HomeMy WebLinkAboutAGENDA REPORT 1997 0604 CC REG ITEM 10CAGENDA REPORT
CITY OF MOORPARK
TO: The Honorable City Council
The Moorpark Redevelopment Agency
FROM: Kenneth C. Gilbert, Director of Publ
DATE: May 23, 1997 (Council Meeting 6 -4 -97)
rrEM D.C.
CITY OF MOORPARK, CALIFORNIA
City Coun it Meeting
of 199
ACTION:
BY:
SUBJECT: Consider Bids for the Construction of Pavement and
Drainage Improvements on Maureen Lane, Bonnie View Street
and the Alleys South of First Street, and Consider the
Adoptiong of MRA Resolution 97- Amending the Budget
for Said Project
This presents the results of the bid opening for the subject
project and recommends the award of a contract for the construction
of the project.
1. The City retained the services of M' Civil Engineering to
prepare the designs for the subject projects.
2. The Transportation and Street Committee met with the affected
property owners and residents a number of times to receive
input regarding the scope and purpose of the project.
3. The project design was finalized based, in part,on that
input.
4. On February 5, 1997, the City Council authorized staff to
advertise for receipt of bids for the subject project.
B. Project Designs
1. Location Maps: Maps showing the location of the subject
projects are attached as Exhibit 1.
2. Maureen Lane:
a. Right -of -Way Width: 501.
b. Proposed Width of Pavement (gutter flow Line to gutter
flow line): 241.
c. Private Encroachments: The front property line for the
properties on Maureen Lane is approximately thirteen feet
(131) from the gutter flow line. The driveways, fences,
mauren5.awd
000378
Bids: Maureen / Bonnie View / Alleys
May 1997
Page 2
landscaping and other improvements in this area encroach
into the street right -of -way. These encroachments are to
be left undisturbed, except for the construction of
driveway transitions (grade adjustments) as required.
d. Scope of Work:
1) Remove and replace asphalt pavement just south of Los
Angeles Avenue to eliminate ponding problem;
2) Remove and reconstruct asphalt pavement in other
selected areas as required;
3) Construct an asphalt overlay on the remainder of
street;
4) Replacement of Storm Drain Inlet at South End of
Street;
5) Match existing improvements at Los Angeles Avenue;
6) Construct Concrete Rolled Curbs; and,
7) Construct driveway transitions as required.
3. Bonnie View Street:
a.
Right -of -Way Width: 201.
b.
Proposed Width of Pavement: 151.
c.
Scope of Work:
1) Remove and reconstruct asphalt pavement
and base;
2) Construct center ribbon gutter;
3) Construct asphalt berms where required;
and,
4) Join existing driveway improvements.
4. Alleys:
a.
Location: Between First Street and Third Street and west
of Flory Avenue.
b.
Right -of -Way Width: 201.
c.
Proposed Width of Pavement: 15' - 201.
d.
Scope of Work:
1) Remove and reconstruct asphalt pavement
and base;
2) Construct center ribbon gutter;
3) Construct Storm Drain Where Required;
4) Join existing improvements; and,
5) Construct smooth transitions at alley
intersections
with streets.
The above described projects are all partially funded by a grant
from Cycle 7 of the State -Local Transportation Partnership
Program. This grant will fund 12.84% of the construction cost
for these improvements. One of the requirements of this grant
is that a construction contract be awarded prior to June 30,
1997. These three projects are, therefore, recommended to be
awarded as one construction contract.
mnuren5.awd 00013 f.
Bids: Maureen / Bonnie View / Alleys
May 1997
Page 3
Bids for the subject project were received and opened on May 19,
1997. The bid documents state that it is the intent of the City
to award a contract for all three projects. The apparent low
bidder for this work is CNN Paving, Inc., with a bid in the
amount of $301,135.60. It has been determined that this bidder
is qualified to perform the work. Said bidder has confirmed
that their bid is valid and that they are prepared to proceed
with the construction of the project.
E. Fiscal Impact
1. Total Costs:
Project Cost Estivate
Element __..._.__
!Maureen Ln. Bonnie View
Alleys
Total
Construction (Schedulesr
88,638
31,410
172,087
292,135
Surveying, Etc.
_ .2,731
968
- 5JO2
9001
Bid Total
11,369
32,378
177,389
301,136
Constr. Contingency (10 %)
_9,137
3,238
17,739
30,114
Construction Sub -Total
100,506
35,616
195,128
331,250
Design
1 290
'7,590
12,975
27,855
Admin. & Insp.
4,000
3,000
81000
15,000
1.11,796
46,206
216,103
374,105
2. Multi -Year Costs:
Some of the
design
costs
for these
projects were incurred
in prior
years.
It is
anticipated
that all construction
and other costs will
be encumbered this
fiscal year. Any unexpended monies at the
end of
this fiscal
year will be automatically
carried over to
FY 1997/98. Other
than an adjustment to
recognize the future
receipt of certain
state grant monies (see
Section
E3), it
is not
anticipated
that there will be
a need for
the appropriation
of any
additional funds for this project
beyond the budget amendment
requested below. A
summary of estimated
past,
current and
future year costs is
as follows:
Prior Year
FY 96/97
FY 97/98
Element
Costs .__
Bu t
Bu et
Total
Design
1.1,105
16,750
0
27,855
Construction
1
331,250
0
331,250
Admin / Insp.
0
15,000
0
15.000
Total
11,105
363,000
0
374,105
mauran5.awd
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Bids: Maureen / Bonnie View / Alleys
May 1997
Page 4
3. State Grant: Prior year costs were funded by the Moorpark
Redevelopment Agency (MRA) . Current year (as well as any
possible future year) costs are also to be funded by the MRA,
with a future reimbursement of a portion of MRA costs from a
State grant. The state grant will be from Cycle 7 of the
State -Local Transportation Partnership Program. Said grant
may not exceed 12.84% of the total amount of the construction
contract. A summary of the anticipated grant reimbursement
is as follows:
SLTPP
Element MRA ($) Grant Total
Design 27,855 0 27,855
Construction Contract 262,470 a 38,666 301,136
Construction Contingency 30,114 0 30,114
Admin / Insp. _ 15,000 0 15.000
Sub -Total b 335,439 38,666 374,105
Less Prior Year W,105) (11,105)
Total FY 1996/97 324,334 c 363,000
Notes: a) The maximum grant amount is equal to 12.84% of the construction contract. When final
grant amount is known, the MRA Budget will be revised to show the grant amount as a
revenue from the City, and the City Budget will be revised to show the grant amount as
a revenue and an expenditure to the MRA to reimburse the MRA for a portion of the project
Costs.
b) Net total MRA funding.
c) Total Proposed FY 1996/97 Budget is equal to the total project cost less prior year
expenses. when received by the City, State grant funds will be conveyed from the City
to the MRA to reimburse a portion of total project costs.
4. Budqet Amendment: Attached is a Resolution amending the FY
1996/97 Budget to reflect current actual anticipated project
costs. A summary of that action is as follows:
mauran5.avd
OW381
Current
Revised
Project
Account Number _
Bu et
Change ($1
Total
Maureen Lane
410.801.8010. 000. 9903
150,000
(42,200)
107,800
Bonnie View
410.801.8006.000.990:
' 75,000
(30,700)
44,300
Alleys
410.801.8001. 000. qqo3
300,000
(89,100)
210,900
Total
525,000
(162,000)
363,000
mauran5.avd
OW381
Bids: Maureen / Bonnie View / Alleys
May 1997
Page 5
F. Schedule
It is anticipated that construction of the project will be
completed within four months.
A. Moorpark Redevelopment Agency: Staff recommends that the
Moorpark Redevelopment Agency take the following actions:
Adopt Resolution 97 - approving a budget amendment to reduce
the appropriation and budget amounts for the subject
projects an aggregate amount of $162,000.
B. City Council: Staff recommends that the City Council take the
following actions:
1. Award a contract to CNN Paving, Inc. in the amount of
$301,135.60 for the construction of the subject projects.
2. Approve a construction contingency in the amount of $30,114
for the project and authorize the City Manager to approve
additional work, if required, for an amount not to exceed
ten per cent of the contract;
3. Authorize the City Manager to sign necessary contract
documents.
uauren5.avd
000382
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000,383
COMMERCE
A
1-1\ Y L J I L I\ J
U
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000384
-1
MAJESTIC
CITY OP MOORPA
I_
SCALE
Exhibit'l (1 of 2)
--------------------- - - - - --
CITY OF MOORPARK
Bid Results
May 19, 1997
Maureen Lane
Bonnie View
Alleys
ITEM DESCRIPTION
--------------------------
A Maureen Lane
--------------------
1 Clearing
2 PMB
3 Asphalt
4 1 Asphllt W /Fabric
5 A/C Curb
6 PCC rolled curb
7
8
9
10
11
12
Trffic Control
PCC Local Depression
A/C Driveway
PCC Driveway
Stmpd Cncrt Drwy
18" RCP
13 18" Concrete Collar
14 PVC Drain
15 14' Catch Basin
16 Const I D Signs
17 A/C (6 ")
18 Class 2 Base
Sub -Total 'A'
B Bonnie View
--------------------
1 Clearing
2 I PMB
3 Asphalt
i
4 24" PCC Ribbon Gutter
5 8" A/C Berm
6 Traffic Control
7 Constr I D Signs
Sub -Total 'B'
---------------------------
---------------------------
Bidder
---------------------------------------
NAME:
ADDRESS: Engineer's Estimate
CITY, STATE:
PHONE NUMBER:
CONTACT PERSON: {
Est Qty Jnits UNIT S TOTAL BID
1
10,210
10,210
19,550
2,240
235
1
150
1,200
1,560
75
8
LS 7,000.00
SF 0.50
SF 0.90
SF 1.10
If 10.00
if 12.00
LS 3,500.00
SF 5.00
Sf' 8G
Sf 4.50
SF 6.00
60.00
VENDOR 1
CNN Paving
2510 -G Las Posas (#449)
Camarillo, CA 93010
(805) 398 -1475
Matt Ludlow
UNIT $ TOTAL BID
7,000.00
170800.00
5,105.00
0.49
9,189.00
0.77
21,505.00
j 0.83
22,400.00
3.85
2,820.00 'I 19.50
3,500.00 11 1100.00
750.00
8.00
2,160.00 'I
2.50
7,020.00
4.25
450.00
8.50
480.00 !1 100.00
1
EA
200.00
200.00
1
EA
100.00
100.00
1
EA
4,500.00
4,500.00
1
EA
500.00
500.00
3,250
SF(.).60
0.85
1,950.00
3,250
SF
1_00 i
3,250.00
----- - - - - -- -I'I
1200.00
1,200.00
750.00
92,879.00
1
LS
2,000.00
2,000.00
10,800
SF
0.50
5,400.00
10,800
SF
0.90
9,720.00
860
SF
12.00
i
10,320.00
90
Lf'
9.00',
810.00 (j
1
LS
2,500.00 !,
I
2,500.00
1
EA
500.00
500.00
31,250.00
VENDOR 2
Nye & Nelson
P.O.Box 756
Ventura, CA 93002
(805) 654 -1682
Leigh Nelson
UNIT $ TOTAL BID
17,800.00
28,180.00
5,002.90
0.68
7,861.70
0.75
16,226.50
1.07
8,624.00
3.70
4,582.50
13.20
11100.00 11 5,000.00
1,200.00
6.00
3,000.00
7.15
6,630.00
6.50
637.50
8.20
800.00
52.00
425.00
425.00
350.00
350.00
5425.00
5,425.00
750.00
750.00
1.35
4,387.50
1.18
3,835.00
88,637.60
9000.00
9,000.00
0.50
5,400.00
0.85
9,180.00
6.00
5,160.00
8.00
720.00
1200.00
1,200.00
750.00
750.00
31,410.00
325.00
200.00
5,350.00
600.00
1.52
2.25
15,055.00
0.80
1.05
8.00
12.00
4,500.00
600.00
28,180.00
6,942.80
7,657.50
20,918.50
8,288.00
3,102.00
5,000.00
900.00
8,580.00
10,140.00
615.00
416.00
325.00
200.00
5,350.00
600.00
4,940.00
7,312.50
119,467.30
15,055.00
8,640.00
11,340.00
6,880.00
1,080.00
4,500.00
600.00
48,095.00
000387
Exhibit 1 (2 of 2)
---------------------------
CITY OF MOORPARK
Bid Results
May 19, 1997
Maureen Lane
Bonnie View
Alleys
-------------------- - - - - --
ITEM DESCRIPTION
C Alleys
--------------------
1 Clearing
2 PMB
3 Asphalt
4 24" Ribbon Gutter
5 4" PCC Sidewalk
6 6" PCC Alley Driveway
7 Traffic Control
8 12" RCP
9 18" x 18" Catch Basin
10 PCC Driveway
11 A/C Driveway
12 Gravel Driveway
13 A/C Driveway
Sub -Total 'C'
-- Caltrans Permit
-- Surveying
-- Release
Bidder
NAME:
ADDRESS: 1 Engineer's Estimate
CITY, STATE:
PHONE NUMBER:
CONTACT PERSON:
Est Qty Units UNIT S TOTAL BID
1
LS
25,000.00
25,000.00 r
44,000
SF
0.50
22,000.00
44,000
SF
0.90
39,600.00 I
3,260
SF
10.00
32,600.00 1
1,780
SF
I
5.00
8,900.00
1,100
C.F
4.00
4,400.00
1
LS
5,000.00
5,000.00
790
:,E
40.00
31,600.00
7
EA
1,200.00
8,400.00
25
SF
400.00
10,000.00
10
EA
300.00
i
3,000.00
20
EA
100.00
2,000.00
1
EA
500.00
500.00
--------------
J93,000.00
i
LS
I
1 500.00
500.00
1
LS
10,000.00
i
10,000.00
1
LS
1.00
1.00
I
VENDOR 1
------------------------
CNM Paving
2510-G Las Posas (1449)
Camarillo, CA 93010
(805) 398 -1475
Matt Ludlow
------------------ - - - - --
UNIT $ TOTAL BID
---- - - - - -- ------- - - - - --
35950.00 35,950.00
0.49 21,560.00
i
0.71 31,240.00
4.95 16,137.00
I
4.00 7,120.00
4.25 4,675.00
2750.00 2,750.00
57.00 45,030.00
640.00 4,480.00
7,00 175.00
7.00 70,00
110.00 2,200.00
700.00 700.00
172,087.00
500.00 500.00
I
8500.00 8,500.00
1.00 1.00
VENDOR 2
Nye & Nelson
P.O.Box 756
Ventura, CA 93002
(805) 654-1682
Leigh Nelson
UNIT $ TOTAL BID
49,855.00
0.53
0.70
7.50
4.70
4.60
9,000.00
40.40
850.00
9.00
600.00
200.00
600.00
350.00
7,200.00
1.00
49,855.00
23,320.00
30,800.00
24,450.00
8,366.00
5,060.00
9,000.00
31,916.00
5,950.00
225.00
6,000.00
4,000.00
600.00
199,542.00
350.00
7,200.00
1.00
Total 327,630.00 301,135.60 374,655.30
000388
RESOLUTION NO. 97 -
A RESOLUTION OF THE MOORPARK REDEVELOPMENT
AGENCY AUTHORIZING A BUDGET AMENDMENT TO
THE FISCAL YEAR 1996/97 ADOPTED BUDGET FOR
MOORPARK REDEVELOPMENT AGENCY FUND (FUND
410)
WHEREAS, on June 19, 1996, the Moorpark Redevelopment Agency (MRA) adopted the
MRA Budget for Fiscal Year 1996/97; and,
WHEREAS, a staff report has been presented to the MRA requesting a budget amendment
in the aggregate amount of $(162,000); and,
WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget
amendment and its resultant impacts to the budget line item(s) and projected year end fund
balance(s).
NOW, THEREFORE, THE MOORPARK REDEVELOPMENT AGENCY, DOES
HEREBY RESOLVE AS FOLLOWS:.
SECTION 1. That a Budget amendment in the amount of $(162,000) to Fund 410, as
more particularly described in Exhibit "A," is hereby approved.
PASSED AND ADOPTED this 4th day of .tune, 1997.
Patrick Hunter„ Chairman
ATTESTED:
Lillian Hare, Agency Secretary
000389
Resolution No. 97 -
Exhibit "A"
SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER
ACCOUNT
CURRENT
SUBJECT
REVISED
NUMBER
APPROPRIATION
APPROPRIATION
APPROPRIATION
96/97 YEAR END
/ (REDUCTION)
96/97 YEAR END
Alley
$300,000
($89,100)
$210,900
410.801.8001.000.9903
$7,852,254
$(162,000)
$8,014,254
Bonnie View Street
$75,000
($30,700)
$44,300
410.801.8006.000.9903
Maureen Lane
$150,000
($42,200)
$107,800
410.801.8010.000.9903
TOTALS:
$525,000
$(162,000)
$363,000
EFFECT OF PROPOSED SUPPLEMENTAL APPROPRIATIONS TO FUND BALANCES
FUND
CURRENT
SUPPLEMENTAL
REVISED
PROJECTED FY
APPROPRIATION
PROJECTED FY
96/97 YEAR END
96/97 YEAR END
BALANCE
BALANCE
410 Redevelopment Fund
$7,852,254
$(162,000)
$8,014,254
TOTALS:
$(162,000)
000330