HomeMy WebLinkAboutAGENDA REPORT 1997 0604 CC REG ITEM 10DAGENDA REPORT
CITY OF MOORPARK
TO: The Honorable City Council
The Moorpark Redevelopment Agency
FROM: Kenneth C. Gilbert, Director of Public
DATE: May 23, 1997 (Council Meeting 6 -4 -97)
ITEM /Os�.
CITY OF MOORPARY, CALIFORNIA
City Coun it Meeting
of /e -/_ 1997
ACTION:
SUBJECT: Consider Bids for the Construction of Slope, Pavement and
Drainage Improvements on Wicks Road and on Valley Road
and Consider the Adoption Resolutions Amending the City
of Moorpark and MRA Budget for FY 1996/97 for Said
Projects
This presents the result
project and recommends the
of the project.
. ..
s of the bid opening for the subject
award of a contract for the construction
1. Valley Road: In June of 1996, the City Council approved the
conceptual design for improvements to Valley Road. That
action was based on a recommendation to approve from the
Transportation and Streets Committee. Notices were sent to
all affected property owners and residents advising them of
the general nature of the proposed improvements and that the
City Council was being asked to approve the conceptual
design.
2. Wicks Road Slope Stabilization: In late 1994 the City
Engineer was authorized to proceed with a geotechnical
analysis and evaluation of the condition of the slope
supporting Wicks Road. That effort was undertaken and
completed. Based on the findings of those investigations,
the City Engineer was directed to prepare a design for the
construction of recommended slope stabilization measures. The
City Engineer was also directed to prepare certain easements
required for the construction of those improvements. Those
Easements have been obtained and accepted by the City.
B. Design Services
1. Valley Road: The City retained the services of M3 Civil
Engineering to prepare the design for the reconstruction of
wicks. awd
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Bids: Wicks Rd. / Valley Rd.
June 4, 1997
Page 2
2. Wicks Road Slope Stabilization: As stated above, the City
Engineer was directed to prepare a design for the
construction of certain slope stabilization measures for
Wicks Road. That design has been completed.
3. Wicks Road Asphalt Overlay: The City also retained the
services of the City Engineer to prepare a design for the
construction of an asphalt overlay on a portion of Wicks
Road. That design is also completed.
4. Combined Project: Due to the nature of the funding for the
above described projects, it is recommended that these
project be combined into one contract.
C. Authorization to Advertise
On March 19, 1997, the City Council authorized staff to
advertise for receipt of bids.
D. Project Scope of Work
1. Valley Road:
a. Remove and replace asphalt pavement and base;
b. Construction of a storm drain inlet and a lateral pipe
near the south end of Valley Road; and,
c. Construction of driveway transitions as required.
d. The final pavement improvements will be approximately
twenty ( 20 ) to twenty -five ( 25 ) feet wide, within a street
right -of -way of forty feet (401).
2. Wicks Road Slope Stabilization:
a. Construction of retaining walls at the toe of the slope
located south of the Wicks Road right -of -way (easements
have been acquired for this construction); and,
b. Construction of berms and other improvements along the
south edge of the pavement to divert and control surface
drainage run -off.
3. Wicks Road Asphalt Overlay:
a. Construction of an asphalt overlay and related
improvements from Walnut Canyon Road easterly to a point
approximately 1,000' east of Walnut Canyon Road; and,
b. Construction of berms and other drainage improvements to
the north side of the road.
wicks.awd
000aV
Bids: Wicks Rd. / Valley Rd.
June 4, 1997
Page 3
E. Bid Results
Bids for the subject project were received and opened on May 22,
1997. The apparent low bidder for this work is Berry General
Engineering, Inc., with a bid in the amount of $147,231.19. A
summary of the bid results is attached as Exhibit 1. It has
been determined that this bidder is qualified to perform the
work. Said bidder has confirmed that their bid is valid and
that they are prepared to proceed with the construction of the
project.
F. Fiscal Impact
1. Costs: A summary of the total estimated cost for this
combined project is as follows:
Note: a) Includes Wicks Road Slope Stabilization & Wicks Road Asphalt Rehabilitation.
2. Multi -Year Costs: The following is a summary of project
costs incurred in prior years, anticipated for FY 1996/97 and
projected for FY 1997/98.
lenient
Construction (incl. contingencyi
Design
Admin & Insp
Total
Multi -Year Expenditure Summary
Prior Years
FY 1996/97
Project Cost
Estimate ($)
0
Element __.
Valley Rd
a Wicks Rd
Survey, Etc.
Total
Construction
33,659
107,771
5,801
147,231
Contingency
3,532
11,237
0
14,769
Total Construction
',191
119,008
5,801
162,000
Design
x,000
271000
0
32,000
Adain & Inspection
4,000
12,000
16,000
46,191
158,008
5,801
210,000
Note: a) Includes Wicks Road Slope Stabilization & Wicks Road Asphalt Rehabilitation.
2. Multi -Year Costs: The following is a summary of project
costs incurred in prior years, anticipated for FY 1996/97 and
projected for FY 1997/98.
lenient
Construction (incl. contingencyi
Design
Admin & Insp
Total
Multi -Year Expenditure Summary
Prior Years
FY 1996/97
FY 1997/98
Tot 1
0
162,000
0
162,000
b 21,745
10,255
0
32,000
16,000
c 0
16,000
b 21,745
188,255
0
210,000
Note: b) Prior Year Costs: Valley Rd = $2,140; Wicks Rd Slope = $19,605.
c) All costs to be encumbered in FY 1996/97,
wicks.awd
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Bids: Wicks Rd. / Valley Rd.
June 4, 1997
Page 4
3. Funding Sources: Community Development Block Grant (CDBG)
funds are restricted to construction costs only. All non -
construction costs are to be funded by the Moorpark
Redevelopment Agency (MRA).
4. FY 1996 197 Budget: The following is a summary of the current
year budget for the subject projects.
FY 1996/97 Budget
Project Account Number___-,
Wicks A/C Overlay
Wicks Slope Work
Valley Road
Total
xxx.801.8020.000.9903
xxx.801.8021.000.9903
xxx.801.8019.000.9903
245
410
41,000
CDBG
KRA f S 1
Total
41,000
99,000
140,000
120,000
30,000
150,000
70.000
100,000
170,000
231,000
229,000
460,000
5. Budget Amendment: The following is a summary of the
recommended budget amendment for the subject projects.
Fundina Source
CDBG
Wicks A/C Overlay [8020,
Wicks Slope Work [8021;
Valley Road [8019
NRA
Wicks A/C Overlay [8020:
Wicks Slope Work [8021;
Valley Road [8019'
Total
F. Schedule
FY 1996 /97 Budget
Curr nt Change Revised tSl
41,000
0
41,000
120,000
(39,000)
81,000
701000
(30,000)
40,000
231,000
(69,000)
162,000
99,000
(90,000)
9,000
30,000
(20,000)
10,000
100,000
(91,000)
9.000
229,000
(201,000)
28,000
460,000 (270,000) 190,000
It is anticipated that construction of the project will be
completed within four months.
wicks.awd 0003:94
Bids: Wicks Rd. / Valley Rd.
June 4, 1997
Page 5
A. Moorpark Redevelopment Agency: Staff recommends that the
Moorpark Redevelopment Agency take the following actions:
1. Adopt Resolution 97 - approving a budget amendment to reduce
the MRA appropriation and budget amounts for the subject
projects an aggregate amount of $201,000.
B. City Council: Staff recommends that the City Council take the
following actions
1. Adopt Resolution 97 - approving a budget amendment to reduce
the appropriation and budget amounts from City sources for
the subject projects an aggregate amount of $69,000.
2. Award a contract to Berry General Engineering, Inc. in the
amount of $147,231.19 for the construction of the subject
projects.
3. Approve a construction contingency in the amount of $14,769
for the project and authorize the City Manager to approve
additional work, if required, for an amount not to exceed ten
per cent of the contract;
4. Authorize the City Manager to sign necessary contract
documents.
wicks.awd 003 d
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Exhibit 1 (1 of 2)
--------------- - - - --
CITY OF MOORPARK
Bid Results
May 22, 1997
Wicks Road
Valley Road
--------------- - --
ITEM-- DESCRIPTION
A Wicks Road
1 Clearing
2 6" A/C Curb
3 Blue Hyudrant Marker
4 Conc. Retaining Wall
5 Excavation
6 Bakfill
7 Adj Valves
8 Adj Manhole
9 A/C Construction
10 Cold Planing
11 Surface Prep
12 Pavement Fabric
13 Wall Drain
14 Grate Inlet
15 Caltrans Permit
Sub -Total 'A'
B Valley Road
--------------------
1 Clearing
2 PMB
3 Asphalt
4 A/C Rolled Curb
5 18" RCP
6 Traffic Control
7 Catch Basin
8 PCC Driveway
1
Sub -Total 'B'
Constr I D Signs
Surveying
Release
Total
Bidder
UKI*
ADDRESS: Engineer's Estimate
CITY, STATE:
PHONE NUMBER:
CONTACT PERSON: I
Est Qty Unitsl UNIT $ I TOTAL BID
------------- _ -------- -- I ----- - - - - --
1 LS
661 3F
1 EA
107 Y
430 Y
280 "Y
2 EA
2 EA
482 TON
7,970 SF
22,722 SF
2,525 SY
36 LF
2 EA
1 EA
1 LS
6,990 SF
6,990 SF
340 LF
40 LF
1 LS
1 EA
670 SF
2
EA
1
LS
1
f
LS
7,000.00
7,000.00
7.50
4,957.50
5.00
5.00
205.00
21,935.00
10.00
4,300.00
8.00
2,240.00
150.00
300.00
300.00
600.00
45.00
21,690.00
0.14
1,115.80
0.20
4,544.40
0.75 l
1,893.75
1.2.00
432.00
200.00
400.00
500.00 !
500.00
------ - - - - --
71,913.45
3,000.00
3,000.00
0.40
2,796.00
0.90
6,291.00
10.00
3,400.00
60.00
2,400.00
1,500.00
1,500.00
4,500.00
4,500.00
4.00
2,680.00
26,567.00
500.00
1,000.00
10,000.00
10,000.00
1.00
1.00
109,481.45
VENDOR 1
Berry General Eng.
P. 0. Box 7178
Oxnard, CA 93031
(805) 485 -9826
Dan Berry
- UNIT -$ -- TOTAL BID
6,000.00
4.40
17.00
401.56
29.45
31.05
325.00
450.00
38.77
0.68
0.11
1.47
16.06
850.00
375.00
7150.00
0.84
0.85
4.39
91.02
425.00
5560.00
5.34
325.00
5150.00
1.00
6,000.00
2,908.40
17.00
42,966.92
12,663.50
8,694.00
650.00
900.00
18,687.14
5,419.60
2,499.42
3,711.75
578.16
1,700.00
375.00
107,770.89
7,150.00
5,871.60
5,941.50
1,492.60
3,640.80
425.00
5,560.00
3,577.80
33,659.30
650.00
5,150.00
1.00
147,231.19
VENDOR 2
Nye & Nelson
P.O.Box 756
Ventura, CA 93002
(805) 654 -1682
Leigh Nelson
-- UNIT -$ -- TOTAL BID
10,485.00
4.00
20.00
395.00
29.00
30.00
165.00
190.00
37.50
0.50
0.38
1.25
17.00
850.00
210.00
10,500.00
0.95
0.90
4.00
90.00
2,650.00
5,500.00
7.25
550.00
4,800.00
1.00
I�
10,485.00
2,644.00
20.00
42,265.00
12,470.00
8,400.00
330.00
380.00
18,075.00
3,985.00
8,634.36
3,156.25
612.00
1,700.00
210.00
113,366.61
10,500.00
6,640.50
6,291.00
1,360.00
3,600.00
2,650.00
5,500.00
4,857.50
41,399.00
1,100.00
4,800.00
1.00
160,666.61
000396
Exhibit 1 (2 of 2)
CITY OF MOORPARK
Bid Results
May 19, 1997
Maureen Lane
Bonnie View
Alleys
-------------------- - - - - --
ITEM DESCRIPTION
--------------------------
A Wicks Road
--------------------
1 Clearing
2 6" A/C Curb
3 Blue Hyudrant Marker
4 Conc. Retaining Wall
5 Excavation
6 Bakfill
7
8
9
10
11
12
13
14
15
Adj Valves
Adj Manhole
A/C Construction
Cold Planing
Surface Prep
Pavement Fabric
Wall Drain
Grate Inlet
Caltrans Permit
Sub -Total 'A'
B Valley Road
--------------------
1 Clearing
2 PMB
3 Asphalt
4
5
6
7
8
A/C Rolled Curb
18" RCP
Traffic Control
Catch Basin
PCC Driveway
Sub -Total 'B'
Bidder
NAME:
ADDRESS:
CITY, STATE:
PHONE NUMBER:
CONTACT PERSON:
Est Qty Units
---------- - - - - --
VENDOR 3
CNM Paving fl
2510 -G Las Posas (14491 I�
Camarillo, CA 93010
(805) 398 -1475
Matt Ludlow i
UNIT TOTAL BID -- ( - -UNIT $ I - TOTAL BID
1
LS
12,750.00
12,750.00
661
SF
5.25
3,470.25
1
EA
25.00
25.00
107
CY
550.00
58,850.00
430
CY
39.00
16,770.00
280
CY
46.00
12,880.00
2
EA
350.00
700.00
2
EA
425.00
850.00
482
TON
49.00
23,618.00
7,970
22,722
2,525
36
2
1
SF
SF
Sy
LF
EA
EA
1 LS
6,990 SF
6,990 SF
340 LF
40 LF
1 LS
1 EA
670 SF
0.50
0.04
1.25
20.00
350.00
1,000.00
9,500.00
0.465
0.90
5.00
65.00
1,250.00
6,500.00
4.50
3,985.00
908.88
3,156.25
720.00
700.00
1,000.00
140,383.38
9,500.00
3,250.35
6,291.00
1,700.00
2,600.00
1,250.00
6,500.00
3,015.00
34,106.35
------------------------
- UNIT $ 1 TOTAL BID
Constr I D Signs 2 EA 500.00 1,000.00
Surveying 1 LS 2,750.00 2,750.00
Release 1 LS 1.00 1.00
---- - - - - -- ---------------------------------------
Total (I 178,240.73 Ij 11
000337
RESOLUTION NO. 97 _.
A RESOLUTION OF THE MOORPARK REDEVELOPMENT
AGENCY AUTHORIZING A BUDGET AMENDMENT TO
THE FISCAL YEAR 1996/97 ADOPTED BUDGET FOR
MOORPARK REDEVELOPMENT AGENCY FUND (FUND
410)
WHEREAS, on June 19, 1996, the Moorpark Redevelopment Agency (MRA) adopted the
MRA Budget for Fiscal Year 1996/97; and,
WHEREAS, a staff report has been presented to the MRA requesting a budget amendment
in the aggregate amount of $(201,000); and,
WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget
amendment and its resultant impacts to the budget line item(s) and projected year end fund
balance(s).
NOW, THEREFORE, THE MOORPARK REDEVELOPMENT AGENCY DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the amount of $(201,000) to Fund 410, as
more particularly described in Exhibit "A. " is hereby approved.
PASSED AND ADOPTED this 4th day of June, 1997.
Patrick Hunter, Chairman
ATTESTED:
Lillian Hare, Agency Secretary
000338
Resolution No. 97 -
Exhibit "A"
SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER
ACCOUNT
CURRENT
SUBJECT
REVISED
NUMBER
APPROPRIATION
APPROPRIATION
APPROPRIATION
96/97 YEAR END
/ (REDUCTION)
96/97 YEAR END
Wicks Road A/C
$99,000
($90,000)
$9,000
410.801.8020.000.9903
$7,651,524
$(201,000)
$7,852,524
Wicks Rd Slope
$30,000
($20,000)
$10,000
410.801.8021.000.9903
Valley Rd.
$100,000
($91,000)
$9,000
410.801.8019.000.9903
TOTALS:
$229,000
$(201,000)
$28,000
EFFECT OF PROPOSED SUPPLEMENTAL APPROPRIATIONS TO FUND BALANCES
FUND
CURRENT
SUPPLEMENTAL
REVISED
PROJECTED FY
APPROPRIATION
PROJECTED FY
96/97 YEAR END
96/97 YEAR END
BALANCE
BALANCE
410 Redevelopment Fund
$7,651,524
$(201,000)
$7,852,524
TOTALS:
$(201,000)
000339