HomeMy WebLinkAboutAGENDA REPORT 1997 0521 CC REG ITEM 10ErrEm /o • E 0
AGENDA REPORT CT"
To: The Honorable City Council S 199
ACTION•_1��
From: Ken Gilbert, Director of Public Works
Dirk Lovett, Assistant City Engineer BY; ,
By: Anthony Cooper, Civil Engineer
Date: May 9, 1997 (Council Meeting of May 21, 1997)
Subject: Consider Approval of a Notice of Completion for the Poindexter Avenue
Right Turn Lane Project.
In June of 1996, the City Council awarded a contract to J&H Engineering for a project
to widen the west side of Moorpark Avenue just north of Poindexter Avenue in order to
provide additional pavement width to facilitate south- to-west right turn traffic. The
amount of the contract was $19,909.25. The total estimated project cost at that time
was $28,000.
2. In September of 1996 the City Council aWoved a change to the scope of work and
budget for this project to cover certain additional required work. The revised
construction contract cost at that time was $38,772. The revised estimated total project
cost was $48,000.
3. In April 1997 the City Council approved another increase for this project. The amount
then estimated for construction was $41,259.36. Total project cost was estimated to be
$51,247. Less FY 1.995/96 costs of $4,689, the FY 1996/97 Budget was increased to
$47,000.
Construction on the subject project began on June 29, 1996. Final repairs were not
completed until May 5, 1997.
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Poindexter Right Turn Lane
May 21, 1997
Page 2
Three construction change orders were issued, which are summarized as follows:
(1) Signal conduit was necessary on the west side of Moorpark Avenue and five
additional signal loops were required at the southbound left turn lane from
Moorpark Avenue to First street. The new conduit was required by Caltrans
because the existing conduit appeared too shallow to facilitate the street
widening.
(2) Due to the extreme cross slope of the pavement on Moorpark Avenue, an
additional 13 feet of pavement grinding and repaving was necessary to provide
positive drainage to the new gutter.
(3) The contractor incurred additional equipment use and labor costs during paving
operations due to a Caltrans requirement that paving stop after 3:00 P.M. The
contractor had to come back a second day. This change order compensated the
contractor for this additional cost.
C. Fiscal Imp=
1. Contract Costs: A summary of total contract cost is as follows:
Element
Bid Amount:
Amount ($)
19,909.25
Quantity Adjustment:
0.00
Change Orders:
No. 1
3,200.00
No. 2
13,112.60
No. 3
5,037
Total
41,259.36
2. Total Project Costs: A summary of the total project costs is as follows:
Element
Design, Printing, Etc.
Construction
Admin / Insp
Total
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4,689 0 4,689
0 41,260 41,260
— 0 5,298
4,689 46,558 51,247
Poindexter Right Turn Lane
May 21, 1997
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The City Engineer has completed a final inspection of the project and has found the
work to be acceptable. At this time it would be appropriate for the City Council to
accept the project as complete and authorize the recordation of a Notice of Completion.
Staff recommends that the City Council take the following actions:
1. Accept the work as complete;
2. Direct the City Clerk to send a Notice of Completion to the County Recorder for
recordation; and,
3. Authorize the release of the retention upon satisfactory clearance of the thirty five
(35) day lien period.
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