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HomeMy WebLinkAboutAGENDA REPORT 2018 0815 CCSA REG ITEM 10DCITY OF MOORPARK, CALIFORNIA City Council Meeting of 8.15.2018 ACTION Approved staff recommendaiton BY M. Benson D. Consider Minutes of Regular City Council/Successor Agency Meeting of June 20, 2018. Staff Recommendation: Approve the minutes. Item: 10.D. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California June 20, 2018 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on June 20, 2018, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:35 p.m. 2. PLEDGE OF ALLEGIANCE: Bob Huber, Mayor of the City of Simi Valley and Ventura County Board of Supervisor-Elect, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Joseph Fiss, Planning Manager; Captain John Reilly, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Recognition of the City of Moorpark’s 35th Anniversary on July 3, 2018. Mayor Parvin provided facts about the City of Moorpark’s past 35 years. Bob Huber, City Manager of the City of Simi Valley and Ventura County Supervisor-Elect presented the City of Moorpark with a certificate of recognition upon the occasion of the 35th Anniversary. B. Proclamation Declaring July 3, 2018 as the 25th Anniversary of Arroyo Vista Community Park. Item: 10.D. 97 Minutes of the City Council/Successor Agency Moorpark, California Page 2 June 20, 2018 Mayor Parvin presented Parks and Recreation Director Jeremy Laurentowski with a proclamation declaring July 3, 2018 as the 25th Anniversary of Arroyo Vista Community Park. 5. PUBLIC COMMENT: Esteban Torres, a Moorpark resident, spoke in regard to the lack of parking in the downtown area due to residents who park their commercial vehicles on the streets and residents who leave their trash cans out indefinitely as a place holder for parking. In response to Council, Mr. Brown recommended a future agenda item to discuss these issues with the possible direction from the Council to refer this to the Transportation and Public Works Standing Committee. In the meantime, he recommended Mr. Torres contact Mr. Corrigan, City Engineer and Public Works Director. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Pollock reported on June 7, 2018 he had attended a Joint Policy Committee meeting with the Southern California Association of Governments. Councilmember Pollock reported he had attended a meeting of the Ventura Council of Governments on June 14, 2018 at the Reagan Library. Councilmember Pollock reported he had attended the Moorpark Chamber of Commerce Breakfast on June 15, 2018 and later that evening attended the Kiwanis Club fundraiser “Wind and Moonlight”. Councilmember Mikos announced she had attended the exhibit at the Reagan Library on Genghis Khan Exhibit. Councilmember Mikos reported she had attended a meeting of the Santa Monica Mountains Conservancy on June 18, 2018. Councilmember Mikos reported she had attended a meeting of the Economic Development Collaborative of Ventura County on June 21, 2018 and the Kiwanis fundraiser “Wine and Moonlight” on June 15, 2018. 98 Minutes of the City Council/Successor Agency Moorpark, California Page 3 June 20, 2018 Councilmember Mikos reported she and Mayor Parvin as members of the Ad Hoc committee for the Community Aquatic Facility in conjunction with MUSD had attended a meeting for an update. Councilmember Van Dam reported he had attended the graduation ceremony for Moorpark High School and he attended the Moorpark Chamber of Commerce Breakfast on June 15, 2018. Mayor Parvin announced 50 motorcyclists from the “Patriot Tour” displaying the American flag will be coming to Moorpark on June 28 on High Street. 8. PUBLIC HEARINGS: A. Consider a Resolution Approving Tentative Parcel Map No. 2017-01 for the Subdivision of a 2.92 Acre Developed Lot into Four Parcels at 192 High Street (within the Downtown Specific Plan), and Making a Determination of Exemption Under the California Environmental Quality Act (CEQA) in Connection Therewith, on the Application of the City of Moorpark. Staff Recommendation: 1) Open the public hearing, accept public testimony and close the public hearing; and 2) Adopt Resolution No. 2018-3713. Mr. Bobardt gave the staff report and stated the correct location of the Metrolink station as noted on page one of the agenda report is on the east end of the property. He also corrected the date on page one of the resolution in the first recital to be July 6, 2017 rather than June 6, 2017. Mayor Parvin opened the public hearing. There were no speakers. Mayor Parvin closed the public hearing. MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to adopt Resolution No. 2018-3713, as amended, approving Tentative Parcel Map No. 2017-01 for the subdivision of a 2.92 acre develop lot into four parcels at 192 High Street (within the Downtown Specific Plan), and making a Determination of Exemption under the California Environmental Quality Act. (CEQA) on the application of the City of Moorpark. The motion carried by unanimous voice vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Presentation from Erik Sternad, Executive Director of Interface Children and Family Services on the 2-1-1 Annual Report. 99 Minutes of the City Council/Successor Agency Moorpark, California Page 4 June 20, 2018 Erik Sternad, Executive Director of Interface Children and Family Services gave the 2-1-1 Annual Report. B. Consider City Manager’s Recommendation for Adoption of Resolution Approving Operating and Capital Improvements Budget for Fiscal Year 2018/2019. Staff Recommendation: Adopt Resolution No. 2018-3714. (ROLL CALL VOTE REQUIRED) Mr. Brown gave the staff report. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to adopt Resolution No. 2018-3714 approving the Operating and Capital Improvements Budget for Fiscal Year 2018/2019. The motion carried by unanimous roll call vote. C. Consider Resolution Approving Seven Year Capital Improvement Program for FY 2017/18 –FY 2024/25. Staff Recommendation: Adopt Resolution No. 2018 - 3715 approving the Seven Year Capital Improvement Program for FY 2017/18 – FY 2024/25. Mr. Corrigan and Mr. Laurentowski gave the staff report. Mr. Laurentowski noted the following changes needed in the CIP:  Page 5 slurry seal narrative will be updated to reflect the frequency of the applications  Pages 14, 15, 17, 55, 56 and 99 project maps and descriptions will be updated to more accurately reflect the boundaries of those projects.  Page 123 project costs of $1,615,720.00 for Fiscal 2018/2019 will be added if the agenda item for purchasing the open space from Waste Management is approved this evening.  Page 180 funding for the Universally Accessible Playground should be moved to Fiscal Year 2019/2020.  Page 191 total costs for the Arroyo Simi Trail Improvements are approximately $11,658, 000.00 to be included in Fiscal Year 2024/2025 column. 100 Minutes of the City Council/Successor Agency Moorpark, California Page 5 June 20, 2018  Page 192 total costs for Drain No. 2 Trail section of the Arroyo Simi Trail are approximately $350,000 to be included in the Fiscal Year 2024/25 column.  Page 232 the purchase of 33 High Street will be added with an acquisition date of December 2007.  Page 258 the second item for the completion of the second access point for Arroyo Vista Community Park will be removed as it has been completed.  Page 260 the third item for feasibility of construction of a trail along the levee road of the Arroyo Vista Community Park has been completed so this section will be reworded to prioritize the trail segments as identified in the feasibility study There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2018-3715 approving the amended Seven Year Capital Improvement Program for FY 2017/18 – FY 2024/25. The motion carried by unanimous voice vote. D. Consider Appointing City Council Ad Hoc Committee Related to Development of Disposition and Development Agreement for Daly Group Project. Staff Recommendation: Select two members of the City Council to participate on the Ad Hoc Committee for the Daly Group Project. Mr. Brown gave the staff report. There were no speakers. CONSENSUS: It was the unanimous consensus of the Council to appoint Mayor Parvin and Councilmember Simons to serve on the Daly Group Project Ad Hoc Committee. E. Consider City Sign Agreement by and between NLA 14339, LLC and the City of Moorpark and City Welcome Sign Design for Property at 14339 White Sage Road. Staff Recommendation: Approve City Welcome Sign design, and approve City Sign Agreement subject to final language approval by the City Manager and City Attorney. Mr. Bobardt gave the staff report and recommended one additional condition for the Sign Agreement to be inserted after No. 3 of the 101 Minutes of the City Council/Successor Agency Moorpark, California Page 6 June 20, 2018 Agreement and the remainder of the conditions to be renumbered accordingly to read: “4. City Welcome Signage or Tower Removal or Modification. Owner shall obtain approval from the City Council prior to removal or modification of City of Moorpark welcome signage or removal or modification of the Tower, except in the event of emergency demolition as a result of the Tower being in an unsafe condition and posing an imminent hazard, whereby the City Manager may authorize Tower removal.” A discussion followed among the Councilmembers and staff regarding the City welcome sign design and why the internal lighting was guaranteed previously and now is required to be changed; whether there are any other choices for lighting; what will happen if the telecommunications company removes their cell tower and how that affects the land owner’s Conditional Use Permit; Tom Schlender, representing NLA 14339, LLC requested clarification on the newly added language. In response to Council and staff’s clarification, Mr. Schlender stated he was in agreement with this new language. Cameron Dancho, J5 Infrastructure Partners, 2030 Main Street, Suite 200, Irvine, CA, working with Verizon, stated internal lighting as previously approved would interfere with the signal of the cell tower. Emran Elyas, Radio Frequency Engineer for Verizon, 1550 Sand Canyon, Irvine, CA explained the construction needed to make the Verizon signal successful. MOTION: Councilmember Pollock moved and Councilmember Van Dam seconded a motion to approve City Welcome Sign design, and approve City Sign Agreement, as amended and subject to final language approval by the City Manager and City Attorney. The motion carried by voice vote 4-1, Councilmember Mikos dissenting. F. Consider Improve Princeton Avenue Project Update. Staff Recommendation: Receive and file this update from staff on the Improve Princeton Avenue Project. Mr. Corrigan gave the staff report. There were no speakers. 102 Minutes of the City Council/Successor Agency Moorpark, California Page 7 June 20, 2018 CONSENSUS: It was the unanimous consensus of the Council to receive and file the report. G. Consider Update on Short Term Residential Rentals Code Amendments. Staff Recommendation: Receive and file the report. Mr. Fiss gave the staff report. There were no speakers. CONSENSUS: It was the unanimous consensus of the Council to receive and file the report. H. Consider a Resolution Approving Phase 2 of the Moorpark North-East Open Space Property Purchase Project, Located in the Vicinity of Moorpark College, Including a Budget Amendment for $1,615,720; a Purchase and Sale Agreement for 129.81 Acres of Open Space from Waste Management, Inc., a Surface Waiver Agreement with the California Resources Production Corporation, Inc. to Pre-identify Two Oil Drilling Islands on the Site, and Finding That These Actions Are Exempt from the Provisions of the California Environmental Quality Act. Staff Recommendation: Adopt Resolution No. 2018-3716 to: 1) Find that the project is categorically exempt from CEQA, pursuant to Sections 15317 and 15325 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3; 2) Approve a budget amendment to the Fiscal Year 2017/18 budget to expend $1,545,720 for land acquisition and $70,000 for acquisition costs, for a total project budget of $3,145,720 to acquire approximately 255 acres in open space from the Endowment Fund; 3) Authorize the City Manager to execute a Purchase and Sale Agreement, and related documents, subject to final language approval by the City Manager and City Attorney, to acquire the 129.81 acres comprising the second phase of the Moorpark North-East Open Space Property Purchase Project, as described in the staff report, from Waste Management at a cost of $1,545,720; and 4) Authorize the City Manager to execute a Surface Waiver Agreement with the California Resources Production Corporation, and related documents, subject to final language approval by the City Manager and City Attorney, to pre-identify two oil drilling islands on the site. ROLL CALL VOTE REQUIRED Mr. Chong gave the staff report and provided a minor correction to the math in Exhibit A of the budget amendment resolution. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to: Adopt Resolution No. 2018-3716 as amended to: 1) Find that the 103 Minutes of the City Council/Successor Agency Moorpark, California Page 8 June 20, 2018 project is categorically exempt from CEQA, pursuant to Sections 15317 and 15325 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3; 2) Approve a budget amendment to the Fiscal Year 2017/18 budget to expend $1,545,720 for land acquisition and $70,000 for acquisition costs, for a total project budget of $3,145,720 to acquire approximately 255 acres in open space from the Endowment Fund; 3) Authorize the City Manager to execute a Purchase and Sale Agreement, and related documents, subject to final language approval by the City Manager and City Attorney, to acquire the 129.81 acres comprising the second phase of the Moorpark North-East Open Space Property Purchase Project, as described in the staff report, from Waste Management at a cost of $1,545,720; and 4) Authorize the City Manager to execute a Surface Waiver Agreement with the California Resources Production Corporation, and related documents, subject to final language approval by the City Manager and City Attorney, to pre-identify two oil drilling islands on the site. The motion carried by unanimous roll call vote. I. Consider Resolution Amending the City’s Salary Plan and Rescinding Resolution No. 2018-3684. Staff Recommendation: 1) Prior to a motion to adopt the revised Salary Plan resolution, the Mayor shall make an oral summary report as follows: “Staff is recommending the City Council approve a revised Salary Plan Resolution that includes increasing the salary ranges for all Non-Competitive Service and Hourly positions by a cost-of-living adjustment of 2%. All of the Non-Competitive Service positions are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code, requiring the oral summary report, and the estimated total cost of the proposed 2% cost-of-living raise for the Non-Competitive Service positions is $78,000 for the next fiscal year;” and 2) Adopt Resolution No. 2018 -3717, rescinding Resolution No. 2018-3684. ROLL CALL VOTE REQUIRED Ms. Traffenstedt gave the staff report. There were no speakers. Prior to a motion the Mayor made the following announcement: Staff is recommending the City Council approve a revised Salary Plan Resolution that includes increasing the salary ranges for all Non-Competitive Service and Hourly positions by a cost-of-living adjustment of 2%. All of the Non- Competitive Service positions are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code, requiring the oral summary report, and the estimated total cost of the proposed 2% cost-of-living raise for the Non-Competitive Service positions is $78,000 for the next fiscal year. 104 Minutes of the City Council/Successor Agency Moorpark, California Page 9 June 20, 2018 MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to adopt Resolution No. 2018-3717, rescinding Resolution No. 2018- 3684. The motion carried by unanimous roll call vote. J. Consider Resolution Adopting a Revised Management Benefits Program and Rescinding Resolution No. 2018-3668. Staff Recommendation: 1) Prior to a motion to adopt the Management Benefits Resolution, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: “Staff is recommending the City Council approve a revised Management Benefits Resolution that includes a revised leave cash out of up to 40 hours for Fiscal Year 2018- 19 for employees with the required minimum annual or vacation leave balance, at an estimated cost of approximately $28,000 for the fiscal year; and continues the same insurance benefits, with an overall increase of approximately 10 percent budgeted for the cost of medical insurance beginning in 2019;” and 2) Adopt Resolution No. 2018-3718, rescinding Resolution No. 2018-3668. ROLL CALL VOTE REQUIRED Ms. Traffenstedt gave the staff report. There were no speakers. Prior to a motion the Mayor made the following announcement: Staff is recommending the City Council approve a revised Management Benefits Resolution that includes a revised leave cash out of up to 40 hours for Fiscal Year 2018-19 for employees with the required minimum annual or vacation leave balance, at an estimated cost of approximately $28,000 for the fiscal year; and continues the same insurance benefits, with an overall increase of approximately 10 percent budgeted for the cost of medical insurance beginning in 2019. MOTION: Councilmember Van Dam moved and Councilmember Mikos seconded a motion to Adopt Resolution No. 2018-3718, rescinding Resolution No. 2018-3668. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Pollock moved and Councilmember Simons seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2017/18 – June 20, 2018. Staff Recommendation: Approve the warrant register. B. Consider Revised Memorandum of Understanding (MOU) with California Joint Powers Insurance Authority (CJPIA) for Americans with Disabilities 105 Minutes of the City Council/Successor Agency Moorpark, California Page 10 June 20, 2018 Act (ADA) Assistance Program. Staff Recommendation: Authorize the City Manager to sign the revised MOU. C. Consider Rejection of Claim: Anthony Chavez. Staff Recommendation: Reject the claim and direct staff to send a standard rejection letter to the claimant. D. Consider a Resolution Amending Resolution No. 2018-3704 to Establish Maximum Solid Waste Rates the Franchisee May Charge for Foodwaste Carts, Correct the Maximum Rate the Franchisee May Charge for Temporary 3.0 Cubic Yard Bins, and Correct a Rescinded Resolution Number. Staff Recommendation: Adopt Resolution No. 2018-3719 to amend Resolution No. 2018-3704 to establish maximum solid waste rates for foodwaste carts, correct the maximum rate for temporary 3.0 cubic yard bins from $160.42 to $133.68, and correct a rescinded resolution number. ROLL CALL VOTE REQUIRED E. Consider Equipment Lease and Maintenance Agreements with Toshiba Business Solutions, Inc. (TBS) for Six Color Copy Machines and One Black and White Copy Machine. Staff Recommendation: Authorize the City Manager to sign the Agreements, subject to final language approval by the City Manager. F. Consider Revised City Council Policy 5.3: Authorization for the Issuance and Countersigning of Warrants Pursuant to Chapter 3.12 of the Moorpark Municipal Code and Wire Transfer Authority Policy. Staff Recommendation: Approve revised City Council Policy 5.3 and direct staff to incorporate revised Policy 5.3 into the next comprehensive update of the City Council Policies Resolution. G. Consider Resolution Establishing the Appropriation Limitation for Fiscal Year 2018/2019 for the City of Moorpark at $39,092,292. Staff Recommendation: Adopt Resolution No. 2018 -3720. ROLL CALL VOTE REQUIRED H. Consider Resolution Designating Fund Balance Commitments and Assignments as Required by GASB 54. Staff Recommendation: Adopt Resolution No. 2018-3721, designating fund balance commitments and assignments for FY 2017/18 as required by GASB 54. (ROLL CALL VOTE REQUIRED) I. Consider Resolution Authorizing Investment of City Monies in the Local Agency Investment Fund and Rescinding Resolution No. 2003-2143. Staff Recommendation: Adopt Resolution No. 2018- 3722, rescinding Resolution No. 2003-2143. ROLL CALL VOTE REQUIRED 106 Minutes of the City Council/Successor Agency Moorpark, California Page 11 June 20, 2018 J. Consider Resolution Authorizing the City’s Police Services Rates, False Alarm Billing Rates, and Towing Rates; and Rescinding Resolution No. 2015-3407. Staff Recommendation: Adopt Resolution No. 2018-3723, rescinding Resolution No. 2015-3407. ROLL CALL VOTE REQUIRED K. Consider Amendment No. 2 to East County Transit Alliance (ECTA) Fiscal Agent Agreement for InterCity Americans with Disabilities Act (ADA) and Senior Dial-A-Ride (DAR) Services to Begin Saturday Service; and Consider Beginning IntraCity ADA and Senior Saturday Service. Staff Recommendation: 1) Authorize the Mayor to sign Amendment No. 2 to the Agreement, subject to final language approval by the City Manager; and 2) Approve adding Saturday Service (8:00 a.m. to 6:00 p.m.) for IntraCity ADA and Senior DAR services, effective at the time ECTA InterCity ADA and Senior DAR services begin. L. Consider Resolution Accepting Public Street and Drainage Improvements and Surety Bond Exoneration (Bond Nos. 104324725, K0885094A, and SU1100421) for Shea Homes LP, Tract 5133 and Tract 5425. Staff Recommendation: 1) Approve Resolution No. 2018-3726 accepting completion of public street and drainage improvement work for Tract 5133 and Tract 5425; 2) Authorize the City Clerk to exonerate or reduce the performance and payment surety bonds as shown in the agenda report; 3) Require the City Engineer to file a copy of the City Engineer written acceptance of the private street improvements for Tracts 5133 and 5425 with the City Clerk for the applicable Subdivision Improvement Agreement files; and 4) Authorize the City Clerk to fully exonerate the referenced surety bonds for Tract 5425 one year after City Council approval of the resolution accepting completion of the public improvements, upon written confirmation from the City Engineer that no warranty work is required. M. Consider Resolution Authorizing the City’s FY 2018/19 Transportation Development Act Claim for Bicycle and/or Pedestrian Article 3 Purposes. Staff Recommendation: Adopt Resolution No. 2018-3724. N. Consider Agreement with Hartzog & Crabill, Inc. for Traffic Engineering Services. Staff Recommendation: Authorize the City Manager to sign the Agreement in an amount not-to-exceed $50,000 for a three-year term expiring June 30, 2021, subject to final language approval by the City Manager. O. Consider Amendment No. 18 to Agreement with Pacific Sweep LLC for Street Sweeping Services, and Consider Authorizing the City Manager to Sign up to Two Additional One-month Extensions. Staff Recommendation: 1) Authorize the City Manager to sign Amendment No. 18 for a not-to- exceed amount of $9,725, subject to final language approval by the City Manager; and 2) Authorize the City Manager to approve up to two (2), 107 Minutes of the City Council/Successor Agency Moorpark, California Page 12 June 20, 2018 one-month extensions with Pacific Sweep LLC for Street Sweeping Services for a not-to-exceed amount of $9,725 per one-month extension. P. Consider Agreement with the Ventura County Transportation Commission for Reimbursement for Free College Trips on Moorpark City Transit; and Consider Bus Ticket Refunds. Staff Recommendation: 1) Authorize the City Manager to sign the Reimbursement Agreement, subject to final language approval by the City Manager; and 2) Authorize staff to refund individuals who purchased Moorpark City Transit bus tickets between May 1, 2018 and June 20, 2018, and can provide the purchased bus passes, a valid college ID, and receipt/proof of purchase. (Staff: Shaun Kroes) Q. Consider Moorpark Girls Softball Association Facility Use Agreement. Staff Recommendation: Approve the Moorpark Girls Softball Association’s Facility Use Agreement for the term of July 1, 2018 through June 30, 2021 with staff recommendations as contained in the agenda report; and authorize the City Manager to sign the Agreement, subject to final language approval by the City Manager. R. Consider Plaque Content for Police Center Public Art Project. Staff Recommendation: Approve the content for the four plaques as recommended by the Arts Commission. S. Consider Agreement with Ventura County Probation Agency for Work Release and Direct Work Programs and Resolution Amending the Fiscal Year 2018/19 Budget. Staff Recommendation: 1) Approve agreement with the Ventura County Probation Agency, and authorize City Manager to execute the Agreement, subject to final language approval of the City Manager and City Attorney; and 2) Adopt Resolution No. 2018-3725, amending the FY 2018/19 budget to fund these services. ROLL CALL VOTE REQUIRED T. Consider Award of Bid to California Surfacing for Tennis Court and Basketball Court Maintenance. Staff Recommendation: 1) Waive bid irregularity because the content of the Addendum is immaterial to bid pricing, as noted in the staff report; and 2) Approve Agreement with California Surfacing for Tennis Court and Basketball Court Maintenance for a total contract amount of $123,763 which includes a 15% contingency of $16,143; and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. U. Consider Response to Final Report of the Ventura County Grand Jury Annual Detention Report. Staff Recommendation: Approve the draft response to the Grand Jury report findings and recommendations; and authorize the Mayor to sign and submit the response to the Presiding Judge of the Superior Court. 108 Minutes of the City Council/Successor Agency Moorpark, California Page 13 June 20, 2018 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Ennis announced the City Council would recess to go into closed session for discussion of Item 12.A. on the agenda followed by Item 3.A. on the Special City Council meeting agenda for June 20, 2018. MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to recess to closed session for a discussion of Item 12.A. on the agenda. The motion carried by unanimous voice vote. The time was 9:26 p.m. A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to Paragraph (1) of subdivision (d) of Government Code Section 54956.9) County of Ventura and City of Fillmore vs City of Moorpark and Broad Beach Geologic Hazard Abatement District (Case No. 56-2016-00479937- CU-WM-VTA) The City Council reconvened into closed session at 9:34 p.m. Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; Peter Pierce, City Attorney’s Office (via conference call); Deborah Traffenstedt, Assistant City Manager; and David Bobardt, Community Development Director. The Council reconvened into open session at 10:29 p.m. Mr. Brown stated Item 12.A. on the agenda was discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 10:29 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 109