HomeMy WebLinkAboutAGENDA REPORT 2018 0815 CCSA REG ITEM 10ECITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of 8.15.2018
ACTION Approved staff
recommendation
BY M. Benson
E. Consider Minutes of Regular City Council/Successor Agency Meeting of
August 1, 2018. Staff Recommendation: Approve the minutes.
Item: 10.E.
MINUTES OF THE CITY COUNCIL AND
SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
OF THE CITY OF MOORPARK
Moorpark, California August 1, 2018
A Regular Meeting of the City Council of the City of Moorpark and the Successor
Agency was held on August 1, 2018, in the Council Chambers of said City located at
799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon
by the City Council unless otherwise noted.
1. CALL TO ORDER:
Mayor Parvin called the meeting to order at 6:39 p.m.
2. PLEDGE OF ALLEGIANCE:
Planning Manager Joseph Fiss led the Pledge of Allegiance.
3. ROLL CALL:
Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and
Mayor Parvin.
Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney;
Deborah Traffenstedt, Assistant City Manager; Ron Ahlers,
Finance Director; David Bobardt, Community Development
Director; Jeremy Laurentowski, Parks and Recreation
Director; Sean Corrigan, City Engineer/Public Works
Department; Joseph Fiss, Planning Manager; Brian Chong,
Assistant to the City Manager; Jessica Sandifer, Community
Services Manager; Captain John Reilly, Sheriff's
Department; and Maureen Benson, City Clerk.
4. PROCLAMATIONS AND COMMENDATIONS:
A. Presentation of the 2018 Ventura County Fair Poster.
Ventura County Fair Director Shante Morgan-Durisseau presented the
City with the 2018 Ventura County Fair Poster.
5. PUBLIC COMMENT:
Danny Carrillo, SEIU Local 721 Tri-Counties Regional Director and chief
negotiator for Moorpark employees requested Council’s support for retro-active
pay for staff.
Item: 10.E.
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Senior Maintenance Worker Leonard Mendez, a member of the union bargaining
team, urged the City Council to make the pay increase retro-active.
Claire Grasty of the Ventura County Transportation Commission, 950 County
Square Drive, Ventura, California, presented information on the College Ride
Program providing free bus rides for Ventura County college students.
Chris Ogg, Moorpark resident, requested the City place a $100 ad in the
newspaper each week to report on City business to the public. He also
requested the City contact Waste Management to set up a program for cleaning
trash cans.
In response to Mr. Ogg, Mr. Chong stated the City’s Franchise Agreement with
Waste Management does include a free, once-a-year trash can cleaning
provision.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
CONSENSUS: It was the unanimous consensus of the Council to pull Items 10.I. and
10.L. from the Consent Calendar for individual consideration upon the request of
Councilmember Mikos.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
Councilmember Pollock reported he, along with fellow Councilmembers, had
attended the July 13 grand re-opening of the 76 gasoline station at the corner of
High Street and Spring Road.
Councilmember Pollock reported he had represented the City of Moorpark at the
July 13 meeting of the Channel Islands Division of the League of California Cities
in Grover Beach.
Councilmember Pollock reported on July 15 he had attended a Lucky Fools Pub
viewing and celebration of the World Cup.
Councilmember Pollock reported on July 19 he had attended the Field of the
Fork event at Walnut Grove in support of farm worker housing in the area.
Councilmember Pollock reported he attended a meeting on July 31 of the Air
Pollution Control District Board.
Councilmember Mikos reported on July 30 she had attended a meeting of the
board of the Santa Monica Mountains Conservancy where they adopted the
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Tierra Rejada Valley Habitat Linkage Hub Planning Map and adopted Prop. 68
guidelines.
Councilmember Mikos reported she had taken the City Manager and head of the
Moorpark Watershed, Parks, Recreation and Conservation Authority on a tour of
the property managed by the Authority, and she stated Mr. Brown will soon be
sworn in as a member of the Authority Board.
Councilmember Mikos reported on July 12 she attended a meeting of the Clean
Power Alliance representing Moorpark.
Councilmember Mikos reported in June she and Mayor Parvin attended a retreat
for board members sponsored by the Clean Power Alliance.
Councilmember Mikos reported last month she attended a meeting of the board
of the Economic Development Collaborative of Ventura County which is changing
its name to Economic Development Collaborative, as they have expanded to
include Santa Barbara County.
Councilmember Simons reported on having attended a meeting of the Ventura
County Transportation Commission.
Councilmember Simons reported on July 31 he and Mayor Parvin attended a
meeting of the Library Ad Hoc Committee, and that potential architects for the
new Library were interviewed.
Councilmember Simons reported the first meeting of the Broadband Ad Hoc
Committee will take place this month.
Councilmember Van Dam announced this Friday is the first summer Camp Out
event at Arroyo Vista Community Park.
Mayor Parvin announced service on Moorpark City Transit’s Senior and ADA
Dial-A-Ride Paratransit services is now available on Saturdays to travel within
town and to the cities of Simi Valley, Thousand Oaks, Camarillo, Westlake
Village and Agoura Hills, as well as surrounding county unincorporated areas.
Mayor Parvin thanked “The Just Serve Helping Hands Association” for assisting
in working at Tierra Rejada Park.
Mayor Parvin announced she was very proud to have ridden a Harley Davidson
motorcycle in the Patriot Tour around Moorpark.
Mayor Parvin reported she had attended two Ventura Council of Governments
meetings, the City’s 3rd of July Extravaganza, the Li brary Ad Hoc Committee
interview of architects, the ribbon cutting ceremony for the 76 gas station, a Local
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Agency Formation Commission meeting, the monthly Moorpark Chamber
Breakfast, and a Government Relations meeting.
8. PUBLIC HEARINGS:
A. Consider Resolution Approving Commercial Planned Development No.
2018-01 for a 77-Unit Assisted Living and Memory Care Community on a
2.78 Acre Vacant Lot at 13960 Peach Hill Road on the Application of
James M. Lawson, AICP for Oakmont Senior Living. Staff
Recommendation: 1) Open the public hearing, accept public testimony,
and close the public hearing; and 2) Adopt Resolution No. 2018-3727,
approving Commercial Planned Development No. 2018-01, subject to
Conditions of Approval.
Mr. Fiss gave the staff report.
A discussion followed among the Councilmembers and staff regarding
consideration for a walking path throughout the development; a generator
for emergency power; and the prohibition of foam surrounds on windows
and doorways.
Mayor Parvin opened the public hearing.
James M. Lawson, AICP representing Oakmont Senior Living, 9240 Old
Redwood Hwy. Suite 200, Windsor, California, described the project and
responded to Council’s questions.
Mayor Parvin closed the public hearing.
MOTION: Mayor Parvin moved and Councilmember Simons seconded a motion
to adopt Resolution No. 2018-3727, approving Commercial Planned
Development No. 2018-01, subject to Conditions of Approval, as amended to add
a generator requirement for the project. The motion carried by unanimous voice
vote.
9. PRESENTATION/ACTION/DISCUSSION:
A. Approval of Final Parcel Map 2017-01 – High Street. Staff
Recommendation: Authorize the Mayor and City Clerk to sign the map
and the City Clerk to cause Parcel Map 2017-01 to be recorded in the
office of the Ventura County Recorder.
Mr. Corrigan gave the staff report.
There were no speakers.
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MOTION: Councilmember Mikos moved and Councilmember Pollock seconded
a motion to authorize the Mayor and City Clerk to sign the map and the City Clerk
to cause Parcel Map 2017-01 to be recorded in the office of the Ventura County
Recorder. The motion carried by unanimous voice vote.
B. Consider Voting Delegate and Alternates for League of California Cities
Annual Conference – September 12-14 in Long Beach. Staff
Recommendation: 1) Designate Mayor Parvin as the voting delegate and
Councilmembers Mikos and Pollock as the alternate voting delegates; and
2) Direct the City Clerk to notify the League of California Cities of the
designated voting delegate and alternates.
Ms. Benson gave the staff report.
There were no speakers.
MOTION: Councilmember Simons moved and Councilmember Van Dam
seconded a motion to: 1) Designate Mayor Parvin as the voting delegate and
Councilmembers Mikos and Pollock as the alternate voting delegates; and 2)
Direct the City Clerk to notify the League of California Cities of the designated
voting delegate and alternates. The motion carried by unanimous voice vote.
C. Consider Termination of Agreement with Stay-Green, Inc., and the
Approval of an Agreement with Oakridge Landscape, Inc. for Landscape
Maintenance Services in Zone 22 and the Approval of Agreements with
Venco Western, Inc. for Landscape Maintenance Services in Parks, City-
wide Landscape Maintenance Districts and Districts 1-11, 14, 16, 18, and
21, and Miscellaneous City Properties. Staff Recommendation: 1)
Authorize City Manager to terminate without cause the agreements with
Stay Green Landscape, Inc. for Park Landscape Maintenance Services;
City-wide Landscape Maintenance District, Zones 1-11, 14, 16, 18, 21,
and Miscellaneous City Properties Landscape Maintenance Services; and
Landscape Maintenance District 22 Landscape Maintenance Services;
2) Award Agreement for Landscape Maintenance District Zone 22
Landscape Maintenance Services to Oakridge Landscape, Inc. for
$172,770, plus a contingency of $25,000, for the initial ten (10) month
term of the Agreement, to begin September 1, 2018 and $207,324
annually, plus an annual contingency of $31,000 for every subsequent
year that the contract is extended, and authorize the City Manager to
execute the Agreement, subject to final language approval by the City
Manager; 3) Award Agreement for Park Landscape Maintenance Services
to Venco Western for $389,226.70, plus a contingency of $58,000, for the
initial ten (10) month term of the Agreement, to begin September 1, 2018,
and $467,072.04 annually, plus an annual contingency of $70,000 for
every subsequent year that the contract is extended, and authorize the
City Manager to execute the Agreement, subject to final language
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approval by the City Manager; 4) Award Agreement for City-wide
Landscape Maintenance District, Zones 1-11, 14, 16, 18, 21, and
Miscellaneous City Properties to Venco Western for $252,156.60, plus a
contingency of $37,000, for the initial ten (10) month term of the
Agreement, to begin September 1, 2018, and $302,587.92 annually, plus
an annual contingency of $45,000 for every subsequent year that the
contract is extended, and authorize the City Manager to execute the
Agreement, subject to final language approval by the City Manager; and 5)
Direct staff to schedule a budget amendment to be considered by the City
Council at a subsequent regular meeting in August or September
addressing Parks and LMD shortfalls, as discussed in the staff report.
Mr. Laurentowski gave the staff report.
There were no speakers.
MOTION: Councilmember Pollock moved and Councilmember Simons
seconded a motion to: 1) Authorize City Manager to terminate without cause the
agreements with Stay Green Landscape, Inc. for Park Landscape Maintenance
Services; City-wide Landscape Maintenance District, Zones 1-11, 14, 16, 18, 21,
and Miscellaneous City Properties Landscape Maintenance Services; and
Landscape Maintenance District 22 Landscape Maintenance Services; 2) Award
Agreement for Landscape Maintenance District Zone 22 Landscape Maintenance
Services to Oakridge Landscape, Inc. for $172,770, plus a contingency of
$25,000, for the initial ten (10) month term of the Agreement, to begin September
1, 2018 and $207,324 annually, plus an annual contingency of $31,000 for every
subsequent year that the contract is extended, and authorize the City Manager to
execute the Agreement, subject to final language approval by the City Manager;
3) Award Agreement for Park Landscape Maintenance Services to Venco
Western for $389,226.70, plus a contingency of $58,000, for the initial ten (10)
month term of the Agreement, to begin September 1, 2018, and $467,072.04
annually, plus an annual contingency of $70,000 for every subsequent year that
the contract is extended, and authorize the City Manager to execute the
Agreement, subject to final language approval by the City Manager; 4) Award
Agreement for City-wide Landscape Maintenance District, Zones 1-11, 14, 16,
18, 21, and Miscellaneous City Properties to Venco Western for $252,156.60,
plus a contingency of $37,000, for the initial ten (10) month term of the
Agreement, to begin September 1, 2018, and $302,587.92 annually, plus an
annual contingency of $45,000 for every subsequent year that the contract is
extended, and authorize the City Manager to execute the Agreement, subject to
final language approval by the City Manager; and 5) Direct staff to schedule a
budget amendment to be considered by the City Council at a subsequent regular
meeting in August or September addressing Parks and LMD shortfalls, as
discussed in the staff report. The motion carried by unanimous voice vote.
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10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to
approve the Consent Calendar with the exception of Items 10.I. and 10.L, which were
pulled for individual consideration. The motion carried by unanimous roll call vote.
A. Consider Warrant Register for Fiscal Year 2017/18 – August 1, 2018.
Staff Recommendation: Approve the warrant register.
B. Consider Warrant Register for Fiscal Year 2018/19 – August 1, 2018.
Staff Recommendation: Approve the warrant register.
C. Consider Minutes of Special Joint City Council/Planning Commission
Meeting of April 11, 2018. Staff Recommendation: Approve the minutes.
D. Consider Minutes of Regular City Council/Successor Agency Meeting of
May 16, 2018. Staff Recommendation: Approve the minutes.
E. Consider Minutes of Special City Council Meeting of May 23, 2018. Staff
Recommendation: Approve the minutes.
F. Consider Minutes of Regular City Council/Successor Agency Meeting of
June 6, 2018. Staff Recommendation: Approve the minutes.
G. Consider Minutes of Special City Council Meeting of June 11, 2018. Staff
Recommendation: Approve the minutes.
H. Resolution to Appoint Authorized Agents to Obtain Federal Department of
Homeland Security Grant Funds Subgranted through the State of
California and Rescind Resolution No. 2013-3245. Staff
Recommendation: 1) Appoint as Authorized Agents: Troy Brown, City
Manager, Deborah Traffenstedt, Assistant City Manager, and Ron Ahlers,
Finance Director, to execute grant documents for and on behalf of the City
of Moorpark for the purpose of obtaining federal financial assistance
provided by the federal Department of Homeland Security and subgranted
through the State of California to support various City emergency
management projects, programs, and operations; and 2) Adopt Resolution
No. 2018-3728, rescinding Resolution No. 2013-3245.
J. Biennial Review of Conflict of Interest Code. Staff Recommendation: 1)
Authorize the City Manager as Chief Executive Officer to sign the 2018
Local Agency Biennial Notice; and 2) Receive and file the Notice.
K. Consider Plans and Specifications and Authorization to Advertise for Bids
for the 2018 Slurry Seal and Pavement Rehabilitation Project (M0042).
Staff Recommendation: Approve the Design Specification for the 2018
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Slurry Seal and Pavement Rehabilitation Project (MPK 18-01) and
authorize staff to advertise to obtain construction bids
M. Consider Amendment No. 5 to Agreement with Mariposa Landscapes, Inc.
for Tree Maintenance Services. Staff Recommendation: Approve
Amendment No. 5 to Agreement with Mariposa Landscapes, Inc. for Tree
Maintenance Services, subject to final language approval of the City
Manager.
N. Consider Resolution Amending Fiscal Year 2018/19 Budget to Fund
Concrete Repairs at the Community Center. Staff Recommendation:
Adopt Resolution No. 2018-3729, amending the Fiscal Year 2018/19
budget to fund concrete repairs at the Civic Center. ROLL CALL VOTE
REQUIRED
O. Consider Plans and Specifications and Project Approval and Authorization
to Advertise for Bids for Tierra Rejada Streetscape Revitalization Final
Phase (Project No. M0031). Staff Recommendation: 1) Approve the
plans and specifications for the Tierra Rejada Streetscape Revitalization
Final Phase (Project No. M0031); and 2) Authorize staff to advertise for
bids for the project.
The following items were pulled for individual consideration.
I. Consider Resolution Directing the Planning Commission to Hold a Public
Hearing, Provide a Recommendation to the City Council on Amendments
to Section 17.28.120 (Motion Picture and TV Production) of the Moorpark
Municipal Code to Establish New Filming Regulations within the City.
Staff Recommendation: Adopt Resolution No. 2018-3730 directing the
Planning Commission to hold a public hearing and provide a
recommendation to the City Council on amendments to Section 17.28.120
of the Moorpark Municipal Code regarding Motion Picture and TV
Production, and determining that this action is not a project approval
subject to the California Environmental Quality Act.
Councilmember Mikos stated she pulled this Item to make sure staff is
also collaborating with the Ventura County Film Commission, which is a
member of the Economic Development Collaborative.
In response to Councilmember Mikos, Mr. Chong stated staff is already
talking with them.
MOTION: Councilmember Mikos moved and Councilmember Pollock seconded
a motion to adopt Resolution No. 2018-3730 directing the Planning Commission
to hold a public hearing and provide a recommendation to the City Council on
amendments to Section 17.28.120 of the Moorpark Municipal Code regarding
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Motion Picture and TV Production, and determining that this action is not a
project approval subject to the California Environmental Quality Act. The motion
carried by unanimous voice vote.
L. Consider Resolutions Authorizing Expanding Participation in the California
Statewide Communities Development Authority and California Enterprise
Development Authority Property Assessed Clean Energy (PACE)
Programs. Staff Recommendation: 1) Adopt Resolution 2018-3731,
approving the Participation in the California Statewide Communities
Development Authority Open PACE program and related documents and
actions; 2) Adopt Resolution 2018-3732, approving the Associate
Membership Agreement with the California Enterprise Development
Authority, and participation in the Figtree PACE program and related
documents and actions; and 3) Authorize the City Manager to sign all
documents and agreements relevant to the adoption of these programs,
subject to final language approval of the City Manager.
Councilmember Mikos stated she pulled this Item to afford the public the
opportunity to learn about the energy programs available.
Ms. Sandifer summarized the financing entities offering programs to
homeowners who install energy and water conservation improvements and
stated their contact information is available on the City’s website.
MOTION: Councilmember Mikos moved and Councilmember Pollock seconded
a motion to: 1) adopt Resolution 2018-3731, approving the Participation in the
California Statewide Communities Development Authority Open PACE program
and related documents and actions; 2) Adopt Resolution 2018-3732, approving
the Associate Membership Agreement with the California Enterprise
Development Authority, and participation in the Figtree PACE program and
related documents and actions; and 3) Authorize the City Manager to sign all
documents and agreements relevant to the adoption of these programs, subject to
final language approval of the City Manager. The motion carried by unanimous
voice vote
11. ORDINANCES: (ROLL CALL VOTE REQUIRED)
None.
12. CLOSED SESSION:
Mr. Brown requested the City Council go into closed session for discussion of
Items 12.A. and 12.B. on the agenda.
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MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a
motion to adjourn to closed session for a discussion of Items 12.A. and 12.B. on the
agenda. The motion carried by unanimous voice vote. The time was 8:17 p.m.
The City Council reconvened into closed session at 8:24 p.m. Present in closed
session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor
Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; Peter Pierce, City
Attorney’s Office (via conference call for Item 12.A.); Deborah Traffenstedt,
Assistant City Manager; and David Bobardt, Community Development Director.
Mr. Pierce and Mr. Bobardt left the meeting at 8:47 p.m., and Ron Ahlers,
Finance Director, arrived at this time.
The Council reconvened into open session at 9:22 p.m. Mr. Brown stated Items
12.A. and 12.B. were discussed and there was no action to report.
13. ADJOURNMENT:
Mayor Parvin adjourned the meeting at in memory of Olivia Magdaleno at 9:22
p.m.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
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