous voice vote. Mayor Parvin nominated and Councilmember Mikos seconded the nomination of (Dale) Glenn Rowe to serve on the Area Agency on Aging Advisory Council for a two-year term ending June 30, 2020. The motion carried by unanimous voice vote. D. Consider Youth Sports Organization Use Agreements and Fees for Use of City Facilities. Staff Recommendation: 1) Approve Youth Sports Organization Use Agreements for the term of July 1, 2018 through June 30, 2021 with staff recommendations as contained in the agenda report and authorize the City Manager to sign the Agreements, subject to final language approval by the City Manager; and 2) Approve Fee Schedule for use of City facilities under a Youth Sports Organization Use Agreement with staff recommendations as contained in the agenda report. ROLL CALL VOTE REQUIRED Mr. Laurentowski gave the staff report. Jay Greenlinger and Christina Finnerty spoke on behalf of the Moorpark Girls Softball League requesting relief from the maintenance expenses. A discussion followed among the Councilmembers, staff, and the speakers regarding the hardship and expense of maintaining fields also used by adult sports leagues. Mr. Brown recommended approval of the staff recommendation minus the Agreement with the Moorpark Girls Softball League, which would meet with staff to work out issues and their Agreement would be rescheduled for Council consideration before July 1. MOTION: Councilmember Van Dam moved and Councilmember Pollock seconded a motion to approve Youth Sports Organization Use Agreements, with the exception of the Agreement with Moorpark Girls Softball, for the term of July 1, 2018 through June 30, 2021, with staff recommendations as contained in the agenda report; and authorize the City Manager to sign the Agreements, subject to final language approval by the City Manager. The motion carried by unanimous roll call vote. 326 Minutes of the City Council/Successor Agency Moorpark, California Page 5 May 16, 2018 MOTION: Councilmember Pollock moved and Councilmember Simons seconded a motion to approve the Fee Schedule for use of City facilities under a Youth Sports Organization Use Agreement with staff recommendations as contained in the agenda report. The motion carried by unanimous roll call vote. E. Transmit Proposed Operating and Capital Improvement Budget and Set a Workshop on May 23, 2018 to Review Fiscal Year 2018/2019 Budget. Staff Recommendation: Receive the 2018/2019 recommended budget and set a workshop at 6:00 p.m. on Wednesday, May 23, 2018. Mr. Ahlers gave the staff report. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to receive the 2018/2019 recommended budget and set a workshop at 6:00 p.m. on Wednesday, May 23, 2018. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Van Dam moved and Mayor Parvin seconded a motion to approve the Consent Calendar with the exception of Items 10.C, 10.D, 10.E, and 10.F, which were pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2017/18 – May 16, 2018. Staff Recommendation: Approve the warrant register. B. Consider Rejection of Claim from: Stephen Walsh. Staff Recommendation: Reject the claim and direct staff to send a standard rejection letter to the claimant. G. Consider Agreement with Away We Grow Preschool, LLC, for Contract Instructor Services at the Arroyo Vista Recreation Center. Staff Recommendation: Approve the Agreement with Away We Grow, LLC, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager. H. Consider Award of Bid for Community Center Glue Laminated Beam Replacement and Reinforcement Project and Resolution Amending the Fiscal Year (FY) 2017/18 Budget to Fund the Work. Staff Recommendation: 1. Award Agreement for Community Center Glue Laminated Beam Replacement and Reinforcement Project to Dekan Construction Corporation for a total contract value of $292,353.00 and authorize the City Manager to sign the Agreement, subject to the final 327 Minutes of the City Council/Successor Agency Moorpark, California Page 6 May 16, 2018 language approval of the City Manager; and 2) Adopt Resolution No. 2018-3701, amending the FY 2017/18 budget to fund the work. ROLL CALL VOTE REQUIRED The following items were pulled for individual consideration. C. Consider Revised City Council Policy 5.2: Fund Balance Reserve Policy. Staff Recommendation: Approve revisions to Policy 5.2, Fund Balance Reserve, and direct staff to incorporate the revised Policy 5.2 into the next comprehensive update of the City Council Policies Resolution. Mr. Brown stated he pulled this item to clarify the revised policy. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to approve revisions to Policy 5.2, Fund Balance Reserve, and direct staff to incorporate the revised Policy 5.2 into the next comprehensive update of the City Council Policies Resolution. The motion carried by unanimous voice vote. D. Consider Report of Annual Development Agreement Review, Established in Connection with The Masters at Moorpark Country Club Estates, Located on 43.04 Acres North of Championship Drive and East of Grimes Canyon Road (Tract 5463), on the Application of Toll Brothers, Inc. Staff Recommendation: 1) Accept the Community Development Director’s report and recommendation that, on the basis of substantial evidence, Toll Brothers Inc. has complied in good faith with the terms and conditions of the agreement; and 2) Deem the annual review process complete. Councilmember Simons recused himself from participating in the discussion of this item. Mr. Fiss stated this item had been pulled to correct Section 7.9 of the Terms of the Agreement to read: “The City agrees that the applicants’ payment satisfies this provision.” MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to 1) Accept the Community Development Director’s report as amended for Section 7.9 and recommendation that, on the basis of substantial evidence, Toll Brothers Inc. has complied in good faith with the terms and conditions of the agreement; and 2) Deem the annual review process complete. The motion carried by voice vote 4-0, Councilmember Simons absent. E. Consider Report of Annual Development Agreement Review, Established in Connection with Meridian Hills Development Project, Tracts 5187-1&2, Located on 350 Acres on the West Side of Walnut Canyon Road at Meridian Hills Drive, on the Application of K. Hovnanian Homes. Staff Recommendation: 1) Accept the Community Development Director's 328 Minutes of the City Council/Successor Agency Moorpark, California Page 7 May 16, 2018 Report and recommendation, and find, on the basis of substantial evidence, that K. Hovnanian Homes has complied in good faith with the terms and conditions of the agreement; and 2) Deem the 2018 annual review process complete. Councilmember Pollock recused himself from participating in the discussion of this item. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to: 1) Accept the Community Development Director's Report and recommendation, and find, on the basis of substantial evidence, that K. Hovnanian Homes has complied in good faith with the terms and conditions of the agreement; and 2) Deem the 2018 annual review process complete. The motion carried by voice vote 4-0, Councilmember Pollock absent. F. Consider Resolution Amending the Fiscal Year 2017/2018 Budget for Agreement with Budlong & Associates, Inc. for Emergency Back-up Generator Design Services. Staff Recommendation: 1) Approve Agreement and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2018-____ amending FY 2017/18 Budget. ROLL CALL VOTE REQUIRED Mr. Brown stated staff had this item pulled from the Consent Calendar for correction and that staff will reschedule this item. CONSENSUS: It was the unanimous consensus of the Council to pull this item from the Consent Calendar. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for discussion of Items 12.A. and 12.B. on the agenda. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to adjourn to closed session for a discussion of Items 12.A. and 12.B. on the agenda. The motion carried by unanimous voice vote. The time was 8:47 p.m. A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: 192 High Street - APN 512-0-090-115 City Negotiator: Troy Brown, City Manager 329 Minutes of the City Council/Successor Agency Moorpark, California Page 8 May 16, 2018 Negotiating Parties: The City of Moorpark and Daly Group, Inc. Under Negotiation: Price and terms of payment B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to Paragraph (1) of subdivision (d) of Government Code Section 54956.9) City of Moorpark v. County of Ventura et al. (Real Party in Interest, Wayne J. Sand & Gravel, Inc.) (Case No. 56-2016-00482408-CU-WM-VTA The City Council reconvened into closed session at 8:54 p.m. Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; and David Bobardt, Community Development Director. Jeremy Laurentowski, Parks and Recreation Director, and Jessica Sandifer, Community Services Manager, arrived at 9:07 p.m. The Council reconvened into open session at 9:18 p.m. Mr. Brown stated Items 12.A. and 12.B. were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 9:18 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 330