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HomeMy WebLinkAboutMIN 2018 0801 CC SA REG MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California August 1, 2018 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on August 1, 2018, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:39 p.m. 2. PLEDGE OF ALLEGIANCE: Planning Manager Joseph Fiss led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Joseph Fiss, Planning Manager; Brian Chong, Assistant to the City Manager; Jessica Sandifer, Community Services Manager; Captain John Reilly, Sheriffs Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Presentation of the 2018 Ventura County Fair Poster. Ventura County Fair Director Shante Morgan-Durisseau presented the City with the 2018 Ventura County Fair Poster. 5. PUBLIC COMMENT: Danny Carrillo, SEIU Local 721 Tri-Counties Regional Director and chief negotiator for Moorpark employees requested Council's support for retro-active pay for staff. Minutes of the City Council/Successor Agency Moorpark, California Page 2 August 1, 2018 Senior Maintenance Worker Leonard Mendez, a member of the union bargaining team, urged the City Council to make the pay increase retro-active. Claire Grasty of the Ventura County Transportation Commission, 950 County Square Drive, Ventura, California, presented information on the College Ride Program providing free bus rides for Ventura County college students. Chris Ogg, Moorpark resident, requested the City place a $100 ad in the newspaper each week to report on City business to the public. He also requested the City contact Waste Management to set up a program for cleaning trash cans. In response to Mr. Ogg, Mr. Chong stated the City's Franchise Agreement with Waste Management does include a free, once-a-year trash can cleaning provision. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the unanimous consensus of the Council to pull Items 10.1. and 10.L. from the Consent Calendar for individual consideration upon the request of Councilmember Mikos. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Pollock reported he, along with fellow Councilmembers, had attended the July 13 grand re-opening of the 76 gasoline station at the corner of High Street and Spring Road. Councilmember Pollock reported he had represented the City of Moorpark at the July 13 meeting of the Channel Islands Division of the League of California Cities in Grover Beach. Councilmember Pollock reported on July 15 he had attended a Lucky Fools Pub viewing and celebration of the World Cup. Councilmember Pollock reported on July 19 he had attended the Field of the Fork event at Walnut Grove in support of farm worker housing in the area. Councilmember Pollock reported he attended a meeting on July 31 of the Air Pollution Control District Board. Councilmember Mikos reported on July 30 she had attended a meeting of the board of the Santa Monica Mountains Conservancy where they adopted the Minutes of the City Council/Successor Agency Moorpark, California Page 3 August 1, 2018 Tierra Rejada Valley Habitat Linkage Hub Planning Map and adopted Prop. 68 guidelines. Councilmember Mikos reported she had taken the City Manager and head of the Moorpark Watershed, Parks, Recreation and Conservation Authority on a tour of the property managed by the Authority, and she stated Mr. Brown will soon be sworn in as a member of the Authority Board. Councilmember Mikos reported on July 12 she attended a meeting of the Clean Power Alliance representing Moorpark. Councilmember Mikos reported in June she and Mayor Parvin attended a retreat for board members sponsored by the Clean Power Alliance. Councilmember Mikos reported last month she attended a meeting of the board of the Economic Development Collaborative of Ventura County which is changing its name to Economic Development Collaborative, as they have expanded to include Santa Barbara County. Councilmember Simons reported on having attended a meeting of the Ventura County Transportation Commission. Councilmember Simons reported on July 31 he and Mayor Parvin attended a meeting of the Library Ad Hoc Committee, and that potential architects for the new Library were interviewed. Councilmember Simons reported the first meeting of the Broadband Ad Hoc Committee will take place this month. Councilmember Van Dam announced this Friday is the first summer Camp Out event at Arroyo Vista Community Park. Mayor Parvin announced service on Moorpark City Transit's Senior and ADA Dial-A-Ride Paratransit services is now available on Saturdays to travel within town and to the cities of Simi Valley, Thousand Oaks, Camarillo, Westlake Village and Agoura Hills, as well as surrounding county unincorporated areas. Mayor Parvin thanked "The Just Serve Helping Hands Association" for assisting in working at Tierra Rejada Park. Mayor Parvin announced she was very proud to have ridden a Harley Davidson motorcycle in the Patriot Tour around Moorpark. Mayor Parvin reported she had attended two Ventura Council of Governments meetings, the City's 3rd of July Extravaganza, the Library Ad Hoc Committee interview of architects, the ribbon cutting ceremony for the 76 gas station, a Local Minutes of the City Council/Successor Agency Moorpark, California Page 4 August 1, 2018 Agency Formation Commission meeting, the monthly Moorpark Chamber Breakfast, and a Government Relations meeting. 8. PUBLIC HEARINGS: A. Consider Resolution Approving Commercial Planned Development No. 2018-01 for a 77-Unit Assisted Living and Memory Care Community on a 2.78 Acre Vacant Lot at 13960 Peach Hill Road on the Application of James M. Lawson, AICP for Oakmont Senior Living. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2018-3727, approving Commercial Planned Development No. 2018-01, subject to Conditions of Approval. Mr. Fiss gave the staff report. A discussion followed among the Councilmembers and staff regarding consideration for a walking path throughout the development; a generator for emergency power; and the prohibition of foam surrounds on windows and doorways. Mayor Parvin opened the public hearing. James M. Lawson, AICP representing Oakmont Senior Living, 9240 Old Redwood Hwy. Suite 200, Windsor, California, described the project and responded to Council's questions. Mayor Parvin closed the public hearing. MOTION: Mayor Parvin moved and Councilmember Simons seconded a motion to adopt Resolution No. 2018-3727, approving Commercial Planned Development No. 2018-01, subject to Conditions of Approval, as amended to add a generator requirement for the project. The motion carried by unanimous voice vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Approval of Final Parcel Map 2017-01 — High Street. Staff Recommendation: Authorize the Mayor and City Clerk to sign the map and the City Clerk to cause Parcel Map 2017-01 to be recorded in the office of the Ventura County Recorder. Mr. Corrigan gave the staff report. There were no speakers. Minutes of the City Council/Successor Agency Moorpark, California Page 5 August 1, 2018 MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to authorize the Mayor and City Clerk to sign the map and the City Clerk to cause Parcel Map 2017-01 to be recorded in the office of the Ventura County Recorder. The motion carried by unanimous voice vote. B. Consider Voting Delegate and Alternates for League of California Cities Annual Conference — September 12-14 in Long Beach. Staff Recommendation: 1) Designate Mayor Parvin as the voting delegate and Councilmembers Mikos and Pollock as the alternate voting delegates; and 2) Direct the City Clerk to notify the League of California Cities of the designated voting delegate and alternates. Ms. Benson gave the staff report. There were no speakers. MOTION: Councilmember Simons moved and Councilmember Van Dam seconded a motion to: 1) Designate Mayor Parvin as the voting delegate and Councilmembers Mikos and Pollock as the alternate voting delegates; and 2) Direct the City Clerk to notify the League of California Cities of the designated voting delegate and alternates. The motion carried by unanimous voice vote. C. Consider Termination of Agreement with Stay-Green, Inc., and the Approval of an Agreement with Oakridge Landscape, Inc. for Landscape Maintenance Services in Zone 22 and the Approval of Agreements with Venco Western, Inc. for Landscape Maintenance Services in Parks, City- wide Landscape Maintenance Districts and Districts 1-11, 14, 16, 18, and 21, and Miscellaneous City Properties. Staff Recommendation: 1) Authorize City Manager to terminate without cause the agreements with Stay Green Landscape, Inc. for Park Landscape Maintenance Services; City-wide Landscape Maintenance District, Zones 1-11, 14, 16, 18, 21, and Miscellaneous City Properties Landscape Maintenance Services; and Landscape Maintenance District 22 Landscape Maintenance Services; 2) Award Agreement for Landscape Maintenance District Zone 22 Landscape Maintenance Services to Oakridge Landscape, Inc. for $172,770, plus a contingency of $25,000, for the initial ten (10) month term of the Agreement, to begin September 1, 2018 and $207,324 annually, plus an annual contingency of $31,000 for every subsequent year that the contract is extended, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager; 3) Award Agreement for Park Landscape Maintenance Services to Venco Western for $389,226.70, plus a contingency of $58,000, for the initial ten (10) month term of the Agreement, to begin September 1, 2018, and $467,072.04 annually, plus an annual contingency of $70,000 for every subsequent year that the contract is extended, and authorize the City Manager to execute the Agreement, subject to final language Minutes of the City Council/Successor Agency Moorpark, California Page 6 August 1, 2018 approval by the City Manager; 4) Award Agreement for City-wide Landscape Maintenance District, Zones 1-11, 14, 16, 18, 21, and Miscellaneous City Properties to Venco Western for $252,156.60, plus a contingency of $37,000, for the initial ten (10) month term of the Agreement, to begin September 1, 2018, and $302,587.92 annually, plus an annual contingency of $45,000 for every subsequent year that the contract is extended, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager; and 5) Direct staff to schedule a budget amendment to be considered by the City Council at a subsequent regular meeting in August or September addressing Parks and LMD shortfalls, as discussed in the staff report. Mr. Laurentowski gave the staff report. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Simons seconded a motion to: 1) Authorize City Manager to terminate without cause the agreements with Stay Green Landscape, Inc. for Park Landscape Maintenance Services; City-wide Landscape Maintenance District, Zones 1-11, 14, 16, 18, 21, and Miscellaneous City Properties Landscape Maintenance Services; and Landscape Maintenance District 22 Landscape Maintenance Services; 2) Award Agreement for Landscape Maintenance District Zone 22 Landscape Maintenance Services to Oakridge Landscape, Inc. for $172,770, plus a contingency of $25,000, for the initial ten (10) month term of the Agreement, to begin September 1, 2018 and $207,324 annually, plus an annual contingency of $31,000 for every subsequent year that the contract is extended, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager; 3) Award Agreement for Park Landscape Maintenance Services to Venco Western for $389,226.70, plus a contingency of $58,000, for the initial ten (10) month term of the Agreement, to begin September 1, 2018, and $467,072.04 annually, plus an annual contingency of $70,000 for every subsequent year that the contract is extended, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager; 4) Award Agreement for City-wide Landscape Maintenance District, Zones 1-11, 14, 16, 18, 21, and Miscellaneous City Properties to Venco Western for $252,156.60, plus a contingency of $37,000, for the initial ten (10) month term of the Agreement, to begin September 1, 2018, and $302,587.92 annually, plus an annual contingency of $45,000 for every subsequent year that the contract is extended, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager; and 5) Direct staff to schedule a budget amendment to be considered by the City Council at a subsequent regular meeting in August or September addressing Parks and LMD shortfalls, as discussed in the staff report. The motion carried by unanimous voice vote. Minutes of the City Council/Successor Agency Moorpark, California Page 7 August 1, 2018 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to approve the Consent Calendar with the exception of Items 101 and 10.L, which were pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2017/18 — August 1, 2018. Staff Recommendation: Approve the warrant register. B. Consider Warrant Register for Fiscal Year 2018/19 — August 1, 2018. Staff Recommendation: Approve the warrant register. C. Consider Minutes of Special Joint City Council/Planning Commission Meeting of April 11, 2018. Staff Recommendation: Approve the minutes. D. Consider Minutes of Regular City Council/Successor Agency Meeting of May 16, 2018. Staff Recommendation: Approve the minutes. E. Consider Minutes of Special City Council Meeting of May 23, 2018. Staff Recommendation: Approve the minutes. F. Consider Minutes of Regular City Council/Successor Agency Meeting of June 6, 2018. Staff Recommendation: Approve the minutes. G. Consider Minutes of Special City Council Meeting of June 11, 2018. Staff Recommendation: Approve the minutes. H. Resolution to Appoint Authorized Agents to Obtain Federal Department of Homeland Security Grant Funds Subgranted through the State of California and Rescind Resolution No. 2013-3245. Staff Recommendation: 1) Appoint as Authorized Agents: Troy Brown, City Manager, Deborah Traffenstedt, Assistant City Manager, and Ron Ahlers, Finance Director, to execute grant documents for and on behalf of the City of Moorpark for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and subgranted through the State of California to support various City emergency management projects, programs, and operations; and 2) Adopt Resolution No. 2018-3728, rescinding Resolution No. 2013-3245. J. Biennial Review of Conflict of Interest Code. Staff Recommendation: 1) Authorize the City Manager as Chief Executive Officer to sign the 2018 Local Agency Biennial Notice; and 2) Receive and file the Notice. K. Consider Plans and Specifications and Authorization to Advertise for Bids for the 2018 Slurry Seal and Pavement Rehabilitation Project (M0042). Staff Recommendation: Approve the Design Specification for the 2018 Minutes of the City Council/Successor Agency Moorpark, California Page 8 August 1, 2018 Slurry Seal and Pavement Rehabilitation Project (MPK 18-01) and authorize staff to advertise to obtain construction bids M. Consider Amendment No. 5 to Agreement with Mariposa Landscapes, Inc. for Tree Maintenance Services. Staff Recommendation: Approve Amendment No. 5 to Agreement with Mariposa Landscapes, Inc. for Tree Maintenance Services, subject to final language approval of the City Manager. N. Consider Resolution Amending Fiscal Year 2018/19 Budget to Fund Concrete Repairs at the Community Center. Staff Recommendation: Adopt Resolution No. 2018-3729, amending the Fiscal Year 2018/19 budget to fund concrete repairs at the Civic Center. ROLL CALL VOTE REQUIRED O. Consider Plans and Specifications and Project Approval and Authorization to Advertise for Bids for Tierra Rejada Streetscape Revitalization Final Phase (Project No. M0031). Staff Recommendation: 1) Approve the plans and specifications for the Tierra Rejada Streetscape Revitalization Final Phase (Project No. M0031); and 2) Authorize staff to advertise for bids for the project. The following items were pulled for individual consideration. I. Consider Resolution Directing the Planning Commission to Hold a Public Hearing, Provide a Recommendation to the City Council on Amendments to Section 17.28.120 (Motion Picture and TV Production) of the Moorpark Municipal Code to Establish New Filming Regulations within the City. Staff Recommendation: Adopt Resolution No. 2018-3730 directing the Planning Commission to hold a public hearing and provide a recommendation to the City Council on amendments to Section 17.28.120 of the Moorpark Municipal Code regarding Motion Picture and TV Production, and determining that this action is not a project approval subject to the California Environmental Quality Act. Councilmember Mikos stated she pulled this Item to make sure staff is also collaborating with the Economic Development Collaborative in its role as the Ventura County Film Commission. In response to Councilmember Mikos, Mr. Chong stated staff is already talking with them. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2018-3730 directing the Planning Commission to hold a public hearing and provide a recommendation to the City Council on amendments to Section 17.28.120 of the Moorpark Municipal Code regarding Minutes of the City Council/Successor Agency Moorpark, California Page 9 August 1, 2018 Motion Picture and TV Production, and determining that this action is not a project approval subject to the California Environmental Quality Act. The motion carried by unanimous voice vote. L. Consider Resolutions Authorizing Expanding Participation in the California Statewide Communities Development Authority and California Enterprise Development Authority Property Assessed Clean Energy (PACE) Programs. Staff Recommendation: 1) Adopt Resolution 2018-3731, approving the Participation in the California Statewide Communities Development Authority Open PACE program and related documents and actions; 2) Adopt Resolution 2018-3732, approving the Associate Membership Agreement with the California Enterprise Development Authority, and participation in the Figtree PACE program and related documents and actions; and 3) Authorize the City Manager to sign all documents and agreements relevant to the adoption of these programs, subject to final language approval of the City Manager. Councilmember Mikos stated she pulled this Item to afford the public the opportunity to learn about the energy programs available. Ms. Sandifer summarized the financing entities offering programs to homeowners who install energy and water conservation improvements and stated their contact information is available on the City's website. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to: 1) adopt Resolution 2018-3731, approving the Participation in the California Statewide Communities Development Authority Open PACE program and related documents and actions; 2) Adopt Resolution 2018-3732, approving the Associate Membership Agreement with the California Enterprise Development Authority, and participation in the Figtree PACE program and related documents and actions; and 3) Authorize the City Manager to sign all documents and agreements relevant to the adoption of these programs, subject to final language approval of the City Manager. The motion carried by unanimous voice vote 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for discussion of Items 12.A. and 12.B. on the agenda. Minutes of the City Council/Successor Agency Moorpark, California Page 10 August 1, 2018 MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to adjourn to closed session for a discussion of Items 12.A. and 12.B. on the agenda. The motion carried by unanimous voice vote. The time was 8:17 p.m. The City Council reconvened into closed session at 8:24 p.m. Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; Peter Pierce, City Attorney's Office (via conference call for Item 12.A.); Deborah Traffenstedt, Assistant City Manager; and David Bobardt, Community Development Director. Mr. Pierce and Mr. Bobardt left the meeting at 8:47 p.m., and Ron Ahlers, Finance Director, arrived at this time. The Council reconvened into open session at 9:22 p.m. Mr. Brown stated Items 12.A. and 12.B. were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at in memory of Olivia Magdaleno at 9:22 p.m. 0a nice S. -arvin, Mayor ATTEST: .°A.11114. Irelp-6"2s (-7-27-ete..c.t.e....,-,,, ide--0-4-0->-- 400411,44 Maureen Benson, City Clerk _ "